2004 Emergency Management Response Plan - Public by kch10832

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									1      INTRODUCTION ..........................................................5
       1.1   Emergency Definition ................................................5
       1.2   Legislation ........................................................5
       1.3   Aim of Plan........................................................5
       1.4   Intent of Plan ......................................................5
       1.5   Conceptual Response................................................6
       1.6   Implementation.....................................................6
       1.7   Callout ...........................................................6
       1.8   Emergency Management Program Committee..............................6
       1.9   Sarnia Emergency Management Program Reporting Structure Chart .............8


2      RISK ANALYSIS ..........................................................9
       2.1   Risk Analysis Definition ..............................................9
       2.2   Technique of Assessment ............................................9
       2.3   Reason for a Risk Analysis ............................................9
       2.4   Potential Threats ...................................................9
       2.5   Additional Information Sections .......................................11
       2.6   Population .......................................................11
       2.7   Rail Lines and Air Service ............................................12
       2.8   Waterways .......................................................12
       2.9   Health Care.......................................................12
       2.10  Utilities ..........................................................12
       2.11  Communications ..................................................13
       2.12  Amateur Radio ....................................................13
       2.13  Media Coverage ...................................................13
       2.14  Public Transportation ...............................................14
       2.15  E.A.R.S. Emergency Alert Radio System.................................14
       2.16  Cable Television ...................................................14
       2.17  Reciprocal Aid Agreements ..........................................14


3      IMPLEMENTATION OF EMERGENCY PLAN ....................................17
       3.1   Emergency Preparedness............................................17
       3.2   Types of Emergencies ..............................................17
       3.3   Type of Management Operations.......................................17
       3.4   Pre-Emergency Operations ...........................................17
       3.5   Life-saving Operations ..............................................18
       3.6   Recovery Phase ...................................................18
       3.7   Reconnaissance ...................................................18
       3.8   Activation of Primary Control Group ....................................19
       3.9   Notifying Primary Control Group .......................................19
       3.10  What Implementation Results In .......................................19
       3.11  Implementation....................................................20
       3.12  Actual Callout .....................................................20
       3.13  Authority to Invoke the Plan and to have the Primary control Group Assemble ....20
       3.14  Notifying Primary Control Group for Aamjiwnaang Community issues ..........20
       3.15  When it is used ....................................................21
       3.16  Activation of Sarnia’s Primary control Group Members ......................22



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4      EVACUATION/CONTAINMENT AND PUBLIC NOTIFICATION ........................23
       4.1  Evacuation Definition ...............................................23
       4.2  Shelter-in-place Definition............................................23
       4.3  Public Notification Definition..........................................23
       4.4  Evacuation Routes .................................................23
       4.5  When to Evacuate..................................................23
       4.6  When to Issue A Shelter-in-place Order..................................24
       4.7  How To Evacuate ..................................................25
       4.8  Public Notification .................................................26
       4.9  Reception Centre Definition ..........................................26
       4.10 Who Sets Up a Reception Centre ......................................26
       4.11 Reception Centre Manager ...........................................27
       4.12 Reception Centre Kit................................................27
       4.13 Recognized Large Scale Reception Centres ..............................28
       4.14 Internal Procedural Emergency Reception Centre Plan ......................29


5      DECLARATION OF AN EMERGENCY .........................................30
       5.1  Declaration of Emergency Definition ....................................30
       5.2  Who Declares an Emergency .........................................30
       5.3  How is an Emergency Declared........................................30
       5.4  A Community Emergency may be terminated at any time by ..................30
       5.5  When terminating an emergency, the Mayor will notify ......................31
       5.6  Emergency Management Act .........................................31


6      EMERGENCY OPERATIONS CENTRE .........................................51
       6.1  Emergency Operation Centre Definition .................................51
       6.2  When It is Used....................................................51
       6.3  Location .........................................................51
       6.4  Alternative Location ................................................51
       6.5  Operation Centre's Equipment ........................................52
       6.6  Flow of Communications ............................................52
       6.7  Incident command System ...........................................52
       6.8  Operating Cycle ...................................................53


7      CONCEPT OF SITE CO-ORDINATION .........................................54
       7.1  Site Co-ordination Definition ..........................................54
       7.2  Emergency Site Management Definition .................................54
       7.3  Municipal Emergency Site Manager Definition.............................54
       7.4  Emergency Mobile Command Post Definition .............................54
       7.5  Incident Commanders Definition .......................................54
       7.6  Municipal Emergency Site Managers and Primary Control Group ..............54
       7.7  Primary Control Group ..............................................54
       7.8  Purpose of Emergency Response ......................................55
       7.9  Aim of Emergency Site Management Team ...............................55
       7.10 Available Resources ................................................55
       7.11 Personnel Management .............................................55
       7.12 Vital Information ...................................................55
       7.13 Reconnaissance Efforts .............................................56
       7.14 Maintain Good Communication........................................56
       7.15 Pre-Planning......................................................57
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       7.16    Line of Authority...................................................57
       7.17    Legal Authority ....................................................58
       7.18    Conserve Resources ...............................................59
       7.19    Promote Co-operation and Co-ordination ................................59
       7.20    Logistics of Emergency Site ..........................................59
       7.21    Compliance and Ownership ..........................................62
       7.22    Three Stages of Emergency Management ................................62
       7.23    Initial Response Phase ..............................................63
       7.24    Identification of Site Command Post ....................................63
       7.25    Placement of the Site Command Post ...................................63
       7.26    Perimeters and Emergency Zones/Site Layout ............................63
       7.27    C.V.E.C.O. Passes..................................................64
       7.28    Access and Egress Routes ...........................................64
       7.29    Staging Area......................................................64
       7.30    Media Information Centres ...........................................65
       7.31    Temporary Morgue and Property Office..................................65
       7.32    Responsibilities of Individual Agencies ..................................66
       7.33    Initial Relief.......................................................66
       7.34    Assurance of Continuity .............................................67


8      MEDIA POLICY ..........................................................68
       8.1   Media Outlet Definition ..............................................68
       8.2   Division of Media Policy .............................................68
       8.3   Three Stages of an Emergency ........................................68
       8.4   The Infancy Stage ..................................................68
       8.5   Control Stage .....................................................68
       8.6   Restoration Stage ..................................................69
       8.7   Life Saving Stage ..................................................69
       8.8   Pre-emergency Notification...........................................69
       8.9   Infancy Stage .....................................................69
       8.10  Head of Council and Media Releases ...................................69
       8.11  Communicating Progress of an Emergency ..............................69
       8.12  Media's Efforts to Cover the Story......................................70
       8.13  CAER Media Identification Cards or Industry Related Incidents ................70
       8.14  Site Media Centre ..................................................70
       8.15  If Emergency Site is Not Accessible ....................................70
       8.16  Location of Secondary Media Briefing Room..............................70
       8.17  Media Briefings....................................................71
       8.18  Out-of-town Media .................................................71
       8.19  Public Information Officers Emergency Communications Plan ................71
       8.20  City of Sarnia Public Awareness Program Plan ............................71


9      PRIMARY CONTROL GROUP RESPONSIBILITIES................................72
       9.1   Primary Control Group Definition ......................................72
       9.2   Purpose of the Primary Control Group ..................................72
       9.3   Head of Council Responsibilities or Sarnia City Council as a Whole ............73
       9.4   Chairman of Operations Centre........................................74
       9.5   City Manager .....................................................75
       9.6   Police Designate (Police Chief) ........................................75
       9.7   Fire Chief ........................................................77
       9.8   Medical Officer of Health.............................................78
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       9.9     Emergency Information Officer (Public Information Officer) ...................79
       9.10    Sarnia community Emergency Management Co-ordinator (CEMC)..............80
       9.11    City Clerk ........................................................80
       9.12    Director of community Services .......................................81
       9.13    Municipal Industrial Advisors .........................................82
       9.14    Medical Co-ordination Hospital Representative and or EMS Manager ...........82
       9.15    Director of Engineering / Public works ..................................83
       9.16    Chief of Aamjiwnaang...............................................84
       9.17    Sarnia Emergency Operations Centre Staff and Volunteer Organizations.........85
       9.18    Telecommunications (ARES) Co-ordinator and Support Services ..............85
       9.19    Emergency Management Ontario ......................................86


10     SECONDARY CONTROL GROUP ............................................87
       10.1  City of Sarnia Chief Building Official ....................................88
       10.2  City of Sarnia Purchasing Department (Purchasing Agent) ...................88
       10.3  City of Sarnia Transit Manager ( Sarnia Transit)............................88
       10.4  City of Sarnia Planning & Development Department ........................88
       10.5  City of Sarnia Human Resources Department .............................88
       10.6  City of Sarnia Airport Manager ........................................89
       10.7  Manager, Operations Services ........................................89
       10.8  Manager of Information Services.......................................89
       10.9  Manager, Bell Canada – Sarnia ........................................90
       10.10          Manager, Bluewater Power Distribution ...........................90
       10.11          Operations Manager, Union Gas Limited, Sarnia .....................90
       10.12          Bluewater Health (Local Hospital Sites)............................90
       10.13          Educational Institutions .......................................90
       10.14          Alternates or Designates.......................................91
       10.15          Recovery Plan ..............................................91


11     ARRANGEMENTS WITH OTHER SERVICES ....................................92
       11.1  Ambulance Service (Lambton EMS) ....................................92
       11.2  Area Hospitals ....................................................92
       11.3  Bell Telephone ....................................................92
       11.4  Bluewater Power Distribution (Formerly Sarnia Hydro) and Union Gas ..........92
       11.5  St. John Ambulance Association ......................................92
       11.6  Lambton-Kent District School Board and St. Clair Catholic School Board ........92
       11.7  Canadian Red Cross, Sarnia/Lambton Branch.............................93
       11.8  Department of National Defence 1st Hussars .............................93
       11.9  Canadian Coast Guard ..............................................93
       11.10         .R.E.S. Amateur Radio Emergency Service (Thames West Sector) ........93
       11.11         The Sarnia Salvation Army .....................................94
       11.12         Lambton College ............................................94
       11.13         Municipal Mutual Aid Agreements................................94
       11.14         International Cross Boarder Agreements ..........................94




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1      INTRODUCTION

1.1    Emergency Definition

       The Emergency Management Act defines an emergency as, “…a situation or an
       impending situation caused by the forces of nature, an accident, an international act or
       otherwise that constitutes a danger of major proportions to life or property.” In this
       Emergency Plan emergencies are defined as situations abnormally affecting the lives and
       property of our society which, by their nature and magnitude, require a controlled and
       coordinated response by a number of agencies, both Government and private, under
       the direction of the Head of Council, as distinct from routine operations carried out by
       an agency or agencies, e.g. fire fighting, police activities, normal hospital routines, etc

1.2    Legislation

       The Emergency Management Act replaces the Emergency Plans Act of 1983 and later the
       Emergency Plans Act R.S.O. 1990. Whereas the previous Act gave municipalities the
       authority to create emergency plans, the new Act requires each municipality to develop,
       implement and maintain an emergency management program. On November 19th 2002
       Bill 148 received Royal Assent allowing the Act to provide for declaration of death in
       certain circumstances and to amend the Emergency Plans Act. On this date Bill 148
       changed the name of the Act to the Emergency Management Act. The Act requires
       municipalities, ministers of the Crown and designated agencies, boards, commissions and
       other branches of government to develop and implement emergency management
       programs, consisting of emergency plans, training programs, and exercises, public
       education and any other element prescribed by regulation. “The Emergency Management
       Act, “ is the primary authority enabling passage of the municipal by-law formulating this
       emergency plan which will govern the provision of necessary services during an
       emergency.

1.3    Aim of Plan

       To safeguard the property, health, safety and welfare of the inhabitants faced with an
       emergency. To protect people, property and the environment with a controlled and
       coordinated response by a number of agencies.

1.4    Intent of Plan

       The plan is intended to provide:
       a) The earliest possible response to an emergency with services required, and the
          establishment of overall control of emergency operations.
       b) Earliest possible population control to minimize crowd assembly.
       c) To maintain order at the site so emergency operations are not impeded and casualties are
          avoided.
       d) Immediate action to defuse sources of potential danger in the area of the incident.
       e) Prompt evacuation of any building considered being in a hazardous situation.
       f) Controlled evacuation and balanced distribution of casualties to hospitals.
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       g) Total or partial evacuation of the area.
       h) Immediate rescue of persons affected by the incident and protection for the emergency
          service personnel involved.
       i) Essential social services as required for persons affected by the incident and emergency
          services personnel involved.
       j) Authorization of expenditures.
       k) Factual official information at the earliest time to: All Officials involved in the
          emergency operations.
       l) To provide officials with a level of familiarity essential to a methodical and coordinated
          response.


1.5    Conceptual Response

       The Sarnia Emergency Management Response Plan can be implemented in whole or in
       part in response to the community need. Plan implementation procedures (see Section 3)
       and Public Notification Procedures (Section 4) are clearly outlined. From this point the
       plan is designed to adhere to the chronological events anticipated with most risk-based
       emergency situations. It should be noted that although the Sarnia Emergency
       Management Response Plan is as thorough as possible, it might not address every
       possible situation. The Plan is an outline of the conceptual response to an emergency.
       The principles or concepts are to be applied to all incidents if effective coordinated
       response is to be achieved. This allows Police, Fire, Emergency Medical Services, City
       Engineering, Sarnia Transit, Community Services, and various other organizations a
       frame work to work within a unified command structure.

1.6    Implementation

       The Sarnia Police Service will be responsible for initiating the call out when required.

1.7    Callout

       If the Primary Control Group is called out, the persons listed in 12.1 of Appendix “A”
       will be called. Only one person under each position needs to be contacted. This person is
       the first name. Designates are called only when the first person is not reached. If
       police ask for Primary and Secondary Control Groups, Sections 12.1 and 12.2 of
       APPENDIX “A” will be notified. (SEE SECTION 3)

       Throughout this Plan wherever a representative is mentioned his or her alternate
       may be substituted as required.

1.8    Emergency Management Program Committee

       Intent:

       The Sarnia Emergency Management Program Committee is the critical management team
       that oversees the development, implementation, and maintenance of Sarnia’s Community
       Emergency Management Program.
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       Standard:

       Under the Emergency Management Act each municipality is required to have an
       Emergency Management Program Committee, which along with the City’s Community
       Emergency Management Coordinator, must annually review the City of Sarnia’s
       Emergency Management Response Plan to ensure continuing relevance and
       effectiveness. The CEMC, Chair of the Emergency Management Program Committee and
       the Head of Council will be required at various times to submit forms to Emergency
       Management Ontario verifying the level of the community’s emergency program.

       Organizational Structure:

       The current Emergency Management Program Committee consists of the following:

         Director of Community Services                 Emergency Management Coordinator (CEMC)
         Sarnia Police Uniform Inspector                Sarnia Fire Chief
         ARES                                           Sarnia Engineering / Public Works

       The Sarnia CEMC can consider the following individuals / organizations for inclusion in
       the Emergency Program Committee or as a working group if required:

         Sarnia Transit                                 Educational Rep. (Public, Separate & Private
         An Elected Official                            Planning & Development (Land Use Planner)
         Industrial Rep. CAER / CVECO                   EMS Manager
         Bluewater Power Rep.                           Community Health Services
         Bell Canada Rep.                               Hydro One Rep.
         Volunteer Organizations (Salvation Army Etc.   Social Services / Organizations at large
         Union Gas Rep.                                 Bluewater Health Rep. (Hospital)
         Environmental Organization Rep.                Natural Resources Rep.




       Sarnia Emergency Management Program Committee Mandate:

       When considering specific representation on the Committee or on a Working group the
       Sarnia Emergency Management Program Committee and the Sarnia CEMC will ensure
       that the individual has the expertise relating to their task on the committee. The Sarnia
       Emergency Management Program Committee should have a designated chairperson on a
       rotation basis. The Sarnia CEMC will provide emergency management expertise and
       administrative support while another person serves as chairperson. The CEMC will
       ensure that there are regular scheduled meetings. It is vital that Emergency Program
       Committee members attend these meetings to provide or enhance the effectiveness of the
       Sarnia Emergency Program Response Plan.




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1.9      Sarnia Emergency Management Program Reporting Structure Chart

      SARNIA EMERGENCY MANAGEMENT REPORTING
                    STRUCTURE
   Police Service                   Sarnia Police Chief            Sarnia City Council
    Fire Services
         EMS                         Primary Control
  Emergency Pagers                        Group
  Municipal Radios
     CVECO Radio
  US 9-1-1 systems



                                         Inspector                    City Manager
       Emergency
      Situations                    Planning & Training
        Reporting                   Evaluation Division                  City Hall
         Sarnia
      Police/Fire                       Daily
      Dispatching                       Routine
        9-1-1
  Mayor / Head
                                    Sarnia Community              Director of Community
                         1News
                          FYI
   of Council              FYI
                          INFO
                                       Emergency                         Services
  City Manager            Info
                          NEWS        Management                   Financial Reporting
                                       Coordinator
                                         (CEMC)



      EMERGENCY MANAGEMENT PROGRAM COMMITTEE
          Director of Community Services (Chair)
          Community Emergency Management Coordinator (CEMC)
          Fire Chief / Fire Service
          Police Uniform Inspector
          Engineering / Public Works / Environmental (Water & Sewage management
          ARES
      SOME SUGGESTED ADDITIONS AS REQUIRED WOULD BE:
             Lambton EMS Manager
             Industrial Representative CAER / CVECO
             Community Health Services
             Planning & Development (Land use Planners)
             Sarnia (Bluewater Health Hospital Group)
             An Elected Official
             Educational Representatives (Public, Separate and Private as appropriate)




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2      RISK ANALYSIS

2.1    Risk Analysis Definition

       Risk Analysis is the assessment of potential risk a municipality may suffer in an
       emergency situation in any given area of the community.

2.2    Technique of Assessment

       Many variables are considered during the risk assessment process.

       -       Potential consequences
       -       Probability of a given event
       -       Current level of preparedness
       -       Level of staff competency
       -       Geographic location with respect to water, prevailing winds, etc.
       -       Possible scenarios

2.3    Reason for a Risk Analysis

       Essentially the reason for a risk analysis is to evaluate and take inventory of the actual or
       perceived threats in the Municipality. This process results in a list of events that an
       effective Emergency Management Response Plan should address. Due to the fact
       virtually all emergencies require an Operations Centre, Site Coordinator and Responders
       in the field, specific examples are of limited value.

2.4    Potential Threats

       Recognizing this is not a specific list recorded in this section, it is intended to provide
       direction for the planning process. The Emergency Management Act specifically outline
       provisions for the protection of information which if disclosed “could reasonably be
       expected to prejudice the defence of Canada or of any foreign state allies or associated
       with Canada or be injurious to the detection, prevention or suppression of espionage,
       sabotage, or terrorism” (Section 2.1 (4), Emergency Management Act). This section
       outlines the Potential Risk but in no great detail. Detailed Analysis of Risk and Critical
       Infrastructure for security, because of volume will be kept in the Sarnia Emergency
       Operations Room as Appendix F Binder F. No Hazard identification and risk assessment,
       or the information of critical infrastructure, can be released to the public without the prior
       consent of the municipal council. Sarnia City Council has the discretion of directing the
       release of information but must have regard for both national and local security concerns.




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                                          General Hazards Checklist

        Definitions:

        Hazard:           An event or physical condition that has the potential to cause fatalities,
                          injuries, property damage, infrastructure damage, agricultural loss,
                          damage to the environment, interruption of business, or other types of
                          harm or loss.

        Likely:           The listed hazard has occurred in recent memory and is likely to occur
                          again.

        Possible:         The listed hazard has not occurred in recent memory, but could occur
                          based on prior incidence or “expert” assessment (e.g., a nuclear facility,
                          terrorism, an earthquake).

        Unlikely:         The hazard has never occurred and likely will not occur in the foreseeable
                          future (e.g. a mine emergency where there is no mine).

        The focus of this plan is on the following threats, which are marked as likely:

        Natural Events:
        NATURAL HAZARD                                      LIKELY      POSSIBLE      UNLIKELY
        Agriculture & Food Emergencies                                                   X
        Drought                                                                          X
        Earthquakes                                                                      X
        Epidemics & Human Health Emergencies                                 X
        Erosion                                                              X
        Extreme Heat / Cold                                     X
        Fires (Forest, Grass, or Wild land - Urban                           X
        Fog                                                     X
        Floods                                                  X
        Hailstorms                                              X
        Hurricanes                                                                         X
        Ice / Sleet Storms                                      X
        Landslides / Mudslides                                                             X
        Lightning Storms                                        X
        Seiche (pronounced “saysh”) (lake wide                               X
        displacements of water by atmospheric pressure,
        seismic disturbances, winds, tides or waves.)
        Snowstorms / Blizzards                                  X
        Subsidence (Land Sinking)                                            X
        Tornadoes                                               X
        Tsunami (Huge Wave by underwater earthquake)                                       X
        Waterspouts                                             X
        Windstorms                                              X


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        Technological Events:
        TECHNOLOGICAL HAZARD                                    LIKELY     POSSIBLE      UNLIKELY
        Building / Structural Collapse                             X
        Critical Infrastructure Failures (Hospitals,               X
        Bridges, Railway Tunnel, Water, Telephone
        failures.
        Dam Failures                                                                          X
        Energy Emergencies Hydro failures, fuel failures.          X
        Explosions / Fires                                         X
        Hazardous Materials – Fixed Site                           X
        Hazardous Material - Mobile                                X
        Mine Emergencies (Salt Mines)(Caverns)                                  X
        Nuclear Facility Emergencies                                                          X
        Oil / Gas Well Emergencies                                                            X
        Petroleum / Gas / Chemical Plant Emergencies               X
        Petroleum / Gas Pipelines Emergencies                      X
        Transportation Accidents (passenger)(road, rail,           X
        air, marine)
        Transportation Incidents (road, rail, air, marine)         X
        Space Object Crash                                                      X



        Human Events:
        HUMAN HAZARD                                            LIKELY     POSSIBLE      UNLIKELY
        Civil Disorder                                             X
        Sabotage                                                   X
        Special Events (Canada Day, Bay Fest, Air Show,            X
        Highland Games Etc.)
        Terrorism                                                  X
        War and International Emergencies                          X


        Other Local Hazards:
                 _____________________                        __________    __________     _________

                 _____________________                        __________    __________     _________

        TOTAL HAZARDS:                                             25            7            9

                                                                LIKELY     POSSIBLE UNLIKELY

2.5     Additional Information Sections

        The following information in Sections 2.6 to 2.17 is presented for the benefit of out-of-
        town agencies, organizations or personnel who may be requested to provide assistance in
        the event of an emergency.

2.6     Population

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        The City of Sarnia with a population of approximately 70,000 is situated at the junction
        of the St. Clair River and Lake Huron. It is serviced by road, rail, air and water.

                 Main road access is via Highways:

                 -        #402 from London
                 -        #22 from London
                 -        Blue water Bridge from the State of Michigan
                 -        #40 from the south
                 -        Lambton Road #7 from the northeast

        Trucking with cargoes of petrochemical products is extremely heavy on highways
        throughout Lambton County, particularly on Highways #402, #40 and #22 to London.

2.7     Rail Lines and Air Service

        Rail lines serving Sarnia are the CNR from London and points east, and the CSXT from
        the south. VIA Rail and CNR provide passenger and freight traffic while the CSXT
        operate tank car traffic in and out of the petrochemical complex. Air service is provided
        by Air Canada Jazz, Huron Aviation Inc and Huron Flight Centre Inc.

2.8     Waterways

        From approximately April 1st to December 1st, the St. Clair River (Sarnia's Western
        boundary) is one of the busiest waterways in the world. Great Lakes vessels and ocean
        vessels move along the river with cargo of every type. Vessels stop at Sarnia to refuel
        and take on petrochemical and agricultural products. Directly north of the City sits Lake
        Huron, the second largest fresh water lake in Canada. Pleasure craft abound in the area.

2.9     Health Care

        Two hospitals serve the City:

        -        Bluewater Health Mitton St Site Hospital, located at 229 North Mitton Street
        -        Bluewater Health Norman St Site Hospital at 89 Norman Street

        Lambton County EMS Ambulance Service provides coverage for the Sarnia area.
        Various walk-in clinics are also located within the City.

        The Medical Officer of Health and the main offices of the Community Health Services
        Department are located at 160 Exmouth Street. There is also an Advanced Treatment
        Centre at each of the hospitals.



2.10    Utilities

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        Utilities are provided by:
            • Blue Water Power (Hydro
            • Union Gas Limited / Union Energy

        The City of Sarnia which is responsible for the water distribution / sewer lines in the
        Municipality.
        Hydro One provides power to a number of Industries in the area.

2.11    Communications

        Communications are extensive in the area. Bell provides telephone service from out of
        town sources to chemical plants, Police Service, weather office, etc. A radio link
        connects chemical plants in the petrochemical complex to Sarnia Central
        Communications Centre.

2.12    Amateur Radio

        An Amateur Radio Net, known as Communications Ontario (COMSONT NET), operates
        on a regular basis throughout Ontario and is available for emergency purposes. Contact
        with Ottawa Emergency Planning Canada and the Emergency Planning Officers in the
        various areas is maintained. The Province of Ontario Provincial Operations Centre will
        join the COMSONT network if needed during the course of the emergency. The
        Emergency Operations Control Centre has an Amateur Radio Emergency Service Radio
        that provides communications with the Sarnia Mobile Command Centre, the Norman
        Street Site Blue Water Health Hospital and with the City’s Emergency Reception Centre
        at Lambton College. Numerous additional communications nets are also available. The
        Sarnia Mobile Command Post Centre has in place Amateur Radio Transceivers, Sarnia
        CVECO Radio on the Sarnia Police Service Radio Frequency, Fire Service Radio, Police
        Radio, EMS Radios, Industrial Radios and numerous other services. Amateur Radio
        Emergency Services operators are available to the Centre 24 hours a day.

2.13    Media Coverage

        Radio coverage is provided by:
                  • CHOK 1070 AM, The FOX 99.9 FM, K106.3 (Radio Sarnia Lambton)
                  • WHLS 1450 (Port Huron AM)
                  • WPHM 1380 (Port Huron AM)
                  • WKSQ 107 (Port Huron FM)
                  • WSMA 1590 (Port Huron AM)
                  • WNFA 88 (Port Huron FM)
                  • CFCO 630 in Chatham
                  • CKLW 800 in Windsor
                  • Other stations in Detroit, Michigan


        T.V. is received from:
                       The New PL in London (Channel 10)
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                          CKLW in Windsor (Channel 9)
                          CBC Channel 34
                          CKCO in Kitchener (Channel 42)
                          Global T.V. in Toronto (Channel 29)
                          Numerous stations from Detroit, Michigan

        Cable systems service is available, bringing in stations in VHF and UHF channels and
        Community Channel Cable 6.

        The Emergency Operations Centre also houses a direct link to CKTY 1110 AM and
        CFGX 99.9 FM for public notification

2.14    Public Transportation

        Public transportation is provided by Sarnia Transit, which consists of twenty-six (26)
        radio-equipped buses, plus four (5) Care-A-Van units used to transport the disabled.

2.15    E.A.R.S. Emergency Alert Radio System

        The City of Sarnia has the ability to locally interrupt The Fox 99.9 FM, K106.3 and
        CHOK 1070 Radio Broadcasting to provide notification to the listening area. The control
        to activate the system is located in the City of Sarnia's Emergency Operations Centre.
        (See Appendix F for Internal Emergency Civic Notification Protocol)

        Currently the area is served with ten (10) Municipal Sirens four (4) in the South end of
        the City, one (1) in Point Edward, three (3) in the Aamjiwnaang Community and
        Riverview community of Sarnia, and two (2) in Corunna. The Sirens are tested by the
        Sarnia Police Service every Monday at 12:30 p.m. and are used for Chemical
        Emergencies and tornado warnings. (See Appendix F for Internal Emergency Civic
        Notification Protocol)

2.16    Cable Television

        The City of Sarnia Emergency Operations Centre, houses a telephone, which is a direct
        link to all COGECO Cable system subscribers. This link enables notification to cable
        subscribers in an affected area. The Sarnia Police Service tests the Emergency Cable TV
        interruption system the First Monday of the month. (See Appendix F for Internal
        Emergency Civic Notification Protocol)




2.17    Reciprocal Aid Agreements

        A Reciprocal Aid Agreement exists between the City of Port Huron, Michigan and the
        City of Sarnia, dealing with:
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             •   Fire
             •   Social Services
             •   Operations Departments
             •   Emergency Medical Services
             •   Transit Services
             •   Customs and Immigration
             •   Amateur Radio Emergency Service direct radio link to St. Clair County's E.O.C.
                 in Port Huron, Michigan




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3       IMPLEMENTATION OF EMERGENCY PLAN

3.1     Emergency Preparedness

        Emergency preparedness is a tool. It permits officials to manage a transition from a state
        of normal operation to that of an emergency response in a disaster and back to normal
        again. Proper management of this transition should allow the resolution of emergencies
        at minimum cost to the municipality, and reduce the time spent dealing with the event.

        Emergency preparedness is based on identifiable hazards that fall under the broad
        categories of natural, technological, and human caused emergencies. These emergencies
        can happen at any time and in any place, with or without warning. Emergency
        management planning consists of prevention, mitigation for; preparedness for; response
        to; and recovery from emergency situations occurring within our jurisdiction.

3.2     Types of Emergencies

        The type of emergency operation to be conducted will be dictated by the level of warning.
        Emergencies or disasters have been classified into five categories:

             •   Gradual
             •   Sudden
             •   Predictable
             •   Unpredictable
             •   Unexpected

3.3     Type of Management Operations

        Three different types of emergency management operations may take place:

             •   Pre-emergency (gradual, predictable)
             •   Life-saving (sudden/unpredictable/unexpected)
             •   Post-emergency (applicable to all)

3.4     Pre-Emergency Operations

        Pre-emergency Operations is the type of operation based on the premise that sufficient
        warning allows the mobilization of resources. The operation will deal with:

             •   Warning the public
             •   The evacuation of those who wish to leave
             •   Allocation and announcement of main evacuation routes to reception areas
             •   Establishment of reception centres
             •   Action to reduce the impact of the oncoming emergency
             •   Security to protect evacuated property from looting
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3.5     Life-saving Operations

        Life-saving Operations occurs when insufficient warning has prevented the municipality
        from conducting a pre-emergency evacuation. This operation will:

                 •    Deal with the rescue of the injured
                 •    Provide for placement of the homeless
                 •    Fire-fighting
                 •    Route clearance
                 •    Care
                 •    Evacuation of homeless
                 •    Salvage, etc. in and around the damaged area immediately after impact

3.6     Recovery Phase

        Post-emergency Operations is the type of operation that leads to full recovery and a return
        to a state of normality. It would consist of:

                 •    Road and debris clearing
                 •    Damage assessments
                 •    Rebuilding
                 •    Health hazard elimination
                 •    Re-establishment of essential services
                 •    Financial assistance
                 •    Legal reporting and claim investigation

        ODRAP Ontario Disaster Assistance Program Ministry of Municipal Affairs and Housing

       The Emergency Plan is implemented in the same way under any emergency.
3.7     Reconnaissance

        Upon receiving information that a situation exists that could cause or has caused
        extensive damage either to life, property and/or the environment, a reconnaissance
        mission will be performed by field personnel from any or all initial responding agencies.

        This is designed to evaluate the possible impact of the situation on the community at
        large. When a consensus is reached by initial first responders that:
                • The situation may pose a large burden on first responders
                • The situation may escalate to a larger less manageable situation
                • The community at large is at danger
                • Evacuation or Shelter-in-place is required


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        Police will notify the Central Communications Centre that the Emergency Plan should be
        activated.

3.8     Activation of Primary Control Group

        The Emergency Operations Centre and Plan can be activated for any emergency
        for the purpose of managing an emergency. Further to the above paragraph,
        any Municipal Department can initiate the implementation of the plan. Only
        Primary Control Group Members listed in section 3.13 have the authority to
        have the Primary Control Group assembled at the Sarnia Emergency
        Operations Centre (EOC)
3.9     Notifying Primary Control Group

        The first step in implementing the plan is notifying the Primary Control Group. The Primary
        Control Group member listed in section 3.13 who wants the Control Group assembled will
        contact the Duty officer at the Sarnia Police Service and instruct him / her to have all
        members of the Primary Control Group notified to attend the EOC. (See 12.1 list in appendix
        A) The Sarnia police officer in-charge will notify all Primary Control Members to attend the
        EOC. The officer in charge of the Sarnia Police Service will automatically notify the
        Primary Control Group members when either an evacuation or Shelter-in-place is
        necessary. If evacuation or containment is not certain, than the officer in charge of the
        Sarnia Police Service will notify the Chairman of the Primary Control Group, advise
        the Chairman of the situation and request direction on whether the Primary Control
        Group is to be assembled or not assembled. It is possible that the Primary Control Group
        could be put on standby. This is a decision of the Chairman.

3.10    What Implementation Results In

        To make a responsible decision about implementing the plan one must realize the
        consequences of its implementation.

             a. Implementing the plan will:

             b. Assemble the Primary Control Group (see Section 9).

             c. Initiate effective Site Co-ordination (Section 7).

             d. Facilitate a coordinated approach to evacuation or containment (Shelter-in-place)
                if needed (see Section 4).

             e. Release Police or Fire from the overall response, hence affording them to focus
                all efforts on a single goal.



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             f. Accommodate the transfer of factual information to the media and the
                 community.

3.11    Implementation

        Sarnia Police Service will be responsible for calling the Primary Control Group at all
        times.

3.12    Actual Callout

        If the Primary Control Group is called out, the persons listed in 12.1 of Appendix “A”
        will be called. Only one person under each position needs to be contacted. This person is
        the first name. Designates are called only when the first person is not reached. If
        police ask for Primary and Secondary Control Groups, Sections 12.1 and 1.2 of
        APPENDIX “A” will be notified.

3.13    Authority to Invoke the Plan and to have the Primary control Group Assemble

        Further to the above paragraph, the following members of the Primary Control Group and
        their alternates in their absence listed in sections 12.1 of the Corporation of the City of
        Sarnia Emergency Management Response Plan have the authority to invoke the plan and
        to have the Primary Control Group Assemble at the E.O.C.:

                      •   Head of Council
                      •   Sarnia City Manager
                      •   Sarnia Police Chief
                      •   Sarnia Fire Chief
                      •   Medical Officer Of Health


        Any of the above mentioned members or their alternates would also contact the Primary
        Control Group Chair or the alternate to discuss the assembling of the Control Group.

3.14    Notifying Primary Control Group for Aamjiwnaang Community issues

        The first step in implementing the plan is to notify the Primary Control Group. The
        Aamjiwnaang Chief when an issue affects the Aamjiwnaang Community he / she will
        notify the Chair of the Primary Control Group by way of calling the Sarnia Police Service
        Officer in-charge and will request that the Sarnia Primary Control Group assembles.
        Primary Control Group will assemble in all cases when either a significant evacuation or
        Shelter-in-Place Order is necessary. If evacuation or containment is not necessary, the
        officer in charge of the Sarnia Police Service will notify the Chairman of the Primary
        Control Group, advise the Chairman of the situation and request direction on whether the
        Primary Control Group is to be assembled or not assembled. It is possible that the
        Primary Control Group could be put on standby. This is the decision of the Chairman.
        Some examples for but not limited to calling the Control Group to assemble may include:
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        a major power failure, a community wide ice storm, a pandemic, a chemical release, a
        major snow storm, major flooding, a rail or highway transportation emergency, an
        emergency involving damage to a critical infrastructure (Water treatment Plant)
        (Hospitals), an act of terrorism, etc.

        In all cases the Primary Control Group Members or their alternates as mentioned
        in 3.8 have the authority to call the control group together.

3.15    When it is used

        Members of the Primary Control Group will attend the Emergency Operations Centre
        whenever they are requested by the Chairperson, and or by the direction of the following
        Primary Control Group members or their alternates

                      •   Head Of Council
                      •   Sarnia City Manager
                      •   Sarnia Police Chief
                      •   Sarnia Fire Chief
                      •   Medical Officer of Health




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3.16    Activation of Sarnia’s Primary control Group Members

                                             (Communications Flow Chart)

                   SARNIA PRIMARY CONTROL GROUP ASSEMBLING PROTOCOL

                                                   WHERE?

                                        AT THE SARNIA EOC
                              Or the ALTERNATE LOCATION IF DIRECTED

                                                    How?




                                                     USE

                      Emergency Call Out List 12.1 In Appendix A of Sarnia Emergency
                                              Response Plan

                  A                                                                          Police Chief
                  C                                                        Activate or
                  T                   24/7 SARNIA POLICE DUTY               Place on           Control
                  I                      INSPECTOR OFFICER                  Standby          Group Chair
                  V
                  A
                  T                      A            A              A
                  E                      C            C              C
                                         T            T              T                              A
                                         I            I              I                              C
                                         V            V              V                              T
                                         A            A              A                              I
                                         T            T              T                              V
                                         E            E              E                              A


       MEDICAL                      SARNIA          HEAD               SARNIA                Aamjiwnaang
       OFFICER                        FIRE       OF SARNIA              CITY                    Chief
          OF                         CHIEF        COUNCIL             MANAGER
        HEALTH




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4       EVACUATION/CONTAINMENT AND PUBLIC NOTIFICATION

4.1     Evacuation Definition

        Evacuation is the removal of residents from a given area that has been deemed a danger
        zone. Evacuation requires the calling out of the Primary Control Group in all cases.

4.2     Shelter-in-place Definition

        Shelter-in-place is the process of keeping residents indoors in an attempt to lessen the effects
        of the emergency. Sheltering-in-place requires the calling out of the Primary Control Group
        in all cases.

4.3     Public Notification Definition

        Public Notification is the process of informing the community of a potential or existing
        emergency situation.

4.4     Evacuation Routes

        The City of Sarnia has Emergency Detour Routes posted to re route traffic during an
        Emergency road closure but they have not posted Emergency Evacuation Routes.
        Emergency Evacuation Routes are always dependent on the extent, location and scope of the
        emergency therefore there is no set emergency evacuation route applicable in all cases. The
        Primary Control Group at the Sarnia Emergency Operations Centre in the Sarnia Police
        Station will assess each situation. It will be this Control Group that will issue a Shelter-In-
        Place or Evacuation order. If it issues an evacuation order, it will also state the routes that are
        to be followed and also the destinations for evacuees. It is important for the public to adhere
        to evacuation instructions to avoid further delays in traffic congestion that may occur. (See
        Appendix E of this Plan for internal procedures in Evacuation protocols)

4.5     When to Evacuate

        Evacuations can and should be considered under two sets of circumstances:

             a. Precautionary
             b. Life saving


                 a.       Precautionary Evacuations

                          The key elements are time and potential risk. The logistics of evacuating a
                          segment of the community is overwhelming. Emergency management
                          personnel must evaluate the following criteria before making the decision to
                          conduct a precautionary evacuation.



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                          Time:
                                    Is there enough time to evacuate the given area? This includes
                                    notifying the citizens, setting up a reception centre, calling out
                                    additional resources, etc.

                                            Is the problem likely to escalate?
                                            What would the impact be if it does?
                                            Are toxic gases or vapours involved?
                                            How long is the incident likely to continue?
                                            What are existing resources?

                 All of these factors must be considered when a precautionary evacuation is being
                 entertained. The Primary Control Group usually initiates precautionary evacuations.

                 b.       Life Saving Evacuations

                          The other type of evacuation is that of the life saving evacuation. Section 3.5
                          outlines the criteria of life saving operations. Emergency Management
                          personnel must consider the following criteria:

                                        •   Is the problem likely to escalate?
                                        •   What is the impact if it does?
                                        •   Is the situation virtually over?
                                        •   Is there any time to conduct the evacuation?

        Life saving evacuations are usually conducted immediately following the incident. First
        responders on the scene initiate life saving evacuations, utilizing the closest most appropriate
        facility as a Reception Centre. Such was the case in July of 1991 when a propane fire
        resulted in the evacuation of a southerly segment of Sarnia.

4.6     When to Issue A Shelter-in-place Order

        A Shelter-In-Place Order will be issued when the potential risk is seen as short in longevity.
        The philosophy is that it makes more sense to keep the people in their homes or businesses,
        than ask them to evacuate, hence running the risk of getting caught in transit.

                 Sheltering-In-Place should be entertained when:

                 •    The situation will be short lived, such as a toxic gas or vapour cloud passing over
                      the city.
                 •    The law of averages suggests loss of property and life will be less if people are
                      not centralized in one location, such as a tornado.
                 •    Time is not available.
                 •    The velocity of the wind is high and the direction is appropriate.

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                 The instructions that should go out to the community during a Shelter-In-Place, that
                 is the result of a toxic gas or vapour release, is:

                 •    Go inside.
                 •    Close doors and windows.
                 •    Shut off ventilation systems.
                 •    Run a sink of water to wet towels and a covered supply of drinking water in the
                      refrigerator.
                 •    Place wet towels along base of doors, etc.
                 •    Avoid using the words Shelter-In-Place in the instructions to avoid confusing the
                      public.


        Instructions on where to go in the home are also very important. A propensity to go to the
        basement tends to take over. The problem here is that toxic gas releases that require
        evacuation are usually always heavier than air, meaning they settle in low places. This could
        lead to tragedy, if in fact; persons congregate in a low area when they should be as elevated
        as possible. Emergency Management Personnel should always obtain this information prior
        to issuing any containment order.

4.7     How To Evacuate

        All evacuations have key elements. The following steps should be followed in this order.

                          Assess the situation.
                          Consider possible escalation of the situation.
                          Make the decision to evacuate.
                          Determine what the evacuation parameters are.
                          Determine where the Reception Centre is going to be located.
                          Notify the Reception Center Manager to set up a Reception Centre.
                          Establish communication with the Reception Centre (this can be done by
                          dispatching the Amateur Radio Club).
                          If the Primary Control Group is not congregated, assemble them.
                          Prepare a Public Notification News Release.
                          Notify the local radio stations, asking them to broadcast the Public
                          Notification News Release.
                          Activate the Cable T.V. Early Warning System and Sirens.
                          Conduct follow-up actions.

        Notwithstanding that all of the above-mentioned steps are consistent in both precautionary
        and life saving operations, the only factor that will change is who is initiating the evacuation.

        Life saving evacuations could be initiated by the Sarnia Fire & Rescue Services and / or
        by the Sarnia Police Service. In all cases it will be the Sarnia Police service that will be
        responsible for the evacuation and call out of Emergency Reception Centre set up. This
        provides continuity of response for small or large evacuations and frees up operations
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        for the incident commander. Large-scale evacuations require a number of resources to
        manage evacuation route and traffic management issues, which is predominately a
        policing issue.

        The Primary Control Group will initiate precautionary Evacuations.

4.8     Public Notification

        There is a Cable Television Early Warning System. This system gives The Sarnia Police
        Services the opportunity to interrupt most channels on the cable television network. This is
        accomplished by dialling a three-digit access code into a red telephone marked Cable T.V. in
        the Operations Centre. Anything said over that phone is rebroadcast on most cable
        television channels.

        The local radio stations augment the entire system. The radio stations instruct the
        community as to what is expected of them. The Sarnia Police Service has the ability to break
        in to the satellite transmission between the hours of 12:00 a.m. to 4:00 a.m. through the Early
        Alert Radio System (EARS PROGRAM).
        The Sarnia Police Service also activates municipal outdoor sirens currently only in the south
        end of the City of Sarnia.

4.9     Reception Centre Definition

        A Reception Centre is a centre in a location that is considered a safe area. The Reception
        Centre is intended to receive evacuees (For a detailed Internal Protocol for Emergency
        Reception Centre Plan see appendix B of this Plan). Normally a reception centre requires the
        following essentials:

             •   Large meeting room, like a hall or gym
             •   Washroom facilities
             •   Kitchen facilities
             •   Adequate parking
             •   Heat, hydro, etc.

4.10    Who Sets Up a Reception Centre

        Sarnia Community Services staff, assisted by the Salvation Army of Sarnia and various
        volunteer agencies are responsible for setting up a Reception Centre. It is essential that
        certain issues be considered when setting up a reception centre. They are:

             •   A Reception Centre Manager
             •   A place to facilitate the registration of evacuees and respond to their inquiries (This
                 provided by the Sarnia-Lambton Red Cross.
             •   A Personnel Needs Centre
             •   Food and Beverage Centre
             •   Clothing Centre
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             •   Lodging Centre
             •   A location for media briefings
             •   First Aid
             •   Care for the victims, etc.

4.11    Reception Centre Manager

        The Reception Centre Manager is responsible for the entire Reception Centre.

                 He/she will ensure:

             •   Proper set up of the Reception Centre occurs
             •   Proper liaison with volunteer organizations occurs
             •   Timely updates are provided to the evacuees, following an evacuation.

4.12    Reception Centre Kit

        Extra Reception Centre Kits are located in the Emergency Operations Centre in the corner
        cabinet and will be required when a Reception Centre is assembled. See Appendix "A",
        Section 12 Annex A for E.O.C. Diagram. Its contents are as follows:

        Quantity                    Signs
        2                           Information
        2                           Reception
        2                           Registrations and Inquiry
        2                           Feeding
        2                           Lodging
        4                           Clothing
        2                           Personal Services
        4                           Washrooms
        2                           Men
        2                           Ladies
        2                           Entrance
        2                           Exit
        2                           First Aid
        3                           Staff
        1                           Manager
        4                           Out of Bounds
        12                          Directional Arrows
        6                           Blank Signs
        Quantity                    Miscellaneous
        1                           First Aid Kit
        4                           Field dressings
        100                         Water purification tablets
        1                           Megaphone - battery powered - (less batteries)
        1                           Police type whistle
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        400 ft.                     Sash cord - 1/4"
        1                           Butcher's twine

                                    Manuals
        1                           Emergency Feeding
        1                           Emergency Lodging

                                    Operational Forms
        500                         Lodging Facility Cards - Dwelling
        500                         Lodging Assignment Cards
        500                         Case Index (cards, instructions)
        500                         Registration (cards, instructions)
        750                         Inquiry (cards, instructions)
        1 set                       Clothing Colour Code Charts
        700                         Clothing Issue Vouchers
        50                          Lodging Facility Cards (Congregate and Commercial)

                                    Lodging Operational Equipment
         1                          Hand Punch
         3                          Alignment Blocks
         3                          Sorting Needles
        5 books                     Card Savers

                                    Identification Items
         6                          Lightweight Vests
        50                          Armbands, adjustable
        100                         Name plates, adhesive type
        50                          EWS crests - small
        10                          EWS crests - large

                                    Stationery Items
        1 box                       Thumb tacks
        2 rolls                     Masking tape
         4                          Ink markers - 2 black, 2 red
        12                          HB pencils
        1 box                       assorted rubber bands
        1 pair                      Scissors
         1                          Stapler
        1 box                       Staples
         2                          Clip boards
        1 box                       Paper clips (large)
        10                          Spring clips

4.13    Recognized Large Scale Reception Centres

        A list of Recognized Reception Centres as follows:
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             •   Lambton College (Permanent Reception Centre kits in place)
             •   St. Clair High School
             •   St. Patrick's High School
             •   Alexander Mackenzie High School
             •   Northern High School
             •   St. Christopher’s High School
             •   S.C.I.& T.S. High School

4.14    Internal Procedural Emergency Reception Centre Plan

        For smaller incidents the City of Sarnia will use City owned building as short-term reception
        centres based on the level of need. See detailed internal procedural Emergency Reception
        Centre Plan in Appendix B of this plan.




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5       DECLARATION OF AN EMERGENCY

5.1     Declaration of Emergency Definition

        The Declaration of an Emergency is the process of recognizing that a given situation can or
        will have a major impact on the community and additional financial and equipment
        resources are required. An emergency is defined under the Emergency Management Act as
        “a situation, or an impending situation caused by the forces of nature, an accident, an
        intentional act or otherwise that constitutes a danger of major proportions to life or property”

5.2     Who Declares an Emergency

        Under the Emergency Management Act, only the Head of Council of a municipality or his or
        her designate and the Premier of Ontario) have the authority to declare an emergency. This
        decision is a result of advice from the Primary Control Group. An emergency declaration
        may extend to all, or any part of the geographical area under the jurisdiction of the
        municipality (Emergency Management Act Section 4 (1)). Criteria for declaring an
        emergency are this: (See Appendix C Form C-1 for Municipal Head of Council checklist
        when considering the declaration of an Emergency within their municipality)

             •   Is the situation under control?
             •   Is it likely to be under control soon?
             •   Does the municipality have adequate resources to deal with the situation?
             •   Can the municipality afford the expense of the response?

5.3     How is an Emergency Declared

        Head of Council (The Mayor) will notify:

        Emergency Management Ontario in Toronto. See. 12 Appendix A Emergency Phone Lists
        for Contact information. Various phone numbers and communication methods are available
        in section 12. to contact Emergency Management Ontario which is the 24/7 Provincial
        Emergency Operations Centre. A copy of the Emergency Declaration should than be faxed
        to the Provincial Operations Centre as soon as possible. (Use E.O.C. form #C-1 in Appendix
        C.

             •   Sarnia City Council
             •   The Community of Sarnia
             •   Neighbouring Community officials, as required
             •   The local Member of Provincial Parliament (MPP)
             •   The local Member of Parliament (MP)

5.4     A Community Emergency may be terminated at any time by

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        •    The Mayor or Acting Mayor; or
        •    Sarnia City Council: or
        •    The Premier of Ontario

5.5     When terminating an emergency, the Mayor will notify

        •    Emergency Management Ontario in Toronto. See Sec. 12 Appendix A Emergency
             Phone Lists for Contact information. Various phone numbers and communication
             methods are available in section 12. To contact Emergency Management Ontario which
             is the 24/7 Provincial Operations Centre. A copy of the Emergency Declaration should
             than be faxed to the Provincial Emergency Operations Centre as soon as possible.
        •    Sarnia City Council
        •    The Community of Sarnia
        •    Neighbouring Community officials, as required
        •    The local Member of the Provincial Parliament (MPP)
        •    The local Member of the Parliament (MP)

5.6     Emergency Management Act

        A copy of the Emergency Plans Act follows this section for further assistance.




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                                    EXPLANATORY NOTE
This Explanatory Note was written as a reader's aid to Bill 148 and does not form part of
   the law. Bill 148 has been enacted as Chapter 14 of the Statutes of Ontario, 2002.
The Bill enacts the Declarations of Death Act, 2002 and amends the Emergency Plans
Act.
DECLARATIONS OF DEATH ACT, 2002
The proposed Act provides a new process for obtaining a court order declaring that a
person is dead, in circumstances where no physical evidence is available but it is
reasonable to presume death. The proposed Act will allow a single application to be
brought for all legal purposes. Currently it is necessary to bring separate court
proceedings for different purposes such as probating a will, claiming life insurance
proceeds or permitting a surviving spouse to remarry.
Consequential amendments are made to the Courts of Justice Act, the Insurance Act, the
Marriage Act and the Registry Act.
AMENDMENTS TO THE
EMERGENCY PLANS ACT
The Bill changes the name of the Emergency Plans Act to the Emergency Management
Act and amends the Act as follows:
      1. It requires municipalities, ministers of the Crown and designated agencies,
      boards, commissions and other branches of government to develop and implement
      emergency management programs, consisting of emergency plans, training
      programs and exercises, public education and any other element prescribed by
      regulation. The development of emergency management programs must involve the
      identification and assessment of the various risks and hazards to public safety that
      could give rise to emergencies and the identification of facilities and other elements
      of the infrastructure at risk from emergencies.
      2. Municipalities, ministers of the Crown and designated agencies, boards,
      commissions and other branches of government are required to conduct training
      programs and exercises to ensure their readiness to act under their emergency plans.
      They are also required to review and, if necessary, revise their emergency plans
      annually.
      3. The current Act permits municipalities to formulate emergency plans. The
      amendments to the Act make it mandatory that every municipality formulate an
      emergency plan. Section 9 of the current Act sets out the features that may be

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      included in an emergency plan. The amendments to the Act make these features
      mandatory elements of emergency plans.
      4. The title of the Director, Emergency Measures Ontario is changed to Chief,
      Emergency Management Ontario. Under the current Act, the Director is responsible
      for monitoring, co-ordinating and assisting in the formulation and implementation of
      emergency plans. The amendments make the Chief responsible for these functions
      in respect of emergency management programs. In addition, all emergency plans are
      to be submitted to the Chief for safekeeping.
      5. The Lieutenant Governor in Council is empowered, on the recommendation of the
      Attorney General, to temporarily suspend the operation of a provision of a
      provincial statute, regulation, rule, by-law or order to facilitate providing assistance
      to victims of an emergency or to help the victims and general public deal with the
      emergency and its aftermath. The temporary suspension may be imposed on
      provisions that establish limitation periods, provide for benefits or compensation
      payable as a result of the emergency or require the payment of court fees or fees for
      anything done in the administration of justice.
      6. The current Act requires the Lieutenant Governor in Council to formulate an
      emergency plan respecting nuclear emergencies. The Bill gives the Solicitor General
      the power to formulate emergency plans respecting other types of emergencies.




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                                              Emergency Management Act




                                              R.S.O. 1990, CHAPTER E.9
Amended by: 1999, c. 12, Sched. P, ss. 3-9; 2002, c. 14, ss. 2-16; 2002, c. 17, Sched. C, s. 10; 2003, c. 1, s. 14.

Definitions
  1. In this Act,
“Crown employee” means a Crown employee within the meaning of the Public Service Act; (“employé de la
  Couronne”)
“emergency” means a situation or an impending situation caused by the forces of nature, an accident, an intentional
  act or otherwise that constitutes a danger of major proportions to life or property; (“situation d’urgence”)
“emergency area” means the area in which an emergency exists; (“zone de crise”)
“emergency management program” means a program developed under section 2.1 or 5.1; (“programme de gestion
  des situations d’urgence”)
“emergency plan” means a plan formulated under section 3, 6, 8 or 8.1; (“plan de mesures d’urgence”)
“employee of a municipality” means an employee as defined in section 278 of the Municipal Act, 2001; (“employé
  municipal”)
“head of council” includes a chair of the board of an improvement district; (“président du conseil”)
“local board” means a local board as defined in the Municipal Affairs Act; (“conseil local”)
“local services board” means a Local Services Board established under the Local Services Boards Act; (“régie locale
  des services publics”)
“member of council” includes a trustee of the board of an improvement district; (“membre du conseil”) R.S.O.
  1990, c. E.9, s. 1; 1999, c. 12, Sched. P, s. 3; 2002, c. 14, s. 3; 2002, c. 17, Sched. C, s. 10 (1, 2).
Administration of Act
  2. The Solicitor General is responsible for the administration of this Act. R.S.O. 1990, c. E.9, s. 2.
Municipal emergency management programs
  2.1 (1) Every municipality shall develop and implement an emergency management program and the council of
the municipality shall by by-law adopt the emergency management program. 2002, c. 14, s. 4.
Same
  (2) The emergency management program shall consist of,
  (a) an emergency plan as required by section 3;
  (b) training programs and exercises for employees of the municipality and other persons with respect to the
      provision of necessary services and the procedures to be followed in emergency response and recovery
      activities;
  (c) public education on risks to public safety and on public preparedness for emergencies; and
  (d) any other element required by the standards for emergency management programs set under section 14.
      2002, c. 14, s. 4.
Hazard and risk assessment and infrastructure identification
  (3) In developing its emergency management program, every municipality shall identify and assess the various
hazards and risks to public safety that could give rise to emergencies and identify the facilities and other elements of
the infrastructure that are at risk of being affected by emergencies. 2002, c. 14, s. 4.



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Confidentiality for defence reasons
  (4) Subject to subsection (5), a head of an institution, as defined in the Municipal Freedom of Information and
Protection of Privacy Act, may refuse under that Act to disclose a record if,
  (a) the record contains information required for the identification and assessment activities under subsection (3);
      and
  (b) its disclosure could reasonably be expected to prejudice the defence of Canada or of any foreign state allied
      or associated with Canada or be injurious to the detection, prevention or suppression of espionage, sabotage
      or terrorism. 2002, c. 14, s. 4.
Same
  (5) A head of an institution, as defined in the Municipal Freedom of Information and Protection of Privacy Act,
shall not disclose a record described in subsection (4),
  (a) if the institution is a municipality and the head of the institution is not the council of the municipality, without
      the prior approval of the council of the municipality;
  (b) if the institution is a board, commission or body of a municipality, without the prior approval of the council
      of the municipality or, if it is a board, commission or body of two or more municipalities, without the prior
      approval of the councils of those municipalities. 2002, c. 14, s. 4.
Confidentiality of third party information
  (6) A head of an institution, as defined in the Municipal Freedom of Information and Protection of Privacy Act,
shall not, under that Act, disclose a record that,
  (a) contains information required for the identification and assessment activities under subsection (3); and
  (b) reveals a trade secret or scientific, technical, commercial, financial or labour relations information, supplied
      in confidence implicitly or explicitly. 2002, c. 14, s. 4.
Meetings closed to public
  (7) The council of a municipality shall close to the public a meeting or part of a meeting if the subject matter
being considered is the council’s approval for the purpose of subsection (5). 2002, c. 14, s. 4.
Application of Municipal Freedom of Information and Protection of Privacy Act
  (8) Nothing in this section affects a person’s right of appeal under section 39 of the Municipal Freedom of
Information and Protection of Privacy Act with respect to a record described in this section. 2002, c. 14, s. 4.
Municipal emergency plan
  3. (1) Every municipality shall formulate an emergency plan governing the provision of necessary services
during an emergency and the procedures under and the manner in which employees of the municipality and other
persons will respond to the emergency and the council of the municipality shall by by-law adopt the emergency
plan. 2002, c. 14, s. 5 (1).
  (2) REPEALED: 2002, c. 14, s. 5 (1).
Co-ordination by county
   (3) The council of a county may with the consent of the councils of the municipalities situated within the county
co-ordinate and assist in the formulation of their emergency plans under subsection (1). R.S.O. 1990, c. E.9,
s. 3 (3).
Specific emergencies may be designated
   (4) The Lieutenant Governor in Council may designate a municipality to address a specific type of emergency in
its emergency plan and, if so required, the municipality shall include the type of emergency specified in its
emergency plan. 2002, c. 14, s. 5 (2).
Training and exercises
 (5) Every municipality shall conduct training programs and exercises to ensure the readiness of employees of the
municipality and other persons to act under the emergency plan. 2002, c. 14, s. 5 (3).
Review of plan
  (6) Every municipality shall review and, if necessary, revise its emergency plan every year. 2002, c. 14, s. 5 (3).



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Declaration of emergency
  4. (1) The head of council of a municipality may declare that an emergency exists in the municipality or in any
part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to
law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare
of the inhabitants of the emergency area. R.S.O. 1990, c. E.9, s. 4 (1).
Declaration as to termination of emergency
   (2) The head of council or the council of a municipality may at any time declare that an emergency has
terminated. R.S.O. 1990, c. E.9, s. 4 (2).
Solicitor General to be notified
  (3) The head of council shall ensure that the Solicitor General is notified forthwith of a declaration made under
subsection (1) or (2). R.S.O. 1990, c. E.9, s. 4 (3).
Premier may declare emergency terminated
   (4) The Premier of Ontario may at any time declare that an emergency has terminated. R.S.O. 1990, c. E.9,
s. 4 (4).
Conformity with upper-tier plan
  5. The emergency plan of a lower-tier municipality in an upper-tier municipality, excluding a county, shall
conform to the emergency plan of the upper-tier municipality and has no effect to the extent of any inconsistency
and, for the purposes of this section, The Corporation of the County of Lambton shall be deemed to be an upper-tier
municipality. 2002, c. 17, Sched. C, s. 10 (3).
Emergency management programs of provincial government bodies
  5.1 (1) Every minister of the Crown presiding over a ministry of the Government of Ontario and every agency,
board, commission and other branch of government designated by the Lieutenant Governor in Council shall develop
and implement an emergency management program consisting of,
  (a) an emergency plan as required by section 6;
  (b) training programs and exercises for Crown employees and other persons with respect to the provision of
      necessary services and the procedures to be followed in emergency response and recovery activities;
  (c) public education on risks to public safety and on public preparedness for emergencies; and
  (d) any other element required by the standards for emergency management programs set under section 14.
      2002, c. 14, s. 7.
Hazard and risk assessment and infrastructure identification
   (2) In developing an emergency management program, every minister of the Crown and every designated
agency, board, commission and other branch of government shall identify and assess the various hazards and risks
to public safety that could give rise to emergencies and identify the facilities and other elements of the infrastructure
for which the minister or agency, board, commission or branch is responsible that are at risk of being affected by
emergencies. 2002, c. 14, s. 7.
Confidentiality of third party information
  (3) A head of an institution, as defined in the Freedom of Information and Protection of Privacy Act, shall not,
under that Act, disclose a record that,
  (a) contains information required for the identification and assessment activities under subsection (2); and
  (b) reveals a trade secret or scientific, technical, commercial, financial or labour relations information, supplied
      in confidence implicitly or explicitly. 2002, c. 14, s. 7.
Application of Freedom of Information and Protection of Privacy Act
  (4) Nothing in this section affects a person’s right of appeal under section 50 of the Freedom of Information and
Protection of Privacy Act with respect to a record described in this section. 2002, c. 14, s. 7.
Emergency plans of provincial government bodies
  6. (1) It is the responsibility of,
  (a) each minister of the Crown presiding over a ministry of the Government of Ontario; and
  (b) each agency, board, commission or other branch of government designated by the Lieutenant Governor in
      Council,
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to formulate an emergency plan for the ministry or branch of government, as the case may be, in respect of the type
of emergency assigned to it by the Lieutenant Governor in Council, governing the provision of necessary services
during an emergency and the procedures under and the manner in which Crown employees and other persons will
respond to the emergency. R.S.O. 1990, c. E.9, s. 6 (1).
Training and exercises
  (2) Every minister of the Crown described in clause (1) (a) and every agency, board, commission or other branch
of government described in clause (1) (b) shall conduct training programs and exercises to ensure the readiness of
Crown employees and other persons to act under their emergency plans. 2002, c. 14, s. 8.
Review of plan
  (3) Every minister of the Crown described in clause (1) (a) and every agency, board, commission or other branch
of government described in clause (1) (b) shall review and, if necessary, revise its emergency plan every year.
2002, c. 14, s. 8.
Chief, Emergency Management Ontario
   6.1 The Lieutenant Governor in Council shall appoint a Chief, Emergency Management Ontario who, under the
direction of the Solicitor General, shall be responsible for monitoring, co-ordinating and assisting in the
development and implementation of emergency management programs under sections 2.1 and 5.1 and for ensuring
that those programs are co-ordinated in so far as possible with emergency management programs and emergency
plans of the Government of Canada and its agencies. 2002, c. 14, s. 9.
Emergency plans submitted to Chief
  6.2 (1) Every municipality, minister of the Crown and designated agency, board, commission and other branch
of government shall submit a copy of their emergency plans and of any revisions to their emergency plans to the
Chief, Emergency Management Ontario, and shall ensure that the Chief, Emergency Management Ontario has, at
any time, the most current version of their emergency plans. 2002, c. 14, s. 10.
Repository for emergency plans
  (2) The Chief, Emergency Management Ontario shall keep in a secure place the most current version of every
emergency plan submitted to him or her. 2002, c. 14, s. 10.
Declaration of emergency
  7. (1) The Premier of Ontario may declare that an emergency exists throughout Ontario or in any part thereof
and may take such action and make such orders as he or she considers necessary and are not contrary to law to
implement the emergency plans formulated under section 6 or 8 and to protect property and the health, safety and
welfare of the inhabitants of the emergency area. R.S.O. 1990, c. E.9, s. 7 (1).
Power of Premier
   (2) For the purposes of subsection (1), the Premier of Ontario may exercise any power or perform any duty
conferred upon a minister of the Crown or a Crown employee by or under an Act of the Legislature. R.S.O. 1990,
c. E.9, s. 7 (2).
Emergency powers
  (3) Where a declaration is made under subsection (1) and the emergency area or any part thereof is within the
jurisdiction of a municipality, the Premier of Ontario may, where he or she considers it necessary, direct and control
the administration, facilities and equipment of the municipality to ensure the provision of necessary services in the
emergency area, and, without restricting the generality of the foregoing, the exercise by the municipality of its
powers and duties in the emergency area, whether under an emergency plan or otherwise, is subject to the direction
and control of the Premier. R.S.O. 1990, c. E.9, s. 7 (3).
Assistance
   (4) The Premier of Ontario may require any municipality to provide such assistance as he or she considers
necessary to an emergency area or any part thereof that is not within the jurisdiction of the municipality, and may
direct and control the provision of such assistance, and the Lieutenant Governor in Council may authorize the
payment of the cost thereof out of the Consolidated Revenue Fund. R.S.O. 1990, c. E.9, s. 7 (4).
Premier may designate minister
   (5) Where the Premier of Ontario makes a declaration under subsection (1), he or she may designate a minister of
the Crown to exercise the powers conferred on the Premier by subsections (1), (2), (3) and (4). R.S.O. 1990, c. E.9,
s. 7 (5).


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Local boards and local services boards included
  (6) For the purposes of this section,
“municipality” includes a local board of a municipality and a local services board. R.S.O. 1990, c. E.9, s. 7 (6);
  1999, c. 12, Sched. P, s. 5.
Order in council in emergency
Purpose
   7.1 (1) The purpose of this section is to authorize the Lieutenant Governor in Council to make appropriate
orders when, in the opinion of the Lieutenant Governor in Council, victims of an emergency or other persons
affected by an emergency need greater services, benefits or compensation than the law of Ontario provides or may
be prejudiced by the operation of the law of Ontario. 2003, c. 1, s. 14 (1).
Order in council
  (2) If the conditions set out in subsection (2.1) are satisfied, the Lieutenant Governor in Council may, by order in
council made on the recommendation of the Attorney General, but only if the Lieutenant Governor in Council is of
the opinion described in subsection (1),
  (a) temporarily suspend the operation of a provision of a statute, regulation, rule, by-law or order of the
      Government of Ontario; and
  (b) if it is appropriate to do so, set out a replacement provision to be in effect during the temporary suspension
      period only. 2003, c. 1, s. 14 (1).
Conditions
  (2.1) The conditions referred to in subsection (2) are:
   1. A declaration has been made under subsection 7 (1).
   2. The provision,
           i. governs services, benefits or compensation, including,
                A. fixing maximum amounts,
                   B. establishing eligibility requirements,
                   C. requiring that something be proved or supplied before services, benefits or compensation become
                      available,
                D. restricting how often a service or benefit may be provided or a payment may be made in a given
                   time period,
                   E. restricting the duration of services, benefits or compensation or the time period during which they
                      may be provided,
          ii. establishes a limitation period or a period of time within which a step must be taken in a proceeding, or
          iii. requires the payment of fees in respect of a proceeding or in connection with anything done in the
               administration of justice.
   3. In the opinion of the Lieutenant Governor in Council, the order in council would facilitate providing
      assistance to victims of the emergency or would otherwise help victims or other persons to deal with the
      emergency and its aftermath. 2003, c. 1, s. 14 (1).
Commencement
  (3) The order in council may, if it so provides,
  (a) come into force on the day it is issued; or
  (b) have retroactive effect to a date no earlier than the beginning of the emergency. 2002, c. 14, s. 11.
Notice
  (4) Subsection 5 (3) of the Regulations Act does not apply to the order in council, but the Lieutenant Governor in
Council shall take steps to publish the order in council in order to bring it to the attention of affected persons
pending publication under the Regulations Act. 2002, c. 14, s. 11.



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Maximum period, renewals and new orders in council
 (5) The period of temporary suspension under an order in council shall not exceed 90 days, but the Lieutenant
Governor in Council may,
  (a) before the end of the period of temporary suspension, review the order in council and, if the conditions set
      out in subsection (2.1) continue to apply, make an order in council renewing the original order in council for
      a further period of temporary suspension not exceeding 90 days;
  (b) at any time, make a new order in council under subsection (2) for a further period of temporary suspension
      not exceeding 90 days. 2003, c. 1, s. 14 (2).
Further renewals
  (5.1) An order in council that has previously been renewed under clause (5) (a) may be renewed again, and in
that case clause (5) (a) applies with necessary modifications. 2003, c. 1, s. 14 (2).
General or specific
  (6) The order in council may be general or specific in its application. 2002, c. 14, s. 11.
Conflict
 (7) In the event of conflict, the order in council prevails over the statute, regulation, rule, by-law or order to
which the temporary suspension relates. 2002, c. 14, s. 11.
Effect of temporary suspension: time period
   (8) If a provision establishing a limitation period or a period of time within which a step must be taken in a
proceeding is temporarily suspended by the order in council and the order in council does not provide for a
replacement limitation period or period of time, the limitation period or period of time resumes running on the date
on which the temporary suspension ends and the temporary suspension period shall not be counted. 2003, c. 1,
s. 14 (3).
Effect of temporary suspension: fee
  (9) If a provision requiring the payment of a fee is temporarily suspended by the order in council and the order in
council does not provide for a replacement fee, no fee is payable at any time with respect to things done during the
temporary suspension period. 2003, c. 1, s. 14 (3).
Restriction
  (10) This section does not authorize,
  (a) making any reduction in respect of services, benefits or compensation;
  (b) shortening a limitation period or a period of time within which a step must be taken in a proceeding; or
  (c) increasing the amount of a fee. 2003, c. 1, s. 14 (3).
Lieutenant Governor in Council to formulate plan
  8. The Lieutenant Governor in Council shall formulate an emergency plan respecting emergencies arising in
connection with nuclear facilities, and any provisions of an emergency plan of a municipality respecting such an
emergency shall conform to the plan formulated by the Lieutenant Governor in Council and are subject to the
approval of the Solicitor General and the Solicitor General may make such alterations as he or she considers
necessary for the purpose of co-ordinating the plan with the plan formulated by the Lieutenant Governor in Council.
 R.S.O. 1990, c. E.9, s. 8; 1999, c. 12, Sched. P, s. 6.
Other emergency plans
   8.1 The Solicitor General may, if he or she thinks it is necessary or desirable in the interests of emergency
management and public safety, formulate emergency plans respecting types of emergencies other than those arising
in connection with nuclear facilities. 2002, c. 14, s. 12.
What plan may provide
  9. An emergency plan formulated under section 3, 6 or 8 shall,
  (a) in the case of a municipality, authorize employees of the municipality or, in the case of a plan formulated
      under section 6 or 8, authorize Crown employees to take action under the emergency plan where an
      emergency exists but has not yet been declared to exist;
  (b) specify procedures to be taken for the safety or evacuation of persons in an emergency area;


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   (c) in the case of a municipality, designate one or more members of council who may exercise the powers and
       perform the duties of the head of council under this Act or the emergency plan during the absence of the head
       of council or during his or her inability to act;
  (d) establish committees and designate employees to be responsible for reviewing the emergency plan, training
      employees in their functions and implementing the emergency plan during an emergency;
   (e) provide for obtaining and distributing materials, equipment and supplies during an emergency;
(e.1) provide for any other matter required by the standards for emergency plans set under section 14; and
   (f) provide for such other matters as are considered necessary or advisable for the implementation of the
       emergency plan during an emergency. R.S.O. 1990, c. E.9, s. 9; 2002, c. 14, s. 13.
Public access to plans
  10. An emergency plan formulated under section 3, 6 or 8 shall be made available to the public for inspection
and copying during ordinary business hours at an office of the municipality, ministry or branch of government, as
the case may be. R.S.O. 1990, c. E.9, s. 10.
Protection from personal liability
   11. (1) No action or other proceeding lies or shall be instituted against a member of council, an employee of a
municipality, a minister of the Crown or a Crown employee for doing any act or neglecting to do any act in good
faith in the implementation or intended implementation of an emergency management program or an emergency
plan or in connection with an emergency. 2002, c. 14, s. 14.
Crown not relieved of liability
   (2) Despite subsections 5 (2) and (4) of the Proceedings Against the Crown Act, subsection (1) does not relieve
the Crown of liability for the acts or omissions of a minister of the Crown or a Crown employee referred to in
subsection (1) and the Crown is liable under that Act as if subsection (1) had not been enacted. R.S.O. 1990, c. E.9,
s. 11 (2).
Municipality not relieved of liability
  (3) Subsection (1) does not relieve a municipality of liability for the acts or omissions of a member of council or
an employee of the municipality referred to in subsection (1), and the municipality is liable as if subsection (1) had
not been enacted and, in the case of a member of council, as if the member were an employee of the municipality.
R.S.O. 1990, c. E.9, s. 11 (3).
Local boards included
  (4) For the purposes of this section,
“municipality” includes a local board of a municipality and “member of council” includes a member of a local
  board. 1999, c. 12, Sched. P, s. 7.
Right of action
  12. Where money is expended or cost is incurred by a municipality or the Crown in the implementation of an
emergency plan or in connection with an emergency, the municipality or the Crown, as the case may be, has a right
of action against any person who caused the emergency for the recovery of such money or cost, and for the
purposes of this section, “municipality” includes a local board of a municipality and a local services board. R.S.O.
1990, c. E.9, s. 12; 1999, c. 12, Sched. P, s. 8.
Agreements
  13. (1) The Solicitor General, with the approval of the Lieutenant Governor in Council, may make agreements
with the Crown in right of Canada in respect of the payment by Canada to Ontario of any part of the cost to Ontario
and to municipalities of the development and implementation of emergency management programs and the
formulation and implementation of emergency plans. R.S.O. 1990, c. E.9, s. 13 (1); 2002, c. 14, s. 15.
Idem
  (2) The Solicitor General, with the approval of the Lieutenant Governor in Council, may make agreements with
the Crown in right of Canada and with the Crown in right of any other province for the provision of any personnel,
service, equipment or material during an emergency. R.S.O. 1990, c. E.9, s. 13 (2).
Idem
   (3) The council of a municipality may make an agreement with the council of any other municipality or with any
person for the provision of any personnel, service, equipment or material during an emergency. R.S.O. 1990, c. E.9,
s. 13 (3); 1999, c. 12, Sched. P, s. 9.
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Standards for emergency management programs and emergency plans
  14. (1) The Solicitor General may make regulations setting standards for the development and implementation of
emergency management programs under sections 2.1 and 5.1 and for the formulation and implementation of
emergency plans under sections 3 and 6. 2002, c. 14, s. 16.
General or particular
  (2) A regulation made under subsection (1) may be general or particular in its application. 2002, c. 14, s. 16.
Conformity to standards required
  (3) Every municipality, minister of the Crown and designated agency, board, commission and other branch of
government shall ensure that their emergency management programs and emergency plans conform to the standards
set under this section. 2002, c. 14, s. 16.
                                               ______________




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                                                  CHAPTER 14

                                                An Act to provide for
                                           declarations of death in certain
                                          circumstances and to amend the
                                                Emergency Plans Act




                                                                                     Assented to November 19, 2002



Her Majesty, by and with the advice and consent of the Legislative Assembly of the Province of Ontario, enacts as
follows:
                                   DECLARATIONS OF DEATH ACT, 2002
  1. The Declarations of Death Act, 2002, as set out in the Schedule, is hereby enacted.

                                            AMENDMENTS TO THE
                                          EMERGENCY PLANS ACT
  2. The title of the Emergency Plans Act is repealed and the following substituted:

                                         Emergency Management Act
   3. (1) Section 1 of the Act, as amended by the Statutes of Ontario, 1999, chapter 12, Schedule P, section 3,
is amended by adding the following definition:

“emergency management program” means a program developed under section 2.1 or 5.1; (“programme de gestion
  des situations d’urgence”)
  (2) The definition of “emergency plan” in section 1 of the Act is repealed and the following substituted:
“emergency plan” means a plan formulated under section 3, 6, 8 or 8.1; (“plan de mesures d’urgence”)
  4. The Act is amended by adding the following section:
Municipal emergency management programs
  2.1 (1) Every municipality shall develop and implement an emergency management program and the council of
the municipality shall by by-law adopt the emergency management program.
Same
  (2) The emergency management program shall consist of,
  (a) an emergency plan as required by section 3;
  (b) training programs and exercises for employees of the municipality and other persons with respect to the
      provision of necessary services and the procedures to be followed in emergency response and recovery
      activities;
  (c) public education on risks to public safety and on public preparedness for emergencies; and
  (d) any other element required by the standards for emergency management programs set under section 14.
Hazard and risk assessment and
infrastructure identification
  (3) In developing its emergency management program, every municipality shall identify and assess the various
hazards and risks to public safety that could give rise to emergencies and identify the facilities and other elements of
the infrastructure that are at risk of being affected by emergencies.

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Confidentiality for defence reasons
  (4) Subject to subsection (5), a head of an institution, as defined in the Municipal Freedom of Information and
Protection of Privacy Act, may refuse under that Act to disclose a record if,
  (a) the record contains information required for the identification and assessment activities under subsection (3);
      and
  (b) its disclosure could reasonably be expected to prejudice the defence of Canada or of any foreign state allied
      or associated with Canada or be injurious to the detection, prevention or suppression of espionage, sabotage
      or terrorism.
Same
  (5) A head of an institution, as defined in the Municipal Freedom of Information and Protection of Privacy Act,
shall not disclose a record described in subsection (4),
  (a) if the institution is a municipality and the head of the institution is not the council of the municipality, without
      the prior approval of the council of the municipality;
  (b) if the institution is a board, commission or body of a municipality, without the prior approval of the council
      of the municipality or, if it is a board, commission or body of two or more municipalities, without the prior
      approval of the councils of those municipalities.
Confidentiality of third party information
  (6) A head of an institution, as defined in the Municipal Freedom of Information and Protection of Privacy Act,
shall not, under that Act, disclose a record that,
  (a) contains information required for the identification and assessment activities under subsection (3); and
  (b) reveals a trade secret or scientific, technical, commercial, financial or labour relations information, supplied
      in confidence implicitly or explicitly.


Meetings closed to public
  (7) The council of a municipality shall close to the public a meeting or part of a meeting if the subject matter
being considered is the council’s approval for the purpose of subsection (5).
Application of Municipal Freedom of Information
and Protection of Privacy Act
  (8) Nothing in this section affects a person’s right of appeal under section 39 of the Municipal Freedom of
Information and Protection of Privacy Act with respect to a record described in this section.
  5. (1) Subsections 3 (1) and (2) of the Act are repealed and the following substituted:
Municipal emergency plan
  (1) Every municipality shall formulate an emergency plan governing the provision of necessary services during
an emergency and the procedures under and the manner in which employees of the municipality and other persons
will respond to the emergency and the council of the municipality shall by by-law adopt the emergency plan.
  (2) Subsection 3 (4) of the Act is repealed and the following substituted:
Specific emergencies may be designated
   (4) The Lieutenant Governor in Council may designate a municipality to address a specific type of emergency in
its emergency plan and, if so required, the municipality shall include the type of emergency specified in its
emergency plan.
   (3) Section 3 of the Act is amended by adding the following subsections:
Training and exercises
 (5) Every municipality shall conduct training programs and exercises to ensure the readiness of employees of the
municipality and other persons to act under the emergency plan.
Review of plan
  (6) Every municipality shall review and, if necessary, revise its emergency plan every year.
  6. Section 5 of the Act is repealed and the following substituted:

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Where emergency plan to have no effect
  5. The emergency plan of an area municipality in a district or regional municipality or the County of Oxford, as
the case may be, shall conform to the emergency plan of the district or regional municipality or the County of
Oxford, as the case may be, and has no effect to the extent of any inconsistency.
  7. The Act is amended by adding the following section:
Emergency management programs of provincial
government bodies
  5.1 (1) Every minister of the Crown presiding over a ministry of the Government of Ontario and every agency,
board, commission and other branch of government designated by the Lieutenant Governor in Council shall develop
and implement an emergency management program consisting of,
  (a) an emergency plan as required by section 6;
  (b) training programs and exercises for Crown employees and other persons with respect to the provision of
      necessary services and the procedures to be followed in emergency response and recovery activities;
  (c) public education on risks to public safety and on public preparedness for emergencies; and
  (d) any other element required by the standards for emergency management programs set under section 14.
Hazard and risk assessment and
infrastructure identification
   (2) In developing an emergency management program, every minister of the Crown and every designated
agency, board, commission and other branch of government shall identify and assess the various hazards and risks
to public safety that could give rise to emergencies and identify the facilities and other elements of the infrastructure
for which the minister or agency, board, commission or branch is responsible that are at risk of being affected by
emergencies.
Confidentiality of third party information
  (3) A head of an institution, as defined in the Freedom of Information and Protection of Privacy Act, shall not,
under that Act, disclose a record that,
  (a) contains information required for the identification and assessment activities under subsection (2); and
  (b) reveals a trade secret or scientific, technical, commercial, financial or labour relations information, supplied
      in confidence implicitly or explicitly.
Application of Freedom of Information and
Protection of Privacy Act
   (4) Nothing in this section affects a person’s right of appeal under section 50 of the Freedom of Information and
Protection of Privacy Act with respect to a record described in this section.
   8. Subsection 6 (2) of the Act, as amended by the Statutes of Ontario, 1999, chapter 12, Schedule P, section
4, is repealed and the following substituted:
Training and exercises
  (2) Every minister of the Crown described in clause (1) (a) and every agency, board, commission or other branch
of government described in clause (1) (b) shall conduct training programs and exercises to ensure the readiness of
Crown employees and other persons to act under their emergency plans.
Review of plan
  (3) Every minister of the Crown described in clause (1) (a) and every agency, board, commission or other branch
of government described in clause (1) (b) shall review and, if necessary, revise its emergency plan every year.
  9. The Act is amended by adding the following section:
Chief, Emergency Management Ontario
   6.1 The Lieutenant Governor in Council shall appoint a Chief, Emergency Management Ontario who, under the
direction of the Solicitor General, shall be responsible for monitoring, co-ordinating and assisting in the
development and implementation of emergency management programs under sections 2.1 and 5.1 and for ensuring
that those programs are co-ordinated in so far as possible with emergency management programs and emergency
plans of the Government of Canada and its agencies.
   10. The Act is amended by adding the following section:

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Emergency plans submitted to Chief
  6.2 (1) Every municipality, minister of the Crown and designated agency, board, commission and other branch
of government shall submit a copy of their emergency plans and of any revisions to their emergency plans to the
Chief, Emergency Management Ontario, and shall ensure that the Chief, Emergency Management Ontario has, at
any time, the most current version of their emergency plans.
Repository for emergency plans
  (2) The Chief, Emergency Management Ontario shall keep in a secure place the most current version of every
emergency plan submitted to him or her.
  11. The Act is amended by adding the following section:
Temporary suspension of legislative provisions
in emergency
   7.1 (1) If the conditions set out in subsection (2) are satisfied, the Lieutenant Governor in Council may, by order
in council made on the recommendation of the Attorney General, temporarily suspend the operation of a provision
of a statute, regulation, rule, by-law or order of the Government of Ontario.
Conditions
  (2) The conditions referred to in subsection (1) are:
   1. An emergency exists, whether or not it has been declared to exist.
   2. The provision,
            i. establishes a limitation period,
           ii. provides for benefits or compensation payable as a result of the emergency,
           iii. requires that something be proved or supplied before benefits or compensation become available, or
           iv. requires the payment of fees in respect of court proceedings or in connection with anything done in the
               administration of justice.
   3. In the opinion of the Lieutenant Governor in Council, temporarily suspending the operation of the provision
      would facilitate providing assistance to victims of the emergency or would otherwise help victims and other
      members of the public to deal with the emergency and its aftermath.
Commencement
  (3) The order in council may, if it so provides,
  (a) come into force on the day it is issued; or
  (b) have retroactive effect to a date no earlier than the beginning of the emergency.
Notice
  (4) Subsection 5 (3) of the Regulations Act does not apply to the order in council, but the Lieutenant Governor in
Council shall take steps to publish the order in council in order to bring it to the attention of affected persons
pending publication under the Regulations Act.
Maximum period of temporary suspension
  (5) The period of temporary suspension shall not exceed 90 days.
General or specific
  (6) The order in council may be general or specific in its application.
Conflict
 (7) In the event of conflict, the order in council prevails over the statute, regulation, rule, by-law or order to
which the temporary suspension relates.
Effect of temporary suspension: limitation period
  (8) If a provision establishing a limitation period is temporarily suspended by the order in council, the limitation
period resumes running on the date on which the temporary suspension ends and the temporary suspension period
shall not be counted.
Effect of temporary suspension: fee



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  (9) If a provision requiring the payment of a fee is temporarily suspended by the order in council, no fee is
payable at any time with respect to things done during the temporary suspension period.
  12. The Act is amended by adding the following section:
Other emergency plans
   8.1 The Solicitor General may, if he or she thinks it is necessary or desirable in the interests of emergency
management and public safety, formulate emergency plans respecting types of emergencies other than those arising
in connection with nuclear facilities.
   13. (1) Section 9 of the Act is amended by striking out “An emergency plan may” at the beginning and
substituting “An emergency plan formulated under section 3, 6 or 8 shall”.
  (2) Section 9 of the Act is amended by striking out “and” at the end of clause (e) and by adding the
following clause:
(e.1) provide for any other matter required by the standards for emergency plans set under section 14; and
                                                 . . . . .
   14. Subsection 11 (1) of the Act is repealed and the following substituted:
Protection from personal liability
   (1) No action or other proceeding lies or shall be instituted against a member of council, an employee of a
municipality, a minister of the Crown or a Crown employee for doing any act or neglecting to do any act in good
faith in the implementation or intended implementation of an emergency management program or an emergency
plan or in connection with an emergency.
   15. Subsection 13 (1) of the Act is amended by striking out “the formulation and implementation of
emergency plans” at the end and substituting “the development and implementation of emergency
management programs and the formulation and implementation of emergency plans”.
   16. Section 14 of the Act is repealed and the following substituted:
Standards for emergency management programs and
emergency plans
  14. (1) The Solicitor General may make regulations setting standards for the development and implementation of
emergency management programs under sections 2.1 and 5.1 and for the formulation and implementation of
emergency plans under sections 3 and 6.
General or particular
   (2) A regulation made under subsection (1) may be general or particular in its application.
Conformity to standards required
  (3) Every municipality, minister of the Crown and designated agency, board, commission and other branch of
government shall ensure that their emergency management programs and emergency plans conform to the standards
set under this section.
                                       COMMENCEMENT AND SHORT TITLE
Commencement
   17. (1) Subject to subsection (2), this Act comes into force on the day it receives Royal Assent.
Same
   (2) Sections 2 to 16 come into force on a day to be named by proclamation of the Lieutenant Governor.
Short title
   18. The short title of this Act is the Emergency Readiness Act, 2002.




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                                                    SCHEDULE
                                          DECLARATIONS OF DEATH ACT, 2002
Definition
  1. In this Act,
“interested person” means any person who is or would be affected by an order declaring that an individual is dead,
  including,
  (a) a person named as executor or estate trustee in the individual’s will,
  (b) a person who may be entitled to apply to be appointed administrator of the individual’s estate on intestacy,
  (c) the individual’s spouse,
  (d) the individual’s next of kin,
  (e) the individual’s guardian or attorney for personal care or property under the Substitute Decisions Act, 1992,
   (f) a person who is in possession of property owned by the individual,
  (g) if there is a contract of life insurance or group insurance insuring the individual’s life,
         (i) the insurer, and
         (ii) any potential claimant under the contract, and
  (h) if the individual has been declared an absentee under the Absentees Act, the committee of his or her estate.
Order re declaration of death
  2. (1) An interested person may apply to the Superior Court of Justice, with notice to any other interested
persons of whom the applicant is aware, for an order under subsection (3).
Notice
  (2) Notice under subsection (1),
  (a) if given by or to an insurer, shall be given at least 30 days before the application to court is made;
  (b) if not given by or to an insurer, shall be given as provided by the rules of court.
Power of court
  (3) The court may make an order declaring that an individual has died if the court is satisfied that either
subsection (4) or (5) applies.
Disappearance in circumstances of peril
  (4) This subsection applies if,


  (a) the individual has disappeared in circumstances of peril;
  (b) the applicant has not heard of or from the individual since the disappearance;
  (c) to the applicant’s knowledge, after making reasonable inquiries, no other person has heard of or from the
      individual since the disappearance;
  (d) the applicant has no reason to believe that the individual is alive; and
  (e) there is sufficient evidence to find that the individual is dead.
Seven-year absence
  (5) This subsection applies if,
  (a) the individual has been absent for at least seven years;
  (b) the applicant has not heard of or from the individual during the seven-year period;
  (c) to the applicant’s knowledge, after making reasonable inquiries, no other person has heard of or from the
      individual during the seven-year period;
  (d) the applicant has no reason to believe that the individual is alive; and

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  (e) there is sufficient evidence to find that the individual is dead.
Scope of order
  (6) The declaration of death applies for all purposes unless the court,
  (a) determines that it should apply only for certain purposes; and
  (b) specifies those purposes in the order.
Same
  (7) The declaration of death is not binding on an interested person who did not have notice of the application.
Date of death
  (8) The order shall state the date of death, which shall be,
  (a) the date upon which the evidence suggests the person died, if subsection (4) applies; or
  (b) the date of the application, if subsection (5) applies.
Same
   (9) The order may state a date of death other than that required by subsection (8) if the court is of the opinion that
it would be just to do so in the circumstances and that it would not cause inconvenience or hardship to any of the
interested persons.
Order as evidence
  (10) Despite any other Act, the order or a copy certified by the court is proof of the individual’s death for the
purposes for which it applies under subsection (6).
Order under Absentees Act
  3. If, on an application under section 2, the court is not satisfied that there is sufficient evidence to justify an
order declaring an individual to be dead, the court may make an order under the Absentees Act.
Motion to amend, confirm
or revoke order
 4. (1) An interested person may, with notice to any other interested persons of whom the person making the
motion is aware, move for an order amending, confirming or revoking an order made under section 2 if the person
making the motion did not have notice of the application to make the order.
Same
  (2) An interested person may, with leave of the court and with notice to any other interested persons of whom the
person making the motion is aware, move for an order amending, confirming or revoking an order made under
section 2 if new evidence or a change in circumstances justify reconsidering the matter.
Amendment re scope
  (3) An interested person may, with leave of the court and with notice to any other interested persons of whom the
person making the motion is aware, move for an order modifying the scope of an order made under section 2.
Motion re order under this section
  (4) An interested person may also make a motion under subsection (1), (2) or (3) in respect of an order
previously made under this section.
Notice
  (5) Notice under subsection (1), (2) or (3),
  (a) if given by or to an insurer, shall be given at least 30 days before the motion is made;
  (b) if not given by or to an insurer, shall be given as provided by the rules of court.
Power of court
  (6) The court may make an order confirming, amending or revoking the order and subsections 2 (3), (4), (5), (6),
(7), (8), (9) and (10) and section 3 apply, with necessary modifications, to an order made under this section.
Preservation or return of property
  (7) If the court amends or revokes the order, it may also make any order it considers appropriate for the
preservation or return of property, including an order under subsection 6 (3).

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References to s. 2 orders
  (8) A reference in another section of this Act or in any other Act to an order made under section 2 shall be
deemed to include an order made under this section.
Duty of personal representative
  5. If an order that applies for the purpose of dealing with an individual’s estate has been made under section 2
but the individual’s personal representative has reasonable grounds to believe that the individual is not in fact dead,
the personal representative shall take no further steps to administer the estate unless the death is confirmed by an
order made under section 4.
Effect of distribution if individual in fact alive
  6. (1) Subject to subsections (2), (3), (5) and (6), if an order that applies for the purpose of dealing with an
individual’s estate has been made under section 2 and all or part of the estate has been distributed accordingly, the
distribution is final even if the individual is afterwards discovered to be alive, and the individual is not entitled to
recover the distributed property.
Exception
   (2) Subsection (1) does not apply in respect of a distribution that is made when section 5 applies.
Power of court
  (3) In the circumstances described in subsection (1), the court may, if it is of the opinion that it would be just to
do so, make an order requiring a person to whom property was distributed to reconvey all or part of it to the
individual or to pay a specified amount to the individual.
Matters to be considered
  (4) In deciding whether to make an order under subsection (3), the court shall consider all the circumstances,
including any inconvenience or hardship to the person subject to the order.
Effect of reconveyance
  (5) Property that is reconveyed under an order made under subsection (3) shall be deemed not to have been
distributed.
Same, payment
  (6) Money that is paid under an order made under subsection (3) shall be deemed to have been the individual’s
property before the distribution.
Undistributed property
   (7) Property that has not been distributed when the individual is discovered to be alive,
   (a) remains the individual’s property;
  (b) is held in trust under the Trustee Act; and
   (c) shall be returned as the court directs.
Payment, distribution under order discharges duty
  7. A payment of money or distribution of property made pursuant to an order made under this Act discharges the
person who made the payment or distribution to the extent of the amount paid or the value of the property
distributed.
Appeals
   8. Any interested person may appeal an order made under this Act to the Divisional Court.
Courts of Justice Act amended
  9. Paragraph 1 of the Schedule to section 21.8 of the Courts of Justice Act, as enacted by the Statutes of
Ontario, 1994, chapter 12, section 8 and amended by 1996, chapter 31, section 65 and 2000, chapter 33,
section 20, is amended by striking out “Marriage Act, sections 6 and 9” and substituting “Marriage Act,
section 6”.
Insurance Act amended
   10. Section 203 of the Insurance Act is amended by adding the following subsections:



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Order under
Declarations of Death Act, 2002
  (2) Despite sections 208 and 209, an order made under the Declarations of Death Act, 2002 that declares that an
individual has died is sufficient evidence of death for the purpose of clause (1) (a) if the insurer had notice of the
application.


Exception
  (3) Subsection (2) does not apply if the order is limited, under subsection 2 (6) of the Declarations of Death Act,
2002, to specified purposes other than the payment of insurance money.
Marriage Act amended
  11. Section 9 of the Marriage Act, as amended by the Statutes of Ontario, 2001, chapter 9, Schedule D,
section 10, is repealed and the following substituted:
Order under
Declarations of Death Act, 2002
   9. (1) If an order has been made under the Declarations of Death Act, 2002 declaring that a married person’s
spouse has died, the married person may, subject to the provisions of this Act, obtain a licence or be married under
the authority of the publication of banns upon depositing a certified copy of the order with the person issuing the
licence or solemnizing the marriage together with an affidavit in the required form.
Exception
  (2) Subsection (1) does not apply if the order is limited, under subsection 2 (6) of the Declarations of Death Act,
2002, to specified purposes other than remarriage.
Registry Act amended
  12. Subclause 53 (1) (a) (iii) of the Registry Act, as re-enacted by the Statutes of Ontario, 1999, chapter 12,
Schedule F, section 37 and amended by 2000, chapter 26, Schedule B, section 17, is amended by adding the
following paragraphs:
                 4. An order made under the Declarations of Death Act, 2002 that declares that the testator has died
                    and that is not limited under subsection 2 (6) of that Act to specified purposes other than dealing
                    with the testator’s estate.
                 5. A certified or notarial copy of an order described in paragraph 4;
Commencement
  13. The Act set out in this Schedule comes into force on the day the Emergency Readiness Act, 2002
receives Royal Assent.
Short title
      14. The              short    title     of    the    Act set       out    in       this Schedule      is the
Declarations                          of                    Death                         Act,                2002.




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6       EMERGENCY OPERATIONS CENTRE

6.1     Emergency Operation Centre Definition

        An Emergency Operations Centre (EOC) is the physical location where an organization or in
        our case where the City’s Primary Control Group comes together during an emergency to
        coordinate emergency response, recovery actions and resources. The Sarnia EOC is not one
        room but a number of rooms where the coordination of information and resources takes
        place. For example the Sarnia Police classroom doubles as the media centre for the City of
        Sarnia while the Boardroom becomes the area where executive briefings would take place
        away from the Operations Centre.

        The Emergency Operations Centre is a large room equipped with various maps,
        communications equipment and reference material. In the event of an emergency, the
        Emergency Operations Centre would be utilized by the Primary Control Group for the
        purpose of making those administrative and policy decisions relevant to the emergency
        response. The EOC is not an incident command post; rather, it is the operations centre
        where coordination and management decisions are facilitated. Members of the Primary
        Control Group must recognize that they are assembled to support the actions of the
        Municipal Emergency Site Manager and the balance of the Emergency Site Unified
        Command Team.

6.2     When It is Used

        Members of the Primary Control Group will attend the Emergency Operations Centre
        whenever an evacuation or containment has been initiated or at the direction of the Chairman
        of the Primary Control Group.

6.3     Location

        The main Emergency Operation Centre is located at the Sarnia Police
        Headquarters, 555 North Christina Street, Sarnia.
6.4     Alternative Location

        If, for any reason, the Main Emergency Operations Centre is
        incapacitated or inaccessible, then the alternative site will be located at the
        Sarnia Fire & Rescue Headquarters at 240 N. East Street. The mobile
        E.O.C. equipment would be relocated to this site or an alternate municipal
        building if required. For a Listing of a Third or Fourth E.O.C. location
        please see Appendix A Section 12).



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6.5     Operation Centre's Equipment

        The Operations Centre is a large room equipped with various maps, communications
        equipment and reference material. The Main Emergency “Operation Centre” has been
        equipped with the latest equipment to assist in the co-ordinated response to an
        emergency. Large aerial photographs of the Sarnia area have been provided. The early
        warning devices can all be activated from this location. A television monitor and video
        cassette player recorder are provided to observe the response, based on information from
        on-scene media and to assess the media coverage. A facsimile machine is at the disposal
        of the Primary Control Group. The Operations room and the entire EOC have a generator
        backup as well as UPS backup. The Operations room is permanently set up with security
        access and with a variety of communications systems. Individual workstations have been
        provided for each agency. Each Control Group member should be prepared to bring to
        the operations centre departmental resources that will allow them to function in their role
        as well as additional staff support if required. A large conference table enables group
        discussions and decision-making. Executive or City Council briefings would be
        conducted in the Boardroom to allow the operations room to continue to function.

6.6     Flow of Communications

        The two way flow of information to and from the Emergency Site will be collected,
        processed and disseminated through a small room located in the rear of the Emergency
        Operations Centre (called the Emergency Communications Centre) to the respective
        members of the Primary Control Group or to the site Management Team, as necessary.
        Also information flows by cell phone in the field to telephone in E.O.C. The
        Communications Centre also houses the Civic Emergency Notification system, the ARES
        and Environment Canada’s CANWARN. The ARES group at the Sarnia EOC provides
        radio communications to the local Hospitals, The Sarnia Mobile Command Centre, the
        emergency reception centres, and with the Province of Ontario.

6.7     Incident command System

        The Incident Command System (ICS) provides a management structure and system for
        conducting emergency operations. This system is applicable at the emergency site and at
        the EOC, for small-scale daily operational incidents as well as for the major activities. A
        good ICS provides the flexibility needed to rapidly activate and establish an
        organizational format around the functions that need to be performed. Members of the
        Secondary Control Group should be included or asked to attend the Emergency
        Operations Centre when their assistance is required or when they have issues that need to
        be dealt with by the Primary Control Group.




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6.8     Operating Cycle

        Each member of the Primary and Secondary Control Groups is responsible for his / her
        own department’s Standard Operation Procedures (SOPs) during the emergency and is
        responsible to bring issues to the attention of the Chair. The Chair needs to facilitate this
        by calling the various control group members to assemble for status briefings and updates
        to the stakeholders. The Primary Control Group Chair will establish the frequency of
        meetings and agenda items. Meetings should be kept as brief as possible thus allowing
        members to carry out their individual responsibilities. The Chair needs to ensure that an
        incident Log has been opened, that Standard Operation Procedures (SOPs) have been
        implemented using checklists, that tasks have been assigned according to plan or
        briefings and that tasks have been performed. The Chair needs to ensure that all event
        information is tracked and recorded.

             Event Information Tracking

        The Chair needs to ensure that all event information is tracked and recorded for future and
        debriefing uses. The City Clerk or his/her alternate is responsible for the record and log
        keeping. (Other Staff may be required to provide this service at times). (SEE Appendix C)

        FOR FORMS & TEMPLATES FOR EOC LOGS. (PLEASE NOTE PRIMARY &
        SECONDARY CONTROL MEMBERS E.O.C. JOB DESCRIPTIONS CAN BE
        FOUND IN SECTIONS 9 and 10).




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7       CONCEPT OF SITE CO-ORDINATION

7.1     Site Co-ordination Definition

        Site co-ordination is essentially the management of the emergency site or sites in such a
        manner that all parties are involved in the decision-making process required to mitigate the
        effects of a disaster.

7.2     Emergency Site Management Definition

        Emergency Site Management is the establishment of a framework through which the effects
        of a disaster are mitigated and a return to normality is achieved. Emergency Managers are
        those involved at any level with the overall response to an incident.

7.3     Municipal Emergency Site Manager Definition

        The Municipal Emergency Site Manager is the individual appointed to co-ordinate the
        operation at the site or sites of the emergency. The Municipal Emergency Site Manager’s
        purposes are to co-ordinate and oversee the response to an emergency. The initial Municipal
        Emergency Site Manager is the Police Road Sergeant or Supervisor until relieved by the
        Emergency Operations Centre.

7.4     Emergency Mobile Command Post Definition

        The Mobile Command Post (Community Co-ordination Centre) is the facility in which the
        Site Co-ordinator and Incident Commanders utilize to execute their responsibilities.

7.5     Incident Commanders Definition

        Commanders are the persons in charge of the various agencies. The Incident Commander
        for the Police Service would usually be the Senior Constable or Sergeant. The incident
        commander for the Fire Service would usually be the Fire Platoon Chief. It is the Incident
        Commander's responsibility to manage the response of his or her on-site personnel.

7.6     Municipal Emergency Site Managers and Primary Control Group

        The Municipal Emergency Site Manger is also the eyes and ears for the Primary Control
        Group (see Section 9) housed in the Emergency Operations Centre.

7.7     Primary Control Group

        Acknowledging that the role of the Primary Control Group is that of long term contingency
        planning, policy making and most importantly support to the Emergency Site Team, it is
        essential that factual timely information be passed between the two groups.

        Theoretically, the only information that comes from the site/sites to the Primary Control
        Group will be communicated by the Municipal Emergency Site Manager.

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        The Municipal Emergency Site Manager and the Primary Control Group must at all times be
        working in concert towards a common goal. The Site Co-ordinator has by far the most
        significant role in the overall Emergency Response. Crucial principles must be adapted by
        all persons involved in the response.

7.8     Purpose of Emergency Response

        The first few hours of a disaster are the most critical. The crisis aspect of any emergency
        demands a clear understanding and acceptance of the purpose of emergency response by all
        those involved. A clear prior understanding of the aim is considered the most important
        overriding principle in disaster management.

7.9     Aim of Emergency Site Management Team

        The aim of the emergency site operation is derived from the overall aim of the municipal
        plan (see Section 1.) Emergency Site Co-ordinators, Commanders or Managers must be
        capable of setting priorities, assigning tasks and select tactics to contain the problem.
        Limitations may be imposed upon the Municipal Emergency Site Manager such as the time
        available, resources, evacuation routes, and the like. However, he/she should be given the
        widest scope possible to use his/her initiative with the minimum restrictions.

        Finally, the aim and its limitations together constitute essential elements of the problem that
        emergency operations must resolve. Before any emergency can be tackled, the leaders of the
        response must all agree on what the problem is and how best to attack it in order to save lives
        and property. The inability to agree on this point could mean the failure of emergency
        operations.

7.10    Available Resources

        A thorough knowledge of available resources, both human and material, is essential for
        effective emergency management. This includes a sound understanding of the organization
        and the abilities and weaknesses of the various participating emergency services and
        agencies.

        Knowledge of the locations and quantities of resources dispatched to the site is the key to
        resource management. This information gives emergency managers a clear appreciation of
        what they have on site, its accessibility and operability.

7.11    Personnel Management

        The most important resource committed to any emergency is the human one. Management
        of this resource must not be overlooked. Responders will work under stressful situations and
        their morale must be maintained. This will depend in part, on their own ability to perform
        duties or assigned tasks. It is therefore imperative to cater to their needs and to equip them
        properly to perform their mission. This calls for adequate supplies of fuels, foodstuffs,
        transport and equipment.

7.12    Vital Information
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        No action plan can be made until certain vital information is available: layout, weather,
        approaches to site, population distribution, type of chemical involved and the like. Even
        negative information about the problem may be useful.

        Vital information needs to be shared between Emergency Site Co-ordinators, Emergency
        Commanders, Emergency Responders and Emergency Operations Centres (E.O.C.) (See
        Annex A. at end of Section 7 for Diagram).

7.13    Reconnaissance Efforts

        Emergency managers must first acquire the information they need, then collate and evaluate
        it to minimize confusion, exaggeration and rumours and finally pass it to those most directly
        affected.

        Reconnaissance efforts must be co-ordinated to obtain the detailed information needed to
        implement the emergency plan. These efforts will obviously be limited by the time and
        resources available. Reconnaissance and the gathering of information is an ongoing process
        throughout the operation. The timely passage of situation reports is the best way to pass
        information to various headquarters and command posts.

7.14    Maintain Good Communication

        Potential Communications Problems
               Communication can make the difference between a failed operation and a successful
               one. The problems associated with communication relate to message content, means
               of dispatch and the interpretation of the message by the recipient.

                 If responding and supporting agencies arrive on site with incompatible
                 communications equipment, emergency managers must be to call upon additional
                 measures.

                 Learn to recognize the two different communication problems.

        Internal Problems
               Generally systems used to relay communications within an agency are geared to
               handle a specific amount of information. In an emergency, staff may increase. The
               communications systems may not be adequate to accommodate the overload and the
               process is slowed down. Also, channels of communication that are distinct in normal
               times become blurred when several individuals occupy a new position.
               Consequently, the normal channels of communications will not be sufficient to
               ensure that all relevant information will reach those who need it. See annex A at the
               end of Section 7 for a diagram explaining field communications.

        Problems Between Agencies
              Communication between agencies may fail because the informal basis that normally
              exists may not suffice. New contacts, difficult to establish at the best of times, will
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                 have to be formed during the emergency. Communications between agencies will
                 frequently not proceed smoothly under such circumstances.

7.15    Pre-Planning

        Planning is always concerned with future events. During an emergency the lack of (or
        evidence of) foresight will greatly influence the outcome. Forecasting future events will
        provide managers with information upon which good and sound decisions can be based.
        Forecasts must be as accurate as possible and based upon the best available information.
        Resource demands will often compete with other needs. Such demands must be
        substantiated. Foresight estimates resource requirements, anticipates timing and action,
        foresees problems and adjusts the action plan accordingly.

        Emergency managers must anticipate the next stage in an operation, to overcome the
        inevitable time lag in the delivery of emergency support material to the site.

        Remember that the higher the level of decision-making, the earlier the planning for resources
        must begin. If the Emergency Site is planning his or her action one hour ahead, the Primary
        Control Group should anticipate such action at least two to three hours ahead.

7.16    Line of Authority

        Emergency managers must have constant access to the evolving action plan and the
        administrative plan must evolve in concert with the site action plan it supports.

        A recognized line of authority must be established early at the emergency site. The
        Municipal Emergency Site Manager’s authority must be clear at the outset and it should be
        plainly stated in the municipal emergency plan. All responding agencies and their members
        must understand the Municipal Emergency Site Manager’s position. The limits of authority
        and control of all responders must be clearly stated. Actions of an individual operating
        without authority must not jeopardize the overall emergency operation.

        Laws and policies, at all levels, control and set limits on the actions and scope of emergency
        managers. It is essential that legal authority, municipal by-laws and emergency plans be
        promulgated to establish the parameters within which the Municipal Emergency Site
        Manager may operate.




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7.17    Legal Authority

        Other legal authority already exists within services such as police, fire, and public
        works. Emergency Managers should be aware of the additional authority of these
        services to act.

        Emergency managers may have to deal with four problem areas:

        i.       There is a strong tendency, especially at higher levels, for officials to work too long.
                 This has two results: first, overtired personnel become inefficient; secondly, when
                 they are eventually replaced, their replacements will lack information because crucial
                 unrecorded data will have accumulated in the heads of a few individuals.

        ii.      Questions almost inevitably arise about which agencies have the authority to assume
                 unusual disaster-related tasks, such as mass burials of the dead or large-scale search
                 and rescue operations. This issue should normally be resolved by assigning specified
                 responsibilities in the municipal emergency plan (see Sections 9, 10, 11).

        iii.     Problems sometimes arise between established agencies and outside groups over
                 traditional tasks. For example, area security is traditionally a police function. There
                 can be problems if provincial or federal police or the military also attempt to provide
                 security.

        iv.      Disasters frequently cut across the jurisdictional boundaries of local organizations,
                 creating potential for conflicts.      In normal times, unclear or overlapping
                 responsibilities can often be ignored. During disaster these conflicts will sharpen.

        Unresolved jurisdictional issues often surface at the height of an emergency. Areas of
        potential conflict should be identified and resolved during the planning process.

        At the outset of an emergency operation, personnel and material are usually in short supply.
        Establishing priorities for the use of resources is absolutely essential, particularly when
        response agencies are arriving on site with minimal resources.

        The imaginative use of available resources will save time and effort. If priorities are well
        delineated, co-ordinated efforts will be easier to achieve.

        At the site, the Municipal Emergency Site Manager must be able to alter priorities quickly to
        meet the changing situation and unexpected developments. This entails, above all, flexibility
        in making decisions.




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7.18    Conserve Resources

        Conserve resources. A good action plan also calls for the use of only those resources needed
        to accomplish the task. Operations will never go according to plan. Emergency managers
        must maintain some reserves to react to unexpected events. Alternative sources of supply, a
        reasonable reserve of personnel and transport, and material placed to be readily available,
        will allow the emergency manager to maximize the use of limited resources.

7.19    Promote Co-operation and Co-ordination

        Promote co-operation and co-ordination. All responding agencies must achieve the
        maximum combined effort. Goodwill and the desire to co-operate are essential at all levels,
        owing to the increased inter-dependence of all organizations and agencies.

        All responding agencies agree, in principle at least, to co-ordination in times of disaster.
        However, the means of achieving "co-ordination" is neither self-explanatory nor a matter of
        consensus. At one extreme, co-ordination is viewed as informing other groups of what their
        own group will be doing. At the other extreme, co-ordination is seen as the centralization of
        decision-making into a particular agency or a few key officials.

         It is not surprising that problems arise, even when a pre-disaster agreement forms part of the
        emergency plan. Again, the newness of many emergency tasks (handling many dead, for
        example) can create strain in relationships between agencies that have worked together
        before. The greater the number of agencies or groups that respond to an emergency, the
        greater the co-ordination problem.

        The problems may be compounded by the fact that some agencies may come from outside
        the area, may have a different structure and a mode of operation not understood by the
        Municipal Emergency Site Manager. Conversely, outside agencies may not understand the
        local structures and methods of operation.

        To overcome this barrier, a pre-agreed emergency site management technique is required.
        This will greatly assist agencies to work together and to share resources to their mutual
        advantage. An adequate Emergency Site Management structure will enhance the sharing of
        emergency resources, and also provide a means of obtaining help quickly within the
        municipality.

        The Municipal Emergency Site Manager should make effective use of the special skills and
        capabilities of various emergency response agencies and resources. A flood may require co-
        ordination of law enforcement services to police the area, search forces to locate the
        survivors and victims, fire services for heavy rescue and fire suppression, air and ground
        ambulances for evacuation of injured and a variety of support services such as the
        Operations Department, Community Services and Sarnia Transit.

7.20    Logistics of Emergency Site
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        Emergency response personnel require meals, fuel, special equipment, transport and other
        stores. Stock of these materials may be available or they may have to be acquired from other
        sources. Equipment must be maintained on site or removed from the site to be repaired. The
        sick and injured must be treated and evacuated to hospitals.


        The emergency response forces must be rotated, reinforced and rested. The Emergency Site
        Management team must identify, quantify and communicate these logistic needs to the
        Emergency Operations Centre. On the other hand, the Emergency Operations Centre must
        anticipate and provide for those needs.

        All action in support of the operation must be properly documented for legal claims and
        post-emergency reporting. The psychological needs of the human resources on site must
        also be provided for.

        Depending on the magnitude and duration of the response operation, a small staff is needed
        to assist the Municipal Emergency Site Manager in carrying out both operational and
        administrative planning on the site. The administrative plan must cater to these various
        needs and provide a co-ordinated approach.

        The specific logistic functions the emergency Municipal Emergency Site Manager must
        address are:

                 i.       Psychology and/or Chaplain Services
                          To the injured
                          To the rescue workers
                          To evacuees

                 ii.      Financial Records
                          Accounting for public funds
                          Overtime record
                          Emergency funds

                 iii.     Reinforcements/Human Resources
                          Shift rotation
                          Rest and recuperation
                          Debriefing/briefing
                          New equipment and operators
                          Personnel registration

                 iv.      Record/Documentation
                          Status of personnel
                          Status of equipment
                          Requisition forms/preformed
                          Logging of special events
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                          Frequency of status report
                          Listing of resources

                 v.       Material Supply
                          Fuel, oil
                          Meals: hot, cold
                          Stores
                          Shelter
                          Spare parts
                          Vehicles
                          Special stores

                 vi.      Transport
                          Ambulance
                          Police/fire
                          Evacuation
                          Petroleum
                          Water truck
                          Engineer, dump trucks
                          Recovery vehicles
                          Heavy wheeled transport

                 vii.     Repair and Recovery
                          Repair on sites
                          Recovery sites

                 viii.    Water Supply
                          For personal usage
                          For fire fighting apparatus, etc.

                 ix.      Legal
                          Record keeping for claims against the municipality
                          Legal advice

                 x.       Public Information (see Section 8, Media Policy)
                          Media control
                          Control of dissemination of public information
                          Administrating, conducting and assisting all media
                          Photo/video records of emergency
                          Press release



                 xi.      Morgues
                          Location
                          Preservation/storage
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                          Body bags
                          Record keeping
                          Hospitals’ roles

                 xii.     Jurisdiction: Municipal/County/Province/Federal
                          Relationship between levels of governments
                          Legal authority
                          Re-establishing control
                          Re-establishing public utilities
                          Curfews
                          Handling of evacuees

7.21    Compliance and Ownership

        Ownership in the previous principle must be taken by all agencies involved in the response.
        Compliance with these principles will lend itself well to the specifics of the Emergency Site
        Managers Co-ordinators and Incident Commander Responsibilities.

7.22    Three Stages of Emergency Management

        Emergency Site Co-ordination, irrespective of type, must be conducted so that resources
        arrive in the stricken area. The process can be divided into the following stages:
            • Deployment and site layout
            • Emergency control
            • Restoration

        Deployment and site layout stage unfolds rapidly through a series of concurrent activities. It
        begins with an information and alert phase, followed by a control phase by the first
        responders, then by an additional response. At this point response by the three key agencies
        (police, fire and ambulance) must be co-ordinated for effective emergency site management.
         The Police Field Supervisor, Road Sergeant or Senior Fire Official will immediately assume
        the role of Municipal Emergency Site Manager at this stage. This can be assumed jointly
        also.

        If time is available, the three first responding agencies study the site to assess the situation
        and report to their dispatchers when asking for further assistance. The first responders then
        attempt to deal with the situation using the resources on hand. As the response increases, co-
        ordination becomes essential.

        On arrival, the Municipal Emergency Site Manager must first determine the magnitude of
        the situation; locate the perimeters, the primary rescue sites and the centre of the emergency
        site. Debriefing the effected industrial representative or first responders should form part of
        this action. These people represent the best source of information available at the moment.




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        Carrying out a detailed reconnaissance is another important action. The result of this
        reconnaissance should determine specific "Hot Spots", the extent of the damage, and yield an
        idea of the type of emergency response needed.

7.23    Initial Response Phase

        During the initial response phase a number of UN coordinated activities occur. The presence
        of the Municipal Emergency Site Manager signifies that the stage of co-ordinated and
        controlled responses has begun. Resources must be acquired and controlled. The
        improvement and control of access routes and the identification of staging areas must be
        addressed early to avoid confusion. Heavy rescue equipment must be marshalled if required.
         The process of assembling and deploying all resources on the site ensures a workable and
        flexible operation. Site layout will be different for every situation, but the principle or
        organization remains the same.

7.24    Identification of Site Command Post

        The Site Command Post at the onslaught of the emergency can be any easily identified
        vehicle or structure that will facilitate the committee approach to the situation. A Police
        Cruiser or the Fire Department's Rescue Truck will serve as an initial Command Post.
        During a prolonged emergency the Mobile Command Post can be deployed. This is
        achieved when the Municipal Emergency Site Manager recognizes the need for the
        Command Post.

7.25    Placement of the Site Command Post

        One of the most important considerations is the placement of the Site Command Post. It
        must be fairly central so that the site can co-ordinate and control all activities and observe the
        access routes. To provide that control, the emergency site must have facilities to
        communicate easily with the senior officials of the entire key responding agencies as well as
        outside agencies, groups or organizations whose help may be needed.

        The Site Command Post has access to telephone lines and radio equipment. Because of the
        intensive use of radios, the headquarters should be on high ground where interference is
        minimal on all the frequencies used; in the event additional command posts are dispatched.

        All responding agencies should co-locate their respective command posts with the
        Municipal Emergency Site Manager’s Command Post. Command Posts should be in the
        "cold" zone.

7.26    Perimeters and Emergency Zones/Site Layout

        Security of the site is a police responsibility. In a major emergency, two perimeters should
        be established. The inner perimeter includes the immediate emergency area only and may
        include, in case of a large number of casualties, an emergency medical care centre. Only
        essential staff and equipment should be allowed within this perimeter, and residents or


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        workers should be evacuated as soon as possible. Entry should be strictly controlled with
        only one or two access points.

        Beyond this zone, the Sarnia Police will establish an outer perimeter. The outer perimeter
        should include the entire area affected by arriving personnel and equipment. Staging areas
        for the different response agencies, parking areas for workers and emergency vehicles, a
        temporary morgue, and an information centre should be established here.

        All the agencies involved should set up their operating base in the area between the inner and
        outer perimeters. Here they will prepare to assist in fighting the emergency.

7.27    C.V.E.C.O. Passes

        C.V.E.C.O. passes are pass cards that identify the bearer as a member of a local emergency
        response team. They are issued by the Police Service. An accounting of these passes will be
        kept at the Police Headquarters.

        Access through the outer perimeter should also be strictly controlled. C.V.E.C.O. passes will
        be honoured at the Officer's discretion if the incident involves an industrial incident.
        Officers will take up point duty locations as set out in the C.V.E.C.O. Plan. There should be
        only one access route, although a second may be maintained to facilitate entry of emergency
        personnel and equipment. The outer perimeter must be patrolled and guarded to ensure that
        unauthorized persons do not penetrate this line. It is also at this line spectators converging
        on the site must be controlled. The line must be far enough from the emergency site that it
        does not interfere with the response and any unexpected and new dangers such as
        explosions, collapsing buildings, radioactive materials or gases or vapours that could affect
        the crowds.

7.28    Access and Egress Routes

        Police officers must ensure that all equipment and personnel from the responding agencies
        are provided with unobstructed access and directed to the proper locations. It follows that
        these officers have to be briefed on the location of command posts, staging and parking
        areas. As well, the security officer at the access point should notify the emergency site
        management headquarters of the arrival of personnel and equipment. The security personnel
        also have to direct media representatives to the media centre (see Section 8, Media Policy)
        and authorized visitors to the areas that they are allowed to visit. A special pass, the
        C.V.E.C.O. pass system is implemented to facilitate access control through the outside
        perimeter.

7.29    Staging Area

        In addition to traffic control at access points, traffic control within the perimeter area is
        essential. If possible, a traffic plan calling separate in and out routes should be established.
        Ideally, the IN route should pass by emergency site headquarters. This allows the
        headquarters to confirm what personnel and equipment are available and to make sure that

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        they are directed to the proper location. IN and OUT routes should be communicated to all
        point duty personnel.

        Staging areas are established to hold resources to move on short notice. They should be
        established by the Municipal Emergency Site Manager. A staging area can be wherever
        mobile equipment can be situated with temporarily sanitation and fuelling services. The
        Municipal Emergency Site Manager with the help of the police should assign a manager for
        each staging area under the supervision of a staging area co-ordinator. These individuals can
        be drawn from volunteer organizations (see Section 11).

        When equipment not immediately required enters the outer perimeter, it should be directed
        to a pre-designated parking area. To ensure that the vehicles are parked properly and do not
        obstruct the movement of other vehicles so to move there if necessary. Ignition keys should
        never be removed if a driver leaves a vehicle; this will facilitate movement by others.
        Specific parking areas should be assigned to all responding agencies.

        The proper management of this area will contribute to minimizing casualties. The area must
        be situated where the IN and OUT routes are being evacuated, will be high. The area should
        be large enough to accommodate the different sub-areas required for types of casualties - a
        separate area to place the dead, loading areas for casualties and first aid post.

        Traffic to this area will have to be controlled. Ambulances (or other means of transportation)
        will report to their parking area and be called to a staging area as required so that no traffic
        jam occurs. This also facilitates the dispatch of casualties to the proper hospitals. It is
        important that this area be far enough from the disaster site that the casualties and the medics
        will not be endangered by smoke and other factors associated with the disaster, e.g. the
        exhaust fumes of waiting ambulance and other vehicles.

7.30    Media Information Centres

        To help assist media personnel, it is important to set up a media information centre and to
        notify media people that the only place at the site where information will be issued is from
        that point. This will help to prevent them from wandering around the site. The appointment
        of a liaison officer is essential. The police service, however, often assumes this
        responsibility.

7.31    Temporary Morgue and Property Office

        If the emergency involves a number of fatalities, it may be necessary to preserve the site and
        the property of these people to facilitate the activities of the authorities trying to determine
        the identity and cause of death and to ensure that the deceased's property is disposed of
        appropriately. A morgue should be set up on site, or nearby and areas must be set aside
        where belongings can be identified and kept safely until they can be released. The
        establishment of a property office by the police is essential and is part of the morgue
        function.


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        Logistics areas must also be located inside the outer perimeter for the issuance and receipt of
        equipment and for maintenance and recharging of various equipment. Areas where
        personnel can be decontaminated if necessary and where the crews will be able to rest and
        eat are also needed. Personnel reporting on and off duty should report through this area.

        Depending upon the size of the emergency, more than one such area may be necessary
        where each major responding agency can take care of its own needs. As well, the emergency
        site manager may want to regroup some specific logistics functions to provide more efficient
        support for the whole team. An example of this could be the regrouping of all facilities to
        recharge air pack cylinders or the establishment of one decontamination area, as opposed to
        one for each service.

7.32    Responsibilities of Individual Agencies

        Individual agencies will be responsible for selecting and training the Incident
        Commanders. These individuals will be responsible for the creation of pertinent forms,
        procedures, checklists, etc. that could be required in the event of an emergency.

7.33    Initial Relief

        All polices, procedures, forms, checklists, etc. will coincide with the policies and
        procedures set out in this Emergency Plan.




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7.34    Assurance of Continuity
        Relief of the Initial Municipal Emergency Site Manager (the Police Supervisor) will be
        selected by the Primary Control Group.

                                                                 EMERGENCY PLAN SECTION 7
                                                                        ANNEX A
                                                                        EMERGENCY SITE CO-ORDINATION
                                                                   Incident Command Structure / Communications



                                                                          ROUTINE & CONFIRMATION
                  MUNICIPAL EMERGENCY                                          INFORMATION
                   OPERATIONS CENTRE                                                                                   EXTERNAL AGENCY
                                                                       VITAL                              VITAL
                         ( E.O.C )                                     INFO.                              INFO.
                                                                                                                  EMERGENCY OPERATIONS CENTRE
                                                                                                                            ( E.O.C )
                (Primary Control Group Chair)
          Mayor/Head of Council = Declaration Of Emergency
                              City Manager                                                                                 THIS COULD BE:
          Director Of Community Services = Reception Centre
                           Media Co-ordinator                                                                                 INDUSTRY
              Aamjiwnaang Chief = Chippewa Community                                                                           MILITARY
                                City Clerk                                                                            MINISTRY OF ENVIRONMENT
                       Medical Officer Of Health                                                                             AMBULANCE
                        Industrial Advisor (M.I.A)                                                                  EMERGENCY MEASURES ONTARIO
                                Fire Chief                                                                               OTHER MUNICIPAL AID
                       Police Chief or Designate                                                                                  Etc.
                          Sarnia Chief Engineer




                                                         MUNICIPAL                     COMMAND
                                                                                                     EXTERNAL
                                   ROUTINE INFO. &




                                                                                                                                ROUTINE INFO. &
                                   CONFIRMATION




                                                                                                                                CONFIRMATION
                                                       EMERGENCY SITE                   VEHICLE    EMERGENCY SITE
                                                          MANAGER                                     MANAGER
                                                                                        VITAL
                                                                                        INFO.
                                                              MOBILE                                       MOBILE
                                                               POST                                         POST
                                                                               VITAL




                                                                                                  VITAL
                                                                               INFO.




                                                                                                  INFO.




             ON SITE MUNICIPAL EMERGENCY
                                                                                                                       EXTERNAL AGENCY
                INCIDENT COMMANDERS
                                                                                                                      EMERGENCY INCIDENT
                                                                           ROUTINE INFORMATION &                         COMMANDERS
                                                                              CONFIRMATION

                                                       OTHER                                                                  EXAMPLE:
              FIRE                                    MUNICIPAL
                              POLICE                  INCIDENT                                                                INDUSTRY
            INCIDENT
                             INCIDENT                 COMMAND                                                                  MILITARY
           COMMANDER
                            COMMANDER                    EXAMPLE:                                                     MINISTRY OF ENVIRONMENT
                                                       CITY WORKS,                                                           AMBULANCE
             PLATOON                                   CITY TRANSIT,
                             ROAD SGT.                                                                              EMERGENCY MEASURES ONTARIO
              CHIEF                                   SARNIA HYDRO,
                                                     CHIPPEWAS REP.                                                      OTHER MUNICIPAL AID
                                                            etc.                                                                  Etc.
                              VITAL INFO.




                                                                                                                                   VITAL INFO.




                  MUNICIPAL EMERGENCY                                                                                     EXTERNAL AGENCY
                      RESPONDERS                                                                                     EMERGENCY RESPONDERS
                                                                                                                              EXAMPLE:
                                                      CITY STAFF
                                                                                                                       INDUSTRIAL FIRE PLATOON
                               POLICE                      &
          FIRE PLATOON                                                         CORPORATION OF THE                             MILITARY
                              PLATOON                VOLUNTEERS
                                                                                 CITY OF SARNIA                              AMBULANCE
                                                                                  APRIL 12, 1999                        OTHER POLICE SERVICES
                                                                                                                    OTHER MUNICIPAL FIRE SERVICES




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8       MEDIA POLICY

8.1     Media Outlet Definition

        As outlined in Section 2, the City of Sarnia is home to various media outlets. Media outlets
        are defined as companies or organizations that use the television, radio, newspapers or print
        media. As vehicle for the public information, Sarnia recognizes the importance of timely,
        factual information to the community in the time of emergency. It is the City's position that
        a media plan also be prepared to assist the media while covering the news portion of the
        incident.

8.2     Division of Media Policy

        It is the policy of the City of Sarnia to provide accurate and timely information on matters of
        public safety to the news media and the public we serve. The City will provide Civic
        Emergency Notification through its media partnerships using consistent sound emergency
        practices. The City of Sarnia will base Emergency cable legislation and regulations,
        including among others: The Charter of Rights and Freedoms, The Police Services Act, The
        Municipal Freedom of Information and Protection of Privacy Act, and The Young Offenders
        Act. This section will be divided into two areas. Area one will outline the accepted method
        of communicating information to the citizenry that could impact upon health and welfare, i.e.
        evacuations; area two will address the mutually agreed upon procedures the Emergency
        Responders will use to assist the media in their efforts to cover the newsworthiness of the
        story.

8.3     Three Stages of an Emergency

        A detailed plan has to be drafted to address the needs of the community during an
        emergency. Public information will be required at three different stages of the emergency.
        For the sake of this plan we will call the three stages: infancy, control and restoration.

8.4     The Infancy Stage

        During the infancy stages of the emergency situation, the Municipal Authority will give
        information with respect to the required action the citizens are to take. This action can be as
        minor as avoiding certain road intersections due to closed roads, or as significant as issuing a
        Shelter-in-place or Evacuation order.

8.5     Control Stage

        The second stage of public information is that of control. This is when the situation is under
        control, but is not yet finalized. This type of information is designed to circumvent panic
        and unrest in the community. This Civic information needs to come from the Sarnia
        Emergency Operations Centre from the Public Information Officer.




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8.6     Restoration Stage

        The third stage of public information is that of restoration to normality stage. This is the
        time frame when the incident is for all intents and purposes over and the clean up procedures
        commence. An example of this type of information is when a reception centre is being
        closed or an area is being reopened to the evacuees.

8.7     Life Saving Stage

        Usually, in most life saving operations (see Section 3, paragraph 3) the Sarnia Police
        Services assumes the responsibility of notifying the community of any immediate danger by
        utilizing the warning systems on local cable, radio station and Municipal Warning Sirens.
        Additionally, in most life saving operations the Sarnia Police Service dictated the required
        response expected of the community. Such was the case in the early morning hours of July
        22nd, 1991 when a faulty valve resulted in a minor fire. As a precautionary move and
        evacuation of some four hundred families was immediately initiated.

8.8     Pre-emergency Notification

        It is possible that stage one of public notification can take place if the operation is pre-
        emergency. An example of this could be communicating threats of severe weather, public
        health epidemics or precautionary evacuations such as major brush or forest fires.

8.9     Infancy Stage

        All official public information releases in the infancy stage of an emergency will come from
        the Police Service if the operations is life saving. It will come from the Head of Council if
        the operation is pre-emergency. What is being said is this: if the Primary Control has been
        assembled (see Section 9), all public information releases will come from the Head of
        Council. If Primary Control is not yet assembled the public information will come from the
        Sarnia Police Service.

8.10    Head of Council and Media Releases

        Following the assembly of the Primary Control Group, all public information releases will be
        generated by the Head of Council and distributed by the Public Information Officer (Media
        Co-ordinator). The Public Information Officer (Media Co-ordinator) is a member of the
        Primary Control Group and responsible for disseminating the official releases relating to
        public safety to all local media outlets. It is essential that the focus of the above-mentioned
        releases is always that of public safety. (See Appendix A Section 12.1 for list of Public
        Information Officers)

8.11    Communicating Progress of an Emergency

        Responsibility to communicate the progress of the Emergency Response to the citizens rests
        solely with the Head of Council. The Head of Council will in fact reflect the general feeling
        of the Primary Control Group regarding the progress of the situation.

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8.12    Media's Efforts to Cover the Story

        The second area, which will be addressed in this section, is the policies that are designed to
        assist the media in their efforts to cover the newsworthiness of the story.

8.13    CAER Media Identification Cards or Industry Related Incidents

        The majority of news media people will wish to congregate at the actual emergency site for
        actual photographs or video shots of the incident. The Municipal Emergency Site Manager
        is responsible for implementing the site media centre. Members of the media have been
        provided with a media identification card issued by the Community Awareness and
        Emergency Response, CAER Organization (see Section 2, paragraph 15 for definition),
        which identifies the bearer as an authorized representative of a local media outlet.

8.14    Site Media Centre

        Upon presenting this identification card to a perimeter police officer, the bearer may, if no
        apparent danger exists, proceed to the pre-determined site media centre. The perimeter
        police officer has a responsibility to request from his supervisor the location of this site
        media centre. The Municipal Emergency Site Manager (see Section 7) has a responsibility
        to advise all police agencies involved.

8.15    If Emergency Site is Not Accessible

        In the event that the emergency site is not safely accessible to members of the or at the
        discretion of the Municipal Emergency Site Manager additional personnel on site is
        inappropriate; a media briefing room will be established.

        This Primary Media briefing room will be located at the Sarnia Police Headquarters located
        at 555 North Christina Street, First Floor Classroom. Local Industry in the City of Sarnia
        should send their Media Representative to the Sarnia Police Headquarters when an on site
        media centre can not be set up for safety concerns.

        Members of the media are encouraged to congregate at this location for official, timely,
        factual updates on the progress of the emergency situation.

        The Head of Council and / or the Public Information Officer will host the media briefings
        and will have the latitude to call upon the appropriate personnel to assist him or her in
        disseminating relevant information. All media releases either public information or incident
        coverage will be prepared in such a manner that copies can be distributed.

8.16    Location of Secondary Media Briefing Room

        The Head of Council may, if he or she deems it necessary, designate location. The
        secondary media briefing location will be located at Sarnia City Hall, Council Chambers
        located at 255 North Christina Street.

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        This location would normally be selected if the media coverage were such that the Primary
        Media Briefing room was inadequate in size.

8.17    Media Briefings

        Media briefings will be held on a regular basis dividing all types of emergency operations
        (see Section 3, paragraph 3).

        It is likely that an Emergency Site Media Centre and the Primary Media Briefing Room are
        both operational. This approach assures members of the media community with official
        factual information in a timely manner. All Emergency Site Media Centre releases must be
        provided to the Primary Control Group at the Sarnia Emergency Operations Centre prior to
        release.

        The Head of Council will determine the frequency of official media briefings.

8.18    Out-of-town Media

        Another requirement that must be addressed is the need to provide out-of-town media outlets
        with official progress reports on the emergency response. For this reason, a member of the
        Primary Control Group has been charged with the sole responsibility of disseminating
        information by facsimile.

        The Assistant Media Co-ordinator will be located in the general vicinity of the Media
        Briefing Room (Classroom of the Sarnia E.O.C.). All calls from media outlets, local and/or
        out-of-town will be directed to the Assistant Media Co-ordinator. The Assistant Media Co-
        ordinator will be provided with all public information releases and the anticipated times and
        locations of all media briefings. The information can then be given to all who request it.

        Additionally, the Assistant Media Co-ordinator is required to participate in the media
        briefings as an observer. This participation will complement the amount of information that
        he or she is given.

8.19    Public Information Officers Emergency Communications Plan

        See Appendix H section One (1) Public Information Officers Emergency Communications
        Plan

8.20    City of Sarnia Public Awareness Program Plan

        See Appendix H section Two (2) for City of Sarnia Public Awareness Program Plan.




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9       PRIMARY CONTROL GROUP RESPONSIBILITIES

9.1     Primary Control Group Definition

        The Primary Control Group is the assembly of municipal and community officials. They are
        as follows:

             •   Head of Council
             •   Chairman of Operations Centre (Chief of Police Service)
             •   City Manager
             •   Chief of Police Service (Chief Designate)
             •   Chief of Fire Service
             •   Medical Officer of Health
             •   Media Co-ordinator
             •   Assistant Medical Co-ordination (As required Hospital Rep. / EMS Manager
             •   Sarnia Community Emergency Management Co-ordinator (CEMC)
             •   City Clerk / Sarnia Legal Council
             •   Director of Community Services
             •   Director of Engineering
             •   Chief of the AAMJIWNAANG
             •   Industrial Advisor (when requested - see CVECO Manual for list)

9.2     Purpose of the Primary Control Group

        The Primary Control Group has been assembled to make the policy and administrative
        decisions relevant to the emergency within the municipal boundaries for the City of Sarnia.
        Additionally, it must be stressed that this group is a support group to the (Emergency Site).

        All members of the Primary Control Group will, upon arrival at the Emergency Operations
        Centre:
            • Become briefed on the present situation.
            • Assure telephone communications are useable at their designated workstations.
            • Utilize the Communications Flow as outlined in Section 6.
            • Commence given responsibilities.

        Some of the duties of the Primary Control Group are:
           • Determining if the location and composition of the Primary Control Group are
              appropriate
           • Providing necessary human resources by calling out / mobilizing their emergency
              service, agency and equipment
           • Obtaining necessary equipment
           • Evaluate and adjust evacuation and Shelter-in-place perimeters if required;

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             •   Ordering, coordinating and / or overseeing the evacuation of inhabitants considered
                 to be in danger
             •   Inform the community on the progress of the Emergency Response
             •   Co-ordinate media briefings to the media community
             •   Determine location of suitable Reception Centres
             •   Be prepared to provide assistance to critical infrastructure within the municipal
                 jurisdiction of the City of Sarnia in order to protect public safety and property
             •   Advising the Mayor as to whether the declaration of an emergency is recommended;
             •   Advising the Mayor on the need to designate all or part of the City of Sarnia as an
                 emergency area
             •   Ensuring that an Incident Commanders (IC) is appointed along with a Municipal
                 Emergency Site Manager (Site facilitator)
             •   Discontinuing utilities or services provided by public or private concerns, i.e. hydro,
                 water, gas, closing down a shopping plaza / mall
             •   Arranging for services and equipment from local agencies not under community
                 control i.e. private contractors, industry, volunteer agencies, service clubs
             •   Authorizing expenditure of money required dealing with the emergency
             •   Maintaining a log outlining decisions made and actions taken, and submitting a
                 summary of the log to the City Manager within two weeks of the termination of the
                 emergency, as required
             •   Participating in the debriefing following the emergency
             •   Consider an application for ODRAP Funding and make arrangements as required;
             •   Determining if additional volunteers are required and if appeals for volunteers are
                 warranted
             •   Determining if additional transportation is required for evacuation or transport of
                 persons and / or supplies
             •   Ensuring that pertinent information regarding the emergency is promptly forwarded
                 to the Emergency Information Officer and to a Citizens Inquiry Supervisor if one is
                 established, for dissemination to the media & public
             •   Determining the need to establish advisory groups and / or sub-committees / working
                 groups for any aspect of the emergency including recovery;
             •   To be prepared to provide assistance to other municipal jurisdictions when
                 provincially requested and / or to support mutual aid agreements.

9.3     Head of Council Responsibilities or Sarnia City Council as a Whole

        The Head of Council or his or her alternate essentially plays a number of key roles in the
        Emergency Operations Centre.

        The roles are but not limited to:
           • Providing overall leadership in responding to an emergency
           • Arranging the media briefings
           • Liase with other upper tier governments;
           • Officially declaring an emergency within the designated area
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             •   Officially declaring an emergency is over. (Note: Council may also terminate the
                 emergency)
             •   Notifying Emergency Management Ontario, Ministry of Community Safety &
                 Correctional Services
             •   Ensuring the members of Sarnia City Council are advised of the declaration and
                 termination of an emergency, and are kept informed of the emergency situation.
                 (Head of Council may decide to have scheduled debriefings in the Sarnia Police
                 Board Room (E.O.C.) with City Council)
             •   To assign a minimum of two alternates in the event you may be absent, incapacitated
                 or have worked many hours and need relief, and to provide the Sarnia Community
                 Emergency Management Coordinator the names, phone numbers of the alternates for
                 inclusion in the Sarnia Emergency Management Response Plan.


        c.       Arranging Media Briefings
                 The Head of Council is responsible for spearheading all media briefings. This will
                 be done with the assistance of the Public Information Officer (Media) and Assistant
                 Public Information Officer (PIO). (See Appendix A for lists of Media Coordinators).
                 Section 8 clearly defines the media policy.

        d.       Liase with Other Upper Tier Governments
                 This responsibility includes securing resources from other government agencies.
                 This also includes informing and liasing with other agencies.

        e.       Declaration of An Emergency
                 Section 5 of this plan deals specifically with the Declaration of an Emergency. The
                 key issue is that the Head of Council, Sarnia City Council as a Whole or the Premier
                 of Ontario are the only representative of the municipality that can declare an
                 emergency.

9.4     Chairman of Operations Centre

        The Chairman of Operations Centre will assure that the Primary Control Group is working in
        the desired direction.

        When the Primary Control Group is assembled the Chairman will:
          • Be the official contact for the Municipal Emergency Site Manager For the Incident
              Commander or for Unified Command.
          • Advise the Head of Council of developments.
          • Conduct the Emergency Operations Centre similar to a meeting, making sure that the
              Primary Control Group gathers at regular intervals to inform each other of actions
              taken and problems encountered. Meetings will be kept as brief as possible thus
              allowing Primary Control Group Members to carry out their individual
              responsibilities.

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             • Make sure that the City Clerk / E.O.C. Assistant maintains a status board and maps,
               which is prominently displayed and kept up to date.
             • Ensure that support staff is available to assist the City Clerk in the recording of all
               logs and document retention.
             • Be prepared to Delegate a Site Co-ordinator (Municipal Emergency Site Manager).
             • Assure all commissioners, directors, and department heads are fully co-operating
               with the efforts of Emergency Management Team.
             • Assure the necessary resources have been delegated to mitigate the emergency
               situation.
             • To assign a minimum of two alternates in the event you may be absent, incapacitated
               or have worked many hours and need relief, and to provide the Sarnia Community
               Emergency Management Coordinator (CEMC) the names, phone numbers of the
               alternates for inclusion in the Sarnia Emergency Management Response Plan.

9.5     City Manager
        Make available all or any city owned facilities, equipment, personnel or other to assure
        timely response to the situation. (This may include calling in additional municipal staff as
        support staff for the E.O.C. / Emergency Reception Centre.

             •   Acting as an advisor to the Chairman of the Control Group.
             •   Advising the Mayor on policies and procedures, as appropriate
             •   Approving, in conjunction with the Mayor, major announcements and media releases
                 prepared by the Emergency Information Officer, in consultation with the Primary
                 Control Group.
             •   Approving, in conjunction with the Mayor, major financial purchases for emergency
                 response which are immediately required to protect life and property, in consultation
                 with the Primary Control Group and ensuring that the Sarnia Finance Department
                 records all expenses for future claims
             •   Procuring staff to assist, as required
             •   Ensuring that all City Council are advised of the declaration by the Head Of Council
                 (Mayor)
             •   Upon direction by the Mayor, and in the absence of the City Clerk or his / her
                 designate, arrange special meetings of Sarnia City Council, as required, and advising
                 members of council of the time, date, and location of the meetings
             •   Determining what members and agencies are required to oversee the recovery phase
                 of the emergency and reports findings back to Sarnia City Council.
             •   Assigning one or more alternates in the event you may be absent, incapacitated or
                 has worked many hours and need relief, and provides the Sarnia Community
                 Emergency Management Coordinator (CEMC) the names, phone numbers of the
                 alternates for inclusion in the Sarnia Emergency Management Response Plan.

9.6     Police Designate (Police Chief)

        The Police Chief or senior designate will respond to the Emergency Operations Centre when
        it is activated. The Police Chief will be responsible for:
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             •   Activating the Civic Emergency notification systems to advise the community of
                 Emergencies and potential emergencies;
             •   Activating the Sarnia Emergency notification system, and ensuring all members of
                 the Sarnia Primary Control Group are notified (Appendix “A” Section 12 calling one
                 from each area);
             •   Alerting persons endangered by the emergency and coordinating evacuation
                 procedures;
             •   Establishing a site mobile command post for all first responders to work out off
                 including the Municipal Emergency Site Manager:
             •   Having a Duty Inspector assigned initially as the Municipal Emergency Site
                 Manager until the Primary Control Group appoints the Site Manager and or Incident
                 Commander based on the nature of the event;
             •   Establishing the outer perimeter (Cold Zone) in the vicinity of the emergency to
                 facilitate the movement of emergency vehicles and restricted access to all but
                 essential emergency personnel;
             •   Ensuring the inner and outer perimeter within the emergency area (Hot Zone) are
                 determined with the appropriate agencies;
             •   Being responsible for all Police Service activities, ensuring the protection of life and
                 property and the provision of law and order;
             •   Assuring proper forensic work is completed in the event of casualties.
             •   Co-ordinating with the Funeral Director Association for casualty removal and
                 notifying the coroner of fatalities;
             •   Providing police service in E.O.C., evacuee centres, morgues, and other facilities, as
                 required and as available;
             •   Ensuring liaison with other community, provincial and federal police agencies, as
                 required;
             •   Provide a suitable Emergency Operations Centre and Media Briefing Room.
             •   Acting as an Advisor to the Chair
             •   To assign a minimum of two alternates in the event you may be absent, incapacitated
                 or have worked many hours and need relief, and to provide the Sarnia Community
                 Emergency Management Coordinator the names, phone numbers of the alternates for
                 inclusion in the Sarnia Emergency Management Response Plan.
             •   Providing adequate:
                          Traffic control
                          Crowd control
                          Security




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9.7     Fire Chief

        The Fire Chief or senior designate will respond to the Emergency Operations Centre when it
        is activated. The Fire Chief will be responsible for:

             •   All fire fighting operations;
             •   Requesting the activation of the Sarnia CIVIC Emergency Notification System
                 through the Sarnia Police Services when required;
             •   Depending on the Nature of the Emergency may be required to assign a fire officer
                 as Incident Commander and an officer as the Municipal Emergency Site Manager
                 who informs the Primary Control Group of decisions made at the site. The Primary
                 Control Group appoints the Site Manager once assembled basing it on the nature of
                 the event;
             •   If required, assist the Police Service in the evacuation of people;
             •   Liaison with the Fire Marshall's office when the circumstances require it;
             •   Informing the Mutual Aid Fire Coordinators and / or initiating mutual aid
                 arrangements for the provisions of additional fire-fighters and equipment, if needed;
             •   Determining if additional or special equipment is needed and recommending
                 possible sources of supply, e.g., breathing apparatus, protective clothing;
             •   Providing assistance to other community departments and agencies and being
                 prepared to provide incident command or contribute to non-fire fighting operations if
                 necessary, e.g., rescue, first aid, oxygen supply, emergency power supply, casualty
                 collection, evacuation assistance;
             •   Provide a fully functional alternative emergency Operations Centre and media
                 briefing in the event the Primary Operations Centre become unattainable.
             •   Initiate appropriate mutual aid both within the County and with our U.S. mutual aid
                 agreements;
             •   Assuring that all Customs and Immigration documentation is filed within the
                 appropriate time frame when calling on U.S. Mutual Aid;
             •   Assure adequate personnel and resources are provided.
             •   Determine Outer and Inner perimeter as required.
             •   Act as an advisor to the Chair.
             •   To assign a minimum of two alternates in the event you may be absent, incapacitated
                 or have worked many hours and need relief, and to provide the Sarnia Community
                 Emergency Management Coordinator (CEMC) the names, phone numbers of the
                 alternates for inclusion in the Sarnia Emergency Management Response Plan.




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9.8     Medical Officer of Health

        The Medical Officer of Health will respond to the Emergency Operations Centre when the
        Primary Control Group is initiated. If in the event that the Medical Officer has more than
        one E.O.C. operation open at the time than an alternate or a communications line will be
        available for consultation for the needs of the City of Sarnia. The Medical Officer of Health
        will be responsible for:

             •   Liase with local hospitals and ambulance services as it pertains to casualties;
             •   Acting as a coordinating link for all emergency health services at the Sarnia E.O.C.
                 involving the City of Sarnia;
             •   Ensuring liaison with the Ontario Ministry of Health and Long Term Care, Public
                 Health Branch;
             •   Depending on the nature of the emergency, may be required to assign a staff member
                 to act as the Municipal Site Manager and informing the Sarnia Primary Control
                 Group of issues and requests;
             •   Ensuring liaison with the ambulance service representatives;
             •   Providing advice on any matters, which may adversely affect public health;
             •   Providing authoritative instructions on health and safety matters to the public through
                 the Media Coordinator (Sarnia Emergency Media Information Officer);
             •   Coordinating the response to disease related emergencies or anticipated emergencies
                 such as epidemics, according to Ministry of Health and Long Term Car policies,
                 while continuing to inform the Sarnia Primary Control Group of issues that involve
                 the Municipal resources of the City of Sarnia;
             •   Ensuring coordination of care of bed-ridden citizens and individuals at home and in
                 evacuee centres during an emergency;
             •   Ensuring liaison with the County of Lambton Social Services Representatives on
                 areas of mutual concern regarding health services in evacuee centres;
             •   Ensuring coordination of all efforts to prevent and control the spread of disease
                 during an emergency;
             •   Notifying the Primary Control Group regarding the need for portable water supplies,
                 sanitation facilities or fuelling needs;
             •   Act as an advisor to the Chair.
             •   Arrange for the assessment of any public health concern.
             •   To assign a minimum of two alternates in the event you may be absent, incapacitated
                 or have worked many hours and need relief, and to provide the Sarnia Community
                 Emergency Management Coordinator (CEMC) the names, phone numbers of the
                 alternates for inclusion in the Sarnia Emergency Management Response Plan.




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9.9     Emergency Information Officer (Public Information Officer)

        During local emergencies, the public is looking for direction from the municipal Primary
        Control Group. The Emergency Information Officer (EIO), and any staff deemed necessary,
        is responsible for the dissemination of all information about the emergency. Media Co-
        ordinator will respond to the Emergency Operations Centre when the Primary Control Group
        is assembled. Typical duties may include:
             • Dissemination of the official releases on the public information issues relative to the
                emergency;
             • Writing and issuing news releases and arranging media briefings as required to
                communicate “key messages” to the public.
             • Assisting the Head of Council in the drafting and distributing of official public
                information releases.
             • Providing the Assistant E.I.O. With timely factual information.
             • Acting as an advisor to the Chair.

        It must be recognized that the E.I.O. and Assistant are full members of the Primary Control
        Group and need to be aware of the direction of the control group.
            • The Emergency Information Officer (PIO) is responsible for providing official news
                releases to the media that are calling to the Emergency Operations Centre for
                information.
            • Monitoring media, correcting inaccuracies, and controlling rumours.
            • Responsible for setting up the City’s Media Centre in the Sarnia Police Class room or
                off site if required;
            • Coordinating media debriefings directing media questions to the appropriate Primary
                or Secondary Control Group member (Examples; A fire issue to the Fire Chief a
                police issue to the Police Chief etc.)
            • To assign a minimum of two alternates in the event you may be absent, incapacitated
                or have worked many hours and need relief, and to provide the Sarnia Community
                Emergency Management Coordinator (CEMC) the names, phone numbers of the
                alternates for inclusion in the Sarnia Emergency Management Response Plan.


       Some common assistant positions may include (each may require more than one
       person): Staff & ARES personnel could be used for the following support services:

        1. Media liaison: Welcomes and registers media personnel, provides written background
           information (often contained in a pre-prepared media package) and answers logistical
           questions.

        2. Call-taker: Answers phone lines designated for either media or public inquires.




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        3. News monitor: Monitors media coverage of the emergency. Records / clips stories and
           reports rumours and misinformation to the EIO.

        4. Administrative: Provides administrative support (such as word processing, faxing,
           photocopying) to the EIC.

        5. Parking coordinator: Allots parking space and directs large media vehicles to the
             appropriate locations.

9.10    Sarnia community Emergency Management Co-ordinator (CEMC)

        The Sarnia Community Emergency Management Co-ordinator will respond to the
        Emergency Operations Centre when the Primary Control Group is assembled.

        He/she will:
           • Act as an advisor to the Chair;
           • Acting as the Primary Contact between the City of Sarnia and Emergency
               Management Ontario;
           • Activating and arranging the Emergency Operations Centre;
           • Ensure that all members of the Sarnia Primary Control Group have the necessary
               plans, resources, supplies, maps, and equipment;
           • Provide advice and clarification about the implementation details of the Corporation
               of the City of Sarnia Emergency Management Response Plan;
           • Assure communication networks are in place and liaison with community support
               agencies E.g. St. John’s Ambulance, Canadian Red Cross, Salvation Army, Transit,
               and CVECO networks are in place;
           • Assure proper Site Co-ordination is being conducted;
           • To act as a resource person in the E.O.C. For the Primary Control Group;
           • Assist in the preparation of all final critique reports on an emergency. (See Detailed
               Job Description)
           • To assign a minimum of two alternates in the event you may be absent, incapacitated
               or have worked many hours and need relief, and to provide the Sarnia Community
               Emergency Management Coordinator the names, phone numbers of the alternates for
               inclusion in the Sarnia Emergency Management Response Plan.

9.11    City Clerk

        The City Clerk will respond to the Emergency Operations Centre when the Primary Control
        Group is assembled. The City Clerk will be responsible for:

             •   The timely, accurate flow of the communications forms in the Emergency Operations
                 Centre.
             •   The upkeep of the Emergency Centre status log.
             •   The recording of all decisions, actions taken, etc.
             •   Ensuring that maps and status boards are kept up to date;

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             •   Coordinating the provision of clerical staff to assist in the Emergency Operations
                 Centre, as required;
             •   Assisting the City Manager in initiating the opening, operation and staffing of City
                 switchboard at the community offices (City Hall, Transit, Public Works etc) as the
                 situation dictates, and ensuring operators are informed of the Primary Control Group
                 members’ telephone numbers in the EOC;
             •   Upon direction from the Mayor (Head of Council), ensuring that Sarnia City council
                 are advised of the declaration of the emergency;
             •   Upon direction by the Mayor, arranging special meetings of council, as required, and
                 advising members of council of the time, date, and location of the meetings;
             •   Assigning one or more alternates in the event you may be absent, incapacitated or
                 have worked many hours and need relief, and to provide the Sarnia Community
                 Emergency Management Coordinator (CEMC) the names, phone numbers of the
                 alternates for inclusion in the Sarnia Emergency Management Response Plan.


        The City Clerk may require additional assistance at any given time, if the need so arises.

9.12    Director of community Services

        The Director of Community Services will respond to the Emergency Operations Centre
        when the Primary Control Group is assembled. The Director of Community Services
        will be responsible for:
            • All Reception Centres and the operation there of
            • Ensuring the well-being of residents who have been displaced from their homes
                by arranging emergency lodging, clothing, feeding, registration and inquiries and
                personal services
            • Supervising or providing supervisory staffing for the operation of a temporary and
                / or long term evacuation centre
            • Liaison with the Medical Officer of Health on areas of mutual concern regarding
                operations in an evacuee centres
            • Ensuring that a representative form Lambton College or the School Board used as
                an alternative are notified when their facilities are required as evacuation centres.
                To ensure that staff, volunteers, and organizations utilizing the facilities take
                direction from the representative(s) with respect to their maintenance, use and
                operation
            • Liaison with the County of Lambton Social Services in respect to Social Services
                Representation requests for Emergency Reception Centre needs
            • Liaison with Long Term homes for the aged and private nursing facilities and
                their needs
            • The care and assistance of the differently abled
            • Assigning a minimum of two alternates in the event you may be absent,
                incapacitated or have worked many hours and need relief, and to provide the
                Sarnia Community Emergency Management Coordinator (CEMC) the names,


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                 phone numbers of the alternates for inclusion in the Sarnia Emergency
                 Management Response Plan.
             •   Acting as Advisor to Chair.

9.13    Municipal Industrial Advisors

        A Municipal Industrial Advisor is a knowledgeable representative from industry who
        will, upon request, respond to the Emergency Operations Centre. The CAER organization
        will maintain lists of Emergency Contact names and Emergency Operational Numbers
        that will be made available and supplied to the Sarnia Emergency Management Office
        (CEMC) at:            (519) 344-8861 EXT. 5206.

        The Municipal Industrial Advisor will:
           • Provide technical information about the industrial complex they represent.
           • If the incident involves a dangerous commodity manufactured, transported or
              processed at the Municipal Industrial Advisor's plant, he/she will provide
              technical data relevant to the chemicals' characteristics.

9.14    Medical Co-ordination Hospital Representative and or EMS Manager

        Hospital Representative (As required or by Hospital Request)
           • Depending on the nature of the Emergency, may be required to assign the
              Municipal Emergency Site Manager (Example: Evacuation of the Hospital when
              large City Municipal Resources would be required to assist in providing staffing,
              transportation (Buses), traffic control, perimeter control, barriers,
              accommodations, etc.
           • Liaison with the Sarnia Primary Control Group the needs of the Hospital or the
              Community during a significant emergency
           • Liaison with the Medical Officer of Health, The Ministry of Health and The
              Province to ensure balanced emergency coverage is available at all times
              throughout the community
           • Assigning a minimum of two alternates in the event you may be absent,
              incapacitated or has worked many hours and need relief, and to provide the Sarnia
              Community Emergency Management Coordinator the names, phone numbers of
              the alternates for inclusion in the Sarnia Emergency Management Response Plan.
           • Assigning a minimum of two alternates in the event you may be absent,
              incapacitated or have worked many hours and need relief, and to provide the
              Sarnia Community Emergency Management Coordinator (CEMC) the names,
              phone numbers of the alternates for inclusion in the Sarnia Emergency
              Management Response Plan.




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EMS Manager (As required or by EMS Request) Manager will respond:
       • The EMS Manager will attend the EOC which is established by the controlling
          municipality where other individuals whose areas of expertise will be beneficial
          to the entire incident operation;
       • In the event of a County wide emergency the EMS Manager would attend at a
          County EOC;
       • To ensure Emergency Medical Services at the Emergency Site;
       • To liase with the Provincial Central Ambulance Communications Centre and the
          EMS Site Co-ordinator;
       • To liase with the Medical Officer of Health;
       • To report to the Lambton County Warden and Council;
       • To assist the EMS on Site Co-ordinator and other allied agencies representatives
          from the site to obtain Emergency Health Services resources and County of
          Lambton assets as required;
       • To liase with CACC / Hospital / health care facilities to assist in determining
          patient distribution and available resources;
       • To co-ordinate between the EOC and the controlling Provincial Central
          Ambulance Communications Centre (CACC).
       • To liase with neighbouring municipalities for additional EMS resources and
          staffing requests;
       • To aid in the ongoing deployment of standby ambulances and Paramedics during
          the rescue, savage and cleanup operations;
       • To liase with the Incident Site Commander as required to assist in the provision of
          medical support and transportation for the duration of the emergency;
       • To liase with other Sarnia Primary Control Group representatives (Fire, Police,
          Transit, Works, etc) for required resources such as traffic Control, Diesel Fuel,
          Emergency Bus Transportation, Lighting, Oxygen, Etc.;
       • To act as a Liaison between the Sarnia EOC and the County of Lambton, to assist
          in the coordination of both County of Lambton and the City of Sarnia resources to
          assist in the emergency;
       • To assign a minimum of two alternates in the event you may be absent,
          incapacitated or have worked many hours and need relief, and to provide the
          Sarnia Community Emergency Management Coordinator (CEMC) the names,
          phone numbers of the alternates for inclusion in the Sarnia Emergency
          Management Response Plan.

9.15    Director of Engineering / Public works

        The engineering or Public Works Representative is responsible for:
           • Providing the Primary Control Group with information and advice on engineering
               and public works matters
           • Being prepared to assign a staff member to be the Municipal Emergency Site
               Manager when requested by the Primary Control Group depending on the nature
               of the emergency;
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             •   Establishing ongoing communications link with the senior public works official in
                 the field
             •   Providing public works vehicles, equipment with operators as required by any
                 other emergency services (Example snow ploughing escorts for Emergency
                 Vehicles when requested)
             •   Ensuring liaison with the conservation authority regarding flood control,
                 conservation and environmental matters and being prepared to take preventative
                 action
             •   Having a supply or resources to obtain emergency items such as sand bags,
                 generators, batteries in stores etc
             •   Ensuring provisions of engineering assistance in staff and mapping as required
             •   Overseeing construction, maintenance and repair of city roads
             •   Providing updates to the Primary Control Group and overseeing the maintenance
                 of sanitary sewage and water systems
             •   Providing equipment for emergency pumping operations and liaison with the
                 Sarnia Fire Chief concerning emergency water supplies for fire fighting purposes
             •   Providing emergency potable water, supplies and sanitation facilities to
                 Emergency Reception Centres and to the requirements of the Medical Officer of
                 Health
             •   Assisting the Chair and members of the Emergency Operations Control Group in
                 refuse collection, transportation and set up of barricades, flashers and other
                 related engineering responsibilities
             •   Arranging with public and private utility suppliers to discontinue service when
                 this is considered necessary
             •   Determine if additional special equipment, vehicles or manpower is needed and
                 make the necessary arrangements with the City Manager for the procurement of;
             •   Assigning a minimum of two alternates in the event you may be absent,
                 incapacitated or have worked many hours and need relief, and to provide the
                 Sarnia Community Emergency Management Coordinator (CEMC) the names,
                 phone numbers of the alternates for inclusion in the Sarnia Emergency
                 Management Response Plan.

9.16    Chief of Aamjiwnaang

        The Chief of the Aamjiwnaang will congregate with the Primary Control Group. He will
        assist the Chairman of the Primary Control Group and any issues relevant to the citizenry
        of the Aamjiwnaang Community. He will provide appropriate communications to the
        Band Council office when deemed necessary. The Aamjiwnaang Chief is responsible for:
            • Ensuring the Aamjiwnaang Community Control Group is notified
            • Activating the Aamjiwnaang Community Notification System, based on
                 information received and the severity of the event
            • Arrange for and approve mutual aid assistance from other First Nation
                 Communities and for all reporting issues related to Aamjiwnaang issues



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             •   When Aamjiwnaang community is part of the evacuation process to dispatch a
                 community leader from the Aamjiwnaang First Nation to the Sarnia Evacuation
                 Centre to help receive evacuees
             •   To provide mapping, updated emergency telephone updates and new development
                 updates of the Aamjiwnaang Community to the Sarnia Emergency Management
                 Sarnia E.O.C., Sarnia Fire & Rescue and Sarnia Police Services to ensure timely
                 emergency response
             •   To provide updates on the situation back to the Aamjiwnaang community and to
                 represent the Aamjiwnaang community during media updates.
             •   To assign a minimum of two alternates in the event you may be absent,
                 incapacitated or have worked many hours and need relief, and to provide the
                 Sarnia Community Emergency Management Coordinator (CEMC) the names,
                 phone numbers of the alternates for inclusion in the Sarnia Emergency
                 Management Response Plan.

9.17    Sarnia Emergency Operations Centre Staff and Volunteer Organizations

        In most cases when at the Sarnia Police Service EOC support staff can initially be used
        from the records department to help establish the EOC until Primary Control Members
        have their own support staff arrive. Each member of the Primary Control Group is
        responsible to have their own support staff attend the Sarnia EOC if required as well as
        make arrangements to have their alternate attend for the purpose of a shift relief for an
        emergency of long duration.

9.18    Telecommunications (ARES) Co-ordinator and Support Services

        The telecommunications Coordinator reports to the CEMC and is responsible for:
           • Activating the emergency system of the local Amateur Radio Operators group;
           • Ensuring that the emergency communications centre is properly equipped and
               staffed, and working to correct any problems which may arise;
           • Maintain an inventory of community and private sector communications
               equipment and facilities within the community, which could, in an emergency, be
               used to augment existing communications systems;
           • Providing a communications net between the Sarnia EOC, the Sarnia Emergency
               Reception Centres, The Hospitals, the Provincial Operations Centre and other
               EOC as required;
           • Making arrangements to acquire additional communications resources during an
               emergency;
           • Arranging for other ARES staff to provide other EOC support staff functions such
               as (Weather forecasts, operators for in coming EOC and Public Inquiry Calls, and
               community resource researching during and emergency, etc.)
           • Assigning a minimum of two alternates in the event you may be absent,
               incapacitated or have worked many hours and need relief, and to provide the
               Sarnia Community Emergency Management Coordinator (CEMC) the names,
               phone numbers of the alternates for inclusion in the Sarnia Emergency
               Management Response Plan.
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9.19    Emergency Management Ontario

        The Municipality or the Province May request that an Emergency Management Ontario
        Community officer attend at the Sarnia EOC
           • He or She will be the Liaison between the City of Sarnia and the Province of
             Ontario for obtaining expert advice and provincial / federal support.
           • Will provide key information on Emergency situations that have the potential to
             impact the Community of Sarnia or other neighbouring municipalities;
           • Can arrange for consultation with the Province of Ontario on local needs or
             resources etc.




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10      SECONDARY CONTROL GROUP

        Secondary Control Group members could be asked to attend the Emergency Operations
        Control Centre on an "as needed" basis depending on the type of Emergency. The
        following section outlines the duties of the municipally control departments. For most of
        the other institutions and organizations their Emergency mandates are prescribed by the
        Provincial Ministries or Federal Ministries they fall under. In the vast majority of these
        institutions and organizations their departments mandate them to have their own
        emergency response and recovery plans. For the City of Sarnia each department is
        recommended to develop their own Departmental Emergency Response Plan, a
        Departmental Business Contingency Plan and a Recovery plan in place.

        The Secondary Control Group includes but is not limited to:

        CITY OF SARNIA DEPARTMENTS:
           • Chief Building Official
           • Purchasing Agent
           • Transit Manager (Sarnia Transit)
           • Director Planning & Building.
           • Director of Corporate Services.
           • Director of Finance
           • Air Port Manager (Contracted)
           • Manager, Operations Services
           • Manager of Information Services

        UTILITIES:
          • Manager, Bell Canada, Sarnia
          • Manager, Blue water Power Distribution
          • Operations Manager, Union Gas Limited, Sarnia
          • Hydro One Regional Manager
          • Ontario Clean Water Association (LAWS)

        HOSPITAL & INSTITUTIONS:
          • Bluewater Health
               1. Norman St. Site Hospital
               2. Mitton St. Site Hospital

        EDUCATIONAL INSTITUTIONS:
          • Lambton Kent District School Board (Public)
          • St. Clair Catholic School Board
          • Private School Boards & Out of Town School Boards




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10.1    City of Sarnia Chief Building Official

             •   Inspect all structures for visual assessment of damage and advise if any dangerous
                 or unsafe conditions exist.
             •   If necessary, engage the services of a professionally qualified engineer to
                 determine the structural adequacies of the structure.
             •   Check for possible gas/water line ruptures or breaks

10.2    City of Sarnia Purchasing Department (Purchasing Agent)

        Assist the Emergency Operations Control Group in the procurement of essential
        equipment, supplies and services required as well as making an assessment of a prepare a
        list of available resources.
             • Providing and securing of equipment and supplies not owned by the Corporation
                 of the City of Sarnia.
             • Ensuring liaison with purchasing agents of the neighbouring communities if
                 required.
             • Maintaining and updating a list of all vendors (including 24 hour contact
                 numbers) who may be required to provide supplies and equipment

10.3    City of Sarnia Transit Manager ( Sarnia Transit)

             •   Arrange for the provision of buses for transporting evacuees from designated pick
                 up points in the disaster area to Emergency Reception Centres or to safe locations
                 centres as needed.
             •   Reroute public transportation.
             •   Provide a list of vehicles and fuel resources for an emergency event.
             •   Procure staff to assist the emergency event, as required.
             •   Ensure that a record is maintained of drivers and operators involved.

10.4    City of Sarnia Planning & Development Department

             •   Provide mapping and zoning information to the Primary Control Group.
             •   Provide assistance in a recovery phase when requested by the City Manager.

10.5    City of Sarnia Human Resources Department

             •   Coordinating and processing requests for human resources.
             •   Coordinating offers of, and appeals for, volunteers with the support of the
                 Primary Control Group. (This may include additional registration of volunteers
                 for Emergency Reception Centres, Telephone inquiry call in lines, recovery work
                 parties etc.)
             •   Selecting the most appropriate site(s) for the registration of human resources.
             •   Ensuring that Volunteer Registration Forms are completed, when volunteers are
                 involved and that a copy of the form is retained for Sarnia City records and for
                 insurance coverage.
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             •   Ensuring that records of human resources and administrative details that cover
                 any financial liability are completed.
             •   Ensuring that identification cards are issued to volunteers and temporary
                 employees when required.
             •   Arranging for the transportation of human resources to and from the various
                 site(s). (Ex. Sarnia Transit)
             •   Obtaining assistance, if required from Human Resources Development Canada,
                 Department of National Defence (EMO), as well as other government
                 departments, public and private agencies and community volunteer groups.
                 Note: All requests for Federal Assistance should be made through Emergency
                 Management Ontario by declaring.

10.6    City of Sarnia Airport Manager

             •   To ensure that municipal emergency responders (Sarnia Police Services and
                 Sarnia Fire Rescue and Sarnia Emergency Management are provided with current
                 Air Port Emergency Plans and Mapping.
             •   To provide overall leadership to the Sarnia Primary Control Group in the case of a
                 Sarnia Air Port Emergency.
             •   To provide the required documentations to federal regulatory departments. Such
                 as Transport Canada
             •   To be involved in any Media Briefings regarding Sarnia Chris Hadfield Air Port
                 concerns during an emergency event.
             •   To Ensure that the Sarnia Chris Hadfield Emergency Plans are kept current tested
                 and conveyed to emergency Responders

10.7    Manager, Operations Services

             •   To assist the Sarnia Primary Control Group Chair and the Emergency Operations
                 Control Group in all matters relating to water distribution, sewer systems, streets,
                 refuse collection and other related engineering responsibilities.
             •   To provide municipal vehicles and equipment with operators. (Ex. Snow
                 Ploughing Escorts for Emergency Vehicles during heavy snowfalls, sand bagging,
                 etc.).
             •   To provide for transportation and set up of barricades and flashers as requested.
             •   To arrange with public and private utility suppliers to discontinue service when
                 this is considered necessary.
             •   To determine if additional special equipment, vehicles or manpower is needed
                 and to make the necessary arrangements for procurement
             •   To keep the Primary Control Group through the Engineering Director aware of
                 actions taken and resource request
             •   To keep track of all human resources in the field during any emergency event
             •   To keep a financial record of expenditures.

10.8    Manager of Information Services
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             •   To be prepared to provide technical services to the Primary Control Group when
                 required.
             •   To have municipal departmental security policies and back up policies for
                 Municipal files at work stations.
             •   To be involved in any Emergency Recovery Committee as requested by the
                 Sarnia City Manger.

10.9    Manager, Bell Canada – Sarnia

        Will provide emergency service to City Hall, hospitals, Police Station, welfare centres,
        Fire Department, Public Works and Utilities. Sarnia Emergency Management provides
        Municipal key phone numbers to Priority Access Dialling Services.

10.10 Manager, Bluewater Power Distribution

        Bluewater Power formerly Sarnia Hydro has emergency crews and procedures for
        responding to emergencies and will provide assistance to the community in an
        emergency. If the emergency load shedding plan is instituted, Bluewater Power will
        notify City of Sarnia personnel. Bluewater Power will provide to Sarnia Emergency
        Management current emergency Contact numbers, which will be included in the Sarnia
        Emergency Management Response Plan.

10.11 Operations Manager, Union Gas Limited, Sarnia

        Union Gas has emergency crews and procedures for responding to emergencies and will
        provide assistance to the community in an emergency. If the emergency load shedding
        plan is instituted, Union Gas will notify Sarnia City personnel. Union Gas will provide to
        Sarnia Emergency Management current emergency Contact numbers, which will be
        included in the Sarnia Emergency Management Response Plan.

10.12 Bluewater Health (Local Hospital Sites)

             •   To be prepared to provide the Sarnia Primary Control Group with a Hospital
                 administrator / Representative during an emergency when Sarnia Municipal
                 resources may be required by the Hospitals and for the community.
                 (Transportation, traffic, fuelling resources, lodging, support services etc)
             •   Bluewater Health (Hospitals) as a critical Infrastructure and within the
                 municipality of Sarnia are to ensure that a copy of each Hospital Site within the
                 Municipality of Sarnia is provided to Sarnia Emergency Management for safe
                 storage during an emergency incident where off site coordination may be
                 required. In addition Blue Water Health is responsible to provide a Hospital
                 Emergency site plans to both the Sarnia Police Services and Sarnia Fire Services.

10.13 Educational Institutions

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             •   It is the responsibility of all Educational Institutions to have Emergency Plans in
                 place for their site for the safety of the children under their care. All Educational
                 Emergency Plans for facilities within the municipality of Sarnia should be
                 provided and discussed with Sarnia Emergency Management, Sarnia Fire and
                 Rescue and with Sarnia Police Services.
             •   All Educational Institutions within the City of Sarnia relying on Sarnia
                 Emergency Services should provide on site and of site 24/7 emergency contact
                 numbers for their facilities to the Sarnia 9-1-1 centre and to Sarnia Emergency
                 Management.

10.14 Alternates or Designates

        Note: Officials listed in the primary and secondary control groups shall have one or
        more alternates to take over in the event the official is absent, incapacitated or has
        worked many hours and needs relief. The names and phone numbers of the alternates
        shall be provided to the Emergency Planning Team for inclusion in the Corporation of
        the City of Sarnia Emergency Management Response Plan, under Appendix "A" -
        Emergency Phone numbers (Note: these numbers are not available to the General Public
        for Security Purposes).

        Officials listed in the Primary and Secondary Control Groups are responsible to
        have Contingency Plans in place for their supervised areas or departments.

10.15 Recovery Plan

        Both the Primary and Secondary Control Groups will be assigned responsibilities and
        activities that may be required to bring the City of Sarnia back to its pre-emergency state.
         It will be activated (in whole or in part) at the direction of the Emergency Primary
        Control Group. This will be determined by the nature of the emergency and its
        aftermath, but will normally occur once the immediate response to the emergency has
        been completed.

             •   Recovery committee will be members of the Primary Control Group.

                 The Secondary Control Group will be divided into Sub-Committees that will
                 report to the Recovery Committee (Primary Control Group).

             •   At the very least there should be representation of:
                         A Human Needs Sub-Committee
                         An Infrastructure Sub-Committee
                         A Finance Sub-Committee

                 Other agencies or sub-committee may be added to the Sub-Committees' list as
                 appropriate. Each Sub-Committee needs to have representation from a member of
                 City Council on it.

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11      ARRANGEMENTS WITH OTHER SERVICES

11.1    Ambulance Service (Lambton EMS)

        The Supervisor of the Ambulance Central Communications in Wallaceburg is responsible
        to ensure sufficient ambulances are available, in the event of an emergency. In addition,
        if required, arrange for assistance from commercial carriers and St. John Ambulance to
        assist the Ambulance Service. Medical triage from Sarnia hospitals will be handled by
        Lambton EMS.

11.2    Area Hospitals

        Mitton Street Site Hospital Disaster Plan and Norman St Site Disaster Plan Under Blue
        water Health Services Disaster Plan will be implemented by the hospital authorities
        learning an emergency exists. Disaster Plans of other hospitals in the area will be
        implemented on the request of the Medical Officer of Health.

11.3    Bell Telephone

        Will provide emergency service to City Hall, hospitals, Police Station, welfare centres,
        Fire Department, Public Works and Utilities. (See Priority Access Dialing Emergency
        Telecommunications Sarnia Community Emergency Management Coordinator CEMC)

11.4    Bluewater Power Distribution (Formerly Sarnia Hydro) and Union Gas

        Hydro and Union Gas have emergency crews and procedures for responding to
        emergencies and will provide assistance to the community in an emergency. If the
        emergency load shedding plan is instituted, Blue Water Power Distribution will notify
        Sarnia City personnel.

11.5    St. John Ambulance Association

        Sarnia Division to provide Mobile First Aid Units, First Aides and supplies for First Aid
        Posts as designated by the Medical Officer of Health.

11.6    Lambton-Kent District School Board and St. Clair Catholic School Board

        Will be responsible for the control of school population, school buildings and facilities
        and school buses in the emergency area.

        If required, reception centre(s) will be located in secondary schools. The Principal will
        be in charge of the building, but the Reception Centre Manager or his/her designate will
        operate, direct and supervise the Centre. (See Copies Of School Board and City Use of
        Schools During an Emergency at Sarnia Emergency Operations Room) (St. Christopher
        Secondary, St. Patrick’s High School (Hospital Back Up). Northern Collegiate,
        Alexander Mackenzie Secondary School, St. Clair Secondary School and Sarnia
        Collegiate Institute & Technical School.
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11.7    Canadian Red Cross, Sarnia/Lambton Branch

        Red Cross has an emergency organization and procedures for responding to emergencies
        and will, when requested, provide assistance to the community in time of emergency.

        The role of the disaster service of the Red Cross will be as follows:
           • Health Services
                       On request of Medical Officer, to provide volunteers to assist with care of
                       injured.
                       To provide Registration and Family reunification when requested. (See
                       Appendix B for contact numbers and procedures).
           • Sarnia Community Services Emergency Reception Centre. Under the direction of
               the Director of Arenas and Recreation, provide volunteers and:
                       To register persons affected by disaster.
                       To obtain information regarding missing family members.
                       To reunite separated families.
                       To answer inquiries regarding safety of missing persons.

11.8    Department of National Defence 1st Hussars

        The Department of National Defense is represented locally by the 1st Hussars. They are
        able to provide radio communications, vehicles, manpower and other essential services in
        the event of an emergency. To obtain service, contact must be made with the Central
        Region Operations Staff (Toronto) at 1-416-633-6200. After duty hours, simply ask the
        DND operator for the Central Regional Operations Staff Duty Officer. All requests for
        service should be made through Emergency Management Ontario by declaring.

11.9    Canadian Coast Guard

        •    Canadian Coast Guard is committed to ensure effective procedures are in place to
             deal with marine emergencies and pollution incidents involving oil and hazardous
             materials.

        •    They are responsible for ensuring that Marine Traffic in the St. Clair River is stopped
             in the event of an emergency that may affect waterway transportation.
        •    If a municipal situation arises which could have an impact upon he marine activities,
             Sarnia Police Service will contact the Canadian Coast Guard Traffic Centre and
             advise the Watch Supervisor.

11.10 .R.E.S. Amateur Radio Emergency Service (Thames West Sector)

        The Lambton County Radio Club, through the Sarnia-Lambton Amateur Radio
        Emergency Service (A.R.E.S.), will provide communications as requested. Notification
        of an emergency can be done by way of a phone patch network. The Emergency
        Operations Centre presently houses a permanent amateur radio station for ready
        communications. A.R.E.S. members hold Emergency Passes for access to restricted
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November 2004                                                               Page 92 of 94
        locations, and will be responsible for delivering the command post and providing all
        communications as instructed. Permanent equipment has also been installed at the Red
        Cross Headquarters, Lambton College, Lambton Health Unit, St. Joseph's Hospital and
        the Mobile Command Post Bus.

11.11 The Sarnia Salvation Army

        The Salvation Army of Sarnia has a formal agreement with the City of Sarnia to work
        with Sarnia Community Services in managing Emergency Reception Centres for the City
        of Sarnia. Members will work in conjunction with City Hall Community Services staff.
        (For a detailed Emergency Reception Centre Plan and resource lists for the City of Sarnia
        see Appendix B of this plan).

11.12 Lambton College

        Lambton College is the Major Primary Reception Centre location. Lambton County
        Radio Club members have a permanently installed antenna. Additional Emergency
        Reception Centres would be the High Schools of both the Public & Separate School
        Boards see City agreement at Sarnia E.O.C.)

11.13 Municipal Mutual Aid Agreements

        A number of Mutual Aid Agreements exist throughout the area some of which are
        Fire and Police Mutual Aid Agreements. (See Various Departments.

11.14 International Cross Boarder Agreements

        The City of Sarnia and Port Huron have had mutual aid agreements in place for
        many years. Among these agreements are Fire and Police Service agreements.




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