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					                                Request for Proposal
                   Anchorage Chamber of Commerce 2010 Military Appreciation Picnics

                           Deadline to respond is 5 p.m. on Monday, April 26, 2010
The Anchorage Chamber of Commerce is seeking proposals from qualified Anchorage Chamber members for
providing food products, beverages, paper products and miscellaneous items for the June 11, 2010 Military
Appreciation Picnics. The winning vendor must be an Anchorage Chamber member in good standing and shall
remain so throughout the term of the contract.

The Anchorage Chamber reserves the right to refuse any and all proposals. The Anchorage Chamber reserves
the right to select a vendor based on quality of product as well as price and may change or cancel this RFP at
any time.

1.0 GENERAL INFORMATION:
   1.1 Background
       As part of the 2010 Military Appreciation Week (June 7-11), the Anchorage Chamber will be holding its
       annual Military Appreciation Picnics on Friday, June 11. The picnics will be held at Buckner Physical
       Fitness Center at Fort Richardson and Paxton Park at Elmendorf Air Force Base simultaneously.
       Volunteers will cook for and serve approximately 8,000 military personnel and their families.
   1.2 Specifications
           a. Each interested vendor is asked to submit a proposal for one or all of the items that the
              Anchorage Chamber needs to fulfill its food, beverage, paper product and miscellaneous item
              requirements for this event.
           b. Upon delivery, ordered products must be separated into Order 1 (Fort Richardson) and
              Order 2 (Elmendorf Air Force Base) as specified in this request, for separate transportation
              to each military instillation.
           c. This proposal must include an itemized price sheet for each product and a total price for service,
              including delivery, for Order 1 and Order 2. If payment is required prior to delivery, this must be
              communicated to the Anchorage Chamber no later than seven days prior to delivery date.
           d. The winning vendor(s) are not necessarily all encompassing. Proposed items may be
              purchased from several vendors.
2.0 REQUESTED ITEMS FOR PROPOSAL:
  2.1 Perishable Products needed
                                                                                           Order 1     Order 2
                                                                                                                   Total No. of
   Perishable Items                                Total Count          Count/Case          No. of      No. of
                                                                                                                     Cases
                                                                                            Cases       Cases
   ¼ lb. Hamburger patties                            6000 ct          40 - ¼ lb/case        75           75            150
   Hot dogs                                           4800 ct            40 ct/case           60          60            120
   Hamburger buns - 4.5 inch                          5040 ct            12 ct/bag           210         210         420 bags
   Hot dog buns                                       4000 ct            16 ct/bag           125         125         250 bags
   Dill pickle slices                                6 buckets          5 gal/bucket          3           3          6 buckets
   Cheese - sliced                                    170 lbs           120 ct/5 lbs          17          17             34
   Lettuce - shredded                                   30                5 lbs/bag           15          15          30 bags
   Tomatoes - sliced                                3000 slices                             1500        1500        3000 slices
   Onions - chopped                                  10 cases           10 lbs/case           5           5              10

  2.2 Non-Perishable Food Products needed
                                                                                             Order 1     Order 2
                                                             Total                                                   Total No.
   Non-Perishable Food Items                                                Count/Case        No. of      No. of
                                                             Count                                                   of Cases
                                                                                              Cases       Cases
   Cookies, granola bars or any individually
                                                            5280 ct          33 ct/case         80         80           160
   wrapped dessert item (variety)
   Chips (variety) - individual bags 1-1.5 oz                6000 ct        120 ct/case         25         25            50
   Mustard - individual packets                              6000 ct        500 ct/case         6          6             12
   Mayonnaise - individual packets                           2400 ct        200 ct/case         6          6             12
   Sweet Relish – individual packets                         2304 ct        144 ct/case         8          8             16
   Ketchup – individual packets                             10,000 ct       1000 ct/case        5          5             10
   Auju                                                    24 packets                           12         12         24 pkts.
   Salt                                                    12 shakers                           6          6          12 shkrs.

  2.3 Miscellaneous Products needed
                                                                                               Order 1    Order 2       Total
   MISC. Items                                            Total Count        Count/Case         No. of     No. of       No. of
                                                                                                Cases      Cases        Cases
   Aluminum Pans - 12 x 18 x 3 inch                          100 ct           50 ct/case          1          1            2
   Table Coverings - Polyurethane Rolls                     2 boxes         40x300 ft/box         1          1            2
   Plates - 9 inch round                                    8000 ct          250 ct/case         16         16           32
   Napkins                                                 10,000 ct         500 ct/case         10         10           20
   Plastic Gloves                                           1000 ct          500 ct/box           1          1            2
   Ice (Pick-up or delivery)                                80 bags                                         80         80 bags

  2.4 Beverage Products needed
                                                                                          Order 1      Order 2        Total
   Beverages                                Total Count            Count/Case              No. of       No. of        No. of
                                                                                           Cases        Cases         Cases
   Water Jugs                                    8 jugs                                      4            4             8
   Soda (variety) - 12 oz cans                  4800 ct            24 cans/case             100          100           200
   Bottled water - 12 oz bottles                3120 ct           24 bottles/case           65           65            130
  2.5 Delivery Requirements:

     Unless specifically noted, the selected vendor is required to deliver all products to the Municipal Light &
     Power, 1200 E. 1st Avenue. Non-perishables may be delivered by Wednesday, June 9, 3 p.m. Perishables
     or full order must be delivered by Thursday, June 10, 9 a.m. If delivery or other charges apply, they
     must be included in original RFP bid.

3.0 RULES GOVERNING COMPETITION
  3.1 Examination of Proposals
     Proposers should carefully examine this entire RFP and any addenda thereto, and all related materials and
     data referenced in the RFP. Proposers should become fully aware of the nature of the work and the
     conditions likely to be encountered in performing the work.
  3.2 Proposal Acceptance Period

     Award of this proposal is anticipated to be announced within 14 calendar days of the submission date,
     although all offers must be complete and irrevocable for 45 days following the submission date.

  4.0 PROPOSAL SUBMISSION
     Proposals must be received by the Anchorage Chamber no later than 5 p.m. on Monday, April 26 and
     may be delivered, mailed or e-mailed to:
             Anchorage Chamber of Commerce
             Jessica Moreno
             RE: Military Appreciation Picnics
             1016 W. Sixth Avenue, Suite 303
             Anchorage, AK 99501
             E-mail: events@anchoragechamber.org
             Phone: (907) 677-7111
             Fax:     (907) 272-4117

				
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