Project Management and Group Dynamics DSV2PG2I10442I16042I4133 by kch10832

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									Project Management and Group Dynamics
           DSV2:PG/2I1044/2I1604/2I4133


            Planning and Scheduling the Project
                                      Lecture 2


                                   Julia Kniazeva
                                        28/9/2006




                                                    1
Agenda
   Project Management
   PCTS
   Project Phases
   Managing Project
   Planning Mission, Vision, Goals, Project objectives
   WBS
   Scheduling
   Seminar 2


                                                          2
Project Management
chapter 1

   Project = one instance multitask =
    performance + cost + time + scope
   Project management
                                  Project
                                 objectives     Project
                                              management
                     planning
                  scheduling

                   controlling



                                                      3
Project Management
   Rule No1: People that will do the work should
    help plan it
   “Leadership is the art of getting others to
    WANT to do something that YOU believe
    should be done” Vance Packard 1962
   As a leader you should develop a group
    shared understanding of a project objectives


                                                4
PCTS
   Performance
   Cost
                                P           C
   Time                              S
   Scope
                                      T
   When calculating above parameters think
    that in a project it’s most probable that things
    will go wrong than things will go right
                                                       5
 Project Life Cycle
Concept    Definition      Planning              Execution       Closing




                                             Implement,
                                              follow and
                                                control
                                             progress of
                                             your plans!



          Effort dedicated to planning during the project life


                                                                           6
 Project Life Cycle
Concept    Definition       Planning             Execution       Closing




          Effort dedicated to planning during the project life




            RUP lifecycle                                                  7
Planning – personal experiences
   What are your personal experiences with
    planning?
   Is planning important?
   Can you (as managers) “köra” without a
    plan?
   Do you like to plan?
   Do you follow your plan?


                                              8
Planning
chapter 2

        Questions to ask when planning:
         What must be done? How? By whom? By when? Costs?
          Quality? ...
        “No plan no control!”
    1.    Have plan that tells you where you suppose to be.
    2.    If you do not know where you are, you cannot have
          control.
        Control
    If (supposed to be situation - current situation) > 0 => take
         corrective actions or standard change procedure

                                                                    9
Planning tips
   People who must implement a plan should
    participate in preparing it
   Do not plan in too much detail or too abstract
   Develop a plan B. Be prepared to re-plan.
   Identify on a early stage projects’ risks.
   Basic planning steps (p.31)
       Problem definition, Mission statement , Project’s
        strategy, Project’s scope, WBS, Pert and Gantt ...

                                                         10
Mission, Vision, Goals, Project
Objectives chapter 3
   CREATE SHARED UNDERSTANDING!
   Vision – Final product.
     Pass GD course with grade 5
   Mission – Why are we doing it, what is the purpose, what are
    we going to do and for whom
     If pass GD with grade 5 I keep my GPA above 3,9
   Objectives – more specific than mission, desired and results.
     Pass GD course with grade 5 by the end of October 2006
            Specific
            Measurable
            Attainable
            Realistic
            Time-limited

                                                                11
WBS - Work Breakdown Structure
chapter 4

   Constructed after you have developed problem
    statement and mission statement
   Definition: a process of a subdivision of a
    complicated task until you cannot further subdivide.
   Why do we need one? WBS helps:
       Allocate resources
       Time
       Cost
       Shows the scope of the job in a graphic form
       Task responsible resource

                                                           12
How to create a WBS?
   Develop a top-level parts with core of the
    group, work on those parts with the rest of
    the group
                         program
   WBS level names      project

                         task
                         subtask

   Program manager integrate all projects –
    system integration
                                                  13
How to create a WBS?
   Proceed top-down

   No specific sequence of work performance
   No need to be symmetrical
   How deep to “break down”? Rule: break
    down until you achieve estimation accuracy
    you desire


                                                 14
WBS exercise
Construct WBS having the following information:
 Project: Arrange camping trip
 Arrange for suppliers and equipment
 Select campsite
 Make site preparations
 Make site reservation
 Arrange time from work
 Select route to site
 Prepare menu for meals
 Identify source of supplies and equipment
 Load car
 Pack suitcases
 Purchase supplies


                                                  15
 WBS exercise solution after
 discussion
                   Project: Arrange camping trip


       Select route to site               Arrange time from work


Make site reservation                                     Select campsite
                          Identify source of
                        supplies and equipment

       Make site preparations                      Arrange for
                                             suppliers and equipment

 Load car
                              Prepare menu for meals
                                                       Pack suitcases
        Purchase supplies                                               16
Time, Cost, Resource
estimation
   Take into consideration
       Who will perform a task (experience)
       Use Historical data, average times
       Parkinson's law: Work expands to fill the time
        allowed
       Do not penalize for outstanding the target
           Example: target 10min -> actual 8min
       Variation


                                                         17
Estimation
   When documenting estimation you should show:
       +/- percentage of tolerance
       What assumptions were used
       Validation factors that might affect your estimation
   Consensual estimating method
       Nobody is responsible
       Inexperienced people learn to estimate
       Collective input about things to consider
   Do not forget to take actual figures

                                                               18
Scheduling Project Work
chapter 5

   What is the primary reason for scheduling?
   Schedule must be both good on paper and
    work in practice!
   Bar and Arrow diagrams
       Gantt – task within a frame time frame
       Pert, CPM – understand interdependencies, why
        it is important to complete a task on time



                                                        19
Why our plan is changing?
   Effect: Scope of the project changes
   Cause: Something is forgotten in the
    beginning of planning

   Effect: Priorities are changing often
   Cause: too much work for current resources



                                                 20
Why our plan is changing?
   Solution: Schedule must be both good on
    paper and work in practice!
   No task should have a duration longer than
    4–6 weeks.
   Facts: when a company stopped having
    people work on multiple projects employee’s
    productivity doubled!


                                              21
Diagram terminology
   Activity
                          Activity A   Activity B         Activity D
   Critical (activity)
   Critical Path
   Events                Activity C                Activity E     Activity F

   Milestones
   Network                                               Activity G




                                                                        22
Constructing diagrams
Project: Arrange camping trip


                 Select route to site
                                                        Select site
      Load car
                              Pack suitcases
                                                    Make reservation
         Prepare menu for meals


                         Purchase supplies

                                        Arrange time from work

  Identify source of
supplies and equipment

                                                                       23
Producing a Workable
Schedule chapter 6
   Forward-pass Computations
   Backward-pass Computations




                                 24
          Converting Arrow diagrams to
          Bar charts
                    In arrow diagrams the relationships between
                     tasks are more vivid
                    For employees its easier to follow bar charts
Tasks & milestones




                         Select site
                                                                    Task with float
                                        Make reservation
                                                                     Critical Task
                                        Select route to site
                                                                 M1: Select destination


                     0                                            Time, min
                            30         60   90     120     150                            25
Seminar 2
   How to carry out a structured presentation
   Discuss plan of actions
   Develop Project's mission
   Goal
   WBS
   Discussion and creation of preliminary Pert
    and Gantt schemas

                                                  26

								
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