ENGLISH CHESS FEDERATION - DOC by lifemate

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									ENGLISH CHESS FEDERATION                                                                                            C 12
FINANCE COUNCIL MEETING 17 APRIL 2010

NOTICE IS HEREBY GIVEN that a meeting of the Council will be held at the Euston Square Hotel, 152 – 156 North
Gower Street, London NW1 2LU on Saturday 17 April 2010 starting at 1:30 p.m
(see http://www.englishchess.org.uk/?p=2763 for directions to the venue)

Procedural Bye Laws prescribe that the Chairman of the meeting shall seek to end the meeting by 6:00 p.m.; but it
may be extended to 6:30 p.m. if Members wish. Further extensions can be made if Council votes to suspend standing
orders.

This meeting is convened by Geoffrey Steele, Company Secretary. This Agenda is issued from the English Chess
Federation Office (The Watch Oak, Chain Lane, Battle, East Sussex, TN33 0YD) on Wednesday 25th March 2010

Members considering the appointment of a proxy or voting by directed proxy to the Chairman of the Meeting are
directed to the relevant enclosure and should note that deadlines apply to the receipt of written proxies of all kinds.

Any organisation wishing to change its Representative Member should note that they must do so before 1:30 p.m. on
Wednesday 14th April 2010.

In order to expedite the business of the meeting, Members are invited to contact the ECF Office beforehand
should they have any questions of detail on the papers for the meeting, particularly the Budget Spreadsheet.

Enclosures:
(i)    The Agenda
(ii)   Attendance reply slip, appointment of proxy form.
(iii)  Votes and Organisation slip

-- Please note that as a cost saving measure only a minimal set of paperwork has been mailed. The full set of
paperwork can be found on the ECF website at http://www.englishchess.org.uk/?page_id=3010
Should you require to be mailed a paper copy of the documentation please contact the ECF Office --

Papers in Order, Author and whether mailed or on website

 2.3    Voting Register                                                                                       Mailed
 3      Minutes                                                                                               See website
 5      Proposal to elect Gerry Walsh a HLVP                                         John Wickham             See website
 6      Report by the President                                                      CJ de Mooi               See website
 7      Report by the Chief Executive, including update on Chess for Schools         Chris Majer              See website
 8      Report by the Chairman of the Finance Committee                              Mike Adams               See website
 9      Business Plan                                                                Chris Majer              See website
 10     Report of Finance Director and Budget 2010/2011                              Gareth Caller            See website
 16     Changes to Articles to introduce post of Chairman                            John Philpott            See website
 17     Proposal to remove the opt-out from on-line grading database                 Adam Raoof               See website

Procedural Bye Laws Governing Council Meetings

A copy may be obtained on request or viewed on the ECF website www.englishchess.org.uk/?page_id=900

Venue Information

Parking:           The hotel does not have its own car park. However, street parking in the vicinity is
                   free on Saturdays. Cars can also be parked at the Euston Station car park which is
                   within 200 yards of the hotel: for the tariff see http://www.networkrail.co.uk

Accessibility:     The venue is wheelchair accessible via the main entrance.

Food:              Tea, coffee and biscuits will be available.
AGENDA

1.    Election of Chairman for the meeting
      As the President is expected to be absent, the Board will propose that John Paines be elected to chair the
      meeting.

2.    Notices
      2.1   Location of printed lists of Apologies for Absence, Members voting by individual Proxy and
            Members voting by Proxy to the Chairman of the Meeting.
            2.1.2 Announcement of others in attendance with the permission of the Chairman
      2.2   Appointment of Tellers
      2.3   Voting Register
            Council is invited to note the Voting Register and the supplementary information, including any
            changes, posted.

3.    Approval and, if necessary, correction of minutes of the Annual General Meeting of the Council held
      on 17th October 2009
      Council is invited to consider and, if thought fit, approve that: "The Chairman of the meeting shall sign
      the minutes as being an accurate record."

4.    Matters Arising from the Minutes and not otherwise on the agenda

5.    To approve the election of Gerry Walsh as Honorary Life Vice President               John Wickham

6.    Report by the President                                                              CJ de Mooi

7.    Report by the Chief Executive, including update on Chess for Schools                 Chris Majer

8.    Report by the Chairman of the Finance Committee                                      Mike Adams

9.    Annual Business Plan 2010/2011                                                       Chris Majer
      Council is invited to approve the Plan.

10.   Report of Finance Director and Budget 2010/2011                                      Gareth Caller
      Council is invited to note the report.

11.   Direct Members' Subscriptions                                                        Gareth Caller

      Council, on the recommendation of the board, is invited to consider and, if thought fit, resolve that: "that
      Subscriptions for the period 1st Sept 2010 to 31 August 2011 (including those for juniors) rise by 0.50p”

12.   Minimum Membership Fees for Member Organisations
      Council, on the recommendation of the Board, is invited to consider and, if thought fit, resolve that: "The
      minimum Membership Fee for Member Organisations remains at £52."

13.   Game Fee                                                                             Gareth Caller
      Council is invited to note the recommendation of the Board. "That, the Standard rate of game fee for the
      period from 1st Sept 2010 to 31st August 2011 be raised from 50p to 54p.
14.   Determination of Game Fee for 01.09.10 - 31.08.11                                     Gareth Caller
      A card vote is recommended.
      Members are reminded that unless the Finance Council specifically resolves otherwise, the Game Fee for
      Rapidplay games will remain at one-half that for Standard graded games; that for Club games will remain
      at one-third of that for Standard and Rapidplay games and that for 'All-Junior' events will remain at one-
      half of that for Standard games, Rapidplay games and games submitted by Clubs.

15.   Adoption of Budget for 01.05.10 - 30.04.11                                            Gareth Caller
      Council is invited to consider and, if thought fit, adopt the budget for 2009/2010.

16.   Changes to Articles to Introduce Post of ‘Chairman’                                   John Philpott

      Council is invited to consider, and if thought appropriate adopt the proposal by the Chairman of
      the Governance Committee, on behalf of the Board, to amend the ECF Memorandum & Articles to
      add the role of Non-Executive Chairman:

      Council is invited to note the associated responsibilities for the President, Chief Executive and Chairman

17.   Proposal to change to Grading Procedures                                              Adam Raoof

      Council is invited to consider, and if thought appropriate adopt the proposal by the Director of Home
      Chess that from June 2011 the option for players to have their grades withheld from the on-line grading
      database will be withdrawn.

18.   Venue for AGM on 16th October 2010, scheduled to be held in Birmingham

19.   Any Other Business as advised to the Chairman before the start of the meeting.

Note
An Extraordinary meeting of the BCF Council will be held during the tea interval to deal with the adoption of
the BCF 2009/10 accounts, which were not available at the time of the AGM in October 2009.

								
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