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Adjunct Faculty Handbook - University of Cincinnati Adjunct

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					   University of Cincinnati Adjunct Faculty Handbook Revised July 2004
                             Table of Contents

Welcome to the University                                               1

Welcome to the College                                                  1
   College Structures and Contact Information                          1

Adjunct Faculty at the University of Cincinnati                         1
    Adjunct Advisory Committee                                         1
    Adjunct Advocate in the Provost Office                             2
    Adjunct Appointments by type (Term, Annual, Represented)           2
    Adjunct Governance                                                 2
    Adjunct Promotions                                                 2
    Adjunct Senators                                                   3
    Hiring Process and Forms (A-126 Form, Search Process,
                                   Advertising: Part-Time Vitae Bank,
                                   HR/Employment)                       3
    The Letter of Offer and Pre-Employment Forms                       4
    Submitting the PAF                                                 4
    Personnel Files                                                    4

Benefits and Services
   Administrative Support                                              4
   Athletic Facilities                                                 4
   Bookstores                                                          4
   Communication                                                       4
   Communiversity                                                      5
   Direct Deposit                                                      5
   E-Currents                                                          5
   E-mail Accounts                                                     5
   Faculty Club                                                        5
   Health Insurance                                                    6
   Holidays                                                            6
   ID Card                                                             6
   Keys                                                                6
   Libraries and Library Policies (Copyright, Loans, Inter-
                                    Library Loans)                      7
   Maps                                                                8
   Medicare                                                            8
   Ombuds                                                              8
   Parking Decals                                                      8
   Public Safety                                                       8
   Reach                                                               9
   Restaurants and Vending                                             9


                                        i
      Salary                                                       10
      Sick Leave                                                   10
      State Teachers Retirement System (STRS)                      11
      Tuition Remission                                            11

Curriculum and Classroom Management and Grading                     11
    Blackboard                                                     11
    Canceling Classes                                              12
    Class Attendance                                               13
    Class Lists Online                                             13
    Classroom Scheduling                                           13
    Confirming Grade Lists                                         13
    Course Re-take Policy                                          13
    Course Syllabi                                                 14
    Disability Services                                            15
    Drop/Ads (Registration Changes)                                17
    Electronic Classroom Planning Services                         17
    Final Exams, Make Up Exams, and Exam Schedules                 18
    General Education (Gen Ed)                                     19
    Grade Grievances and Changes                                   20
    Grading                                                        21
    Petitions                                                      24
    Record Maintenance                                             24
    Registration                                                   24
    Teaching Tips                                                  24
    Technology Services (Help Desk, Academic IT Services
                           Help Desk)                               25
    Textbook Orders Online                                         25
    Transcripts                                                    25
    Veterans Educational Benefits                                  25

Instructional Support                                               26
     Blackboard                                                    26
     Center for the Enhancement of Teaching and Learning (CET&L)   26
     First-Year Experience                                         26

Professional Development                                            27
    Online Seminar for the Enhancement of Teaching                 27
    Promotion System                                               27

University Policies                                                 28
    Academic Fresh Start Policy                                    28
    Academic Misconduct                                            28
    Disability Services                                            32



                                    ii
   Emergencies                            33
   Equal Opportunity/Affirmative Action   34
   General Education (Gen Ed)             34
   Judicial Affairs                       34
   Problems with a Student                34
   Sexual Discrimination/Harassment       35
   Smoking                                35
   Student Code of Conduct                35
   Students’ Right to Privacy             35
   University Rules                       36




                                    iii
   University of Cincinnati Adjunct Faculty Handbook
                    Revised July 2004



Welcome to the University of Cincinnati

      As underscored by its official mission statement, the University is
      dedicated to creating “the highest quality learning environment.” By
      serving countless students and assisting in the delivery of diverse
      curricula, the adjunct faculty plays a particularly vital role in the University
      fulfilling this teaching mission. Recognizing this critical function, the
      Provost Office is committed to provide improved working conditions along
      with fair and competitive salaries and easier transition to annual and
      represented status for its adjunct faculty. I encourage you to become
      active members of the UC community as well as to avail yourself of the
      forum provided by the Adjunct Faculty Blackboard Community and related
      opportunities in your home colleges. Your involvement in the University’s
      teaching and learning mission is much appreciated and valued.

      Anthony Perzigian,
      Senior Vice President & Provost
      for Baccalaureate & Graduate Education

Welcome to the College

      College Structure and Contact Information
                We are happy to have you as part of our academic team and
                  recognize that you probably have many questions about
                  your new college. Most can be answered by visiting the
                  college’s home page on the UC web site. For a complete list
                  of all 16 with links and contact information visit
                  www.uc.edu/colleges/

Adjunct Faculty at UC

      Adjunct Advisory Committee
                The Adjunct Faculty Advisory Committee was established
                 upon the recommendation of the 1994-1995 Joint
                 Faculty/Administration Committee on Part-Time Faculty
                 Issues. The Committee is charged with oversight and
                 advocacy on all issues related to adjunct faculty.
                 Additionally, the Committee will hear appeals of negative
                 decisions regarding the promotion of adjunct faculty. The
                 committee is made up of three adjunct faculty, three full-time


                                          1
             faculty and three administrators. The Chair of the Faculty
             Senate and the Provost jointly appoint committee members.

Adjunct Advocate in Provost Office
          The Vice Provost for Faculty Administrative Services in the
           Provost Office serves as advocate and liaison in the ongoing
           effort to provide an improved professional environment for
           adjunct faculty. Adjuncts may contact the Vice Provost (556-
           1146 or Karen.Faaborg@UC.edu) with any questions or
           concerns.

Adjunct Appointments, by type
          Term Adjuncts are appointed on a quarterly basis to teach
           one or two courses; their workload does not exceed 49%
           FTEs annually. Annual Adjuncts are appointed on an
           annual basis to teach the equivalent of three courses per
           quarter; their workload does not exceed 64% FTEs.
           Represented Adjuncts are appointed for up to five years
           and have a workload that exceeds 64% FTEs. They are
           represented by the AAUP (American Association of
           University Professors), which also represents the full-time
           faculty. You can review the appointment terms at
           http://www.uc.edu/provost/openarea/APPTADJUNCT.pdf

Adjunct Governance
          The Adjunct Faculty Forum, conducted on the Adjunct
           Faculty Blackboard Community, and the Adjunct Faculty
           Advisory Committee give all adjuncts a voice within the
           University. The adjunct faculty elects two adjunct
           representatives to serve on the All University Faculty
           Senate.

             The Adjunct Faculty Advisory Committee is composed of
             three adjunct faculty, three full-time faculty, and three
             University administrators. This committee reports directly to
             the Provost and is charged with recommending policies that
             support the recruitment and retention of high-quality adjunct
             faculty.

Adjunct Promotions
          Members of the adjunct faculty are hired primarily for their
           expertise in their field and/or in the classroom. These are
           not tenure track positions. Most tenure track positions
           require national searches, and qualified adjuncts may apply
           for these positions. However, upon recommendation of your
           academic department, you are eligible to be promoted


                                 2
             through the ranks of assistant, associate, and full professor
             once you meet the criteria for promotion of adjunct faculty
             that have been approved by the departmental faculty. All
             promotions are accompanied by a 10% increase in salary.
             Find out how promotion process works at
             www.uc.edu/provost/openarea/AdjunctPromotion.pdf

Adjunct Senators
          Two adjunct faculty members serve as voting members of
           the University Faculty Senate.

             Under the rules of the Faculty Senate these representatives
             must be “elected from that group of part-time faculty who are
             teaching, on the average, a minimum of three quarter
             courses or the equivalent per year (up to 65% of a full-time
             faculty position as defined by the collective bargaining
             agreement) and who have taught as part-time faculty in the
             University of Cincinnati for three years or more.”

             Senators serve a two-year term. All term and annual
             adjuncts are eligible to vote for the adjunct representatives.

Hiring Process and Forms
          A-126 Form
            The Requisition to Fill Faculty Position or Academic Related
            Positions, the A-126 Form, is used to obtain approval for all
            part-time faculty positions. This form is completed and
            signed by the department head and submitted to the college
            business office for approval.
          Search Process
            All positions should be filled giving due consideration to the
            University’s commitment to affirmative action. An affirmative
            action search is to be conducted for available positions,
            which includes, but is not limited to, individuals who are in a
            position to assist the University in attracting minority group
            members and women.
          Advertising: Part-time Vitae Bank-HR/Employment
            The Employment Office of Human Resources also maintains
            a part-time vitae bank of applicants. Contact Employment
            Services at 556-1246 for vitas currently on file. Employment
            Services is located at 300 University Hall, ML 0117.
          A-900
            The A-900 is the Affirmative Action/Personnel Activity Form.
            The A-900 form with the candidate(s) selected must be
            approved before an offer can be made to the preferred
            candidate.


                                 3
                   The Letter of Offer and Pre-Employment Forms
                    The dean sends a letter of offer after the A-900 is approved
                    by Affirmative Action. Enclosed with the offer letter are the
                    tax-withholding forms and STRS enrollment forms.
                   Submitting the PAF
                    The hiring department is responsible for the following:
                        1. Preparing the PAF
                        2. Completing the I-9
                        3. Obtaining the signed Appointment/Workload
                            Certificate
                        4. Forwarding the appointment documents to the
                            College Business Office

      Personnel Files
               Adjunct faculty personnel files are public records. For
                  guidelines on access to personnel files see
                  www.uc.edu/provost/openarea/guidefacpersonnel.pdf.

Benefits & Services

      Administrative Support
                Colleges and academic units provide administrative and
                  clerical support to all adjunct faculty members. The
                  University strives to provide offices, computers, orientation,
                  mentoring, and handbooks for all adjuncts as well. For
                  specific information, contact your college office.

      Athletic Facilities
                 Stay in shape outside the classroom. Find out how to make
                   use of UC’s athletic facilities at www.recsports.uc.edu or call
                   556-0604.

      Bookstores
               Take advantage of your discount at the UC Bookstore
                 (15%), Dubois Bookstore (10%), and Lances Art Supplies
                 (20%). Shop online at www.uc.edu/bookstore

      Communication
              Clear channels of communication between adjuncts and the
                University, among the adjunct faculty, and between adjuncts
                and their students is vital. Please be certain that your
                department has a current e-mail address for you (see “E-
                mail Accounts” below for information on how to obtain a free
                University e-mail account) as well as your current telephone
                and mailing address information.



                                        4
Communiversity
        Visit www.uc.edu/ace/commu/ for details on over 100 non-
          credit courses on everything from jewelry making to the
          Lincoln and Kennedy assassinations to low carb diets
          offered because knowledge is its own reward. As an adjunct
          faculty member you are entitled to a 50% reduction in the
          cost of one course in Communiversity. Some restrictions
          apply.

Direct Deposit
          Complete the online authorization form to have your payroll
            check deposited directly into your bank account at
            www.hr.uc.edu/testforms/empforms2.asp

E-Currents
          E-Currents is the weekly electronic faculty and staff
           newspaper that allows you to stay on top of announcements
           and events from around the university. To subscribe click on
           www.uc.edu/news/subscription. All faculty are invited to
           submit items of interest such as publications, presentations,
           grants, activities, and honors to E-Currents at Mail Location
           0065.

E-mail Accounts
          University policy requires that adjuncts have and regularly
           check an email account and that they make this email
           address available to their home college. There are several
           options for setting up an email account. As an adjunct
           faculty member, you have free access to UC email accounts
           by contacting technician@UC.edu and providing your name
           and social security number. For information regarding
           Microsoft Exchange, visit http://exchange.uc.edu.

             For information regarding other UC supported accounts or to
             activate your own account, visit http://email.uc.edu. Please
             note that different colleges within the University use different
             email systems. For specific information please contact the
             IT department of your college or branch campus.

Faculty Club
          Come enjoy a quiet lunch with your friends and colleagues at
             the Faculty Club, located in the Murray and Agnes
             Seasongood Faculty Center on west campus. For
             information on how to become a member or to reserve the
             Faculty Club for special events call 556-4154


                                 5
Health Insurance
          All bargaining unit adjuncts (65% or more FTE) have full
            medical benefits as defined in the UC/AAUP agreement.
            The University pays 50% of the cost of health care coverage
            for annual adjuncts (50-64% FTE), and provides assistance
            with purchasing individual health care coverage for term
            adjuncts (3-49% FTE) through the Greater Cincinnati
            Consortium of Colleges and Universities (GCCU). For a
            more detailed explanation see the online manual at
            www.hr.uc.edu/manuals/PTFaculty.pdf.

               If you’re having trouble finding the answer to a benefits
               question online and want some live human advice, contact
               the Adjunct Faculty Benefits Counselor, Deborah deGroot-
               Osswald, at 556-0373 or by e-mail at deborah.degroot-
               osswald@uc.edu.

Holidays
              The University of Cincinnati observes the following holidays:
               Labor Day, Veterans’ Day, Thanksgiving Day and the
               following Friday, Christmas Holiday (two days), New Year’s
               Day, Dr. Martin Luther King’s Birthday, Memorial Day, and
               the Independence Day. You can check the exact dates of
               these observances and other important dates on the
               University calendars at www.uc.edu/registrar/calendars.asp

ID Card
              A UC ID card identifies you to the world as University of
               Cincinnati adjunct faculty and documents your entitlement to
               valuable benefits, such as your bookstore discount, use of
               the University athletic and library facilities, and ticket
               purchases. Photo IDs can be obtained 8:00 a.m. to 5:00
               p.m., Monday through Friday from the Department of Public
               Safety located in Edwards 3 on the west campus or 8:00
               a.m. to 11:00 a.m. and 1:15 p.m. to 5:00 p.m. in 235
               University Hall on the east campus. For more information
               call 556-4925 (west campus) or 558-4998 (east campus) or
               visit http://keys.uc.edu/login.asp. You will need to show a
               valid driver’s license or Social Security card to obtain your
               UC ID.

Keys
              Keys to offices and classrooms can be obtained from the
               Department of Public Safety. Keys are campus specific,
               meaning that keys to west campus rooms and buildings


                                   6
             must be obtained at the west campus Public Safety office in
             Edwards 3 and east campus keys at the east campus office
             in 235 University Hall. Business hours for the respective
             offices are: Edwards 3, 8:00 a.m. to 5:00 p.m., Monday
             through Friday and 235 University Hall, 8:00 a.m. to 11:00
             a.m. and 1:15 p.m. to 5:00 p.m. For more information call
             556-4925 (west campus) or 558-4998 (east campus) or visit
             http://keys.uc.edu/login.asp

Libraries and Library Policies
           As part of the UC community, you and your students have
             both physical access, while on campus, and electronic
             access from your home or office, to the millions of resources
             in the catalog of the University Libraries. Books, articles,
             and databases are all at your fingertips, and in the unlikely
             event you cannot find what you need on our campus, you
             can have it sent to the nearest UC library through Ohio Link.
             Schedule a library visit for your class or just find out more
             about everything that’s available by visiting
             www.libraries.uc.edu or calling 556-5956.

             Copyright: The University Library will not knowingly violate
             copyright laws in its own copying or place on reserve
             photocopies made elsewhere which appear to be in violation
             of copyright laws. A copy of the policy on copyright is
             available on request from the Langsam Library office.

             Loans: Loans of library materials to undergraduate students
             are for three weeks and may be renewed if not requested by
             another borrower. Faculty and graduate student loans are
             extended for a longer period. All loans are subject to recall
             after three weeks. Materials requested for reserve use are
             subject to immediate recall. Fines accrue after the sixth day
             of notification for recall.

             Interlibrary Loan: The primary purpose of the Interlibrary
             Loan Service is to locate, borrow when possible, and
             otherwise assist instructors and students in using outside
             library resources.

             Reserve: The Langsam Library maintains a special collection
             of books that are in demand because of class assignments.
             Such books may be put on a “not to circulate” loan with the
             right of two-hour use within the building, or they may
             circulate overnight, or for use from one to seven days.




                                 7
               Requests must be submitted on the special multi-copy
               request forms supplied by the Reserve Room.

Maps
              Maybe this is your first time teaching at UC or maybe it’s just
               been a while since you’ve been on campus? Either way, if
               you’re not certain how to get where you need to go, you can
               obtain directions and maps to east and west campus,
               Raymond Walters College and Clermont College at
               www.uc.edu/directions

Medicare
              Federal law extends the hospital insurance portion of the
               FICA tax (Medicare) to employees of state and local
               governments hired after 31 March 1986. However, all
               employees of the State of Ohio continue to be exempt from
               Social Security tax, the retirement segment of the FICA tax.

               If you’re having trouble finding the answer to a benefits
               question online and want some live human advice, contact
               the Adjunct Faculty Benefits Counselor, Deborah deGroot-
               Osswald, at 556-0373 or by e-mail at deborah.degroot-
               osswald@uc.edu.

Ombuds
              The office of the University Ombuds responds to the
               concerns of university students, faculty and staff by
               investigating complaints, referring problems to the
               appropriate university office, and the provision of mediation
               and conflict resolution services. For more information about
               this valuable service or to initiate an inquiry, contact the
               Ombuds at www.uc.edu/ombuds or 556-5956.

Parking Decals
          Don’t risk being late to class because you can’t find a place
           to park. Park close by in a campus lot or garage. To obtain
           a parking decal, contact the parking office at
           www.uc.edu/parking

Public Safety
          UC’s Department of Public Safety is comprised of four
            divisions: University Police, Emergency Preparedness,
            Parking Services, and Support Services. The University
            Police is the primary law enforcement agency for all UC
            campuses. Emergency Preparedness is responsible for fire
            safety and prevention and for the University’s emergency


                                   8
             operations plan. Parking Services operates and maintains
             all UC parking lots and garages on the main and branch
             campuses. Support Services provides business, emergency
             communications, and special events planning and
             coordination support for the Department. Each of the four
             divisions maintains its own web site.

             The Department of Public Safety has installed blue HELP
             phones throughout the campus that are distinguished by an
             overhead blue light. These connect the caller directly to the
             dispatcher. You are encouraged to use these phones for
             any type of assistance (e.g. keys locked in car, dead battery,
             or emergencies). Police vehicles are equipped with jumper
             cables to assist faculty, staff, or students whose cars will not
             start. If the police are unable to provide the assistance
             needed, they will put you in contact with the proper office.
             Call 556-1111 for non-emergency help, or 911 for
             emergency help, or use the blue HELP phones to report a
             need for assistance. For more information or links to the
             separate web sites visit www.uc.edu/pubsafety

REACH
            REACH is the University of Cincinnati's employee assistance
             program. The purpose of REACH is to provide all UC faculty,
             staff, and their families with confidential assistance in finding
             appropriate ways to cope with, and eventually resolve,
             personal problems. The program offers problem
             assessment, short-term counseling and referral. To access
             REACH visit www.med.uc.edu/uhs/reach.html, call 556-
             2506, or visit REACH in Room 7130 Edwards I.

             If you’re having trouble finding the answer to a benefits
             question online and want some live human advice, contact
             the Adjunct Faculty Benefits Counselor, Deborah deGroot-
             Osswald, at 556-0373 or by e-mail at deborah.degroot-
             osswald@uc.edu.

Restaurants and Vending
         There are many fine places both on and near campus where
            hungry faculty and students can grab a bite to eat before or
            between classes and there are vending machines located in
            all campus buildings. Check out the great restaurants you’ll
            find on UC’s Main Street at
            www.uc.edu/mainstreet/eateries.html




                                  9
$$$$alary
            UC pays a minimum of $400 per quarter credit hour. Many
             colleges set a higher minimum rate, and many adjuncts
             make more than the minimum depending upon their
             discipline, experience, and rank. Although UC’s rate of pay
             for adjuncts is highly competitive in the Greater Cincinnati
             market, the University is continually striving to increase
             these rates.

             Paychecks are issued on a monthly basis. Normally, adjunct
             faculty members may expect their paychecks to begin the
             month after the beginning of the quarter and to continue for
             two additional months. Paychecks are distributed on the first
             of each month, unless it falls on a weekend or a holiday. In
             this case the check is available on the Friday prior to the
             first.

             If you’re having trouble finding the answer to a benefits
             question online and want some live human advice, contact
             the Adjunct Faculty Benefits Counselor, Deborah deGroot-
             Osswald, at 556-0373 or by e-mail at deborah.degroot-
             osswald@uc.edu.

Sick Leave
          Hopefully, you will never need to use it. But if you do, it’s
           good to know you’re entitled to sick leave. As an adjunct
           you accrue sick time at a prorated rate based on 15 days per
           year at FTE (full-time equivalency). Sick time may be
           accrued from year to year without limit. Find out about more
           about your benefits as a member of UC’s adjunct faculty at
           www.hr.uc.edu/manuals/PTFaculty.pdf.

             Anytime you must miss a class because of illness, you must
             contact your department head or department office to give
             advance notice so that arrangements can be made for a
             substitute or for announcements to be made to your students
             about how to proceed with assignments.

             If you’re having trouble finding the answer to a benefits
             question online and want some live human advice, contact
             the Adjunct Faculty Benefits Counselor, Deborah deGroot-
             Osswald, at 556-0373 or by e-mail at deborah.degroot-
             osswald@uc.edu.




                                10
     State Teachers Retirement System (STRS)
               As part of the adjunct faculty at the University of Cincinnati
                 you will be providing for your retirement years through an
                 account in the State Teachers Retirement System.
                 Contributions will be deducted automatically from your
                 compensation and may be refunded upon request if your
                 Ohio public service ends prior to retirement. Get all the
                 details at www.strsoh.org.

                  If you’re having trouble finding the answer to a benefits
                  question online and want some live human advice, contact
                  the Adjunct Faculty Benefits Counselor, Deborah deGroot-
                  Osswald, at 556-0373 or by e-mail at deborah.degroot-
                  osswald@uc.edu.

     Tuition Remission
               By teaching a three-credit-hour course part-time you are
                 entitled to take a comparable course without paying tuition.
                 It’s just one of the benefits offered UC adjunct faculty.
                 Earned or unused credit hours may be accrued up to a
                 maximum of 11 credit hours, but must be used within 12
                 months of accrual. All the details are at
                 www.hr.uc.edu/manuals/PTFaculty.pdf and the necessary
                 forms are at www.hr.uc.edu/benefits/tuition.pdf.

                  If you’re having trouble finding the answer to a benefits
                  question online and want some live human advice, contact
                  the Adjunct Faculty Benefits Counselor, Deborah deGroot-
                  Osswald, at 556-0373 or by e-mail at deborah.degroot-
                  osswald@uc.edu.


Curriculum & Classroom Management & Grading

     Blackboard
              Blackboard is an e-Education platform designed to transform
                the Internet into a powerful environment for the educational
                experience. A Blackboard site is made available for every
                course taught at the University of Cincinnati and you and
                your students are urged to take full advantage of this
                outstanding learning tool. Of course, your very presence in
                this Adjunct Faculty Community suggests a familiarity with
                Blackboard, but for more information, you can contact the
                Blackboard help-line at blackboard@uc.edu or 556-1602.




                                      11
Canceling Classes
          As an instructor, should you be unable to attend a class you
            are scheduled to teach due to a personal emergency, e.g.
            illness or a death in your family, you should contact your
            department head or dean as far in advance of the scheduled
            class as possible to arrange for a substitute or so that your
            students may be notified that the class is cancelled.

             The University of Cincinnati is always officially open. During
             periods of severe inclement weather, public emergency, or
             other crisis, the President or a designated cabinet officer of
             the University of Cincinnati may issue an announcement of
             campus status as appropriate to the situation on the
             University web site, through the University e-mail system
             and through local mass media outlets. In general, such a
             campus status announcement will inform the general public,
             as well as University of Cincinnati students and employees,
             that the University of Cincinnati campus, or a specific
             designated portion of the campus, is closed for a specified
             time period.

                1. Such announcement may specify that University of
                   Cincinnati classes, with the exception of the College
                   of Medicine, are canceled until or after a specified
                   time, or for an entire day.
                2. Such announcement may specify that all events or
                   programs, including both University events and non-
                   University events held in University facilities, are
                   canceled.
                3. Such announcements may specify that certain
                   University offices and facilities are closed, except for
                   the following essential offices that never close under
                   any circumstances:
                       Hoxworth Blood Center
                       University Police
                       Office of Residence Life/Housing Units
                       Utility Plants
                       Emergency Maintenance Operations
                       College of Medicine and Medical Sciences
                           Library
                       Any research unit where the integrity of the
                           research must be preserved
                       Service units that routinely operate on a seven
                           day per week, twenty four hour per day service
                           schedule


                                12
             Upon hearing the nature of the emergency, all occupants
             should leave their classrooms and/or offices, go where
             instructed, and not return until notified that it is safe to do so.
             Classes should then resume.

Class Attendance
          If absence is due to required field trips, a religious
            commitment, or representation of the University in an
            approved capacity, students should obtain an “absence
            form” from their organization and present it as notification to
            the instructor in advance of the absence. If no form is
            available, the student should contact the Student
            Organization and Activity Office in advance of the absence.
            This office will verify the excused absence to the college
            office and individual instructor involved.

             All faculty members are strongly urged to take attendance in
             their classes, though class attendance cannot be formally
             compelled.

Class Lists Online
          The Blackboard site for each course you teach contains a list
             of those students enrolled in the class annotated with the
             student’s student ID number, home college, class, and
             major. When photos of your students are available, those
             are included as well to give you a leg up on learning
             everyone’s name well before the quarter ends.

Classroom Scheduling
         To schedule or change a classroom call Classroom
           Scheduling at 556-6500 or fax the office at 556-3838.

Confirming Grade Lists
          Approximately three to four weeks after you have submitted
            final grades for your course, the Student Records Office
            prepares Confirming Grade Lists, and distributes them to
            instructors through College and departmental offices. This
            report is a formal confirmation for you to verify that student
            grades were recorded accurately on the student record.
            After reviewing carefully, you should report any
            discrepancies directly to the Student Records Office at 556-
            9900.

Course Re-take Policy
         Undergraduates may repeat five (5) courses for a total of no
            more than fifteen (15) credit hours. Under the new


                                  13
             registration option, only the second grade is used to
             compute the cumulative GPA.

             To have only the “repeat” grade computed in the GPA,
             students must submit a completed application form no later
             than the seventh (7th) calendar day of the quarter.

             For more information see www.uc.edu/registrar

Course Syllabi
         The course syllabus is an important guide for the instructor,
            the student, and the College. If you establish a policy be
            sure to state it clearly on your syllabus. You may establish
            such policies as long as they do not conflict with existing
            University, College, of Departmental policies.

             At its 10 May 2001 meeting, the University of Cincinnati
             Faculty Senate adopted the following set of
             recommendations for information that should be included on
             all faculty syllabi:

                 1. Instructor’s name, phone number, e-mail address,
                     office number, and office hours.
                 2. Short description of the class, including a basic
                     statement of the objectives of the class and the
                     content to be covered.
                 3. Indication of the Breadth of Knowledge (BoK) area(s)
                     of the University of Cincinnati General Education
                     Program, if any, that the course has been
                     designated as fulfilling. If the course has been
                     designated as only partially meeting a BoK area,
                     those other courses that, combined with the course,
                     satisfy the BoK area should be listed.
                 4. Indication of the Baccalaureate Competencies of the
                     University of Cincinnati General Education Program
                     that the course addresses;
                 5. Prerequisites and co-prerequisites.
                 6. Titles and authors of required texts.
                 7. Tentative schedule of class meetings with an
                     indication of topics to be considered, assignments
                     and due dates, and examination dates.
                 8. Course Web Page Address (url).
                 9. Electronic Communication Policy.
                 10. Class Attendance Policy.
                 11. Pass/Fail Option, Audit Policy, and Withdrawal
                     Policy.



                                14
                   12. Class Grading Policy.
                   13. Academic Integrity Policy.

                   Suggested Statement: The University Rules, including
                   the Student Code of Conduct, and other documented
                   policies of he department, college, and university,
                   related to academic integrity will be enforced. Any
                   violation of these regulations, including acts of
                   plagiarism or cheating, will be dealt with on an individual
                   basis according to the severity of the misconduct.

                   14. Special Needs Policy.

                   Suggested Statement: If you have special needs related
                   to your participation in this course, including identified
                   visual, hearing, or physical impairment, communication
                   disorder, and/or specific learning disability that may
                   influence your performance in this course, you should
                   meet with the instructor to arrange for reasonable
                   provisions to ensure an equitable opportunity to meet all
                   the requirements of this course. At the discretion of the
                   instructor, some accommodations may require prior
                   approval by Disability Services.

                   15. Other information pertaining to the class

              Further, the Faculty Senate recommends that:

                   16. At the discretion of course instructors, complete
                       course syllabi and other course material may be
                       posted on the web in lieu of hard copy distribution.
                       In the event that this option is used, the course
                       instructor should assure that the students in the
                       course can readily access this material.
                   17. All faculty should review the University of Cincinnati
                       Policy with Regard to Copyright as this policy might
                       relate to the development and presentation of course
                       material.

Disability Services
           The University of Cincinnati is strongly committed to
             maintaining an environment that guarantees students with
             disabilities full access to its educational programs, activities,
             and facilities.




                                  15
    In order to comply with the regulations of the Health and
    Human Services Department, the following are necessary:

       1. No student may be excluded from any course or any
          course of study solely on the basis of disability.
       2. Modifications in degree or course requirements may
          be necessary to meet the requirements of some
          persons with disabilities.
       3. Prohibitive rules, such as those banning tape
          recorders from the classroom, must be waived for
          some persons with disabilities.
       4. Auxiliary aids must be permitted in the classroom
          when they are required to ensure the full participation
          of students with disabilities.
       5. Alternative testing and evaluation methods for
          measuring student achievement will be necessary for
          students with impaired sensory, manual, or speaking
          skills (except for when those skills are being
          measured).
       6. Special equipment or devices used in the classroom
          (and in some cases teaching techniques that rely on
          sight, hearing, or the mobility of students) may require
          adaptation in individual cases).
       7. It is discriminatory to counsel students with disabilities
          for more restrictive careers than students who are not
          disabled, unless such counsel is based on strict
          licensing or certification requirements in a profession.

    Students with disabilities who need academic
    accommodations or other specialized services while
    attending the University should contact the Disability
    Services Office. Qualified students will receive reasonable
    accommodations to meet their individual needs as well as
    advocacy assistance on disability-related issues.

   In order to ensure timely implementation of academic
    accommodations, requests for accommodations or services
    should be made at least eight weeks in advance of the
    beginning of each quarter or as soon as possible after a
    disability has been confirmed. Requests for interpreters or
    real-time captioning for special education-related programs
    or events should be made at least two weeks prior to the
    event. See www.uc.edu/sas/disability/ for details. Disability
    Services is located in 210 University Pavilion, LM 0213 (556-
    6823).




                       16
Drop/Adds (Registration Changes)
         Once a student has completed registration, he/she may alter
           his/her schedule with a drop/add form that may be picked up
           in the college office. The student should complete the form
           and take it to the Registration Office in University Pavilion for
           processing.

             Drop/adds are used to add or drop classes, to change from
             credit to audit, graduate to undergraduate, or vice versa.
             Section changes and credit hour changes in variable credit
             hour courses are also accomplished using the drop/add
             form.

             The last day to add a course is Friday of the second week of
             classes. After the third week of the quarter, a student
             dropping a course must obtain the signature of the instructor
             teaching the course. The instructor must indicate the grade
             of “W” or “F” on the form. The grade is assigned at the
             discretion of the instructor. For more information see
             www.uc.edu/registrar/methods_of_reg.asp?section=students

Electronic Classroom Planning Services
          Electronic Classroom Planning Services (ECPS) provides
             advice and consultation on the design of state-of-the-art
             learning and meeting spaces and the effective use of
             technology in teaching. Examples include design and
             equipment recommendations for electronic classrooms,
             meeting rooms, lecture halls, and videoconferencing and
             distance learning facilities. Early consultation is encouraged
             before building or remodeling spaces used for teaching,
             learning, and collaborating. Most of these will need to
             accommodate media, computers, and related technology.
             These systems affect most other aspects of room design,
             including layout, lighting, acoustics, and coexistence with
             other building systems. When included at the start of the
             planning process, the technology requirements can be
             economically incorporated so that the space serves its
             purpose very effectively.

             Consultation on portable equipment for departmental use,
             special events, or other needs is also available.

             ECPS solicits feedback from users of electronic classrooms.
             User comments form the basis for improvements in future as
             well as existing facilities. Please send your comments or
             requests for further information to


                                 17
             Malcolm.Montgomery@uc.edu, or call 556-6689, fax 556-
             6690, or request an appointment at 406B Zimmer Hall.

                      Electronic Classroom Support Services

             Electronic Classroom Support Services (ECSS) provides
             technical support for these rooms. To report classroom
             problems or request information for assistance, please call
             556-1977.

             Hours: M-F 7:30 a.m. to 10:00 p.m. Saturday 9:30 a.m. to
             4:00 p.m. Hours may vary during breaks between quarters.
             Call for appointments. Location: ECSS is located in 406
             Zimmer.

                               Description of Services
                1. Provide support to electronic classrooms
                2. Offer training in the use of electronic classroom
                   equipment
                3. Provide technical support on an emergency basis
                4. Maintain electronic classroom computer systems
                5. Provide network support
                6. Deliver multimedia equipment to non-equipped
                   classrooms
                7. Exam grading
                8. Provide analog and digital satellite services
                9. Video conferencing

Final Exams, Make up Exams, and Exam Schedules
          Each quarter, the Registration and Scheduling Office
            publishes a final examination schedule. Final exams cover
            course material from the entire quarter. Instructors must
            give final exams according to this printed schedule and
            during the designated week at the listed times. Typically,
            instructors proctor examinations in their regular classrooms.

             Instructors cannot deviate from the published examination
             schedule without notice to the Registration and Scheduling
             Office and the approval of the Calendar and Examinations
             Committee. Generally, faculty convenience and unanimous
             student approval are not considered valid reasons to alter
             final examination times.

             Students with four examinations on one day may reschedule
             at least one exam. Students with three examinations on a
             single day may postpone ore reschedule one—with an



                                18
             instructor’s permission. Students who have difficulty
             rescheduling examinations should be directed to their
             College offices.

             Exam schedules are available in the Learning Opportunities
             and on the web at www.uc.edu/registrar.

General Education (Gen Ed)
          The General Education Program fosters an important
           intellectual attitude: commitment to and participation in a life
           of thought and continuous learning. The Program includes
           three essential parts: a Baccalaureate Competencies
           component, a Breadth of Knowledge (BoK) component,
           and a Program/Major component.


             Baccalaureate Competencies are the critical abilities
             shared by all educated persons, and they comprise a major
             component of the General Education Program. There are
             four Baccalaureate Competencies: Critical Thinking,
             Effective Communication, Knowledge Integration, and
             Social Responsibility. Rather than create a set of specific
             courses to address these, the General Education Program
             emphasizes the development of these abilities in all
             undergraduate courses, particularly those that fulfill a BoK
             requirement.

             Breadth of Knowledge includes ten different academic
             areas. English Composition is one, and all students must
             complete a minimum of two 3 credit-hour English
             Composition courses. The six areas of Fine Arts, Historical
             Perspectives, Humanities, Literature, Natural Sciences,
             and Social Sciences are identified as the Distribution
             Areas. All students must complete a minimum of eight 3
             credit-hour courses selected from a minimum of five of the
             Distribution Areas. Quantitative Reasoning, Diversity and
             Culture, and Social and Ethical Issues are three additional
             areas, and all students must complete at least one 3 credit-
             hour course or an equivalent experience in each.

             One of the more innovative aspects of the University of
             Cincinnati General Education Program is that students may
             fulfill certain requirements (shown with a circle bullet in the
             above diagram) either through courses or designated
             experiences. These designated experiences are generally
             related to a student's academic program, so students should


                                 19
            check with their advisors to verify what might be available
            and appropriate for them. The General Education
            Coordinating Committee is preparing a list of designated
            experiences acceptable to the university.

            Program/Major Requirements, which comprise the third
            major component of the General Education Program,
            includes two items: Methodology and Capstone
            Experience.

            All baccalaureate degree students entering the University of
            Cincinnati in the fall of 2001 or later and graduating in 2005
            or later must fulfill the General Education Program
            requirements. Students enrolled in the University of
            Cincinnati prior to fall, 2001 need not fulfill the General
            Education Program if they complete their baccalaureate
            degrees by spring, 2008. Following this date, all candidates
            for a first baccalaureate degree must fulfill the requirements
            of the General Education Program. (Exceptions might be
            made for students who were enrolled prior to fall, 2001 in
            extended programs.)

            For more information see www.uc.edu/gened.

Grade Grievances and Changes

           The University-wide student grievance procedure adopted in
            1993 provides for student-faculty College Grievance Review
            Committees (CGRC), which consider complaints of
            capricious or biased academic evaluation. Either a student
            grievant or the faculty respondent may appeal a CGRC
            decision to the College Dean who “shall have the authority to
            accept and implement or modify the decisions of the CGRC.
            If the grievance alleges capricious or biased academic
            evaluation and the CGRC finds in favor of the grievant, the
            College Dean and may exercise his/her authority to alter the
            grade.”

            A College Dean may only initiate steps to change a grade if
            the CGRC finds in favor of the student grievant(s). A Dean’s
            authority to alter a grade is governed by College grading
            policies adopted by the faculty. Some units require that a
            student’s work be reevaluated by professors in the subject
            area for the final determination of an appropriate grade.




                               20
                                      Grade Changes

              Principles of academic freedom vest in course instructors the
              authority to evaluate individual student performances. Only
              instructors assigned to teach a course may award or change
              grades for that course. In exceptional cases described
              elsewhere, a grade may be changed by others if a grievance
              committee finds arbitrary and capricious evaluation.

              Due to the sensitive nature of the Change of Grade forms,
              instructors are asked to not release these forms directly to
              students. Change of Grade forms are secured from the
              College or departmental office, completed by the instructor,
              and submitted directly to the Student Records Office.
              Change of Grade forms may not be used to replace the “W.”
              It is appropriate for instructors to change student grades if
              they discover that the original grade was submitted in error.

              For the first year after a course is completed, the course
              instructor alone has the responsibility to change any grade
              that was erroneously reported, even if that year extends
              beyond a student’s certification for graduation. After one (1)
              year and for three (3) additional years or until graduation
              (whichever comes first), the instructor may change
              undergraduate grades only with College approval. Any
              undergraduate grade change after the above deadlines
              requires the approval of a seven-member appeals panel
              appointed by the University Grading Advisory Committee
              chair. Grades for graduate research credit never require a
              second signature. For more information see
              www.uc.edu/registrar

Grading
             Listed below is the undergraduate grading scale used by the
              University of Cincinnati. For more information about grades
              see www.uc.edu/registrar/facstaff_main.asp.

              Grade                Description          Quality Points

              A                    Excellent            4.0
              A-                                        3.67
              B+                                        3.33
              B                    Good                 3.0
              B-                                        2.67



                                 21
C+                                         2.33
C                    Satisfactory          2.0
C-                                         1.67
D+                                         1.33
D                    Below Average         1.00
D-                                         0.67
F                    Fail                  0.00
P (previously S)     Pass                  N/A
U                    Unsatisfactory        N/A
T                    Audit                 N/A
I                    Incomplete            0.0
I/F                  Failure               0.0
W                    Withdrawal (official) N/A
IP                   In Progress           N/A
Blank                No grade reported N/A
                     (see instructor)

Explanation of Grades
Unofficial Withdrawal (“UW”)

Undergraduate instructors assign the “UW” (Unofficial
Withdrawal—formerly the “Y”) when students cease to
attend or never have attended their classes. The “UW”
carries zero (0) quality points. It is computed in the GPA like
the grade of “F.”

If undergraduate instructors assign the “W” to students who
have not officially withdrawn from the course, the “W” is
administratively changed to the “UW” during grade
processing by the Office of the Registrar.

Incomplete Work (“I”)

Instructors use the “I” (Incomplete) when students fail to
submit all of the required coursework by the end of the
quarter. Only award the “I” if it is possible for students to
complete the work without class attendance.

In undergraduate courses, the “I” does not factor into the
grade point averages during the quarter immediately after it
is awarded. Following that subsequent quarter, the “I”
carries zero (0) quality points—treated like the “F” and the
“UW.” After one (1) year, any “I” remaining on a student’s
record automatically changes to the “I/F,” which carries zero
(0) quality points and affects the student’s GPA like the “F.”




                    22
In graduate courses, the “I” is not used to compute the
Graduate GPA. After one (1) year, any “I” remaining on a
student’s record automatically changes to the “I/F,” which
carries zero (0) quality points and affects the student’s GPA
like the “F.”

To increase student and instructor awareness of the “I”
option, the University Grading Advisory Committee suggests
that Colleges use a form to record this mutual
understanding. The form describes the circumstances
surrounding the award of the “I” and the requirements to
complete the course.

Some Colleges have developed their own forms; others
have found it useful to model their form after the following
Example:

        Recommended Form for Incomplete Work

Student Name __________________________
Student I.D. # __________________________
Course Instructor ________________________
Course # _______________________________
Term in which course was taken _____________
Grade for work completed __________________
Missing work _____________________________
% of final grade based on missing work ________
Date for completion of work __________________
Student’s E-mail address ____________________
Student’s College __________________________
Student’s signature _________________________
Instructor’s signature ________________________

Work in Progress (“IP”)

The “IP” (“In Progress”) replaced the “N.” It is appropriate
only for College-approved courses that require an extended
grading period beyond the normal quarter. Thesis or
dissertation credit hours might be examples of coursework
that warrant the “IP.”

If coursework has not been completed on time, the “IP” is not
appropriate. Use the “I” for unfinished work by students.
The Office of the Registrar only accepts the “IP” in courses
previously designated under appropriate College
governance procedures.



                    23
                No Grade Reported

                The absence of a grade on the grade list will be interpreted
                as “No Grade Reported” on student grade reports and
                transcripts. Grade lists not received by the time grade
                reports are produced will be reported to students in the same
                way. Instructors should not sign grade lists until grades
                have been recorded for all enrolled students.

Petitions
               Students who are closed out of a class may submit a
                “petition” to enter the course. The decision to add students
                via this process rests with the individual instructor and
                should be constrained by instructional objectives and room
                capacity. Each classroom has a room capacity that may not
                be exceeded due to fire codes. If you are unsure of the
                room’s “official capacity” you can check the course printout
                in your department or call Room Scheduling at 556-6500.

Record Maintenance
         Have a question about a student’s records or how or what to
           maintain in your own files? Call Student Records at 556-
           9900 or fax the office at 556-8000.

Registration
           Course registration is performed and verified through the
             University’s One-Stop Student Service page on the
             University web site www.onestop.uc.edu. Students or
             faculty who have questions not answered on the site can call
             the Registrar’s Office at 556-6505 or send a fax to 556-6579
             or visit the office located on the second floor of the University
             Pavilion.

Teaching Tips
         In addition to the advice and help available to you through
            your college department and the many other resources of
            the University of Cincinnati, there are many places on the
            Internet, such as the Chronicle of Higher Education
            (www.chronicle.com) where you can find valuable tips that
            will help you in preparing your course and functioning in the
            classroom. Here are a few to get you started, and don’t
            forget to check their list of links for more:
            www.adjunctnation.com, www.adjunctsolutions.com, and
            www.developfaculty.com.


                                   24
Technology Services
         The University of Cincinnati Information Technology
           Department (UCITS) handles technology issues. For details
           see www.ucit.uc.edu

                                     Help Desk

             The UCIT Help Desk provides first-level support for
             Data/Phone Communications and all computing concerns for
             UC faculty, staff, and students. This support includes the
             mainframe, file servers, e-mail servers (Exchange and
             Bearcat Online), Blackboard, OZ, and remote access from
             home. Additional services provided are software/hardware
             support for both PCs and MACs. Phone 556-HELP (556-
             4357). Hours: M-F 7:00 a.m. to 9:00 p.m. Saturday and
             Sunday: 8:00 a.m. to 9:00 p.m. Location: East campus,
             University Hall, suite 400.

                          Academic IT Services Help Desk

             The Academic IT Services Help Desk provides consulting
             services via walk-in only. You can get help with OZ, Bearcat
             Online, and Remote Access. (The UCIT Help Desk at 556-
             HELP [556-4357] handles all UCIT phone help.) Hours:
             Monday - Thursday 9:00 a.m. to 9:00 p.m.; Friday: 9:00 a.m.
             to 5:00 p.m.; Saturday: Closed; Sunday: 1:00 p.m. to 9:00
             p.m. Please note that hours may vary during quarter breaks.
             Location: Consultants formerly located in Edwards 2 3331
             are now available in the 031 McMicken Hall Microlab. For
             detailed information about the public computer labs, see
             http://labs.uc.edu

Textbook Orders Online
         You can adopt textbooks for your courses online through the
           University of Cincinnati Bookstore at www.uc.edu/bookstore.

Transcripts
          Official copies of student transcripts are available for $6. A
            24-hour recorded message on how your students may obtain
            a transcript can be accessed at 556-9912.

Veterans Educational Benefits
          Veterans in your classes in need of advice on their
           educational benefits should be referred to 556-6811 for
           information and assistance.


                                25
Instructional Support

      Blackboard
               The University of Cincinnati has adopted Blackboard as its
                 courseware management system. It is a comprehensive and
                 flexible e0Learnng software platform that delivers a course
                 management system, as well as a customizable institution-
                 wide portal and online communities.

                   To find out how to set up with Blackboard, call the UCIT
                   Faculty Technology Resources Center (FTRC) at 556-1602.
                   The FTRC staff is available Monday through Friday, from
                   8:00 a.m. to 6:00 p.m. See the Blackboard support site at
                   http://blackboard.uc.edu/support/.

      Center for the Enhancement of Teaching & Learning (CET&L)
                The Provost Office is actively promoting a variety of
                   pedagogy initiatives within a framework that integrates two
                   related areas of concern: student success and student
                   learning, on the one hand, and the goals of faculty
                   development and enhanced teaching, on the other. These
                   initiatives, which include learning communities, service
                   learning, problem-based learning, distance learning first year
                   experience, interdisciplinary studies, and global studies,
                   should reinforce each other in more efficient and
                   collaborative ways. In addition, the new General Education
                   program will create further pedagogical needs, especially in
                   the area of course- and program-based assessment of
                   student learning. To address these growing needs, the
                   Provost Office has developed a teaching-learning center to
                   serve University teaching faculty, both full-and part-time as
                   well as graduate teaching assistants. Called the Center for
                   the Enhancement of Teaching and Learning (CET&L), this
                   facility will seek in the broadest sense to encourage and
                   foster a University-wide culture that values teaching and
                   learning. For more information see www.uc.edu/cetl.

      First Year Experience
                 Research indicates that interaction with faculty is a key
                   element in student persistence in college. While the quality
                   of interaction within the classroom, studio or laboratory
                   constitutes the most important element in the student/faculty
                   relationship, connecting with faculty as individuals through
                   social, cultural, and learning experiences outside of the


                                       26
                  classroom enriches the student’s college experience and
                  helps to establish bonds with the institution. Funds from this
                  year’s Success Challenge funding to enhance the first year
                  experience have been allocated to encourage such
                  activities.

                  Eligibility
                      1. At least 15 first year students must be expected to
                           participate in the funded activity.
                      2. A full-time faculty member or an adjunct faculty
                           member or an academic department must sponsor
                           activities.

                  Amount
                    1. Faculty may request up to $300 per course per
                       quarter.
                    2. Academic departments may request up to $400 per
                       quarter.
                    3. Requests may cover one or multiple quarters.
                       Sustained activities over more than one quarter are
                       encouraged.

                  For more information see www.uc.edu/provost.


Professional Development

     Online Seminar for the Enhancement of Teaching
               This online professional-development seminar, entitled
                "Scenarios: Teaching in the Learning College," is aimed at
                adjunct faculty who want to explore new approaches to
                classroom issues. The asynchronous format allows
                participants some flexibility about when they will actually do
                the work in the seminar. In addition to reading and thinking
                about possible modifications to their own courses, faculty
                actually commit to several assignments which enable them
                to try different approaches, with the hope of increasing
                student performance, persistence, and/or retention.
                Participants receive a small stipend. For more information
                contact Vice Provost Wayne Hall at Wayne.Hall@UC.edu or
                556-0390.

     Promotion System
              Any adjunct faculty member, whether appointed on a term,
                annual, or represented basis, may participate in the
                promotion system for adjunct faculty. Each college shall


                                     27
                      establish the process by which promotion decisions are
                      made. Each promotion will carry a minimum of a 10% pay
                      increase. All promotions have University-wide implications.
                      For more information contact the Adjunct Advocate in the
                      Provost Office at 556-1146.


University Policies

      Academic Fresh Start Policy
               The purpose of the Fresh Start policy is to permit students
                 who performed poorly upon initial enrollment at the
                 University of Cincinnati to have an opportunity for a “fresh”
                 cumulative grade point average. For more information see
                 www.uc.edu/registrar/fresh_start.asp

      Academic Misconduct
               The Provost’s Committee on Academic Integrity has created
                 the following set of guidelines for faculty members to use in
                 responding to instances of academic misconduct such as
                 cheating, plagiarism, and misrepresentation. They are
                 based on the Student Code of Conduct and provide a step-
                 by-step process to follow in implementing the appropriate
                 response. For your convenience a copy of these guidelines
                 is posted at with the Student Code of Conduct at
                 www.soa.uc.edu/life/conduct

                      Responding to Academic Misconduct: Guidelines for the
                                            Faculty

                       Provost’s Committee on Academic Integrity - University of
                                          Cincinnati, 2003

                      These guidelines are intended to help faculty members feel at ease in
                      handling instances of cheating, misrepresentation, and plagiarism. They
                      are based on the Student Code of Conduct that protects student rights
                      while making it possible to respond effectively to academic misconduct.

                      What do I do if I suspect a violation has occurred?

                         1. Notify the student in person, or by e-mail or letter
                            without undue delay. Tell the student: (a) what you
                            believe happened; (b) that s/he has the opportunity to
                            respond by a certain date before any action is taken;
                            (c) that s/he may remain in the course without
                            prejudice pending a determination. (See Appendix A)



                                            28
2. Notify your dean of the allegation you have made
   without undue delay. The dean or the dean’s
   designee will provide you with support and
   information about the process.
3. If the student admits that misconduct occurred, decide
   upon an appropriate sanction. Faculty members have
   the authority to alter a grade or assign a failing grade
   in the assignment, the examination, or the course.
4. Notify the dean of the sanction you intend to impose.
   (Note: You may recommend a different sanction to
   the dean. If the dean believes that the sanction you
   have the authority to impose is not sufficient to meet
   the gravity of the situation, s/he has the authority to
   impose academic probation and to recommend
   academic probation and suspension or dismissal to
   the provost.)
5. Inform the student by e-mail or letter of the sanction
   you intend to impose. This notice must be received
   within 10 days of making the initial allegation. If not,
   the matter is discharged. (See Appendix B)
6. If the student accepts the sanction you impose, and
   you dean has concurred, the matter is resolved. Such
   first-level resolution is possible in 90% of all cases.
7. If the student denies that misconduct occurred or
   does not accept the sanction, inform the student that
   the matter will be turned over to the College Hearing
   Committee for second-level resolution. (See
   Appendix C)

   What happens if the matter goes to the College
   Hearing Committee (second-level resolution)?

You now assume an informational role. The dean or
his/her designee chairs and convenes the committee
(two faculty members and two members of the dean’s
tribunal). The committee investigates the allegations and
makes a recommendation to the dean for either a
sanction or dismissal of the allegation.

The dean may take one of the following actions: (a)
concur with the committee’s finding of responsibility and
recommend sanction; (b) concur with the finding but
modify the sanction; (c) send the finding back to the
committee for further review and recommendation.
(Note: If the dean recommends or concurs with the
committee’s recommendation to suspend or dismiss the



                29
student, the matter is forwarded to the provost who may
concur, modify the sanction, or send the matter back to
the committee for further review and recommendation.)

The dean notifies you and the student of the action taken.
Unless the student appeals within 10 days or unless the
dean recommends suspension or dismissal to the
provost, this action becomes the resolution.

                What if the student appeals?

It is very rare that an appeal is heard because an appeal
must be based on new information that was not available
at the time of the hearing, or on a substantial procedural
error affecting the outcome of the decision, or on a claim
that the sanction imposed is not commensurate with the
violation. In the unlikely event that an appeal is heard,
your role remains informational.

 Office of the Senior Vice President and Provost for
    Baccalaureate and Graduate Education, 2003

     APPENDICIES: RESPONDING TO ACADEMIC
                  MISCONDUCT

These templates are intended for the use of faculty in performing the
required communications to students involved in an academic
misconduct allegation. They are to be modified as necessary to fit
the circumstances of a particular case.

A. Faculty Member’s Initial Notification to the
   Student

This letter/e-mail serves as notice to you that I have
reason to believe you have been involved in an incident
of academic misconduct. This is an incident of
(cheating/plagiarism/misrepresentation) that occurred …
(describe the incident as concisely and clearly as
possible so the student knows exactly what you are
charging happened, when, and how you know about it).

As a college and a university, ensuring academic integrity
is vital to our mission and we take this matter very
seriously. You have (x days or until x date) to respond to
me about this before I will take any action. In the
meanwhile, you may remain in the course without



                   30
prejudice. Please see the Student Code of Conduct for
further information at www.soa.uc.edu/life/conduct

cc. Dean

E-mail to Dean if You Choose to Notify the Student in
Person:
I have charged __________________, a student in my
_____________________ class, with academic
misconduct and I have given him/her notice as is
required under the Student Code of Conduct. The
specific allegation I have made is that …

I have given the student (x days or until x date) to
respond to me and informed him/her of the right to
remain in the course pending resolution. I will make an
appointment to discuss this with you right away.

B. Notification to the Student of Sanction You Intend
   to Impose

This letter is a follow-up to my previous notification to you
regarding an allegation of
(cheating/plagiarism/misrepresentation). As you know, I
take this matter very seriously, as does our college and
the university, and I have decided that the appropriate
sanction in this case is to (alter your grade in the
course/assign a failing grade on the assignment or
examination/assign a failing grade in the course).

You have until (date) to either accept this action or have
your case forwarded to the College Hearing Committee
for second-level resolution. Please see the Student
Code of Conduct for further information and guidance
about your rights.

C. Notification if the Student Denies Misconduct

Given the fact that you have denied that the incident of
(cheating/plagiarism/misrepresentation) with which I have
charged you occurred, this matter is being forwarded to
the College Hearing Committee for second-level
resolution. Please see the Student Code of Conduct for
information about this process and for guidance about
your rights.




                31
Disability Services
           The University of Cincinnati is strongly committed to
             maintaining an environment that guarantees students with
             disabilities full access to its educational programs, activities,
             and facilities.

              In order to comply with the regulations of the Health and
              Human Services Department, the following are necessary:

                  1. No student may be excluded from any course or any
                     course of study solely on the basis of disability.
                  2. Modifications in degree or course requirements may
                     be necessary to meet the requirements of some
                     persons with disabilities.
                  3. Prohibitive rules, such as those banning tape
                     recorders from the classroom, must be waived for
                     some persons with disabilities.
                  4. Auxiliary aids must be permitted in the classroom
                     when they are required to ensure the full participation
                     of students with disabilities.
                  5. Alternative testing and evaluation methods for
                     measuring student achievement will be necessary for
                     students with impaired sensory, manual, or speaking
                     skills (except for when those skills are being
                     measured).
                  6. Special equipment or devices used in the classroom
                     (and in some cases teaching techniques that rely on
                     sight, hearing, or the mobility of students) may require
                     adaptation in individual cases).
                  7. It is discriminatory to counsel students with disabilities
                     for more restrictive careers than students who are not
                     disabled, unless such counsel is based on strict
                     licensing or certification requirements in a profession.

              Students with disabilities who need academic
              accommodations or other specialized services while
              attending the University should contact the Disability
              Services Office. Qualified students will receive reasonable
              accommodations to meet their individual needs as well as
              advocacy assistance on disability-related issues.

              In order to ensure timely implementation of academic
              accommodations, requests for accommodations or services
              should be made at least eight weeks in advance of the
              beginning of each quarter or as soon as possible after a



                                  32
             disability has been confirmed. Requests for interpreters or
             real-time captioning for special education-related programs
             or events should be made at least two weeks prior to the
             event. See www.uc.edu/sas/disability/ for details. Disability
             Services is located in 210 University Pavilion, LM 0213 (556-
             6823).

Emergencies
        The University of Cincinnati is always officially open. During
           periods of severe inclement weather, public emergency, or
           other crisis, the President or a designated cabinet officer of
           the University of Cincinnati may issue an announcement of
           campus status as appropriate to the situation on the
           University web site, through the University e-mail system
           and through local mass media outlets. In general, such a
           campus status announcement will inform the general public,
           as well as University of Cincinnati students and employees,
           that the University of Cincinnati campus, or a specific
           designated portion of the campus, is closed for a specified
           time period.

                1. Such announcement may specify that University of
                   Cincinnati classes, with the exception of the College
                   of Medicine, are canceled until or after a specified
                   time, or for an entire day.
                2. Such announcement may specify that all events or
                   programs, including both University events and non-
                   University events held in University facilities, are
                   canceled.
                3. Such announcements may specify that certain
                   University offices and facilities are closed, except for
                   the following essential offices that never close under
                   any circumstances:
                       Hoxworth Blood Center
                       University Police
                       Office of Residence Life/Housing Units
                       Utility Plants
                       Emergency Maintenance Operations
                       College of Medicine and Medical Sciences
                           Library
                       Any research unit where the integrity of the
                           research must be preserved
                       Service units that routinely operate on a seven
                           day per week, twenty four hour per day service
                           schedule



                                33
             Upon hearing the nature of the emergency, all occupants
             should leave their classrooms and/or offices, go where
             instructed, and not return until notified that it is safe to do so.
             Classes should then resume.

Equal Opportunity/Affirmative Action
         The University of Cincinnati actively supports University Rule
           3361:10-13. Discrimination on the basis of race, color,
           religion, national origin, sex, sex orientation, age, physical or
           mental disability, or status as a disabled veteran or veteran
           of the Vietnam era will not be practiced or tolerated in any of
           its activities. Also, where past or present discriminatory
           behavior continues to have an adverse effect upon
           University community members, the University will take
           affirmative measures to eliminate that effect. For more
           details, see www.uc.edu/equalopp. Questions regarding
           this policy should be directed to the Office of Equal
           Opportunity, 250 University Hall, ML 0214 (556-5503).

General Education (Gen Ed)
          Implementation of the University of Cincinnati General
           Education (Gen Ed) Program began in the fall of the 2001-02
           academic year. The Program includes three essential parts:
           a Baccalaureate Competencies component, a Breadth of
           Knowledge (BoK) component, and a Program/Major
           component. All baccalaureate degree students who enter
           the University of Cincinnati in the fall of 2001 or later and
           who graduate in 2005 or later must fulfill the General
           Education Program requirements. For more detailed
           information see www.uc.edu/gened/

Judicial Affairs
           The Office of Judicial Affairs can help you with matters
             related to the Student Code of Conduct. For more
             information see http://bluewhite.sltech.uc.edu/conduct/

Problems with a Student
         Hopefully, you will never experience a problem with a
           student that escalates to the point where the Division Head
           should be informed. However, if such a problem does occur,
           please inform your Division Head of the particular problem in
           writing. For your own benefit, be sure to document the
           nature of what transpired between you and the student. In
           most cases, such problems resolve themselves. However,
           should representatives of the Division, College, or University
           need to support you, early notification of your interaction with


                                  34
              the student is helpful. This safeguard will help protect you
              as well as help to maintain a professional response to a
              potential or actual conflict between you and a student.

Sexual Discrimination/Harassment
          The University of Cincinnati is committed to a professional
            and academic environment free of discrimination. Any form
            of discrimination, including sexual harassment is illegal and
            will not be tolerated.

              It is the policy of the University that no member of the
              University community, faculty, staff, or students, may
              sexually harass any person. Anyone who violates this policy
              will be subject to disciplinary action including suspension or
              termination. See www.uc.edu/equalopp/sexualharass.asp
              for further details.

              Questions about this policy, requests for information about
              sexual harassment, or information on how to initiate a
              complaint of sexual harassment, should be directed to the
              Office of Equal Opportunity, 250 University Hall, ML 0214
              (556-5503).

Smoking
             Smoking is prohibited in all University buildings.

Student Code of Conduct
          Students at the University of Cincinnati are expected to
           abide by the Student Code of Conduct. If and when a
           grievance arises from a student’s action or actions, you
           should use your best efforts to informally resolve the matter.
           If the matter can not be resolved informally, you should
           follow the procedures outlines at
           http://bluewhite.sltech.uc.edu/conduct/conduct.html

Students’ Right to Privacy
          The Family Educational Rights and Privacy Act of 1974
            protects student privacy rights.

              A common violation of privacy occurs in the practice of
              posting grades. It is a FERPA violation to post grades by
              Social Security Numbers (SSNs). Although SSNs may be
              used as Student ID numbers, they may not be used by
              instructors to report information in a public forum. Posting
              grades by SSN not only reveals the students’ SSNs but also
              private information about their grades. Even if instructors


                                  35
                remove names from the class list before posting the grades,
                it is still a violation because students are listed alphabetically
                and again, student identities can be easily determined.

                While grade posting is a convenient practice for both
                students and instructors, alternative methods of
                communicating student information must be used to protect
                student privacy. One alternative to posting grades by SSN is
                to assign unique, random ID numbers to class members,
                which instructors then use to post grades. Another option—
                if the list of names is presented in random rather than
                alphabetical order—is to post grades by the last four digits of
                student SSNs. A third option, which accommodates
                students eager to learn grade information, is to ask class
                participants to submit stamped, self-addressed envelopes.
                After assigning grades, you may mail final grade information
                in the envelopes so provided. The Office of the Registrar
                posts grades electronically in a secure part of the
                University’s One-Stop Student Services site,
                www.onestop.uc.edu

                It is also a FERPA violation to share student information with
                another student. You should not give one class member a
                graded paper or project for return to another student who
                has been absent from class.

                In compliance with FERPA, you should give no information
                to anyone regarding your students, unless you have a
                written release from the student.

                Questions regarding the legal restrictions on the release of
                student information should be directed to UC’s Office of the
                General Council at 556-3483.

   University Rules
Many matters not specifically mentioned under one or more of the categories
above are addressed by the University Rules. For the complete list, see
www.uc.edu/trustees/rules.




                                    36

				
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