The purpose of emergency planning is to provide the basis for systematic responses to emergencies that threaten an organization and the records and information necessary for continuing operations. Emergency management plans contain certain common components. These are: 1. policy statement, 2. responsibilities and authority, 3. task organization, 4. information distribution procedures, 5. preparedness checklist, 6. recovery checklist, 7. training programs, 8. testing procedures, 9. communications directory, 10. continuity or succession of authority, and 11. damage assessment. When the final plan is ready for distribution, employees should be trained or informed of the plan. Set up formal training sessions with appropriate groups of people and educate them on the various plan elements. Surviving an emergency includes learning from mistakes. The most comprehensive plan will have gaps and deficiencies. After the plan has been successfully tested, incorporating needed modifications into the plan will improve its effectiveness.
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