SAMPLE MEMO FOR SCHOOL DISTRICT
This is a sample memo you can send to faculty and staff if health officials
advise schools to close
To: All employees
Subject: School closure
After consulting with local health officials we have decided to dismiss (i.e.,
temporarily suspend) classes at our school at this time. This measure is being
taken because of increased absenteeism among students/faculty and staff
to reduce contact among children and stop the spread of the H1N1 flu virus that
is having such a serious health impact.
While schools are closed [include specifics about how people will get paid, if
such is the case. If no decision has been made, state that school district
administrators are working out the details and they will be informed as
soon as possible.] We appreciate your patience and cooperation in this very
Because the virus is easily spread from person-to-person, it is important that
anyone who has a fever and/or flu-like symptoms stay home.
Everyone should continue to practice good hygiene. Wash your hands frequently
with soap and water, or use a hand sanitizer according to label instructions if you
are not near a sink. Keep your hands away from your mouth, nose and eyes.
Germs spread that way. Use a tissue or cough or sneeze into your sleeve—not
into your hands. Dispose of used tissues properly. Try to stay at least six feet
away from someone who has flu-like symptoms.
We will contact you as soon as we have information about when school will re-
open. Please stay informed by paying attention to media reports. You may also
get information at [LOCAL TELEPHONE NUMBER], www.nyhealth.gov,
www.schoolhealthservices.org, or [LOCAL WEBSITE].
Thank you for your cooperation to help our children and our community.