1997 Annual Report_savings by liuqingyan


									               ANNUAL REPORT

Executive Summary
1997 Annual Report                                                              Page 1

1997 was a year of continued progress for EFCOG. Our primary objective was to
identify and implement rational, cost-effective solutions to evolving issues important to
DOE and to EFCOG members. The critical few items on which EFCOG focused
   Cost-effective regulatory compliance
   Contract Reform
   Privatization
   Workforce Restructuring

We expanded our communication with our DOE clients both at headquarters and in the
field to assure that we understand and can best support the Secretary’s major initiatives
for safe operations, world class science, stockpile stewardship, site remediation, and
good community relations.

In addition, under the leadership of Linc Hall, we critically reviewed and sharpened the
focus of our working groups. As a result of this review in October 1997, the Executive
Council decided to form an Integrated Safety Management (ISM) Working Group to
address nuclear and non-nuclear safety issues in an integrated fashion. The ISM
Working Group, under the chairmanship of Bill Johnson at Westinghouse Savannah
River, held its first meeting in December 1997. In addition, plans are underway to form
a new working group to address the challenges of privatization contracting.

We have realized some substantial achievements while at the same time substantially
reducing EFCOG’s operating costs. I thank you all for your commitment to EFCOG,
and I ask that you continue your efforts to achieve DOE objectives in a professional,
timely, and cost-effective manner.

EFCOG was formed to provide a means to insure efficiency, improve communication
and disseminate common solutions to problems among all members. The benefits
derived from this approach include: reduced duplication by sharing data sources; direct
cost savings or potential cost avoidance by sharing successful processes, procedures
and technical information; cost savings when using information gained from lessons-
learned to avoid problems experienced by other EFCOG members; and more effective
use of resources when common problems are addressed jointly.
At the request of DOE HQ, some joint efforts have included DOE/EFCOG
workshops, implementation impact reviews of requirements documents, and
assisting DOE HQ by collecting and summarizing data, particularly lessons
1997 Annual Report                                                             Page 2


Membership in EFCOG has continued to grow, and 1997 realized an active roster of 18
DOE contractors. Due to a heightened awareness of the benefits of belonging to
EFCOG, an increase in EFCOG activities, and documentation of cost effectiveness,
interest in EFCOG is increasing and five potential members are awaiting approval.
Membership for 1997 is outlined in Table 1.

The focus for membership in the coming year will be to continue to familiarize M&O,
M&I, laboratory and ERMC personnel with EFCOG and the benefits of being a member.

EFCOG entered 1997 with 17 working groups and closed out the year with 11 working
groups. (Table 7 lists the active working groups and subgroups.) Aging Degradation
Management and Life Extension, Configuration Management, Diversity, Environmental
Restoration, Human Factors/Ergonomics, and Prioritization Working Groups all
successfully completed their projects this year and were closed out.

Each working group has a charter approved by the Executive Directors, a chairman who
oversees the direction of the working group, a membership list of individuals interested
in working on the topic, a Sponsoring Director who is the point of contact in EFCOG for
approvals, advice, and decision making, and a DOE contact who provides up-to-date
information, advice and support in working group maintenance.

During 1997, a new working group, Integrated Safety Management, was initiated which
incorporated Issues Management (ISMWG-IM) and Occupational Safety and Health
(ISMWG-IM) as its subgroups. There is currently one additional proposed working
group suggested for 1998 (Privatization which held an organizational meeting in March,

Examples of 1997 EFCOG working group achievements are:

   Radiation Protection Working Group
       By developing optimum means for implementing the Radiation Protection Rule
        10-CFR-835, the working group developed compliance strategies for use by
        members. Savings were estimated to be $10 million.
1997 Annual Report                                                              Page 3

       Established a good working relationship with the DOE Radiation Protection staff
        wherein the RPWG can be called upon for contractor feedback and contractor
        proposed solutions to implementation problems.
       Gained DOE appreciation for the professional levels of feedback and the fact
        that RPWG can provide a consolidated opinion as opposed to the singular
        opinions that HQ would be required to resolve themselves.
       Focus for 1998:
           Bio-Assay/ALARA workshop/conference scheduled for May 1998.

   Energy Efficiency Working Group
       By sharing energy efficiency feasibility studies among members, this working
        group achieved significant avoided costs compared to each facility performing its
        own study. Guidance provided included alternative financing techniques for the
        energy efficiency improvements. Savings are estimated in the range of $50-100
        thousand dollars per member.
       1998 Focus:
           Assist DOE/FEMP with marketing and implementation of alternative financing
            mechanisms for energy efficiency projects at DOE sites.
           Partnering with related working groups/activities to increase communications,
            complement objectives, eliminate redundant activities and increase
           Assist DOE’s Federal Energy Management Program (FEMP) with timely and
            effective communication between sites, operations/field offices and HQ. (At
            every working group meeting DOE/HQ and operations office representatives

   The Safety Analysis Working Group
       At the request of DOE, the Safety Analysis Environmental Restoration/
        Decontamination & Decommissioning subgroup is working on an initiative with
        DOE to develop the methodology and infrastructure to D&D a Category 2 nuclear
        facility using the CERCLA process for planning and execution.
       Held “Safety Analysis in Transition” workshop in June 1997 with technical
        sessions on: Nuclear Facility Safety Analysis, Managing Risk and Worker Safety,
        Hazard Categorization and Analysis, Technical Safety Requirements, Work
        Smart Standards, Rick Assessment and Criticality Issues, Consequence
        Analysis,   Natural    Phenomena       and     External   Events,  Maintaining
        Safety/Authorization Basis, and Integrated ES&H Management.
       Compiled a tabulation of ERPGs and alternative criteria values for 400
1997 Annual Report                                                                  Page 4

       Developed documentation describing differences between radiological and
        nonradiological methods and guidelines.
       Prepared APAC and EFCOG guidance documents for selection of computer
        models used in accident analysis.
       Co-authored DOE STD-1120-09, Integration of Environment, Health, and Safety
        into Facility Disposition.
       Held workshop for the chemical processing industry group on the use of
        chemical dispersion computer models for complying with the EPA Risk
        Management Program rule (40CFR68).
       A cost benefit ratio of 5:1 is estimated from 1997 workshop.
       A cost benefit ratio of greater than 10 is estimated for subgroups.
       The most universally acknowledge cost/benefit product is the enhancement of
        the WG’s safety posture, resulting in reduced risk, reduced injuries, and reduced
        cost through sharing of information and subsequent lessons learned.
       Focus for 1998:
           Improve communication with DOE through DOE SOWG participation and
            integrating with DOE into annual workshops.
           Develop lessons learned/guidance on transition facilities/activities.
           Expand training at workshops (24 training sessions) to include USQ
            certification, accident consequence modeling and chemical dispersion.

   Information Management Working Group
       Held several exchanges to promote excellence, cost efficiency, and
        effectiveness in the use of information management and technology throughout
        the Department of Energy (DOE).
       Focused on leveraging the collective voice of DOE contractors with vendors.
       Provided input to DOE on various IM policy issues and on IT planning ideas.
       Served as a reviewing forum for DOE-wide architecture and standards activities,
        DOE Order guides, and manual development.
       Created an effective information sharing connection between the DOE IM
        Council and EFCOG.
       Held three successful meetings and made plans to have a mid-year meeting to
        focus on Year 2000 issues being faced at DOE sites.
       Formed a subgroup to share Year 2000 issues, practices and achievements.
       Focus for 1998:
           Continue to seek cost-effective improvements.
1997 Annual Report                                                               Page 5

           Conduct forums to share best practice/lessons learned.
           Participate in DOE IM Council.

   ISO 14000 Working Group
       Three sites registered as conforming to ISO 14000: Savannah River, Waste
        Isolation Pilot Plant (WIPP), and Kansas City; two sites working toward
        integration of their EMS within the ISMS framework: Lawrence Livermore
        National Laboratory and Hanford.
       Site Activities include:
           Savannah River – reports successful certification on September 18, 1997.
           Waste Isolation Plant (WIPP) – certified in July 1997.
           Kansas City Plant – certified in June 1997.        They have hosted several
            benchmarking visits since then.
           Idaho national Engineering and Environmental Laboratory – moving toward
            registration. A benchmarking visit is tentatively scheduled for January 1998.
           Lawrence Berkeley National Laboratory – California EPA ISO 14000 pilot
            project is back in revision.
           Hanford – continues to work toward integration of their EMS within the ISMS
            framework. Finalized EMS index should be completed in June 1998.
           Lawrence Livermore National Laboratory – continues to develop its ISMS
            incorporating their EMS as a component.
       Provided peer review of ODE/EG-412 draft Charter for Topical Committee on
        Environmental Management Systems for the DOE Technical Standards
       Working group recognized by DOE and U.S. EPA Co-Chairs of the U.S. Federal
        Interagency Working Group on Environmental Management Systems.

       Focus for 1998:
           Integrate EMS with ISMS/partnering with ISMS Working Group (enjoying
            strengths of both).
           Implement an environmental (or ES&H) policy for a large DOE reservation
            with multiple contractors.
           Track certified ISO 14000 auditors (mesh with ISMS audits/assessments).
           Discussion/implementation of evolving        ISO   14000   series   standards
            (performance evaluation, auditing).
1997 Annual Report                                                                Page 6

           Develop cost and time data for implementing ISO 14001.

   Waste Management Working Group
       WMWG focused on the following areas in 1997:
           EM-to-DP transition. Lessons Learned from pilot projects.
           DOE Order 435.1 “Radioactive Waste Management”, recommended areas
            for improvement, particularly relating to cost avoidance and outlining parallels
            with NRC requirements recommending, where possible, convergent
           Developed common performance indicators across DOE sites and sites to be
            used as business measurements.
           CPAF versus performance-based fee. Reviewed apparent trend across DOE
            sites to revert to CPAF evaluations rather than continue WG pay-for-
            performance evaluations.
           Lessons Learned connection by establishing a WMWG web page to
            exchange operational and management Lessons Learned.
       Future plans:
           Develop performance measures that reflect the accomplishments of all
            members of the WMWG
           Reinvent recommendations for waste management
           Establish subgroups to enhance the WMWG and work on topics that emerge
            from interaction among members
           Explore the D&D aspects of EM-30

   The CAD/CAE Working Group
       Cooperated with DOE HQ personnel in the development of Executive Order
        12906, “Coordinating Geographic Data Acquisition and Access: The National
        Spatial Data Infrastructure (NSDI).”
       Promoted excellence in DOE activities by sharing information and lessons
        learned, and by facilitating the exchange of information on CAD/CAE/GIS
        hardware and software.
       Focus for 1998:
1997 Annual Report                                                           Page 7

           Distribute final GD&S Guidance Report through EFCOG.
           Combine meetings with CAD/CAE Facilities Working Group, Maintenance
            Working Group, and Information Management Working Group.

   Maintenance Working Group
       Partnered with the DOE Quality Assurance Working Group to assist FM-20
        respond to the Inspector General’s office on suspect and counterfeit parts.
       Continued to develop and utilize the Maintenance Performance Indicators Pilot
       Expanded the Maintenance Working Group Charter to encompass utility
        management and facilities management, the sources of major occupational
        safety concerns.
       Enhanced diversity of group membership by recruiting members from Savannah
        River and Hanford.
       Prepared Maintenance Guidance Document to Life Cycle Asset Management
        (LCAM) Order (DOE 430.1).
       Held annual Safety Revolution workshop in conjunction with Maintenance
        conference (250 total attendance).
       Formalized Partnership Agreement with LCAM Steering Committee.
           Re-engineering maintenance facility management
           Privatization/outsourcing
           Maintenance management information system
           Utilities management expansion
           Maintenance rule
           Union management relationship
           Technical issues – attracting crafts
           Maintenance (apprenticeship) training
       Focus for 1998:
           Provide EM-30 an EFCOG evaluation of final draft DOE Order 435.1.
           Continue to provide best management practices to incorporate into guidance
           Facilitate complex-wide waste profile improvement.
           Sponsor a workshop to develop common Data Quality Objectives to reduce
            waste characterization costs and simplify intersite waste movement.
1997 Annual Report                                                           Page 8

           Publish a tool for establishing waste management contract performance
           Develop a concise list of defined, measurable, and fair performance
            measures to facilitate contract negotiation.
           Key project is to take the Performance Indicators Project to next level;
            identifying opportunities for improvement and implementing those
            improvements at the sites.

   Integrated Safety Management
       Integrated Safety Management Working Group (ISMWG) was organized on
        December 16, 1997 with 9 members.
       Primary Objectives:
           Demonstrate leadership to DNFSB in safety compliance
           Provide consistent direction & guidance to all DOE sites
           Define success end points/performance measures
           Integrate ISM consistently across applicable DOE programs with emphasis
            on functional programs, but also including PSO programs especially the 12
            items specifically noted in the DOE implementation plan
           Institutionalize ISM (contracts, policy, roadmap)
           Complete ISM commitments to DNFSB
           Provide efficient interface mechanism to ISM-responsible executives across
            DOE complex
       Focus for 1998:
           Gain DOE sponsor
           Develop Deliverables & Process
           Identify other DOE site potential participants
           Create ISM-WG Charter
           ISM-WG Steering Committee meeting on January 15-16, 1998
           DOE ISM Workshop on January 13-14, 1998
           DOE ISM Workshop in February 1998

1997 Annual Report                                                             Page 9

In 1997 EFCOG contracted with WEBTex Technology, Amarillo, Texas to develop a
new internet website. Unfortunately, this is still a work in progress and the focus for
1998 is to have a home page for the general EFCOG organization as well as a separate
home page for each working group.

The components for each group will include the charter, the membership, workshop
activities, meetings, a call for papers, and a list of upcoming activities. The EFCOG
support contractor is responsible for receiving data from EFCOG members and working
groups to assure consistency and timeliness of data posted on the website.

The general home page will include the EFCOG charter, the organizational structure,
key personnel data, the annual report, and the newsletter.

EFCOG encourages the use of the website as an effective means of communicating
ideas, lessons learned and general information across the DOE compounds. A direct
link to DOE will provide an ongoing source of updated information as a tool toward
completing working group objectives.

Use of a general bulletin board will allow for exchange of ideas and posting of useful
suggestions both internally and externally to all EFCOG participants.

When completed by WEBTex, the website should serve as an effective tool for
increasing awareness of EFCOG’s objectives, activities and benefits to the Department
of Energy.


The EFCOG Executive Directors have contracted with Longenecker and Associates to
provide a small part-time support staff to handle day-to-day administrative tasks and to
provide continuity, recognizing that the Chair of EFCOG is a rotating assignment. The
support staff provide a focal point for collecting and distributing information and
providing other services such as: activities associated with developing and distributing
the EFCOG Newsletter, contacting and developing potential members, maintaining the
EFCOG Working Group Operating Manual, and the Executive Council Manual,
developing and maintaining the EFCOG library of records and information, supporting
the Executive Directors, working groups and subgroups, and other duties as assigned
by the EFCOG Chair.

Funding for administrative support is provided by EFCOG members who annually pay a
pro rata share of the support costs for EFCOG. Support costs collected from member
companies decreased by 15% from 1996 to 1997. A member’s pro rata share is based
on the size of their DOE contract. The funds are collected, administered and disbursed
within the accounting system of the Chairing Contractor (the EFCOG Chairs’ employer).
1997 Annual Report                                                              Page 10

Receipts for members’ pro rata shares and disbursements for services are shown in
Tables 3-7.

Future Plans

As we look to the future, our goal will be to put the full creativity and commitment of our
members behind DOE’s major initiatives. We realize that DOE’s programs must show
cost-effective results, and we are committed to making a significant contribution in all
key DOE program areas.

Thank you to all of our members, our working groups, and our directors for the
continued good work during 1997. It is a unique challenge to sustain a high level of
performance in an organization comprised of volunteers as in EFCOG. To all of you,
keep up the good work and please continue to help us in this critical time. I challenge
all of our members to strive to assure that DOE can fulfill its important national mission
as effectively and economically as possible. I look forward to working with you in 1998.
1997 Annual Report                                                    Page 11

                1998 MEMBERS/POTENTIAL MEMBERS

   Bechtel Hanford Corporation
   Bechtel Nevada
   BNFL Inc.
   B&W Services Inc.
   Brookhaven National Laboratory
   Duke Engineering & Services
   DynCorp
   Fluor Daniel Hanford
   Johnson Controls
   Kaiser-Hill Company, LLC/Rocky Flats
   Lockheed Martin Oak Ridge
   Lockheed Martin Hanford Corporation
   Lockheed Martin Idaho Technologies
   Mason & Hanger Corporation (Pantex)
   Midwest Research Institute (NREL)
   Pacific Northwest National Laboratory (operated by Battelle)
   Sandia National Laboratories
   TRW Environmental Safety Systems (RW Support)
   University of California/Lawrence Berkeley National Laboratory
   University of California/Lawrence Livermore National Laboratory
   University of California/Los Alamos National Laboratory
   Westinghouse Savannah River Company
   Westinghouse Waste Isolation Division (WIPP)

                                        Table 1
1997 Annual Report                                                         Page 12

                      1997 EXECUTIVE DIRECTORS

Robert Van Hook, Ph.D.                         Joseph J. Buggy
Lockheed Martin Energy Systems                 Westinghouse Savannah River Co.
      -EFCOG Chair                                   -Sponsoring Director for:
                                                           -Safety Analysis
                                                           -Nuclear Facility Mgmt
                                                           -Integrated Safety Mgmt
Robert Strickler, Ph.D.
TRW Environmental Safety Systems
     -EFCOG Vice Chair
                                               John Shaffer
                                               Midwest Research, Inc. (NREL)
                                                    -Communication Coordinator
Peggy Williams                                      -Sponsoring Director for:
Batelle Pacific Northwest National Lab                     -Energy Efficiency
      -Membership Coordinator

                                               Lincoln Hall
                                               Lockheed Martin Hanford Corporation
Robert E. Tiller
                                                     -Working Group Oversight
Kaiser-Hill LLC/Rocky Flats
      -Sponsoring Director for:
              -Radiation Protection

                                               Steve D. Liedle
                                               Bechtel Hanford
Dennis Fisher, Ph.D.
                                                     -Sponsoring Director for:
Lawrence Livermore National
                                                            -ISO 14000
                                                            -Waste Management
      -Sponsoring Director for:                             -CAD/CAE Facilities
            -CAD/CAE Facilities                             -Information Management
            -Information Management                         -Maintenance

                                         Table 2
1997 Annual Report                                        Page 13

                   EFCOG FUND ACCOUNT
                        FY-97 RECAP
                  October 1, 1996 – September 30,1997

Balance from FY-96                                        $9,814.58


   Total receipts as of 09/30/97                  $0.00

Balance as of 09/30/97                                    $9,814.58


   Total disbursements as of 09/30/97             $0.00

Ending Balance as of 09/30/97 (1)                         $9,814.58


(1) Funds held to satisfy outstanding lien

                                        Table 3

                          EFCOG FUND ACCOUNT
1997 Annual Report                                                         Page 14

                                MASON- HANGER
                                 FY-97 RECAP
                    October 1, 1996 – September 30, 1997

Balance from FY-96                                                       $191,280.33


      FY-96 membership renewals                        10,000.00

      Total receipts as of 09/30/97                   106,859.00

Balance as of 09/30/97                                                   $298,139.33


      Support Service
           Parallax                                   155,699.73
      Internet Service
           WEBTex Technology                              5,000.00
      1997 Annual Executive Council Meeting
           TRW Environmental Safety Systems (1)         4,920.00
      Funds transfer to LMES (2)                      100,000.00

      Total disbursements as of 09/30/97              265,619.73

Ending Balance as of 09/30/97                                            $ 32,519.60


(1)      1997 annual meeting summary:
            Total cost of annual meeting = 71 attendees        $11,520
            Paid attendees = 44 x $150                           6,600
            Balance due after expenses                         $ 4,920
(2)      Funds transferred to LMES on June 26, 1997

                                         Table 4

                      EFCOG FUND ACCOUNT
1997 Annual Report                                              Page 15

                                   FY-97 RECAP
                 October 1, 1996 – September 30, 1997

Balance from FY-96                                                   0.00


   Funds transferred from Mason-Hanger (1)       100,000.00
   FY-98 membership renewals                      42,500.00

   Total receipts as of 09/30/97                 142,500.00

Balance as of 09/30/97                                        $142,500.00


   Total disbursements as of 09/30/97                  0.00

Ending Balance as of 09/30/97                                 $142,500.00


(1) Funds received from Mason-Hanger on July 3, 1997

                                      Table 5
1997 Annual Report                              Page 16

                       EFCOG PAID MEMBERSHIP
                           FY-97 SUMMARY


Allied Signal Inc.                               10,000
Total FY-96 Membership                          $10,000


Pacific Northwest National Laboratory            10,000
Mason-Hanger Corporation                         10,000
Lawrence Livermore National Laboratory           10,000
Westinghouse Savannah River Company              10,000
Los Alamos National Laboratory                   10,000
TRW Environmental Safety Systems Inc.            10,000
Allied Signal, Inc.                              10,000
Lockheed Martin Energy Research                  10,000
Lockheed Martin Idaho Technologies               10,000
Bechtel Hanford (1)                               5,834
Parsons Brinckerhoff Energy Facility (2)            292
Westinghouse Waste Isolation Division (1)           733
Total FY-97 Membership                          $96,859


Sandia National Laboratory                        8,500
Midwest Research Institute (NREL)                 8,500
Lawrence Berkeley National Laboratory             8,500
Pacific Northwest National Laboratory             8,500
Lockheed Martin Energy Systems (LMES/LMER)        8,500
Total FY-98 Membership                          $42,500


(1)     Pro-rated membership
(2)     Associate membership

                                      Table 6

                         EFCOG FUND ACCOUNT
1997 Annual Report                                                       Page 17

                                 FY-97 SUMMARY
                    October 1, 1996 – September 30, 1997
Balance from FY-96
      Lawrence Livermore National Laboratory                             9,814.58
      Mason-Hanger                                                     191,280.33
      Lockheed Martin Energy Systems                                         0.00
Total Balance from FY-96                                               201,094.91


      FY-96 membership renewals                     10,000.00
      FY-97 membership renewals                     96,859.00
      FY-98 membership renewals                     42,500.00
      Funds transfer: Mason-Hanger to LMES (1)     100,000.00
      Total receipts as of 09/30/97                249,359.00

Balance as of 09/30/97                                                $450,453.91


      Support Service
          Parallax                                 155,699.73
      Internet Service
          WEBTex Technology                           5,000.00
      1997 Annual Executive Council Meeting
          TRW Environmental Safety Systems (2)       4,920.00
      Funds transfer: Mason-Hanger to LMES (1)     100,000.00
      Total disbursements as of 09/30/97           265,619.73

Ending Balance as of 09/30/97                                         $184,834.18


(1)      Funds transferred from Mason-Hanger on June 26, 1997
(2)      1997 annual meeting summary:
            Total cost of annual meeting = 71 attendees    $11,520
            Paid attendees = 44 x $150                        6,600
            Balance due after expenses                     $ 4,920

                                        Table 7

1997 Annual Report                                                          Page 18

                            1997 WORKING GROUPS

                                                                                # of
            Working Group                         Chairperson

                                 Fred Norton
CAD/CAE Facilities                                                               1
                                 Lawrence Livermore National Laboratory
                                 Mike Holda
Energy Efficiency                                                                0
                                 Lawrence Berkeley National Laboratory
                                 Ted Michels
Information Management                                                           1
                                 Lawrence Livermore National Laboratory
                                 Bill Johnson
Integrated Safety Management                                                     2
                                 Westinghouse Savannah River
                                 Ron Brunke
ISO 14000                                                                        0
                                 Fluor Daniel Hanford
                                 Ed Williams
Maintenance                                                                      0
                                 Sandia National Laboratory
                                 Abel Garcia
Nuclear Facility Management                                                      2
                                 Lawrence Livermore National Laboratory
                                 Joe Graf
Radiation Protection                                                             0
                                 Los Alamos National Laboratory
                                 Jerry Hansen
Safety Analysis                                                                  7
                                 Westinghouse Safety Management Solutions
                                 Earl Conway
Waste Management                                                                 0
                                 Sandia Corporation
                                 Frank Figueroa
Privatization **                                                                 0
                                 Sandia National Laboratory

** Proposed

                                     Table 8

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