Page 1 Part 396 -Inspection, Repair, and Maintenance Inspection, Repair, and Maintenance Part 396 General requirements Every carrier shall systematically inspect, repair, and maintain all commercial motor vehicles under its control. Recordkeeping requirements Motor carriers must maintain the following information for every vehicle they have controlled for 30 days or more: • Identifying information, including company number, make, serial number, year, and tire size • A schedule of inspections to be performed, including type and due date • Inspection, repair, and maintenance records • Records of tests conducted on buses with pushout windows, emergency doors, and marking lights. These records must be retained for one year at the location where the vehicle is garaged, and maintained for six months after the vehicle leaves the carrier’s control (via sale, tradeiin or scrap). Roadside inspection reports Any driver who receives a roadside inspection report must deliver it to the motor carrier. Certification of roadside inspection reports An official of the motor carrier is to examine the roadside inspection report and ensure that any violations or defects noted on the report are corrected. Within 15 days after the inspection, the carrier must sign the completed roadside inspection report to certify that all violations have been corrected, and then return it to the indicated address. A copy must be retained for 12 months from the date of inspection. Post-trip inspection report Every carrier must require its drivers to prepare a daily written post-trip inspection report at the end of each driving day. Every driver is responsible for preparing such a report for each vehicle driven. This report must cover at least the following parts and accessories: • Service brakes (including trailer brake connections) • Parking (hand) brake • Steering mechanism • Lighting devices and reflectors • Tires • Horn • Windshield wipers • Rearview mirrors • Coupling devices • Wheels and rims • Emergency equipment. Every motor carrier, its officers, drivers, agents, representatives, and employees directly concerned with inspection or maintenance of commercial motor vehicles must comply and be conversant with these rules.Page 2 Part 396 -Inspection, Repair, and Maintenance The report must list any condition that the driver either found or had reported to him/her that would affect safety of operation or cause a breakdown. If no defect or deficiency is reported or found, the report should state this. The driver must sign the report in all cases. Before dispatching the vehicle again, a carrier shall ensure that a certification has been made as to any defect or deficiency, that they have been corrected, or state those deficiencies that do not require immediate correction. Carriers must keep the original posttrri inspection report and the certification of repairs for at least three months from the date of preparation. Before starting out, the driver must be satisfied that the motor vehicle is in safe operating condition. If the last vehicle inspection report notes any deficiencies, the driver must review and sign to acknowledge that necessary repairs have been completed. Periodic inspection Every commercial vehicle, including each segment of a combination vehicle requires periodic inspection that must be performed at least once every 12 months. At a minimum, inspections must include all items enumerated in the Minimum Periodic Inspection Standards, Appendix G to Subchapter B. Carriers may perform required annual inspections themselves. The original or a copy of the periodic inspection report must be retained by the motor carrier for 14 months from the report date. Documentation of inspection Documentation (report, sticker, or decal) of the most recent periodic inspection must be kept on the vehicle. Inspector qualification Motor carriers must ensure that persons performing annual inspections are qualified. Inspectors must: • understand the inspection standards of Part 393 and Appendix G • be able to identify defective components • have knowledge and proficiency in methods, procedures, and tools. Inspector training or experience Inspectors may have gained experience or training by: • completing a State or Federal training program, or earning a State or Canadian Province qualifying certificate in commercial motor vehicle safety inspections • a combination of other training or experience totaling at least a year. Evidence of qualifications Motor carriers must retain evidence of an inspector’s qualifications until one year after the inspector ceases to perform inspections for the carrier. Equivalent to periodic inspection The motor carrier may meet periodic inspection requirements through: • State or other jurisdiction’s roadside inspection program; • Self-inspection by qualified employee; or • Third party inspection by qualified individual. Brake inspector qualification The motor carrier is responsible for ensuring that all inspections, maintenance, repairs, and service to brakes of commercial motor vehicles comply with these regulations. The carrier must ensure that the employees responsible for brake inspection, maintenance, service, or repairs meet minimum brake inspector qualifications. Qualifications for brake inspectors The brake inspector must: • understand and be able to perform the brake service and inspection; • know the methods, procedures, tools and equipment needed; and • be qualified to perform brake service or inspection by training and/or experience.Page 3 Part 396 -Inspection, Repair, and Maintenance Qualifying brake training or experience Qualifying brake training or experience includes successful completion of: • a State, Canadian Province, Federal agency, or union training program, • a State-approved training program, • training that led to attainment of a State or Canadian Province qualifying certificate to perform assigned brake service or inspection tasks, including passage of CDL air brake test in the case of a brake inspection, or • one year of brake-related training, experience, or combination of both. Maintaining evidence of brake inspector qualifications Motor carriers must maintain evidence of brake inspector qualification at the principal place of business or the location where the inspector works. Evidence must be retained for the period during which the brake inspector is employed in that capacity, and for one year thereafter.Page 4 Part 396 -Inspection, Repair, and MaintenancePage 5 Part 396 -Inspection, Repair, and MaintenancePage 6 Part 396 -Inspection, Repair, and MaintenancePage 7 Part 396 -Inspection, Repair, and MaintenancePage 8 Part 396 -Inspection, Repair, and MaintenancePage 9 Part 396 -Inspection, Repair, and MaintenancePage 10 Part 396 -Inspection, Repair, and MaintenancePage 11 Part 396 -Inspection, Repair, and Maintenance Differences in the Levels of InspectionPage 12 Part 396 -Inspection, Repair, and MaintenancePage 13 Part 396 -Inspection, Repair, and MaintenancePage 14 Part 396 -Inspection, Repair, and MaintenancePage 15 Part 396 -Inspection, Repair, and Maintenance ANNUAL VEHICLE INSPECTION REPORT VEHICLE COMPONENTS INSPECTED NEEDS REPAIRED NEEDS REPAIRED NEEDS REPAIRED OK REPAIR DATE ITEM OK REPAIR DATE ITEM OK REPAIR DATE ITEM INSTRUCTIONS: MARK COLUMN ENTRIES TO VERIFY INSPECTION: OK, NEEDS REPAIR, IF ITEMS DO NOT APPLY, REPAIRED DATE CERTIFICATION: THIS VEHICLE HAS PASSED ALL THE INSPECTION ITEMS FOR THE ANNUAL VEHICLE INSPECTION REPORT IN ACCORDANCE WITH 49 CFR 396. © Copyright 1994 & Published by J. J. KELLER & ASSOCIATES, INC.• Neenah, WI 54957-0368 200-FS-C3 PRINTED IN THE U.S.A. Rev. 3/94 ORIGINAL NA X X MOTOR CARRIER OPERATOR INSPECTOR'S NAME (PRINT OR TYPE) ADDRESS THIS INSPECTOR MEETS THE QUALIFICATION REQUIREMENTS IN SECTION 396.19. YES CITY, STATE, ZIP CODE VEHICLE IDENTIFICATION () AND COMPLETE LIC. PLATE NO. VIN OTHER VEHICLE TYPE TRACTOR TRAILER TRUCK INSPECTION AGENCY/LOCATION (OPTIONAL) (OTHER) VEHICLE HISTORY RECORD REPORT NUMBER FLEET UNIT NUMBER DATE 1. BRAKE SYSTEM a. Service Brakes b. Parking Brake System c. Brake Drums or Rotors d. Brake Hose e. Brake Tubing f. Low Pressure Warning Device g. Tractor Protection Valve h. Air Compressor i. Electric Brakes j. Hydraulic Brakes k. Vacuum Systems 2. COUPLING DEVICES a. Fifth Wheels b. Pintle Hooks c. Drawbar/Towbar Eye d. Drawbar/Towbar Tongue e. Safety Devices f. Saddle-Mounts 3. EXHAUST SYSTEM a. Any exhaust system determined to be leaking at a point forward of or directly below the driver/sleeper compartment. b. A bus exhaust system leaking or discharging to the atmosphere in violation of standards (1), (2) or (3). c. No part of the exhaust system of any motor vehicle shall be so located as would be likely to result in burning, charring, or damaging the electrical wiring, the fuel supply, or any combustible part of the motor vehicle. 4. FUEL SYSTEM a. Visible leak b. Fuel tank filler cap missing c. Fuel tank securely attached 5. LIGHTING DEVICES All lighting devices and reflectors required by Section 393 shall be operable. 6. SAFE LOADING a. Part(s) of vehicle or condition of loading such that the spare tire or any part of the load or dunnage can fall onto the roadway. b. Protection against shifting cargo 7. STEERING MECHANISM a. Steering Wheel Free Play b. Steering Column c. Front Axle Beam and All Steering Components Other Than Steering Column d. Steering Gear Box e. Pitman Arm f. Power Steering g. Ball and Socket Joints h. Tie Rods and Drag Links i. Nuts j. Steering System 8. SUSPENSION a. Any U-bolt(s), spring hanger(s), or other axle positioning part(s) cracked, broken, loose or missing resulting in shifting of an axle from its normal position. b. Spring Assembly c. Torque, Radius or Tracking Components. 9. FRAME a. Frame Members b. Tire and Wheel Clearance c. Adjustable Axle Assemblies (Sliding Subframes) 10. TIRES a. Tires on any steering axle of a power unit. b. All other tires. 11. WHEELS AND RIMS a. Lock or Side Ring b. Wheels and Rims c. Fasteners d. Welds 12. WINDSHIELD GLAZING Requirements and exceptions as stated pertaining to any crack, discoloration or vision reducing matter (reference 393.60 for exceptions) 13. WINDSHIELD WIPERS Any power unit that has an inoperative wiper, or missing or damaged parts that render it ineffective. List any other condition which may prevent safe operation of this vehicle.Page 16 Part 396 -Inspection, Repair, and MaintenancePage 17 Part 396 -Inspection, Repair, and Maintenance Pa rt 396 -Inspection, Repair, and Maintenance Page 10 IR1030-2.0, JUN95 INSPECTOR QUALIFICATIONS Certification — 49 CFR — Part 396.19 Motor carriers are responsible for ensuring that individual(s) performing an annual inspection ❏ Understands the inspection criteria set forth in Part 393 and Appendix G and can identify defective components ❏ Is knowledgeable of and has mastered the methods, procedures, tools and equipment used when performing an inspection ❏ Is capable of performing an inspection by reason of experience, training, or both, and qualifiie in one of the following categories (check all that apply): I. ❏ Successfully completed a State or Federal training program or has certificate from a State or Canadian Province which qualifies the person to perform commercial vehicle safety inspections. Specify: _____________________________________________________________________ or II. ❏ Have a combination of training or experience totaling at least one year as follows (check all that apply): A. ❏ Participation in a truck manufacturer-sponsored training program or similar commercial training program designed to train students in truck operation and maintenance. Where and Date: __________________________________________________________________ B. ❏ ____ (years) experience as a mechanic or inspector in a motor carrier maintenance program. Name and Date: __________________________________________________________________ C. ❏ ____ (years) experience as a mechanic or inspector in truck maintenance at a commercial garage, fleet leasing company, or similar facility. Name of Facility and Dates: __________________________________________________________________ D. ❏ ____ (years) experience as a commercial vehicle inspector for a State, Provincial, or Federal Government. Where and Dates: __________________________________________________________________ I certify the above information is true and accurate to the best of my knowledge. Employee ______________________________________ ________________ Signature of Mechanic/Inspector Date Motor Carrier/Company ______________________________________ ________________ Signature of Employer/Supervisor Date Evidence of Inspector Qualifications are on file at: ______________________________________________________________________________ under 396.19 are qualified as follows:Page 18 Part 396 -Inspection, Repair, and MaintenancePage 19 Part 396 -Inspection, Repair, and Maintenance Part 396 -Inspection, Repair, and Maintenance Page 11 IR1030-2.0, JUN95 BRAKE INSPECTOR QUALIFICATIONS “Brake Inspector” means any employee of a motor carrier who is responsible for ensuring all brake inspections, maintenance, service, or repairs to any commercial motor vehicle, subject to the motor carrier’s control, meet the applicable Federal standards. No motor carrier shall require or permit any employee who does not meet minimum brake inspector qualifications to be responsible for the inspection, maintenance, service or repairs of any brakes on its commercial motor vehicles. Minimum Qualifications ❏ Understands and can perform brake service and inspection ❏ Is knowledgeable of and has mastered the methods, procedures, tools and equipment necessary to perform brake service and inspection ❏ Is capable of performing brake service or inspection by reason of experience, training, or both, and qualifies in one of the following categories (check all that apply): I. ❏ Has successfully completed an apprenticeship program sponsored or approved by a State, Canadian Province, a Federal agency or labor union, or has a certificate from a State or Specify: _____________________________________________________________________ or II. ❏ Has brake-related training or experience or a combination thereof totaling at least one year as follows (check all that apply): A. ❏ Participation in a brake maintenance or inspection training program sponsored by a brake or vehicle manufacturer or similar commercial training program. Where and Date: __________________________________________________________________ B. ❏ ____ (years) experience performing brake maintenance or inspection in a motor carrier maintenance program. Name and Date: __________________________________________________________________ C. ❏ ____ (years) experience performing brake maintenance or inspection at a commercial garage, fleet leasing company, or similar facility. Name of Facility and Dates: __________________________________________________________________ I certify the above information is true and accurate to the best of my knowledge. Employee ______________________________________ ________________ Signature of Mechanic/Inspector Date Motor Carrier/Company ______________________________________ ________________ Signature of Employer/Supervisor Date Evidence of Inspector Qualifications are on file at: ______________________________________________________________________________ Certification — 49 CFR — Part 396.25 Canadian Province which qualifies the person to perform brake service or inspections.Page 20 Part 396 -Inspection, Repair, and MaintenancePage 21 Part 396 -Inspection, Repair, and MaintenancePage 22 Part 396 -Inspection, Repair, and MaintenancePage 23 Part 396 -Inspection, Repair, and Maintenance