50th MASON – DIXON GAMES
Broadbent Arena – Louisville, Kentuckyy
High School Division March 6, 2009
The Mason-Dixon Games High School Division will be reserved for only Kentucky High Schools. With the
combined efforts of the Mason-Dixon Athletic Club and the Kentucky Track and Cross-Country Coaches
Association it will once again be the Kentucky Indoor State Track and Field Championships. We will
compete in three separate classes for the Boys and Girls and you division has already been assigned by
the KHSAA according to your placement in your Regional Track and Field Meet.
ALL HIGH SCHOOL EVENTS ARE SCHEDULED ON SATURDAY, MARCH 6
FRIDAY NIGHT, MARCH 6 WILL BE THE MIDDLE SCHOOL & MASTERS & OPEN DIVISIONS
ENTRIES; One (1) individual from a school in the individual events.
Four (4) individuals from a school on a relay plus 4 alternates.
NOTE: Remember individuals may not participate in more than 4 events.
3000 meter races will be limited to top twelve entries only. Performances for 3000 entries
must have been achieved between January 1 and March 1, 2010. Performances must be
verifiable on www.kytrackxc.com Those accepted will be notified March 2.
RELAYS : We realize that names will change on meet day but do the best you can at
getting your names right. Make sure you have anyone who might compete listed as an
alternate on the relays. You may list 8 on the relay entry on Hytek. We will NOT be using
relay cards. 4x800 relay will be limited to the top 12 performances only. Performances for
4x800 entries must have been achieved between January 1 and March 1, 2010.
Performances must be verifiable on www.kytrackxc.com Those accepted will be notified
ENTRY FEES: The Mason-Dixon Athletic Club will not have a separate fee for the individual entries.
One athlete could win this meet if they are talented enough, therefore they must pay the
full team entry fee. A boys team entry is $75.00 if received by the entry deadline, if late the
entry fee is $100.00. A girls team entry is $75.00 if received by the entry deadline, if late the
entry fee is $100.00. Entry fee must be received by February 27. Checks delivered
on meet day will be considered late. Get your entry fees in NOW. A slow bookkeeper is not
an excuse. All entries will be done electronically using Hytek Team Manager or Team
No exceptions. Instructions are available at www.ktccca.org as well as at each KHSAA
Along with the entry fee, all coaches that enter the meet must be a current (2009-2010) member of the
Kentucky Track and Cross – Country Coaches Association. A membership form is included.
Please Do Not Send Cash: Make checks for entry fees to: Mason-Dixon Athletic Club
Mail to: Gordon Bocock
101 Owens Ferry Rd Somerset, Ky 42503
Checks for membership should be made to the KTCCCA & mailed to 319 Erin Way, Frankfort, Ky 40601
ENTRIES: Complete instructions on entering electronically using Hytek’s Team Manager or
Hytek’s Team Manager Lite are available on the www.ktccca.org website. Click on the link at
the left. Hytek Team Manager Lite is a free download from their website. If you choose to
enter, make sure you list the best performances of your athletes in the electronic entry.
Putting nothing down for a performance will have your athlete in a slow flight or heat. Once
your entries are sent electronically, you will receive back in a couple of days a verification to
check over. In events that are normally outdoor races you are to list the appropriate outdoor
time. (55 M Dash-100 meter dash, 55 hurdles-100m/110m high hurdles, 1500 M- 1600
Meter Run, 3000 M—3200 Meter Run) (Note a Hytek roster file is not acceptable. It must be
a Hytek entry file.
Awards: Team awards will be presented to the top 2 teams and will be presented as soon as possible
at the end of each division. Individual awards will be medals for the top 3 places and
ribbons for the next 5 places.
Scoring: 10 – 8 – 6 – 5 – 4 – 3 – 2 – 1
General Information: Please note that this year the games will be held in Broadbent Arena.
We will stay as close to the schedule as possible but it will be a rolling schedule
so make sure your athletes know what that means.
Coaches, it is very important that you acquaint your athletes with track etiquette
as this will carry over through the entire year.
Due to the age of the track & its mountings, there will be no warm-ups on the oval prior
to any of the meets.
MEET HEADQUARTERS; The 2010 meet hotel will be the Fern Valley Holiday Inn, Fern Valley Rd
& Paramount Park Dr. Louisville, Ky 40213 Rate $71 502-964-3311 Ask for Cathy Rigdon.
Mention the Mason Dixon Games room rate.
ENTRY DEADLINE: PLEASE, PLEASE …… GET YOUR ENTRIES IN BY SATURDAY, FEBRUARY 27.
THIS MEET IS A BEAR TO GET READY AND I NEED YOUR HELP IN GETTING
ENTRIES AND ENTRY FEE IN EARLY. REMEMBER FAILURE TO GET
ENTRIES AND ENTRY FEE IN EARLY ADDS $25.00 TO THE COST OF ENTRY PER TEAM.
BOYS AND GIRLS ARE CONSIDERED SEPARATE TEAMS.
PERTINENT INFORMATION HYTEK EVENTS LIST TO DOWNLOAD WILL BE POSTED
ON THE KTCCCA WEBSITE www.ktccca.org
EMAIL ALL ELECTRONIC ENTRIES AND CORRECTIONS TO:
Class A entries email to email@example.com
Class AA entries email to Smithwl57@roadrunner.com or Leslie.Smith@mercer.kyschools.us
Class AAA entries email to Linda.Sarrett@henry.kyschools.us or Sarrettl@aol.com
Middle School entries email to firstname.lastname@example.org
MAIL ENTRY FEE CHECKS TO:
GORDON D. BOCOCK
101 OWENS FERRY ROAD
SOMERSET, KENTUCKY 42503
(MAKE CHECKS PAYABLE TO MASON DIXON ATHLETIC CLUB)
2010 MASON DIXON GAMES
BROADBENT ARENA-LOUISVILLE, KY
MEET TIME SCHEDULE IS AS FOLLOWS
Remember we will be on a Rolling Schedule
Events Class A Class AA Class AAA
8:00 12:00 5:00
3200 Meter Relay (1 heat of 12 only-times achieved between Jan 1-Mar 1, 2010)
55 Meter High Hurdles
55 Meter Dash (BLOCKS REQUIRED)
1500 Meter Run
800 Meter Relay(NO BLOCKS)
800 Meter Dash
400 Meter Dash(NO BLOCKS)
3000 Meter Run (1 heat of 12 only-times achieved between Jan 1-Mar 1, 2010)
1600 Meter Relay(NO BLOCKS) Girls will go first in all the running events
Field Events will start at the Same Time as Running Events
Girls Long Jump followed by Boys Long Jump (Open Pit)
Boys Triple Jump followed by Girls Triple Jump (Open Pit)
Boy’s Pole Vault followed by Girls Pole Vault
Girl’s High Jump followed by Boys High Jump
Girls Shot Put followed by Boys Shot Put.
Each athlete receives 3 throws/jumps with no finals.
DARE TO CARE FOOD BANK
ATTENTION MIDDLE, HIGH SCHOOL, MASTERS, & OPEN ATHLETES, COACHES, AND OFFICIALS
I am asking for your cooperation in a worthy community service project during this year’s 50th Annual Mason-Dixon
Games which will be held on March 5-6, 2010.
This year, the Mason-Dixon Games will again be in partnership with the Dare to Care Food Bank. Dare to Care Food
Bank is a Louisville area non-profit community agency dedicated to providing food directly and indirectly to those at
risk of hunger. Dare to Care Food Bank distributes emergency food boxes through a network of more than 350 agencies
and distribution centers in Kentucky and Southern Indiana. The agency rely on donations from individuals, groups,
foundations, churches, companies and participating agencies as well as support from city, state and federal government.
The people the agency help include the working poor and seniors: 50% of their clients are families with children.
It is also a startling fact that one (1) of five (5) children in our community go to bed hungry. This is one reason why
the Dare to Care Food Bank initiated a unique program called Kids Café. Kid Cafes serve nutritious meals to children
living in low income neighborhoods two to three nights a week. Dare to Care Food Bank operates 18 Kids Cafes by
partnering with local agencies that have established programs for children such as mentoring, athletics, tutoring, and arts
and crafts. This ensures that children are served meals in a safe and supportive environment.
I am sincerely asking that all athletes, coaches and officials that will be participating at this year’s Games, to please
bring two (2) of the most needed items listed: canned meats (tuna, ham, beef stew, Spam, chicken and dumplings,
chunky/hearty soups and chili), canned fruit, pork & beans, canned vegetables, canned fruit juice, canned
spaghetti sauce, peanut butter, cereals (cold & hot), rice & spaghetti, saltine crackers. All non-perishable canned
foods are welcome, however, please avoid GLASS containers.
Please spread the word throughout your school, community, and family members who will be attending the Games as
a spectator and let’s make this food drive a success just as the Mason-Dixon Games has been successful for 48 years.
I thank you for your support and look forward to seeing you at the Games.
Mason-Dixon Athletic Club
TRACK & CROSS COUNTRY COACHES
PROCEDURES FOR DOWNLOADING AND USING
HYTEK’S TEAM MANAGER LITE FOR ENTERING MEETS.
It is highly recommended for the upcoming track & cross country seasons to purchase Hytek’s Team Manager in order to help you enter your teams in meets
including the regional. Team Manager can be purchased from Hy-tek at http://www.hy-tekltd.com/store/track/tftm.html All you need to order is the Startup for
$74.25. This includes the KTCCCA discount. Remind them that you are eligible for the discount. This enables you to keep track of your athletes performances and speed
up entering meets.
If you cannot afford the Team Manager, you can download Team Manager Lite from Hytek free. It does not have the capabilities of the complete Team
Manager, but you can enter your team roster and export entries for various meets free. Find below directions for downloading and using Team Manager Lite. If you
purchase Team Manager, you may use the directions after the download for preparing an export file for meet entries.
Go to the following website:
Click Team Manager Lite for Windows
Circle-dot in Save this program to disk
The Local Disk C: will show up in the pull down TF_Team_Manger_Lite will show up in the Save box.
When finished downloading, you can hit OPEN
NEXT and it will be installed and it will ask if you want to restart your computer to finish the process. FINISH
The computer will restart and you should have a TMLite icon on your screen.
To start TM Lite, click the icon.
The first time you use Hytek Team Manager Lite, do the the following:
OPEN/NEW Put in your own school name
The first time you use the program, you need to make the following adjustments.
Change GENDER DESIGNATION from Male/Female to Boy/Girls
Remove the check from the English/metric conversion unless you want the metric comparisons.
Under Age Groupings, check OPEN. This will set it for high school.
Click the dot into SCHOOL YEAR
Delete the following 10 Sophomore, 11 Junior, 12 Senior, 9 Freshman
Add the grade levels needed, for example
Description 09 (note us two digits for grades 9 & below)
Code Type Click SCHOOL YEAR
Continue by adding all other grade levels you will need.
X out of that menu or Close.
Go back to Main Menu
TEAM CODE and TEAM NAME get these from the official KHSAA list attached
You may also fill in address, phone number, fax and any other information
When finished hit OK
ADD put in your information
Change TEAM to your team name (use pull down)
Enter LAST NAME, FIRST NAME, check MALE or FEMALE
MEMBER OF change to your school name by using pull down
SCHOOL YEAR change to correct school year by using pull down
(You may also add any other data) The above is what is required for the regional
Repeat for each athlete.
For entering a specific meet, the meet director will email or post on a website an event list file which will look like this on the disk
Click the Meet Event file
OK and the meet and its events will now be in your TM Lite.
In the ATHLETE menu, you can keep athletes from being entered by making them INACTIVE. Check INCLUDE INACTIVE and then put a check in the INACT box
and that will keep them from being available for entering. Make sure the TEAM box has your team listed in the pull down.
To build your entries, click MEETS, ENTRIES and you will have a pull down to select entering by NAME or EVENT. Your choice. You can add by athlete. The athlete
you are entering will be in blue, click the ENTERED box and a check will appear. In the CUSTOM MARK, enter the performance.
If you want to add by event instead, as you go through the events, you can check each athlete and enter the performance in t he CUSTOM MARK box. For
relays, you will have to add a relay by clicking NEW RELAY. Then click on each athlete in the relay including alternates.
Once you have all your entries in, you can check your entries by getting a report.
Go to REPORTS
Use the pull down to get the correct meet, check individuals and relays. You can use other filters listed also.
CREATE REPORT and your entries will be posted on the screen. You will not be able to print this list.
To EXPORT to the meet director, go to the Main Menu
Put a disk in, use A: drive, make sure the correct meet is listed in the pull down.
Your entries will be saved to the disk. Attach that file to an email to the meet director or provide the meet director with the disk.
Depending on the meet, you may be asked to email just a team roster for which the procedures are exactly the same except you export ATHLETES/TEAMS instead of
Some of the limits of the TM Lite can be expanded by purchasing the Team Manager. It will keep a record if you import results from the meet director and Team
Manager can then automatically use the best performance as your athletes entry mark.