YLT Treasurer's Report April 2010

Document Sample
YLT Treasurer's Report April 2010 Powered By Docstoc
					YORK LITTLE THEATRE, INC.

   TREASURER'S REPORT


    FOR THE PERIOD ENDING
         APRIL 30, 2010
                                            2009 - 2010                  Budget vs.   2008-2009   Last Year
                                    Annual      YTD           thru         Actual        thru     vs. Actual   2008-2009
                                         Budget            4/30/2010      Variance    4/30/2009   Variance      Annual
COME
TICKET SALES                    $ 167,600     $ 126,150    $    94,111   $ (32,039) $ 92,897      $     1,213 $ 118,078
EDUCATION INCOME                   49,000        32,750         10,822     (21,928)    15,480          (4,658)   30,505
CONTRIBUTED RESOURCES             221,835       157,917        118,352     (39,670)   120,212          (1,860) 153,247
SPECIAL EVENTS                     60,570        53,970         46,960      (7,010)    52,675          (5,714)   63,170
CONCESSIONS & RENTALS              17,455        12,801          9,033      (3,768)     7,630           1,403    11,748
STALLMAN FUND                       3,700         3,700          6,225       2,525      3,171           3,054     3,171
OTHER INCOME                       19,711        14,538         10,211      (4,327)     6,033           4,178    14,846

         TOTAL INCOME           $ 539,871     $ 401,826    $ 295,714     $ (106,217) $ 298,098    $    (2,384) $ 394,765


XPENSES
 MANAGEMENT                     $ 238,109     $ 158,739    $ 142,229     $   16,510   $ 159,101   $    16,872 $ 231,124
 ADMINISTRATION                    62,084        42,980       33,993          9,045      29,779        (4,215)   55,100
 EDUCATION                         20,650         8,038        6,043          1,995       9,306         3,262    23,241
 PRODUCTION                        90,480        66,378       59,805          6,573      44,821       (14,984)   70,661
 FACILITY                          52,700        34,252       29,120          5,132      32,080         2,960    49,717
 FUNDRAISING & SPECIAL EVENTS      50,100        49,067       28,825         20,242      31,676         2,851    36,222
 MARKETING                          7,300         6,960        3,615          3,345      10,786         7,171    12,127
 CONCESSIONS AND RENTALS            8,547         5,700        1,658          4,042       1,758           100     2,992
 OTHER EXPENSES                     9,300         6,200        5,327            873       8,273         2,946     8,722

         TOTAL EXPENSES         $ 539,270     $ 378,314    $ 310,617     $   67,756   $ 327,581   $   16,963   $ 489,905

         NET INCOME (DEFICIT)   $       601   $   23,512   $ (14,903) $ (38,461) $ (29,483) $         14,579   $ (95,140)
                                        York Little Theatre, Inc.
                                 Detailed Budget to Actual Comparison
                                  For the period ending April 30, 2010
                                                2009 - 2010                   Budget vs.     2008-2009   Last Year
                                        Annual      YTD            thru         Actual          thru     vs. Actual    2008-2009
                                             Budget             4/30/2010      Variance      4/30/2009   Variance        Annual
INCOME
TICKET SALES
   Subscriptions                    $    25,000   $    25,000   $    21,586   $    (3,414) $    25,048   $   (3,462)   $ 25,132
   Box Office                           133,000        92,150        70,991       (21,159)      62,371        8,620      88,623
   Gift Certificates                        -             -             683           683          503          180         563
   Benefits                               3,000         3,000           300        (2,700)       1,975       (1,675)        760
   Red Carpet Subscriptions               6,600         6,000           550        (5,450)       3,000       (2,450)      3,000
      TOTAL TICKET SALES                167,600       126,150        94,111       (32,039)      92,897        1,213     118,078
EDUCATION
  Classes                                44,000        28,000         8,322       (19,678)      10,880       (2,558)     26,905
  Theater-To-Go                           5,000         4,750         2,500        (2,250)       4,600       (2,100)      3,600
     TOTAL EDUCATION INCOME              49,000        32,750        10,822       (21,928)      15,480       (4,658)     30,505
CONTRIBUTED RESOURCES
  BUSINESS CONTRIBUTIONS
    Program Ads                          20,000        15,000        12,670        (2,330)      14,425       (1,755)     14,425
    Corporate Sponsorships               65,000        51,000        29,050       (21,950)      36,475       (7,425)     33,475
  TOTAL BUSINESS CONTRIBUTIONS           85,000        66,000        41,720       (24,280)      50,900       (9,180)     47,900
  INDIVIDUAL CONTRIBUTIONS
    Annual Campaign                      60,000        52,000        38,494       (13,506)      29,000        9,494      29,889
    Donations                               -             -             -             -            -            -           -
    Membership                            3,000         2,000         1,115          (885)       2,570       (1,455)      4,260
    Non-cash contributions                  -             -             105           -          1,037         (933)      1,273
  TOTAL INDIVIDUAL CONTRIBUTIONS         63,000        54,000        39,714       (14,391)      32,607        7,107      35,422
  GRANTS
    Cultural Alliance                    63,835        31,917        31,220          (697)      33,705       (2,485)     63,925
    Other Grants                         10,000         6,000         5,698          (302)       3,000        2,698       6,000
  TOTAL GRANTS                           73,835        37,917        36,918          (999)      36,705          213      69,925
    TOTAL CONTRIBUTED RESOURCES         221,835       157,917       118,352       (39,670)     120,212       (1,860)    153,247
SPECIAL EVENTS
  Fair Booth                             45,000        45,000        39,655        (5,345)      41,412       (1,757)     41,412
  Other events                           15,570         8,970         7,305        (1,665)      11,263       (3,958)     21,758
     TOTAL SPECIAL EVENTS                60,570        53,970        46,960        (7,010)      52,675       (5,714)     63,170
CONCESSIONS AND RENTALS
  Costume rental/sales                    5,000         4,000         4,803           803        3,649       1,155        5,099
  Show concessions                        9,265         6,665         2,623        (4,042)       2,575          47        4,425
  Coat room                                  50            40            67            27           39          28           39
  Vending Machine                           600           400           636           236          367         269          900
  Concessions & Rental - other            2,540         1,696           905          (791)       1,000         (95)       1,285
    TOTAL CONCESSIONS & RENTALS          17,455        12,801         9,033        (3,768)       7,630       1,403       11,748
STALLMAN / SAMUELSON FUNDS                3,700         3,700         6,225        2,525         3,171       3,054        3,171
OTHER INCOME
  Capital reimbursements                    -             -             -             -            -           -            -
  Miscellaneous revenue                     500           336           149          (187)         391        (242)         398
  Interest income                           -             -           2,198         2,198            1       2,198        3,301
  Donated services                        3,000         2,000         2,243           243        2,058         185        5,208
  Ticketing Order Fees                   16,211        12,202         5,620        (6,582)       3,583       2,037        5,940
     TOTAL OTHER INCOME                  19,711        14,538        10,211        (4,327)       6,033       4,178       14,846

               TOTAL INCOME         $ 539,871     $ 401,826     $ 295,714     $ (106,217) $ 298,098      $   (2,384)   $ 394,765
                                         York Little Theatre, Inc.
                                  Detailed Budget to Actual Comparison
                                   For the period ending April 30, 2010
                                               2009 - 2010                   Budget vs.     2008-2009    Last Year
                                       Annual      YTD             thru        Actual          thru      vs. Actual     2008-2009
                                            Budget              4/30/2010     Variance      4/30/2009    Variance         Annual
EXPENSES
MANAGEMENT
  Salaries                           $ 199,000     $ 132,667    $ 120,219    $   12,448     $ 134,094    $   13,875     $ 193,984
  Benefits                              18,585        12,390       10,382         2,008        11,762         1,380        18,690
  Payroll taxes                         20,524        13,683       11,629         2,054        13,245         1,616        18,450
    TOTAL MANAGEMENT                   238,109       158,739      142,229        16,510       159,101        16,872       231,124

ADMINISTRATION
  Automobile                              1,000          667          102           564           552            450         622
  Insurance                              15,000       10,000        7,473         2,527         5,917         (1,555)     12,281
  Accounting                             15,000       10,000        7,395         2,605         3,875         (3,520)     12,750
  Payroll Expenses                        2,000        1,333        1,759          (425)        1,477           (282)      2,214
  Legal & Professional services             500          333          -             333           -              -           -
  Postage                                 2,000        1,333        1,070           263           548           (522)      1,118
  Telephone & internet                    3,200        2,133        2,352          (218)        2,569            217       4,019
  Office supplies                         2,000        1,333          842           491         2,217          1,375       2,883
  Small office items                        300          200          105            95           223            119         255
  Office Technology                         -            -            300          (300)          305              5         425
  Office Operations - other                 300          200          259                         165            (94)        190
  Volunteers                                400          267          368          (102)          313            (55)        401
  Dues and subscriptions                  1,500        1,295          906           389         1,200            294       1,798
  Travel and Training                     1,000          667          -             667           941            941         941
  Bank Service Charges                    2,100        1,400        2,795        (1,395)        1,286         (1,510)      2,101
  Fees & Charges - Other                    -            -            200          (200)          555            355         705
  Ticket Processing expenses             15,084       11,351        8,068         3,284         7,635           (432)     12,399
  Miscellaneous expenses                    700          467          -             467           -              -           -
     TOTAL ADMINISTRATION                62,084       42,980       33,993         9,045        29,779         (4,215)     55,100
                                                         -
EDUCATION
  Classes                                16,150        4,255        3,640           615         6,184         2,544       19,902
  Theater-To-Co                           4,000        3,450        2,404         1,046         3,122           719        3,339
  Other education                           500          333          -             333           -             -            -
     TOTAL EDUCATION                     20,650        8,038        6,043         1,995         9,306         3,262       23,241

PRODUCTION
  Show Advertising / Promotion           32,000       21,333       25,074        (3,741)        9,331        (15,743)     15,168
  Professional Assistant                  6,000        5,200          200         5,000         7,350          7,150      12,150
  Royalties                              21,650       17,020       17,458          (438)       10,559         (6,899)     17,521
  Perusal scripts                             40           40           44            (4)           44              0          44
  Scripts                                 4,590        3,260        3,110           150         3,249            139       4,136
  Program printing                        5,600        5,535        7,090        (1,555)        5,573         (1,517)      5,662
  Box Office Expenses                       500          340            28          312             50             22          50
  Opening Night Reception                 1,000          750             2          748           222            220         648
  Co-producer pack                        1,500        1,000          -           1,000           949            949       1,426
  Photography                             3,800        2,400        2,552          (152)        2,056           (496)        -
  Production Admin other                    -            -            -             -             -              -         4,723
  Costumes                                6,800        4,900        2,463         2,437         2,675            212         190
  Light                                     600          400          -             400           -              -             15
  Make-up                                   300          200          -             200             15             15      1,767
  Props                                   1,500        1,000          155           845         1,456          1,301       3,401
  Set                                     4,000        2,600        1,583         1,017         1,273           (309)          20
  Sound                                     600          400            48          352             20           (28)      3,740
  Other production                          -            -            -             -             -              -           -
     TOTAL PRODUCTION                    90,480       66,378       59,805         6,573        44,821        (14,984)     70,661
                                        York Little Theatre, Inc.
                                 Detailed Budget to Actual Comparison
                                  For the period ending April 30, 2010
                                                  2009 - 2010                 Budget vs.    2008-2009   Last Year
                                          Annual      YTD            thru       Actual         thru     vs. Actual    2008-2009
                                               Budget             4/30/2010    Variance     4/30/2009   Variance        Annual
FACILITY
  Building R&M                              4,000        2,800        2,095          705        1,972         (123)      3,257
  Production R&M                            1,000          664          502          162          756          255         946
  Grounds Maintenance                       2,000        1,333        2,880       (1,547)       1,365       (1,515)      1,717
  Other R&M                                 1,000          668          -            668          -            -           -
  Electric                                 20,000       10,260        8,845        1,415        8,616         (230)     18,143
  Gas                                       9,000        8,060        4,452        3,608        7,949        3,497       8,377
  Water/Sewer                               2,000        1,333        1,367          (33)       1,208         (159)      1,828
  Janitoral supplies                        2,000        1,333          723          610        1,369          645       2,126
  Equipment rental                          9,000        6,000        6,541         (541)       6,943          402      10,792
  Trash removal                             2,700        1,800        1,716           84        1,903          187       2,533
  Misc                                        -            -            -            -            -            -           -
     TOTAL FACILTY                         52,700       34,252       29,120        5,132       32,080        2,960      49,717

FUNDRAISING AND SPECIAL EVENTS
  Annual campaign                           2,000        2,000          436        1,564        1,121          685       1,121
  Membership                                  100            67          13           54          -            (13)        -
  Fair booth                               25,000       25,000       16,428        8,572       21,493        5,065      23,335
  Spotlight Singers                         3,000          -            248         (248)         -           (248)        256
  Special Events - other                      -          2,000        4,707       (2,707)       9,062        4,355      11,510
  Producer's Campaign                      20,000       20,000        6,993       13,007          -         (6,993)        -
     TOTAL FUNDRAISING & SPEC EVENT        50,100       49,067       28,825       20,242       31,676        2,851      36,222

MARKETING
  Advertising                               7,000        6,760        3,615        3,145        3,149         (466)      4,406
  Promotion                                   -            -            -            -          7,637        7,637       7,721
  Internet                                    300          200          -            200          -            -           -
  Other                                       -            -            -            -            -            -           -
     TOTAL MARKETING                        7,300        6,960        3,615        3,345       10,786        7,171      12,127

CONCESSIONS AND RENTALS
  Show concessions                          6,897        4,600        1,160        3,440          837         (323)      1,284
  Costume Rental/Sales                        -            -            -            -            -            -           -
  Vending Machine                           1,500        1,000          499          501          921          423       1,708
  Concessions & Rentals - other               150          100          -            100          -            -           -
    TOTAL CONCESSIONS & RENTALS             8,547        5,700        1,658        4,042        1,758          100       2,992

OTHER EXPENSES
  Miscellaneous expense                     1,000          667          -            667        1,141        1,141         744
  Sound System upgrade                        -            -            -            -            -            -           -
  Capital Expenditure                       5,000        3,333          -          3,333        5,387        5,387       1,547
  Interest expense                          3,300        2,200        5,327       (3,127)       1,746       (3,581)      6,431
  Other expenses                              -                         -            -            -            -           -
     TOTAL OTHER EXPENSES                   9,300        6,200        5,327          873        8,273        2,946       8,722

              TOTAL EXPENSES          $ 539,270     $ 378,314     $ 310,617   $   67,756    $ 327,581   $   16,963    $ 489,905

              NET INCOME (DEFICIT)    $       601   $   23,512    $ (14,903) $ (38,461) $ (29,483) $        14,579    $ (95,140)
                           York Little Theatre, Inc.
                                Balance Sheet
                     For the period ending April 30, 2010
                        compared to August 31, 2009
                                                                  (Audited)
                                                 Apr 30, 2010    Aug 31, 2009
ASSETS
   CURRENT ASSETS
   Petty Cash                                   $         160    $        215
   Operating cash                                      (2,267)         (2,876)
   M&T - Board Restricted cash (Steak stand)            1,908           2,668
   Accounts receivable                                  7,760          20,645
   Interest Receivable                                  6,309           4,111
   Due to Endowment Fund                              100,000         100,000
   Other current assets                                27,775          43,326
              Total Current Assets                    141,645         168,089

    FIXED ASSETS, NET                                 692,820         692,820

    OTHER RESTRICTED FUNDS                             43,627          43,527

TOTAL ASSETS                                    $     878,092    $    904,436


LIABILITES
    CURRENT LIABILITIES
    Line of Credit                               $    150,000    $    144,000
    Accounts payable                                   63,481          25,682
    Credit Card                                         2,703           1,642
    Accrued payroll and payroll related expenses        9,686           6,199
    Accrued Interest-Endowment Fund                     6,309           4,111
    Deferred revenues                                   9,347          71,332
    Due to Endowment Fund                             100,000         100,000
               Total Current Liabilites               341,526         352,966


NET ASSETS
    Unrestricted                                     (260,558)       (260,558)
    Temporarily Restricted                            664,390         664,390
    Restricted                                        147,638         147,638
    Current year income (loss)                        (14,903)            -
               Total Net Assets                 $     536,567    $    551,470

TOTAL LIABILITIES AND NET ASSETS                $     878,092    $    904,436
                                    York Little Theatre, Inc.
                                           Cash Flow
                              For the period ending April 30, 2010
                                 compared to August 31, 2009
                                                                                  (Audited)
                                                              Apr 30, 2010       Aug 31, 2009
Cash Flow from Operation Activities
Excess (Deficiency) of Revenues Over Expenses                $       (14,903)    $   (131,635)
Adjustments to Reconcile Excess (Deficiency)
  of Revenues Over Expenses to Net Cash
  Used by Operating Activities:
   Depreciation                                                          -             27,000
(Increase) Decrease in:
   Accounts Receivable                                               12,885              (760)
   Interest Receivable                                               (2,198)           (3,298)
   Beneficial Interest in Perpetual Trusts                             (100)            9,494
   Prepaid Expenses                                                  15,551           (20,524)
Increase (Decrease) in:
   Accounts Payable                                                   38,860           24,114
   Accrued Liabilities                                                 5,685            2,138
   Deferred Revenue                                                  (61,985)             890

  Net Cash Used by Operating Activities                               (6,206)         (92,581)

Cash Flows from Investing Activities
  Purchase of Property and Equipment                                         0         (3,840)

Cash Flows From Financing Activities
  Net Borrowings Under Line-of-Credit Agreement                       6,000            90,319

Net Increase (Decrease) in Cash and Cash Equivalents                   (206)           (6,102)

Cash and Cash Equivalents - Beginning of Year                                7          6,109

Cash and Cash Equivalents - End of Year                      $         (199)     $          7

				
DOCUMENT INFO
Tags:
Stats:
views:91
posted:5/28/2010
language:English
pages:7