'Energy Management' by cna67568

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									     City and County of Swansea




‘Energy Management’




 Finance and Property Scrutiny Board

             March 2007
Why This Matters

The Council as with every other part of society has been faced by the financial
uncertainty of rising energy costs in recent years. The financial impact of this
on budgets has been significant and for that reason alone worthy of
investigation. At the same time we have also become more aware of the
impact that the worlds use of resources has had on the environment and our
collective future. The Council has a responsibility in the community to lead the
way by examining its own use of energy to ensure that this is as efficient as
possible both in terms of finance and use. Greater efficiency can only go to
help minimise the financial impact of any future potential rises in cost, whilst
assisting the Council to meet its corporate objective of sustainability.

In what has been a wide ranging scrutiny project, the board would like
recognise the good work that is already taking place in terms of energy
efficiency in the Council and commend those staff directly involved. Those
who have provided evidence and guidance to the board deserve special
thanks for their significant contribution to this report and its recommendations.
On personal note I would like to also thank the board for their work on what
has proved to be a very beneficial project, which will assist the council to
becoming a more caring, greener and sustainable authority.


Cllr Stuart Rice
                                    Summary

1.    Aims of the Review

1.1   The aim of this review was to scrutinise efficiency in Energy Management as
      the key to the improvement agenda based upon the Corporate objective of
      Sustainability, the City and County of Swansea Environment Strategy: ‘Role
      in the Community Plan’ and concern over rising energy costs in 2006/07. As
      such, the findings will impact upon budget costs at a time of rising energy
      costs, as well as focusing on new builds and refurbishment projects to include
      a whole life costing and an Invest To Save approach. Essentially, it is the
      hope that the Review will bring about the ambition for the City and County of
      Swansea to be a Council that is ‘Caring, Sustainable and Green’.

2.    Evidence Considered

2.1   Energy and Water Management Action Plan (July/August 2006).

2.2   Presentation on Energy Management Practices in the City and County of
      Swansea from John Llewellyn (Energy Manager).

2.3   Presentation on Sustainability Practices in the City and County of Swansea
      from Tanya Nash (Sustainable Development Manager).

3.    Conclusions

3.1   Energy management and greater use of renewable energy remains a
      challenging area.

3.2   More education of Council staff is needed in order to present a greener image
      of the Council.

3.3   Greater use of effective and relevant benchmarks/performance criteria is
      essential.

3.4   The ‘Invest to Save’ strategy needs to have a greater focus in the City and
      County of Swansea with greater emphasis on the whole life cost of new
      builds.

3.5   Partnership working is the key to raising the profile of effective energy
      management throughout Swansea – Carbon Trust, SEC and Environment
      Agency Wales.

4.    Recommendations

      The Board recommends that:

4.1   Council develops and adopts a technical design guide for all new builds and
      refurbishment schemes.

4.2   We compare the City and County of Swansea’s performance on energy
      consumption with other UK authorities and not just Welsh authorities.
4.3    We identify a more ambitious target for CO2 emissions that goes beyond the
       WAG target and that these should be set in line with the benchmarks that
       consider reductions related to CO2 emissions per square metre.

4.4    We increase the use of Renewable Energy and energy efficiency in relation to
       new builds and refurbishment schemes.

4.5    We explore the different ‘Invest To Save’ options employed by other local
       authorities and consider which options work best for the City and County of
       Swansea.

4.6    We   investigate   the   potential   of   energy   generation   through    waste.

4.7    We investigate opportunities for the installation of Combined Heat and Power
       systems in residential homes owned by the Council.

4.8    We introduce whole life costing to all new builds and major refurbishments
       when the floor area 1000 square metres.

4.9    Use the BREEAM ‘Excellent’ rating as the stated aim for any new build or
       refurbishment when the area is over 1000 square metres.

4.10   We investigate the opportunities for central electronic billing of electricity and
       gas accounts, as well as considering the installation of intelligent metering
       within the Council’s sub 100KW buildings.

4.11   Schools, as part of the LEA auditing process, should be assessed against the
       requirement to provide meter readings to utility suppliers when consecutive
       estimated bills are received.

4.12   We maximise the use of funding opportunities through partnership working.

4.13   We undertake a cost benefit analysis of possible key sites in the Council’s
       portfolio to consider the impact of imposing greater use of energy efficiency
       and renewable energy in new developments.

4.14   We investigate the opportunities in working with Energy Supply Companies.

4.15   We agree the Corporate use of the Good Housekeeping Guide Best Practice
       Programme for Energy Conservation and run an educational awareness
       campaign for all Council staff. This will include the introduction of PC
       automatic power down at night time in conjunction with IT protocol.

4.16   We develop incentives for staff/services making significant savings in their
       energy bills and publish success stories of energy conservation in the
       Council.

4.17   We develop incentives for staff/services making significant savings in their
       energy bills and publish success stories of energy conservation in the
       Council.

4.18   In conjunction with IT protocol introduce PC automatic power down at night
       time.
1.    Aims of the Review
1.1   The aim of this review was to scrutinise efficiency in Energy and Water
      Management as the key to the improvement agenda based upon the
      Corporate objective of Sustainability, the City and County of Swansea
      Environment Strategy: ‘Role in the Community Plan’ and concern over
      rising energy costs in 2006/07. As such, the findings will impact upon
      budget costs at a time of rising energy costs, as well as focusing on
      new builds and refurbishment projects to include a whole life costing
      and an Invest To Save approach. Essentially, it is the hope that the
      Review will bring about the ambition for the City and County of
      Swansea to be a Council that is ‘Caring, Sustainable and Green’.

2.    Evidence Considered
2.1   Energy and Water Management Action Plan (July/August 2006)

2.2   Presentation on Energy Management Practices in the City and County
      of Swansea (John Llewellyn – Energy Manager). The presentation
      included:

2.2.1 Potential Areas for Further Investigation:

      • Increasing use of renewable energy and energy efficiency in new
        builds and refurbishment projects. This could take into consideration
        looking at Scandanavian examples of best practice in this area.
      • Making the most of the ‘Invest to Save’ strategy and ensuring that
        whole life costs were considered as part of any new build or
        refurbishment budget.
      • Using examples of best practice to provide impetus and ideas.
        Llansamlet Tesco is widely held as a good example of innovative
        thinking in terms of energy management and savings.
      • Intelligent metering as a way of saving money in terms of energy
        consumption and the paying of energy charges.
      • Maximise the use of funding opportunities from agencies such as the
        Energy Agency. The Leisure Centre was given £400,000 from the
        Carbon Trust in respect of consultancy fees.
      • Opportunities for partnership working.
      • Looking at energy supply companies in order to get the best deal for
        the Council.
      • Education, education, education. This expressed the key point of
        encouraging people to be more aware of their carbon footprint and
        the savings that could be made through better housekeeping in the
        workplace. This highlighted the Good Housekeeping Guide Best
        Practice Programme for Energy Conservation.

2.2.2 Benefits for the City and County of Swansea:

      • Revenue savings vs Capital costs.
      • Future proofing of assets.
      • Improving the reputation of the Council and its public perception as a
        leader in good energy management. This will include displaying
        BREEAM energy ratings for Council buildings.
      • Move towards official recognition through the Energy Wales Scheme
        looking at the generic Council operation rather than at specific
        departments.

2.3   Presentation on Sustainability Practices in the City and County of
      Swansea (Tanya Nash – Sustainable Development Manager). The
      presentation included the following key points:

2.3.1 Drivers for Adaptation and Mitigation Measures – Climate change and
      the implications of increasing sea levels and temperatures.
      International/national policies and lack of security in energy supplies

2.3.2 Secure, Reliable and Cheaper Energy – There was a decline of the
      indigenous UK energy supplies which has increased energy costs. As
      a net energy importer, the UK is more vulnerable to price fluctuations
      and supply interruptions. This has also been hampered by regulatory
      failures and political instability abroad. Increasing energy prices have a
      direct implication for the Local Authority.

2.3.3 Governmental Policy with increasingly rigorous EU Directives, UK
      building regulations and the Climate Change and Sustainable
      development Act 2006.

2.3.4 Public Perception – There are poor public perceptions of Council
      efforts to promote sustainability raised at the Intergeneration Forum
      meeting. These concerns relate to inefficiency of new Council buildings
      and increasing enquiries about renewable installations in Swansea
      buildings.

2.3.5 Good Practice and Beacon Council Achievements - The successes of
      Leicester, Lewisham, Nottingham and Working were highlighted. In
      particular, Woking Council had produced an advice note on service
      delivery tips and had also achieved a 40% reduction in energy
      consumption in ten years.

2.3.6 The City and County of Swansea’s Achievements:

          •   Advisory service for promoting energy and water conservation
              within the Council’s non domestic (corporate) buildings and
              domestic sectors.
          •   Monitoring of electricity, fossil fuels and water use to benchmark
              energy performance and identify excessive utility consumption
              (TEAM EA).
          •   Analysis of electricity, gas and water accounts to identify
              overcharges and any non contract energy supplies.
         •   Undertaking energy audits and surveys of corporate buildings
             and implementing energy efficiency capital and revenue
             schemes.
         •   Promoting best practice energy efficient building design.
         •   Developing policy and procedures for integrating the best
             energy efficiency practices within Council operations.
         •   On line to meet the WAG Policy Agreement for a 6% reduction
             in CO2 emissions by 2006/07 from the base year 2003/04.

3.    Conclusions

3.1   Energy management and greater use of renewable energy
      remains a challenging area

      Effective energy management is expensive. However, the long term
      benefits that such a strategy provides for the City, the people, the
      Council and the environment as a whole, easily outweighs initial costs.

3.2   More education of Council staff is needed in order to present a
      greener image of the Council.

      The Board has explored the possibility of the development of a
      Corporate Educational Campaign of the Authority’s Good
      Housekeeping Guide and Best Practice Programme for Energy
      Conservation.

      The Board also discussed the potential for developing incentives for
      staff/services that make significant savings in their energy bills and the
      publishing of success stories from across the Authority in relation to
      schemes and ideas to conserve energy.

3.3   Greater use of effective and relevant benchmarks/performance
      criteria is essential.

      The Board identified the need to compare the City & County of
      Swansea’s performance with other leading UK Authorities in order to
      ensure general comparisons can be made and more appropriate
      targets be identified.

3.4   The ‘Invest to Save’ strategy needs to have a greater focus in the
      City and County of Swansea with greater emphasis on the whole
      life costs of new builds.

      The Board discussed the need to explore the different ‘Invest to Save’
      options employed by other Local Authorities and the need to consider
      the suitability of these options for Swansea.

3.5   Partnership working is the key to raising the profile of effective
      energy management throughout the City and County of Swansea.
      There are a number of examples of Good Practice amongst other Local
      Authorities in terms of Partnership Working relating to effective energy
      management. Such partnerships have been utilised to assist the
      maximisation of funding opportunities, through the development of
      energy agencies or similar bodies, to stimulate the development of
      sustainable energy through local or regional action for energy efficiency
      and the use of renewable energy resources.

4.    Recommendations
      The Board commends Cabinet to consider all issues and ideas raised
      by this review and, in particular, the recommendations set out below.

      The Board recognises that the Authority
      (a) will need to ensure that any subsequent actions are legal and meet
          the requirements of any relevant legislation;
      (b) has a responsibility to make the best use of limited resources and
          that any additional costs will need to be considered carefully as part
          of the annual budget setting process.

      The Board has kept these principles in mind in the course of its
      investigations.

      The Board recommends the Authority to:

4.1   Develop and adopts a technical design guide for all new builds and
      refurbishment schemes.


4.2   Compare the City and County of Swansea’s performance on energy
      consumption with better performing UK authorities and not just Welsh
      authorities.

4.3   Identify a more ambitious target for CO2 emissions that goes beyond
      the WAG target and that these should be set in line with the
      benchmarks that consider reductions related to CO2 emissions per
      square metre.


4.4   Increase the use of Renewable Energy and energy efficiency in relation
      to new builds and refurbishment schemes.


4.5   Explore the different ‘Invest To Save’ options employed by other local
      authorities and consider which options work best for the City and
      County of Swansea.

4.6   Investigate the potential of energy generation through waste.
4.7    Investigate opportunities for the installation of Combined Heat and
       Power systems in residential homes owned by the Council.

4.8    Introduce whole life costing to all new builds and major refurbishments
       when the floor area 1000 square metres.

4.9    Use the BREEAM ‘Excellent’ rating as the stated aim for any new build
       or refurbishment when the area is over 1000 square metres.

4.10   Investigate the opportunities for central electronic billing of electricity
       and gas accounts, as well as considering the installation of intelligent
       metering     within   the     Council’s    sub     100KW        buildings.

4.11   Look at schools which, as part of the LEA auditing process, should be
       assessed against the requirement to provide meter readings to utility
       suppliers when consecutive estimated bills are received.

4.12   Maximise the use of funding opportunities through partnership working.

4.13   Undertake a cost benefit analysis of possible key sites in the Council’s
       portfolio to consider the impact of imposing greater use of energy
       efficiency   and renewable energy           in new developments.

4.14   Investigate the    opportunities   in   working   with   Energy    Supply
       Companies.

4.15   Agree the Corporate use of the Good Housekeeping Guide Best
       Practice Programme for Energy Conservation and run an educational
       awareness campaign for all Council staff. This will include PC
       automatic power down at night time in conjunction with IT protocol.

4.16   Develop incentives for staff/services making significant savings in their
       energy bills and publish success stories of energy conservation in the
       Council.

4.17   We develop incentives for staff/service making significant savings in
       their energy bills and publish success stories of energy conversation in
       the Council.

4.18   In conjunction with IT protocol introduce PC automatic power down at
       night time.
Acknowledgements

John Llewellyn – Energy Manager
Tanya Nash - Sustainable Development Manager

Further Information
Background Papers:

Scoping of the Scrutiny Review of Energy and Water Management in the City
& County of Swansea, Report to the Finance & Property Scrutiny Board, 03
July 2006

Presentation by John Llewellyn, Energy Manager on Energy Management
Practices in the City & Council of Swansea,

Presentation by Tanya Nash, Sustainable Development Manager on Energy
Management Practices – City & County of Swansea, Minutes of the Finance &
Property Scrutiny Board, 25 September 2006

Good Housekeeping Guide for Energy Conservation, Corporate Energy Unit,
City & County of Swansea

Contact: Scrutiny Support Officer
Telephone: 01792 637257
scrutiny@swansea.gov.uk
Date: 05 March 2007
About the Finance & Property Scrutiny Board

The Finance & Property Scrutiny Board is a body of Councillors who are not
members of the Cabinet. Their role is to scrutinise the performance of
Council services and to make recommendations about how services can be
improved. The Finance & Property Scrutiny Board is one of eight Scrutiny
Boards and has responsibility for scrutinising:

•   Capital and Revenue Budget
•   Asset Management Plan
•   Finance
•   Housing
•   Financial Services
•   Budgets & Grants
•   Strategic Procurement
•   Corporate Property
•   Corporate Buildings

Members of the Board 2006/07

Councillors:

Des W W Thomas (Chair)
Glyn Seabourne (Vice Chair)
W Gethin Evans
Paxton R Hood-Williams
Richard D Williams
Sylvia M Lewis
Darren Price
Stuart J Rice
Ioan M Richard
Ron M Thomas




For further information contact:

Scrutiny Support Officer
City and County of Swansea
scrutiny@swansea.gov.uk
01792 637257

								
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