VETERANS MEMORIAL PARK COMMISSION by lifemate

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									                    VETERANS MEMORIAL PARK COMMISSION

                                        MINUTES


DATE:         MONDAY, APRIL 5, 2004

TIME:         7:00 P.M.

PLACE:        MEETING WAS HELD IN THE SAN BENITO COUNTY BOARD
              CHAMBERS, 481 FOURTH STREET, HOLLISTER, CA 95023

COMMISSIONERS: REB MONACO, PAT LOE, ROBERT GONZALEZ,
               GEORGE PADILLA, RICHARD HERRERA
=================================================================

1.      CALL TO ORDER

The meeting was called to order by Commissioner Reb Monaco at 7:00 p.m. in the San
Benito County Board Chambers. All members of the Commission were present except
George Padilla. Also present were Peter Corn, Assistant Director of Public Works,
Operations, San Benito County, and Patti Lawry, Secretary, San Benito County.

Visitors present: Joe Tonascia, Mitch Burley, Little League; Troy Anderson, Dion Cuneo,
Shane Painter.

        PLEDGE OF ALLEGIANCE
        ACKNOWLEDGE CERTIFICATE OF POSTING

On motion by Commissioner Loe and seconded by Commissioner Gonzales, the
Certificate of Posting was unanimously approved.

2.    PRIOR MINUTES

On motion by Commissioner Loe and seconded by Commissioner Herrera, the minutes
of March 1, 2004 were unanimously approved.

3.      UPDATE ON SEARCH FOR CONCESSIONAIRE FOR BMX TRACK

Mr. Corn stated that there is no new information to report on this item.

Commissioner Loe reported that she and Commissioner Gonzales had been out to the
track and noticed that people were riding with no safety equipment and no supervision.

Commissioner Monaco stated that we need to find another use for the track. He said
that hopefully next month’s event will generate interest.

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Commissioner Gonzales asked who has been contacted about taking over the track, to
which Mr. Corn responded that staff has placed an announcement on the County web
site and have contacted the ball clubs, youth groups and private businesses.

4.    APPROVAL OF AMENDMENT OF CONTRACT WITH HOLLISTER BABE
      RUTH LEAGUE

Mr. Corn reported that the amendment spells out the procedures by which Babe Ruth
and the County will handle the electricity charges for the field and surrounding security
lighting. These procedures will be incorporated into future annual contracts. Upon
approval the amendment will be forwarded to the Board of Supervisors for approval.

Upon motion by Commissioner Loe and seconded by Commissioner Gonzales it was
unanimously decided to approve the amendment to the contract with Babe Ruth League
and forward it to the Board of Supervisors for approval.


5.    REQUEST FOR SPECIAL PRICING FOR RENTAL OF PICNIC SHELTERS BY
      GABILAN HILLS TEACHER

Mr. Corn referenced the request for special pricing for the second grade class at
Gabilan Hills for two picnic shelters at Vets’ Park on June 4, 2004. He stated that the
usual practice is to allow free use of the shelters for non-profit youth groups, but not
schools.

Commissioner Loe stated she has no problem with waiving the fee but that the deposit
should be charged.

Upon motion by Commissioner Loe and seconded by Commissioner Gonzales it was
unanimously decided to direct staff to contact the teacher and allow a waiver of the fee
but to charge the usual $100 cleaning deposit for two shelters at Vets Park.


6.     REQUEST FOR SPECIAL PRICING FOR RENTAL OF BERTHA BRIGGS
       HOUSE BY SAN BENITO FOODS

Mr. Corn stated that San Benito Foods is interested in renting the Bertha Briggs house
for nine days for an employee training program. They will be using the building during
school hours, when it will not be used by the youth groups. San Benito Foods has
offered a fee of $1,000 for the rental, which is $125 less than the daily rate would be.
This is an unanticipated revenue source for the County.

Commissioner Gonzales inquired whether the Bertha Briggs house is handicap
accessible, to which Mr. Corn replied that the restrooms are not.



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Commissioner Monaco stated that this is an issue that needs to be looked into and that
for now would it be possible to get an agreement by which San Benito Foods would
waive liability?

Commissioner Loe asked if there is a liability issue and if so, can the renter sign a
waiver?

Mr. Corn responded that there is not enough time to create a new agreement and follow
appropriate approval procedures before the requested dates. He also stated that we
currently have an agreement that’s approved by County Counsel, and that it does not
state anything one way or the other about handicap access.

Commissioner Monaco stated there are two separate issues: accessibility with a revised
agreement and the current request.

Upon motion by Commissioner Loe it was unanimously decided to accept the offer of
San Benito Foods to rent the Bertha Briggs house for nine days in May at a cost of
$1,000 plus a $900 cleaning deposit, with the stipulation that the building be cleaned
daily by 1:30 P.M. in time for use by the youth groups, and to instruct staff to contact
County Counsel regarding the issue of handicap accessibility.


6.1   RESIGNATION OF GEORGE PADILLA FROM VETERANS’ MEMORIAL PARK
      COMMISSION

Upon motion by Commissioner Herrera it was unanimously decided to accept the
resignation of George Padilla from the Veterans’ Memorial Park Commission and to
direct staff to send a letter to the San Juan Bautista VFW to request a replacement.

7.    PUBLIC COMMENT

Troy Anderson, Fifth Street, spoke to the Commission about the BMX Track. Mr.
Anderson stated that he wants the track to re-open as they have nowhere to go to ride.

Commissioner Monaco explained the ongoing supervision issue that the Commission
has been struggling with and advised Mr. Anderson to seek a responsible person or
group to provide supervision as the Commission also would very much like to see the
track re-open.

Dion Cuneo also spoke in favor of opening the track, or if not that, allow bicyclists into
the Skate Park at certain times. He stated that he would like to see the track modified
with more jumps rather than have it be a racing track. Mr. Corn asked Mr. Cuneo how
much he would use the track, to which Mr. Cuneo answered that he would use it after
school and on weekends.



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Joe Tonascia, President of Little League, informed the Commission that opening night
was a great success and a good time was had by all.

Commissioner Herrera asked Mr. Tonascia about procedures used by Little League
when a parent brings a complaint.

Discussion ensued during which Mr. Tonascia stated that he does not believe
Commissioners should get involved in the day-to-day running of a specific ball club. Mr.
Tonascia stated that he resents being called to this meeting to explain Little League’s
internal procedures because of a letter to the editor in the newspaper. Mr. Tonascia
said that the league takes seriously the treatment of players, parents, coaches, and
everyone involved in the ball clubs and that they have strict guidelines to follow from
both local and national leagues. He said that if the Commission is to get involved in
each incident then it needs to do so across the board with every ball club. He said that
he is willing to give the Commission a general idea of the rules and procedures, but he
is not willing to discuss this particular incident for the above reason and also to protect
the privacy of the parties involved.

Commissioner Gonzales stated that his interest is in the welfare of the kids.

Commissioner Monaco stated that the Commission is the manager of the facility only,
but that it benefits from knowledge of how things work.

Commissioner Herrera stated for the record that he did not ask staff to call Mr. Tonascia
to the meeting tonight.

Mr. Tonascia stated that Commissioner Herrera called him as a representative of the
Vets Park Commission regarding a specific item, not the process in general.

Commissioner Gonzales asked who looks over the coaches.

Mr. Tonascia stated that he is the President of Little League, which does a Megan’s Law
search and a background check and fingerprinting of all coaches, they are approved by
the Board and himself, and that they have league representatives, both National and
American, who handle complaints with the Little League Board, using strict guidelines.

Commissioner Loe asked how many are on the Little League Board, to which Mr.
Tonascia answered that there are fifteen.

Mitch Burley of Little League addressed the Commission stating his credentials as a
long time player agent and is currently the information officer. Mr. Burley stated that the
web site, http://www.eteams.com/hollister/, has all the rules and regulations and
procedures regarding conflicts between parents, coaches, etc, and is there for anyone
to read.

Mr. Burley explained the circumstances of the incident in question.

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Commissioner Monaco stated that the Commission has no place in the handling of the
internal running of the leagues and that it is clear that Little League has procedures in
place to handle issues in a fair and equitable manner.

Mr. Tonascia distributed the code of conduct and the by-laws for Little League to the
Commission.

Commissioner Loe stated that we should indeed have a presentation by the other clubs,
similar to what Mr. Tonascia has just given.

Shane Painter, Powell Street, arrived toward the end of the meeting to speak to the
Commission. He stated that there are a lot of bike riders in Hollister and they are not
allowed to use the Skate Park, although there are small kids riding in the Skate Park
and they are allowed.

Commissioner Monaco explained once again the supervision issue and stated that he
knows there are some in the Skate Park who shouldn’t be there and we are working on
that, and repeated his request for Mr. Painter to help find a person or group to supervise
the track.

Mr. Painter said that he is willing to do so after school, to which Commissioner Monaco
said that a responsible party or group is needed.

Mr. Painter agreed to pursue the matter.

ADJOURNMENT

On motion by Commissioner Loe and seconded by Commissioner Gonzales, it was
unanimously agreed to adjourn the meeting at 8:00 pm

The next regular meeting is scheduled for Monday, May 3, at 7:00 P.M. in the Board
Chambers, 481 Fourth Street, Hollister, CA 95023.




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