Special Libraries Association
Business & Finance Division Board Meeting
Lehman Brothers office, New York City
June 7, 2003
(Approved on June 10, 2003)
Presiding: Marty Cullen (Division Chair)
Attending: Cindy Lenox (Division Chair-Elect), Steve Kochoff (Past-Chair, Awards Committee),
Elissa Cochran (Treasurer), Brent Mai (Nominating Chair), Esther Gil (Grants & Stipends), Brian
McGreevy (Secretary) Sylvia James (Strategic Planning Chair), Karin Rausert, (Director), Terri
Brooks (Mentoring Co-Chair), Jan Venable (Director), Rita Costello (Guest), and Christine Mills
(Bulletin Advertising Manager).
The meeting was called to order at 2:15 p.m.
(The Agenda is attached)
There was a motion to accept the agenda. The motion was seconded and approved.
There was a motion to extend voting privileges to non-executive board members. The motion was
seconded and approved.
There was a motion to accept the minutes with no additional changes from the January 2003
meeting of the executive board in New Orleans. The motion was seconded and approved.
Elissa Cochran (Treasurer)
Membership in the Business & Finance division had declined from the previous year, thus the
dues allotment forthcoming to the division from SLA is also down, she said. The association allots
each of the divisions with about $10 per division member. The board had budgeted $28,000 for
the 2003 fiscal year and has received $27,470 to date.
Advertising revenue in the division’s newsletter is also down at the mid-year point: only $7,350
collected to date against a budgeted $10,000 for the year. The year-to-date total for Bulletin
advertising includes past-due monies collected this year owed from the previous fiscal year,
thereby masking a substantial decrease in advertiser support.
On a more positive note, the treasurer said that underwriting support by vendors for the annual
conference is going well and is almost exactly on target for the $64,500 that had been budgeted.
Interest income has steadily declined over the past several years. Why? Because of much lower
interest rates given by financial institutions.
One of the student-stipend winners couldn’t attend the June conference in NYC due to a personal
matter and thus forfeited the $1,200 in support the division would have typically awarded.
Expenses for the Bulletin – currently budgeted at $9,000 per issue – remain on target, said the
treasurer, even though she has yet to receive the invoices for the $2,500 – $3,000 in production
fees for the latest issue.
In a new development this year, the SLA invoiced its divisions for half of their estimated costs
associated with the annual meeting in advance of the June meeting.
Christine Mills (Bulletin Advertising Manager)
Due to the failure of the previous advertising manager to collect and forward vendor receivables
to the SLA-B&F treasurer, much effort was expended this fiscal year to collect advertising dollars
previously unaccounted for from the period July 2001 to September 2002. This was a very difficult
endeavor due to the great amount of time that had passed from when the ads had run to when
the new Advertising Manager could solicit payment. This lapse in professionalism didn’t endear
the division with its advertisers, the manager noted. In addition, many of the original vendor
contacts had left their respective companies or were no longer responsible for making such
payments. SLA-B&F members Pam Rollo, Steve Kochoff and John Ganly all contributed greatly
to the reclamation effort.
On a more troubling note, the Advertising Manager said that in the Spring 2002 Bulletin included
a total of 15 advertisers while one year later the number had declined to seven. Why the drop-off:
Some vendors blamed the dismal state of the economy while others preferred to use their limited
advertising/marketing dollars on the annual conference instead. Even two of the major
underwriters of B&F programming at the June conference, who were provided with a free bulletin
ad in the Winter edition to show gratitude for their financial support declined to pay for another ad
in the Spring Bulletin. The advertising manager recommended keeping ad prices the same until
the overall economy rebounds.
Esther Gil (Grants & Stipends)
The Grants & Stipends Committee received seven professional grant applications in the past
year. In 2002, the committee received eight. Stipend applications dropped from 21 in 2002 to only
six in 2003 while procedures to promote the submission process remained unchanged.
For the first time ever, one of the grant applicants resided outside North America. The applicant
was Christine Reid who received her library science degree from the University of Strathclyde in
Scotland. Although the school isn't accredited by ALA, the SLA B&F grant application procedures
allow applicants from other academic institutions accredited by the appropriate library/information
science accrediting body or their home country. Thus, Reid’s grant application was accepted and
she was ultimately judged a winner.
B&F would like to look into the the possibility of encouraging students from outside of North
America to apply for the student stipend. Cindy would like to discuss this further at the
Wednesday Board meeting.
The four professional grant winners were: Mary Beth Bobish, who works at the New York State
Small Business Development Center in Albany, N.Y.; Hazel Cameron, who works at Western
Washington University in Bellingham, Wash.; James Cohler, who works at A.T. Kearney in
Chicago and Christine Reid who works at the Strathclyde Graduate School of Business in
Glasgow, Scotland. Student stipend winners included UCLA student John Juricek and Verna
Riley-Broome, a library student at N.C. Central University. The latter winner forfeited her $1,200
award for SLA conference expenses when a death in the family prevented her attendance at this
year’s annual meeting in New York.
Sylvia James (Strategic Planning Chair)
Sylvia reported on her progress to conduct a qualitative survey all of the past winners of grants or
stipends to gauge their thoughts about SLA-B&F and its responsiveness to their needs as
information professionals. A total of 45 winners were identified since the inception of the program
in 1997. Of this group, 29 are no longer current SLA members. Originally the Strategic Planning
Chair had also hoped to convene a focus group drawn from these previous winners at the annual
conference in New York, but dropped the idea due to the small pool of available candidates who
planned to attend in 2003. Once the survey process is completed and tabulated, the chair will
publish her findings in the SLA-B&F Bulletin.
Steve Kochoff (Awards Committee)
The second annual winners of the Centers of Excellence Awards include:
• For technology – the Knowledge Network Group at Microsoft
• For management – Nike Design Library
• For service – Kresge Business Administration Library at the University of Michigan
The winners will receive their awards on Tuesday, June 10. On that day, they will also conduct
presentations on the innovations they’ve created to better manage and deliver information to their
respective user groups and information centers.
Three individuals will also be publicly honored by SLA-B&F on June 10:
• For outstanding achievement in business librarianship – Anne Mintz
• For being a distinguished member – Margaret Chaplin
• For being a distinguished member – Carol Ginsberg
Additional sponsors will need to be found if the division would like to continue offering a $125 gift
to complement the award certificates.
Terri Brooks (Mentoring Co-Chair)
Note: moved up on the agenda to facilitate a scheduling conflict.
The Mentoring Committee now numbers seven and includes two of last year’s student stipend
winners. The committee provided webmaster Kris Burk with a list of recommended changes to
the mentoring Web pages [ http://www.sla.org/division/dbf/mentor1.cfm ] on the SLA site and still
awaits the implementation of the necessary changes. In February 2003, it was noted that the
registration form on the site had developed technical difficulties and the webmaster was notified
of her need to correct the problem. As of June 7, the committee hasn’t seen an online solution.
The committee knows of only two successful mentor/mentee matchings in the past year. At this
year’s conference in NYC, the B&F open house on Monday, June 9, will have mentoring as its
theme. Committee members and B&F board members will talk up the program to attendees. SLA-
B&F board members were also urged to sign-up as mentors.
Brent Mai (Nominating Chair)
At the Annual Business Meeting of the SLA-B&F Division, the Nominating Committee will present
the following as nominees for Division office:
• For Division Chair-Elect (2003-04) and Division Chair (2004-05) – Sylvia James (Principal
of Sylvia James Consultancy/West Sussex, England)
• For Treasurer (2003-05) – Terri Brooks (Director of Library Services at Investment
Company Institute/Washington, D.C.)
• For Director-At-Large (2003-05) – Gayle Kiss (Marketing Manager at LexisNexis
No other nominations were received ahead of time.
Marty Cullen (Division Chair)
RE: vendor sponsorship for SLA-B&F programs at the annual conference
Some sponsors pulled out after making an initial commitment, but the money was made up
elsewhere after much beating of the bushes. Sponsors have so far committed to provide $63,500
in financial support for SLA-B&F programs, which represents the most ever raised for division
programming. Original budgeted estimates made in January anticipated a need for $64,500.
The lack of direct sponsorship support from Thomson Financial was the biggest disappointment
this year, according the Chair, who noted a trend among vendors to use marketing dollars on
company-sponsored parties rather than on underwriting division-sponsored programming.
The division would have liked to have held more sessions off-site during the annual convention to
save money, however, SLA bylaws prevented such a strategy. Only open houses and breakfasts
may be held off-site and several were scheduled in this manner to reduce conference-related
Approximately 650 SLA-B&F members had signed up to attend the annual convention as of May
1, 2003, which represents a healthy outlook for anticipated attendance. Ticketed events
sponsored by SLA-B&F also appear to have large number of pre-registered attendees. One
program had to be cancelled, however, due to few sign-ups. There is hope that there will be a fair
number of walk-ups on the day of scheduled programming. As of May 29, 2003, monies collected
for pre-registration of ticketed events totaled almost $29,000. Of this amount, the division will
retain roughly half (after expenses). Original budget estimates made in January had anticipated
$49,000 in total revenue from continuing education and ticketed events.
The chair said his focus this past year has been to making sure the division had lined up
necessary corporate sponsorship and generated enough interest in its SLA-B&F programming to
inspire registration for ticketed events.
Cindy Lenox (Division Chair-Elect)
The Chair-Elect said her initial focus in the past year was to contact current chairs and committee
heads to try and secure their continued input in SLA-B&F governance. Continuity is very
important, she stressed, even if veteran SLA-B&F members can only provide an advisory role to
the new leadership team.
This year the division will need an especially strong Membership Chair because membership
levels are showing continued slippage. During her upcoming term, Lenox foresees much effort
will be needed to offset “membership stagnation.”
Although the SLA is also generating fewer new members, perhaps the SLA-B&F could recruit
additional SLA members to join the division by creating more roundtables centered on hot topics
and emerging issues like other large divisions do rather than by library type, which is what SLA-
B&F typically does. Lenox would like to make it possible for new and returning SLA members who
sign up for membership in the organization have the option of also signing up for division-
sponsored sections that usually grow out of roundtables.
In addition, strong leadership is needed for the Continuing Education Chair because this person
oversees the submission process for proposed SLA-B&F-sponsored C.E. courses to the SLA.
New and Unfinished Business
There was much discussion on whether to change the distribution of the Bulletin to members to
an electronic-only version. Currently the division allots $9,000 per issue to send its quarterly
publication to its roughly 2,700 members. Outsourced production costs alone run $2,500 to
$3,000 per issue. There is a concern that with these publication-related costs are overwhelming,
especially if the division runs into a year where income dips significantly.
Some of those present suggested SLA-B&F look into how other divisions within the SLA have
addressed the issue as well as what other associations have done in this regard. There was also
a concern if going the electronic-only route would affect the already depressed state of
advertising or have an effect on the indexing of the publication. Some suggested that the SLA-
B&F should look at how Free Pint, an international community of 60,112 researchers distributes
its free bi-monthly newsletter [ http://www.freepint.com/index.html ]to subscribers in both .pdf and
.html formats. Sylvia James offered to contact the Free Pint editor while he is visiting NYC from
the U.K. for the SLA’s annual convention.
The Division Chair has solicited comments on the subject and 75% of those responded (four
total) were in favor of going the ejournal-only route. The person who opposed the decision to offer
an electronic-only version said she would like to include an option for those who want a print
version to pay extra for that choice. Or perhaps the division could cut back to only two print
versions a year, rather than the current three, if there was a drastic need to reduce costs.
There was a suggestion a committee should be formed to look further into the issue.
The meeting was adjourned at 5:15 p.m.
SLA, Business and Finance Division
Executive and Advisory Boards Meeting
Saturday, June 7, 2003
1. Call to Order (Marty Cullen)
2. Approval of the Agenda (Marty Cullen)
3. Introductions (Marty Cullen)
4. Approval to Extend Voting Privileges (Marty Cullen)
5. Approval of the Minutes of the January 2003 Meeting (Brian
6. Report from the Treasurer (Elissa Cochran)
7. Report from the Bulletin Advertising Manager (Christine
8. Report from the Grants & Stipends Committee (Esther Gil)
9. Report from the Awards Committee (Steve Kochoff)
10. Report from the Nominating Committee (Brent Mai)
11. Report from the Division Chair (Marty Cullen)
12. Report from the Division Chair-Elect (Cindy Lenox)
13. Unfinished Business
14. New Business
15. Mentoring (Terri Brooks)
16. Twinning Project (Marty Cullen)
17 Adjournment (Marty Cullen)
Jan. 1, Jan. 1, Jan. 1,
2002-Dec. 2002- Dec. Jan. 1, 2003- 2003- Dec.
31, 2002 31, 2002 To- Dec. 31, 2003 31, 2003 To-
Budget Date Budget Date
Dues Allotment $30,000.00 $29,780.00 $28,000.00 $27,470.00
Subscriptions $300.00 $90.00 $150.00 $0.00
Advertising $9,000.00 $6,200.00 $10,000.00 $7,350.00
Total Bulletin $9,300.00 $6,290.00 $10,150.00 $7,350.00
Vendor Support $36,000.00 $44,500.00 $64,500.00 $46,000.00
CE Courses $41,000.00 $19,481.00 $35,000.00 $0.00
Ticketed Events $3,000.00 $7,343.00 $14,000.00 $0.00
Mentoring Video Sponsor $0.00 $0.00 $0.00 $0.00
Total Conference $80,000.00 $71,324.00 $113,500.00 $46,000.00
Interest Income $3,000.00 $1,897.30 $2,000.00 $570.83
Total Income $122,300.00 $109,291.30 $153,650.00 $81,390.83
Winter 2003 Bulletin $0.00 $0.00 $9,000.00 $5,267.39
Spring 2003 Bulletin $0.00 $0.00 $9,000.00 $1,105.21
Fall 2003 Bulletin $0.00 $0.00 $9,000.00 $0.00
Winter 2002 Bulletin $10,500.00 $11,081.79 $0.00 $0.00
Spring 2002 Bulletin $10,500.00 $8,043.67 $0.00 $0.00
Fall 2002 Bulletin $10,500.00 $8,595.49 $0.00 $0.00
Division Web Site $1,000.00 $179.90 $1,500.00 $179.70
Brochures & Stationery $1,000.00 $42.00 $500.00 $84.67
Total $33,500.00 $27,942.85 $29,000.00 $6,636.97
New Members $650.00 $0.00 $1,000.00 $0.00
Mentoring Initiative $2,000.00 $1,449.07 $2,000.00 $0.00
Total $2,650.00 $1,449.07 $3,000.00 $0.00
Grants & Student
Grants & Stipends $7,200.00 $7,200.00 $7,200.00 $7,200.00
Mailings $50.00 $0.00 $50.00 $0.00
Total $7,250.00 $7,200.00 $7,250.00 $7,200.00
Jan. 1, Jan. 1, Jan. 1,
2001-Dec. 2001- Dec. Jan. 1, 2002- 2002- Dec.
31, 2001 31, 2001 To- Dec. 31, 2002 31, 2002 To-
Budget Date Budget Date
CE Courses $22,000.00 $10,910.52 $20,000.00 $0.00
Speakers $5,000.00 $4,385.26 $8,500.00 $0.00
Roundtable Breakfasts $6,000.00 $5,781.00 $9,000.00 $0.00
Networking & Recruitment $15,500.00 $20,643.70 $38,000.00 $30,427.50
AV Equipment/Signs $13,000.00 $29,564.24 $25,200.00 $0.00
Catering Services $2,000.00 $849.18 $500.00 $0.00
Travel $7,500.00 $5,405.82 $6,000.00 $0.00
Member Awards $0.00 $0.00 $2,000.00 $40.00
Miscellaneous $500.00 $2,457.31 $500.00 $0.00
Total $71,500.00 $79,997.03 $109,700.00 $30,467.50
Catering Services $1,000.00 $0.00 $150.00 $482.72
Travel $3,000.00 $253.27 $4,250.00 $2,730.47
Total $4,000.00 $253.27 $4,400.00 $3,213.19
Strategic Planning Group $100.00 $0.00 $0.00 $0.00
Projects $200.00 $0.00 $200.00 $0.00
Miscellaneous $3,100.00 $10.00 $100.00 $0.00
Total Expenses $122,300.00 $116,852.22 $153,650.00 $47,517.66
Total Budget Surplus / Deficit $0.00 -$7,560.92 $0.00 $33,873.17