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ENGLISH CHESS FEDERATION C 12 FINANCE COUNCIL MEETING 17 APRIL 2010 NOTICE IS HEREBY GIVEN that a meeting of the Council will be held at the Euston Square Hotel, 152 – 156 North Gower Street, London NW1 2LU on Saturday 17 April 2010 starting at 1:30 p.m (see http://www.englishchess.org.uk/?p=2763 for directions to the venue) Procedural Bye Laws prescribe that the Chairman of the meeting shall seek to end the meeting by 6:00 p.m.; but it may be extended to 6:30 p.m. if Members wish. Further extensions can be made if Council votes to suspend standing orders. This meeting is convened by Geoffrey Steele, Company Secretary. This Agenda is issued from the English Chess Federation Office (The Watch Oak, Chain Lane, Battle, East Sussex, TN33 0YD) on Wednesday 25th March 2010 Members considering the appointment of a proxy or voting by directed proxy to the Chairman of the Meeting are directed to the relevant enclosure and should note that deadlines apply to the receipt of written proxies of all kinds. Any organisation wishing to change its Representative Member should note that they must do so before 1:30 p.m. on Wednesday 14th April 2010. In order to expedite the business of the meeting, Members are invited to contact the ECF Office beforehand should they have any questions of detail on the papers for the meeting, particularly the Budget Spreadsheet. Enclosures: (i) The Agenda (ii) Attendance reply slip, appointment of proxy form. (iii) Votes and Organisation slip -- Please note that as a cost saving measure only a minimal set of paperwork has been mailed. The full set of paperwork can be found on the ECF website at http://www.englishchess.org.uk/?page_id=3010 Should you require to be mailed a paper copy of the documentation please contact the ECF Office -- Papers in Order, Author and whether mailed or on website 2.3 Voting Register Mailed 3 Minutes See website 5 Proposal to elect Gerry Walsh a HLVP John Wickham See website 6 Report by the President CJ de Mooi See website 7 Report by the Chief Executive, including update on Chess for Schools Chris Majer See website 8 Report by the Chairman of the Finance Committee Mike Adams See website 9 Business Plan Chris Majer See website 10 Report of Finance Director and Budget 2010/2011 Gareth Caller See website 16 Changes to Articles to introduce post of Chairman John Philpott See website 17 Proposal to remove the opt-out from on-line grading database Adam Raoof See website Procedural Bye Laws Governing Council Meetings A copy may be obtained on request or viewed on the ECF website www.englishchess.org.uk/?page_id=900 Venue Information Parking: The hotel does not have its own car park. However, street parking in the vicinity is free on Saturdays. Cars can also be parked at the Euston Station car park which is within 200 yards of the hotel: for the tariff see http://www.networkrail.co.uk Accessibility: The venue is wheelchair accessible via the main entrance. Food: Tea, coffee and biscuits will be available. AGENDA 1. Election of Chairman for the meeting As the President is expected to be absent, the Board will propose that John Paines be elected to chair the meeting. 2. Notices 2.1 Location of printed lists of Apologies for Absence, Members voting by individual Proxy and Members voting by Proxy to the Chairman of the Meeting. 2.1.2 Announcement of others in attendance with the permission of the Chairman 2.2 Appointment of Tellers 2.3 Voting Register Council is invited to note the Voting Register and the supplementary information, including any changes, posted. 3. Approval and, if necessary, correction of minutes of the Annual General Meeting of the Council held on 17th October 2009 Council is invited to consider and, if thought fit, approve that: "The Chairman of the meeting shall sign the minutes as being an accurate record." 4. Matters Arising from the Minutes and not otherwise on the agenda 5. To approve the election of Gerry Walsh as Honorary Life Vice President John Wickham 6. Report by the President CJ de Mooi 7. Report by the Chief Executive, including update on Chess for Schools Chris Majer 8. Report by the Chairman of the Finance Committee Mike Adams 9. Annual Business Plan 2010/2011 Chris Majer Council is invited to approve the Plan. 10. Report of Finance Director and Budget 2010/2011 Gareth Caller Council is invited to note the report. 11. Direct Members' Subscriptions Gareth Caller Council, on the recommendation of the board, is invited to consider and, if thought fit, resolve that: "that Subscriptions for the period 1st Sept 2010 to 31 August 2011 (including those for juniors) rise by 0.50p” 12. Minimum Membership Fees for Member Organisations Council, on the recommendation of the Board, is invited to consider and, if thought fit, resolve that: "The minimum Membership Fee for Member Organisations remains at £52." 13. Game Fee Gareth Caller Council is invited to note the recommendation of the Board. "That, the Standard rate of game fee for the period from 1st Sept 2010 to 31st August 2011 be raised from 50p to 54p. 14. Determination of Game Fee for 01.09.10 - 31.08.11 Gareth Caller A card vote is recommended. Members are reminded that unless the Finance Council specifically resolves otherwise, the Game Fee for Rapidplay games will remain at one-half that for Standard graded games; that for Club games will remain at one-third of that for Standard and Rapidplay games and that for 'All-Junior' events will remain at one- half of that for Standard games, Rapidplay games and games submitted by Clubs. 15. Adoption of Budget for 01.05.10 - 30.04.11 Gareth Caller Council is invited to consider and, if thought fit, adopt the budget for 2009/2010. 16. Changes to Articles to Introduce Post of ‘Chairman’ John Philpott Council is invited to consider, and if thought appropriate adopt the proposal by the Chairman of the Governance Committee, on behalf of the Board, to amend the ECF Memorandum & Articles to add the role of Non-Executive Chairman: Council is invited to note the associated responsibilities for the President, Chief Executive and Chairman 17. Proposal to change to Grading Procedures Adam Raoof Council is invited to consider, and if thought appropriate adopt the proposal by the Director of Home Chess that from June 2011 the option for players to have their grades withheld from the on-line grading database will be withdrawn. 18. Venue for AGM on 16th October 2010, scheduled to be held in Birmingham 19. Any Other Business as advised to the Chairman before the start of the meeting. Note An Extraordinary meeting of the BCF Council will be held during the tea interval to deal with the adoption of the BCF 2009/10 accounts, which were not available at the time of the AGM in October 2009.
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