CUSU Budget 2008-9 As Presented to CUSU Council Easter I 2008 Note: Audited Accounts for 2006-7 are now available from the CUSU Coordinator Contents Budget Report 2 Overview Figures 8 Main Budget Sheets 9 Overhead and Staff 9 Student Services and Trade 10 Core Activities and Campaigns 12 Autonomous Campaigns 15 New Building Cost Depreciation 15 Graphics 16 Affiliation Fees 19 Estimate 2007-8 20 Adam Colligan CUSU Coordinator 2007-2009 2 CUSU Budget 2008-9 Budget Report Introduction The Cambridge University Students‟ Union Budget Year runs from the 1st of July to the 30th of June, with the division of years coinciding with the handover of Sabbatical positions and students‟ summer holidays. The Budgeting process is governed by a number of rules and regulations, notably Section K of the Constitution and the CUSU Financial Policy and Budget Policy, both of which are Internal Policies that do not lapse. The Budget document is also the result of extensive interaction between the CUSU Coordinator (Services Officer - me) and outgoing and incoming Executive officers, staff, contractors, clients, volunteers and the University. It represents the fairest estimates of income and expenditure that can be foreseen for the coming year, and holding within its limits is a constant priority within CUSU as an organisation as the year progresses. On an ongoing basis, I am attempting to clamp down on several destructive practices that have hampered healthy and accurate budgeting in the past. Foremost among these is the temptation for officers to trade arbitrarily between underused headings and overused ones in order to avoid spilling any red ink: this has made it very difficult to detect where we have overspends and to adjust accordingly. Another has been to show over-exuberance in the Budget for new business projects slated to come online during the next budget year. On the whole, much better year-round monitoring of expenditure, along with more consistency of practice and more institutional memory in Union staff, should indicate that the CUSU has turned a corner in its ability to predict and control its near-term financial health. Structure The 2008-9 Budget has been significantly reformatted from prior versions. In large part, this has been done in order to bring its tables into line with the new Executive structure of the Union that took effect in 2007-8. Financial outlays controlled by most Executive officers are now largely organised by their Team or Autonomous Campaign. Within these new groupings, there has been an effort to eliminate redundant or ambiguous headings while ensuring that officers have enough flexibility to respond to anomalies. It should be noted that aspects of the Executive structure itself are still under review and may be revised before the end of academic year 2007-8. The top-level organisation of the Budget has also been redone, with divisions into four main operating areas: Admin/Overhead, Services/Trade, Core Exec/Campaigns, and Autonomous Campaigns. This is done for user-friendliness and does not mark any change in the philosophy of any given activity: there are indeed several headings that could have been placed in more than one major operational area. Funding Principles It is important to keep in mind that, while budget allocations inevitably and in some way reflect organisational priorities, this relationship is not necessarily direct or easy to express in financial terms. For instance, the fact that we budget £100 to the Student Safety Officer and £1,000 for a contribution to a new Radio Station does not indicate that we value Cambridge students‟ listening pleasure ten times more than their lives. CUSU Budget 2008-9 3 Budgets are, rather, reflections of how far a pound can go in a certain area and how much additional return an extra pound can bring when used in different ways. While the value of a student life is very high, the likelihood of one additional cycle safety flyer saving a life is very small, and when run against the cost of x number of flyers, the returns on such an investment diminish very quickly. The Budget would also not necessarily show, for example, the high importance of individual casework to CUSU activities. This is because, short of another new full-salaried employee, there are few ways in which additional funds could at the moment bring a tangible improvement to the Individual Student Support service. Similarly, year-on-year changes to given budget headings often reflect the life cycle of particular projects or external funding sources and not necessarily a changing importance of the underlying issue itself. This is especially true in the present budget, which has reorganised funds between many different budget headings: coherence between years has in some ways been sacrificed on the altar of coherence within a given budget and going forward into future years. Financial Policies CUSU expenditures are governed by our UK accounting standards (as applied by our independent auditors), the judgements of the Trustees of the Union (who are mostly Sabbatical Officers), business and securities law, charities law including the new Charities Act 2006, student union regulation including the Education Act 1994, our Constitution (especially Sections A and K), our Financial Policy and Budget Policy (which are permanent Internal Policy), our annual Budget (which is a kind of Super Policy), and ordinary CUSU Policy designated by the Council. My predecessor made significant progress in ensuring that there were a number of Internal Policies with something in place where before CUSU had not met its official obligations for internal governance. My current task is to ensure that the contents of these regulations are up to date and consistent with current CUSU rules and practice, including the incoming new Constitution and Standing Orders. There is also a great need to make their contents more accessible to more officers in the organisation. Policy is not useful if no one knows where to look for it or even to look for it at all. Updated versions of some internal policy should follow on the heels of this Budget. It must also be noted that all CUSU expenditures and activities are ultimately the responsibility of the Trustees. These are all the Sabbatical Officers elected by cross- campus ballot of all students, plus one external Trustee to be selected via a new procedure inaugurated in 2008-9. The Trustees reserve the right to protect the organisation by blocking policy and expenditure on the grounds of illegality, recklessness, or other related concerns. This also applies to activities of the CUSU Autonomous Campaigns. General Manager I am very pleased to announce that, after more than a decade of serious consideration, significant amounts of funding and frustration spent on analysis, reports, consultants, and begging, the Cambridge University Students‟ Union plans to fund a full-time General Manager from its own income beginning in 2008-9. The financial opportunity to do so is in large part due to a single large three-year contract for the Oxford and Cambridge Careers Handbook that is mentioned in the next subsection. 4 CUSU Budget 2008-9 There are obviously significant complications and serious amounts of work to be done in structuring the role of a General Manager, defining the criteria for hiring, and considering the knock-on effects that this staff post will have on other offices, particularly that of the Coordinator (Services Officer). A separate report will examine these in detail and chart the specific course to be taken over the summer of 2008 and beyond. Oxford and Cambridge Careers Handbook (OCCH) As noted above and shown in heading 4186 (Student Services and Trade OCCH), the income from the Oxford and Cambridge Careers Handbook (print edition) has increased dramatically, and the production costs have dropped to zero. This is the result of our signing a three-year deal with St. James‟s House, a publishing concern that specialises in advertorial content of the type that characterises much of the OCCH itself. The agreement is not without controversy: details of the CUSU‟s falling-out with Oxford over the future of the OCCH are detailed in a Council motion from Michaelmas IV 2007 (http://www.cusu.cam.ac.uk/union/council/0708/michaelmas/4/AgendaMichIV07.pdf item 10e). As of this report‟s writing, the Oxford University Students‟ Union has performed a U- turn and is now keen to fully participate in the outsourcing of the project. There are also, of course, concerns about the potential impact on quality of outsourcing the OCCH. These and other issues were considered by a special working group that was empanelled to review the proposed deal. Please contact the CUSU Coordinator if you would like further details on those considerations or the general risks involved in the project. Certain officials of the University were also unhappy about a companion piece of the St. James‟s House deal, which involved a large supplementary payment to the CUSU in exchange for its official participation in an 800th Anniversary celebratory publication (marked under 2007-8 income, where the first year of the OCCH contract is also placed). The book would be marketed at students, funded by external sponsors, and not related to the official University publications that are designed to be sold to alumni or used for other purposes. There were also concerns, shared by the CUSU, about the (minimal) amount of control that the Union would have over content of the publication. The CUSU‟s position remains that its preferred method of funding is not corporate sponsorship, especially corporate sponsorship controlled by an external company, but rather a proper Union Block Grant from its parent institution. Since the CUSU currently receives £0.00 in free funds from the University, it is not inclined to place the coordination of University publicity as high on its list of influences when considering a contract as the Development Office or the Communications Office might wish. The St. James‟s House deal was, in the end, based upon a new, more aggressive approach to business risk that it was necessary to undertake following the financially disastrous Fiscal Year 2006-7. That risk position itself will be reviewed on an ongoing basis as the CUSU seeks a more permanent stable position for its finances. The OCCH website, a separate project in which the CUSU has invested a large quantity of startup costs, should finally begin to struggle to life over the course of the Calendar Year 2008 following many months of delays. The projected £10,000 of income is seen as a very conservative figure based on a relatively small number of corporate contracts, but even this CUSU Budget 2008-9 5 number will be monitored closely over the autumn to ensure that cuts to other parts of the budget will not be necessary to balance a potential shortfall. Other Major Points of Note In the order in which they appear in the Budget Some equipment purchases are „capitalised,‟ meaning that their costs are spread over three budget years beginning in the year of purchase. Budget code 7393 includes £5,000 from a £15,000 capitalised investment in the OCCH Website project. The remainder will be from new expenses. Salaries and Affiliation fees have both been increased by an inflationary rate calculated on the calendar year 2007 and remain roughly stable in real terms compared to previous budgets. We also anticipate that 2008 could be a rough year inflation-wise generally in the economy, especially with summer energy premiums set for potentially record highs. £2,500 has been allocated to the hiring process for a General Manager (7450). This is intended to cover decent advertising at a national level; note that less expensive and more informal routes, especially through the Association of Managers in Students‟ Unions (AMSU) will also be pursued. Legal costs (6415) have been put up significantly. The previous allocation would barely have paid for a little over an hour of serious legal help. The Union has faced the prospect of legal action several times this year and has been lucky to avoid any significant outlay. Visa Fee (included in 6373): the Union, by policy, will pay for the immigration formalities to allow international sabbaticals to take up their posts; this amounts to several hundred pounds. Since the sabbatical in question is the Coordinator (me), I welcome any objection to this payment and will ensure that any discussion of its wisdom or appropriateness would be free of any influence from me. Reprographics (4291-7) is a continuing thorn in the side of the budgeting process. Past estimates have wildly overstated the amount of business that would be done in the CUSU Offices through the photocopiers, and last year‟s budget did not account for new, more expensive copier lease contracts. This year‟s estimates should be far more reasonable while taking into account our newfound ability to advertise as a central, easy-to-use facility with some of the lowest (if not the lowest) prices in the University. Tell your friends. The CUSU Mail Service (4301-4) is pleased to announce that a new Operator, Phil Blow, will be taking over from Easter Term 2008. The CUSU is also beginning a campaign of communication with Head Porters to ensure that CUSU has appropriate access to colleges and to assure everyone involved that paid advertising is only used to make the Mail Service sustainable. NUS Extra income (4350) is difficult to predict because of both political and logistical issues that are currently unresolved. At the moment, the CUSU has a neutral policy toward the Extra card, although it is extremely furious at the NUS National Treasurer for failing to implement a CUSU-written policy (passed in 2007) designed to protect free student discounts from the card‟s influence in the marketplace. Logistically, the cards cannot currently be delivered in Cambridge due to NUS Services Ltd.‟s being unable to address them properly (that isn‟t a joke). The budget is based on the cards being sold next year 6 CUSU Budget 2008-9 and a continuing wishy-washy CUSU attitude toward them. If we began actively promoting the card, the income figure would probably be significantly higher. CUSUEnts is undergoing significant changes led by the CUSU Business and Entertainments Manager, former Girton JCR President Simon Burdus, as he attempts to redevelop the CUSUEnts brand and secure sustainable partnership contracts with clubs and other promoters. At the moment, we are set to be running four different nights a week at four different venues having four different companies in ownership, a much healthier position than six months ago. Income estimates are designed to be conservative, and you will note a £4,000.00 contingency buffer that has already been written off in the Ents section (new heading). 80% of CUSU income on the LBGT Night (Fusion@The Place) will be counted as general budget income; the remaining 20% will constitute the LBGT Campaign‟s socials budget (6604). TCS revenue has been very strong during 2007-8 after a lacklustre 2006-7. While the budgeted figure represents optimism about the current Business Manager‟s contacts remaining lucrative, especially during Michaelmas 2008, it is still significantly under the total haul for 2007-8 and therefore considered quite conservative. The tie-up between the CUSU and CUR1350 radio is currently in a holding pattern while awaiting OfCom‟s opening of a window to apply for FM spectrum. We are also awaiting a draft constitution to be produced by members of the station for negotiation by CUSU. There are also funding issues related to new studio equipment that will be required and material for a move of the primary studio to the CUSU offices. Nevertheless, I fully expect that, provided an FM license is on the cards, a new radio holding company at least 50% owned by CUSU will be up and running during the coming budget year. The Council Free Budget (6577) has stayed basically constant, in spite of its not getting much use. This is in anticipation of extra campaigning that may be related to the 2009 Funding Review (although the HE Funding budget has also increased), the Quality Assurance Audit report, the Research Assessment Exercise (which previously threatened the Architecture department), and other ongoing issues that have merely simmered during the current year. The expense that most drained this heading in the current year (extra pregnancy tests) has been addressed through more funding in that section and tighter controls on stock, the initiative of the Welfare Officer. The Shadowing Scheme (6519) experienced significant budget overruns in the current year, brought on by a combination of increased costs for Criminal Records Bureau checks and a dramatic increase in the number of travel subsidies claimed by participants. The 2008-9 Budget allocates extra funding to this venture to cover some of these costs but also anticipates more restrictions on expenses claims in the coming year. The Alternative Prospectus‟ (4255) current edition was the subject of much back-door discussion with the University, eventually resulting in a Vice-Chancellor‟s promise to underwrite the extra costs of an annual, colour publication pending the funding being found in a University budget, such as that of the Admission‟s Office. The funding was, however, never found. CUSU will therefore be spending exactly its budgeted amount on the Prospectus this year and billing the University for the remainder of the costs, which were already built in for this year due to the VC‟s assurances. Future editions will be budgeted in the same way as before, as biennial publications, black and white, with limited advertising, unless there is some new change from the current situation. CUSU Budget 2008-9 7 JCR and MCR Training (6556) follows on from some successful events conducted as one- offs this year. The President and other Democracy and Development Team members are looking at making them staples of the CUSU calendar and are liaising on their future. Elections (6541) will be funded at the old amount of £1,500.00, rather than the 2007-8 budgeted amount of £1200.00. The reduction was due to the anticipation of online-only elections, whereas the CUSU is now committed for the foreseeable future to dual online and paper balloting. The general Union Publicity (6549) heading is primarily intended to fund a termly CUSU newsletter, an old practice that the current President has interest in reviving. Most instances of publicity during the year should be costed under the budget heading of that individual product or campaign. Societies Training/Equipment (6496/4188) will be contingent on negotiations between the Coordinator and the Societies Syndicate on University contributions. The current focus is to make current resources more efficiently delivered and more widely-known rather than initiating any large new projects in this area. Amending the Budget Note that under the CUSU Constitution, all amendments to the Budget must be revenue- neutral, naming the heading(s) to be reduced and the other heading(s) to be increased. Anyone can bring such a motion to CUSU Council in the usual way of bringing motions. As per usual CUSU practice, I will look over the budget toward the end of Michaelmas Term and decide whether a mid-year Budget Review is necessary. I decided against it during the current year, due to the rough balancing of significant shortfalls in Ents income, increases in some office expenditure, and the lucrative first year of the St. James‟s House contract. Conclusion As the first Services Officer in CUSU history who will be living with the implementation of his or her own budget, I am (cautiously) optimistic that this document will serve the organisation in the coming year as a reliable and effective guide to our activities. I have no illusions, however, about the long-term reliability of the income sources that fund the CUSU at this level of operation. With a potential global recession looming, we may well be forced to realise that income seen by the Union as „core‟ is, to many of our sponsors, expenditure that is peripheral and optional. I plan to instruct a new General Manager on the importance of securing the CUSU‟s present stability beyond the range of the Oxford and Cambridge Careers Handbook projects as a top priority. Ultimately, however, the only reliable way of ensuring the Union‟s future is to obtain a credible block grant from the University. We continue to engage on this issue, though the CUSU Officers are not holding their breath. Sincerely, Adam Colligan CUSU Coordinator Jul 2007 – Jul 2009 8 CUSU Budget 2008-9 Overview Figures Expenditure Income (£) (£) Net (£) Overhead and Staff 2,400.00 230,023.96 -227,623.96 Finance and Administration -28,550.00 Insurance and Legal -6,450.00 Staffing -152,788.96 Services and Trade 299,290.00 141,378.88 157,911.12 Direct Services 2,461.12 Entertainments 38,200.00 OCCH 86,000.00 Summer Pubs 4,300.00 TCS 25,850.00 Radio 0.00 Core Activities 133,851.44 58,413.60 75,437.84 Council Free Budget -2,000.83 Access and Funding -7,987.77 Democracy/Development 75,841.44 Education -1,335.00 Elections -1,500.00 Ethical Affairs -1,800.00 Resources 15,425.00 Welfare -2,415.00 Autonomous Campaigns 2,250.00 7,975.00 -5,725.00 Black Students -850.00 International -925.00 LBGT -2,325.00 Women's -1,625.00 Total 437,791.44 437,791.44 0.00 (Deficit) surplus from operating activities (£) 0.00 Total Funds brought forward (estimate for end of 2007-8 year) (£) 210,000.00 New Building Depreciation -10,305.67 Total Funds Carried forward (estimate) (£) 199,694.33 CUSU Budget 2008-9 9 Main Budget Sheets Overhead and Staff Finance and Administration Total --24,950.00 Financial structure Officer Debt Credit Balance Total 7501 Bad Debts Coor 2,750.00 0.00 -2,750.00 7502 Bank Charges Coor 300.00 0.00 -300.00 7503 Audit and Accountancy Coor 3,000.00 0.00 -3,000.00 7504 Interest from Bank Account Coor 0.00 2,400.00 2,400.00 -3,650.00 Office Expenditure Computing Consumables, repairs and 6412 Software Coor 1,000.00 0.00 -1,000.00 Equip & Furniture-Depreciation (incl. 7393 computers) Coor 6,300.00 0.00 -6,300.00 7394 Equipment & Furniture-Non-Deprec Coor 1,250.00 0.00 -1,250.00 7395 Repairs & Maintenance Coor 400.00 0.00 -400.00 7397 Office Cleaning Coor 3,000.00 0.00 -3,000.00 7398 Keys Coor 50.00 -50.00 7399 Office Printer & Fax Supplies- SEE REPRO Coor 0.00 0.00 7400 Internet,Telephone and Fax Coor 4,500.00 0.00 -4,500.00 7402 Postage Coor 2,200.00 0.00 -2,200.00 7405 Office Stationery Supplies Coor 1,350.00 0.00 -1,350.00 7412 Kitchen Supplies Coor 1,250.00 0.00 -1,250.00 -21,300.00 Printing/Copying - SEE REPRO/DIRECT SERVICES Note 7393: ~£5k in ongoing locked-in depreciation, mostly OCCH Website. Rest of allocation is for 1.3 of new capital expenses. Office move depreciation is listed at the bottom of the budget. General Manager Total -43,835.00 Officer Debt Credit Balance Total 7450 Search/Hiring a GM Coor 2,500.00 -2,500.00 GM Salary, NI and Pension Contribution 7451 (@35k) Coor 39,835.00 -39,835.00 7452 GM Office Costs Coor 1,000.00 -1,000.00 GM Organisational Development and 7453 Meetings Coor 500.00 -500.00 -43,835.00 Insurance and Legal Total -6,050.00 Officer Debt Credit Balance Total 7391 Insurance Coor 3,800.00 0.00 -3,800.00 7401 Regulatory Compliance Coor 250.00 0.00 -250.00 6415 Legal Fees Coor 2,000.00 0.00 -2,000.00 -6,050.00 Staffing Total -152,788.96 Officer Debt Credit Balance Total 6371 Sabbatical Salaries NI & Tax Coor 107,015.46 0.00 -107,015.46 6373 Staff Expenses Coor 550.00 0.00 -550.00 6374 Staff Training Coor 300.00 0.00 -300.00 6388 Ents Mngr. Salary NI & Tax @£17,500 salary Coor 19,635.00 0.00 -19,635.00 6382 Business Manager - total Salary Coor 24,538.50 0.00 -24,538.50 6383 Staff Socials Coor 500.00 0.00 -500.00 6385 Safety Taxis Coor 250.00 -250.00 -152,788.96 10 CUSU Budget 2008-9 Student Services and Trade Direct Services Total 2,561.12 Reprographics Officer Debt Credit Balance Total 4291 Reprographics - Supplies Coor 800.00 0.00 -800.00 4292 Repro Repairs & Service Agreements Coor 4,418.88 0.00 -4,418.88 4294 Reprographics - Copy Charges Coor 3,000.00 0.00 -3,000.00 4297 Reprographics - Sales & Int Trans Coor 0.00 3,500.00 3,500.00 -4,718.88 CUSU Mail Service 4301 CUSU Mail Service - Contractor Coor 15,000.00 0.00 -15,000.00 4304 CUSU Mail Service - Income Coor 15,000.00 15,000.00 0.00 Reception Services 4316 Laminating & Binding Coor 40.00 40.00 0.00 4317 Coupon Machine Coor 150.00 3,000.00 2,850.00 4343 Financial Times Scheme Coor 1,800.00 2,000.00 200.00 4346 Student ID Coor 2,250.00 3,500.00 1,250.00 4349 Minibus Running Coor 20.00 0.00 -20.00 4350 NUS Extra Income Coor 0.00 3,000.00 3,000.00 7,280.00 Societies' Fair - SEE RESOURCES GROUP Society Services - SEE RESOURCES GROUP Equipment Hire: SEE RESOURCES GROUP Entertainments Total 39,200.00 Officer Debt Credit Balance Total 4151 Ents Admin EntsM 500.00 0.00 -500.00 4152 Special Events internet recpts EntsM 1,000.00 1,000.00 0.00 4161 New Night Fund- EntsM 5,100.00 5,100.00 0.00 4163 Tuesdays @ Ballare EntsM 8,000.00 25,000.00 17,000.00 4164 Thursdays w/Shut Up and Dance EntsM 6,000.00 18,000.00 12,000.00 4173 Sundays @ Fez EntsM 8,000.00 20,000.00 12,000.00 4173 a Ents. Manager Development EntsM 800.00 0.00 -800.00 4175 LBGT Night: 80% of CUSU Take EntsM 4,000.00 8,000.00 4,000.00 4177 Ents Officer projects EntsO 2,000.00 2,000.00 0.00 4178 Cam:Live EntsM 3,000.00 3,000.00 0.00 4178 a Assumption that something will go wrong 4,000.00 -4,000.00 4179 College and Societies Events Support EntsM 3,500.00 3,000.00 -500.00 39,200.00 Ents Website - SEE RESOURCES: IT PROJECTS OCCH Total 86,000.00 Careers Handbook Officer Debt Credit Balance Total 4182 Careers Handbook - Editorial Coor 250.00 0.00 -250.00 4183 Careers Handbook - Business Expenses BM/Coor 250.00 0.00 -250.00 4184 Careers Handbook - Production Coor 0.00 0.00 4185 Careers Handbook - Distribution Coor 2,500.00 2,500.00 0.00 4186 Careers Handbook - Advertising Rev BM 0.00 78,750.00 78,750.00 78,250.00 OCCH Website 4191 Careers Website Coor 2,250.00 10,000.00 7,750.00 7,750.00 Note: OCCH will be on Year 2 of St James's House Contract CUSU Budget 2008-9 11 Summer Publications Total 4,300.00 Officer Debt Credit Balance Total 6381 Summer Publications Assistant Coor 1,500.00 0.00 -1,500.00 6380 Summer Publications Distribution Coor 100.00 0.00 -100.00 -1,600.00 Cambridge Guide 4213 Cambridge Guide - Production Coor 3,750.00 0.00 -3,750.00 4215 Cambridge Guide - Advertising Revenue BM 0.00 6,100.00 6,100.00 2,350.00 Survival Pack 4216 Survival Pack Envelope Production Coor 2,750.00 0.00 -2,750.00 -2,750.00 Diary 4233 Diary - Production Coor 2,750.00 0.00 -2,750.00 4236 Diary - Advertising Revenue BM 0.00 3,100.00 3,100.00 350.00 Freedom Book LBGT/ 4281 LBGT Freedom Book - Production Coor 1,250.00 0.00 -1,250.00 4282 LBGT Freedom Book - Revenue Coor 0.00 1,200.00 1,200.00 -50.00 Freshers Guide 4223 Freshers' Guide - Production Coor 1,750.00 0.00 -1,750.00 4228 Freshers' Guide - Advertising Reven BM 0.00 6,000.00 6,000.00 4,250.00 International Freshers Guide 6620 International Freshers‟ Guide - Production Intl/Coor 1,250.00 -1,250.00 6621 International - Freshers' Guide - Revenue BM 750.00 500.00 -500.00 Little Black Book BSC/ 6612 BSC - Little Black Book - Production Coor 1,000.00 -1,000.00 6614 BSC - Little Black Book - Revenue BM 2,500.00 2,500.00 1,500.00 Womens Handbook WU/ 4242 Women's Handbook - Production Coor 1,750.00 0.00 -1,750.00 4247 Women's Handbook - Advertising Reve BM 0.00 2,500.00 2,500.00 750.00 TCS Total 25,850.00 Officer Debt Credit Balance Total 4195 TCS Supplements Coor 1,000.00 1,000.00 0.00 TCS 4201 Cambridge Student -Editorial Ed 900.00 0.00 -900.00 4202 Cambridge Student - Production Coor 37,500.00 0.00 -37,500.00 4203 Cambridge Student - Distribution BM/Coor 4,000.00 0.00 -4,000.00 4207 Cambridge Student Advertising Reven BM 0.00 67,000.00 67,000.00 6401 TCS Website Development Coor 250.00 0.00 -250.00 6405 TCS Website - Advertising Revenue Coor 0.00 1,500.00 1,500.00 25,850.00 Radio Total 0.00 Officer Debt Credit Balance Total 5100 Radio Facilities Contributions Coor 1,000.00 -1,000.00 5101 Radio CIC Stock and Regulatory Costs Coor 250.00 -250.00 5102 Radio Income Coor 1,250.00 1,250.00 0.00 12 CUSU Budget 2008-9 Core Activities and Campaigns Council Free Budget Total -1,540.83 Officer Debt Credit Balance Total 6577 Fund for new campaigns CUSU 1,540.83 0.00 -1,540.83 -1,540.83 Access and Funding Total -7,987.77 Officer Debt Credit Balance Total 6502 Mailouts AF Sabb 1,000.00 0.00 -1,000.00 Target Campaigns Officer Organisational 6503 Support Targ 30.00 0.00 -30.00 6514 Target Visits AF Sabb 500.00 0.00 -500.00 6515 Access Campaigns AF Sabb 250.00 0.00 -250.00 6517 Open Days AF Sabb 30.00 0.00 -30.00 6519 Shadowing Scheme AF Sabb 4,200.00 1,000.00 -3,200.00 6508 Comprehensive Campaign AF Sabb 600.00 0.00 -600.00 6518 Target Visit Scheme AF Sabb 200.00 0.00 -200.00 6579 College Rents and Charges Rents 100.00 0.00 -100.00 HE 6578 Higher Education Funding Fund 450.00 0.00 -450.00 6581 Facilities and Catering Facil 50.00 -50.00 6582 Access Officers' Training AF Sabb 30.00 -30.00 -6,440.00 Alternative Prospectus Coor/ 4255 Alternative Prospectus - Production x 0.5 AF Sabb 1,547.77 0.00 -1,547.77 AP Distribution - SEE Coor/ 4256 POSTAGE/FRANKING AF Sabb 0.00 0.00 0.00 4257 Alt Prospectus - Advertising Rev BM 0.00 0.00 -1,547.77 Democracy and Development Total 75,841.44 External Officer Debt Credit Balance Total 6543 NUS Conferences Prez 850.00 0.00 -850.00 4142 Affiliation Fees Paid to NUS Coor 9,500.00 0.00 -9,500.00 6472 UK CISA Affiliation (Int Students) Coor 300.00 0.00 -300.00 OP1: 6572 Open Portfolio 1 - Affiliations Affil 50.00 0.00 -50.00 OP2: 6573 Open Portfolio 2 - Student Union Liaison SUL 50.00 0.00 -50.00 6539 University Interaction Prez 25.00 -25.00 6505 Aldwych Group Expenses Prez 650.00 -650.00 -11,425.00 Internal 4141 ACR Affiliation Fees Coor 0.00 88,201.44 88,201.44 6537 Executive Meetings Chair 35.00 0.00 -35.00 DD 6538 Democracy and Development Discretionary Team 100.00 0.00 -100.00 6542 Council Meetings & Open Meetings CC 200.00 0.00 -200.00 6556 JCR/MCR Training Prez 600.00 0.00 -600.00 87,266.44 CUSU Budget 2008-9 13 Education Total -1,335.00 Officer Debt Credit Balance Total Ed 6581 Ed Team Admin and Meetings Team 100.00 -100.00 6481 Mature Students MPCAG 35.00 0.00 -35.00 6521 Exams Skills and Information Ed Sabb 500.00 500.00 0.00 Freshers' Information or Academic Ed 6522 Information Sabb 150.00 0.00 -150.00 Ed 6524 Education Campaigns/Surveys Team 500.00 0.00 -500.00 UGFac/ 6526 Faculty Rep Elections GradFac 100.00 0.00 -100.00 6527 Meetings, Casework and Admin Ed Sabb 150.00 0.00 -150.00 6528 Study Skills Sessions Ed Sabb 100.00 0.00 -100.00 6529 Training for Academic Officers/ Fac Reps Ed Sabb 200.00 0.00 -200.00 -1,335.00 Elections Total -1,500.00 Officer Debt Credit Balance Total 6541 Elections & Referenda Elec 1,500.00 0.00 -1,500.00 -1,500.00 Ethical Affairs Total -1,650.00 Officer Debt Credit Balance Total EA 6491 General Ethical Campaigns Team 200.00 0.00 -200.00 6487 Anti-Racism ARO 200.00 0.00 -200.00 6690 Community and Volunteering CV 125.00 -50.00 EA 6492 One World Week Team 300.00 0.00 -300.00 EA 6494 Campaigns Publications Team 500.00 0.00 -500.00 E.Con 6691 Ethical Consumership sumer 75.00 -50.00 E.Inve 6692 Ethical Investment stment 75.00 -50.00 6693 Environment Enviro 75.00 -50.00 EA 6694 Go Greener Campaign Team 250.00 -250.00 -1,650.00 Resources Group Total 16,175.00 Coordinator Officer Debt Credit Balance Total Ethical Policy Research x 0.5 (Biennial 6411 Survey) Coor 750.00 0.00 -750.00 Coor/ 6536 Sabb and Exec Training Prez 1,250.00 -1,250.00 6413 Administration, Liason and Meetings Coor 250.00 0.00 -250.00 -2,250.00 Publicity and Communication Coor/ Prez/ 6549 Union Publicity Comms 2,500.00 0.00 -2,500.00 6531 CUSU Clothing Coor 350.00 350.00 0.00 -2,500.00 IT Projects 6402 Website Development - General Coor 3,000.00 0.00 -3,000.00 -3,000.00 14 CUSU Budget 2008-9 Societies and Sports Development 6496 Societies Training Coor 1,500.00 1,500.00 0.00 Socs/ 6498 Societies Development Coor 75.00 0.00 -75.00 4188 Societies Equipment Scheme Coor 1,000.00 1,000.00 0.00 Socs/ 6497 Societies Storage Coor 550.00 550.00 0.00 Coor 6486 Societies Fair /BM 13,000.00 37,000.00 24,000.00 4188 Societies Publication Coor 1,000.00 1,000.00 0.00 23,925.00 Welfare Total -2,415.00 Officer Debt Credit Balance Total WG 6461 Welfare Gen Expenditure & Casework Sabb 75.00 0.00 -75.00 WG 6462 Welfare Officers Training & Resources Sabb 200.00 -200.00 WG 6464 Personal Attack Alarms Sabb 1,500.00 1,500.00 0.00 Wel 6468 General Welfare Campaigns and publicity Team 750.00 0.00 -750.00 6469 Sexual Health Awareness HIV-SH 500.00 0.00 -500.00 6484 Students with Disabilities SwD 150.00 0.00 -150.00 6471 Student Safety Safety 100.00 0.00 -100.00 Mhealth/ WG 6473 Eating Disorders Project Sabb 300.00 250.00 -50.00 6576 General Mental Health MHealth 100.00 -100.00 WG 6474 Condoms Sabb 1,000.00 1,000.00 0.00 WG 6475 Students with Children Sabb 40.00 0.00 -40.00 WG 6478 Pregnancy Test Kits Sabb 450.00 0.00 -450.00 -2,415.00 Autonomous Campaigns – next page CUSU Budget 2008-9 15 Autonomous Campaigns Black Students Campaign Total -850.00 Officer Debt Credit Balance Total 6611 BSC - Campaigns BSC 400.00 0.00 -400.00 6613 BSC - Other activities BSC 450.00 0.00 -450.00 -850.00 International Students Total -925.00 Officer Debt Credit Balance Total 6622 International - General Expenditure Intl 300.00 0.00 -300.00 6623 International - Freshers' Week Intl 325.00 0.00 -325.00 6624 International - Social Events Intl 300.00 0.00 -300.00 -925.00 LBGT Campaign Total -2,325.00 Officer Debt Credit Balance Total 6601 LBGT - Campaigns LBGT 350.00 -350.00 6602 LBGT - Welfare LBGT 75.00 0.00 -75.00 6603 LBGT - [no definition] LBGT 1,000.00 250.00 -750.00 6604 LBGT - Socials LBGT 2,000.00 0.00 -2,000.00 6605 LBGT - Awareness Week LBGT 800.00 0.00 -800.00 6606 LBGT- Administration and Resources LBGT 350.00 0.00 -350.00 EntsM/ 6607 LBGT night: 20% of CUSU Take LBGT 0.00 2,000.00 2,000.00 -2,325.00 Women's Union Total -1,625.00 Officer Debt Credit Balance Total 6422 Women's General Exp and Casework WU 75.00 0.00 -75.00 College Women's Officers Training and 6423 Support WU 150.00 0.00 -150.00 6431 WU Council, Admin and Development WU 100.00 0.00 -100.00 6432 Women's Campaigns and Events WU 750.00 0.00 -750.00 6433 WU External/Affiliations WU 400.00 0.00 -400.00 6436 Publications WU 150.00 0.00 -150.00 -1,625.00 Accounted Separately: NEW BULDING COSTS Officer Debt Credit Balance Depreciation on new building Expenses £10,305.67 -£10,305.67 16 CUSU Budget 2008-9 Graphics Income (Gross) - '08-'09 OCCH Affiliation Fees Entertainments TCS Societies' Fair Direct Services Other Publications Other NUS Extra Bank Interest Radio Expenditure (Gross) - '08-'09 Staffing Entertainments TCS Overhead and Office **Direct Services *Other Publications Societies Fair Resources Group NUS Affiliation Access and Funding ^Autonomous Campaigns OCCH "Democ. & Devel. Welfare ** - Also includes equipment hire, condoms, and attack alarms Council Free Budget * - Includes Alt. Prospectus, Siren, [No Definition], and Socs Pub Education ^ - Does not include Women's Officer salary, Siren, or [No Def] Ethical Affairs " - Does not include Affiliation Fees Elections Radio CUSU Budget 2008-9 17 Income v. Expenditure: Selected Profitmaking Activities ('08-'09) 100,000.00 90,000.00 80,000.00 70,000.00 60,000.00 50,000.00 Income 40,000.00 Expenditure 30,000.00 20,000.00 10,000.00 0.00 OCCH Net Income (By Budget Year) 90,000.00 80,000.00 70,000.00 60,000.00 50,000.00 40,000.00 30,000.00 20,000.00 10,000.00 0.00 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 18 CUSU Budget 2008-9 TCS Income and Expenditure (Historical) 80000 70000 60000 50000 Income 40000 Expenditure 30000 20000 10000 0 02-03 03-04 04-05 05-06 06-07 07-08 08-09 (Est.) (Budg) Ents Income and Expenditure (Historical) 140000 120000 100000 80000 Income Expenditure 60000 40000 20000 0 02-03 03-04 04-05 05-06 06-07 07-08 08-09 (Est.) (Budg) CUSU Budget 2008-9 19 Affiliation Fees 2008-9 (Estimates) College TOTAL STUDENTS 2006- 2007 (used as est.) UG UG£ PG PG£ PG PG£ PG PG£ Total FT- FT- full time pgce pgce £ Total Total£ Fees @ £6.18 @ £2.80 @ £1.39 £ Christ's College 423 £2,614.14 109 £305.20 0 £0.00 109 £305.20 £2,919.34 Churchill College 476 £2,941.68 282 £789.60 3 £4.17 285 £793.77 £3,735.45 Clare College 473 £2,923.14 206 £576.80 0 £0.00 206 £576.80 £3,499.94 Clare Hall 3 £18.54 200 £560.00 0 £0.00 200 £560.00 £578.54 Corpus Christi College 270 £1,668.60 164 £459.20 1 £1.39 165 £460.59 £2,129.19 Darwin College 12 £74.16 583 £1,632.40 5 £6.95 588 £1,639.35 £1,713.51 Downing College 440 £2,719.20 217 £607.60 1 £1.39 218 £608.99 £3,328.19 Emmanuel College 510 £3,151.80 152 £425.60 3 £4.17 155 £429.77 £3,581.57 Fitzwilliam College 502 £3,102.36 215 £602.00 3 £4.17 218 £606.17 £3,708.53 Girton College 531 £3,281.58 186 £520.80 2 £2.78 188 £523.58 £3,805.16 Gonville and Caius College 546 £3,374.28 191 £534.80 0 £0.00 191 £534.80 £3,909.08 Homerton College 572 £3,534.96 478 £1,338.40 371 £515.69 849 £1,854.09 £5,389.05 Hughes Hall 85 £525.30 375 £1,050.00 57 £79.23 432 £1,129.23 £1,654.53 Jesus College 503 £3,108.54 225 £630.00 2 £2.78 227 £632.78 £3,741.32 King's College 394 £2,434.92 214 £599.20 0 £0.00 214 £599.20 £3,034.12 Lucy Cavendish 114 £704.52 73 £204.40 1 £1.39 74 £205.79 £910.31 Magdalene College 366 £2,261.88 n/a n/a n/a n/a n/a n/a £2,261.88 New Hall 387 £2,391.66 61 £170.80 0 £0.00 61 £170.80 £2,562.46 Newnham College 412 £2,546.16 136 £380.80 4 £5.56 140 £386.36 £2,932.52 Pembroke College 442 £2,731.56 184 £515.20 1 £1.39 185 £516.59 £3,248.15 Peterhouse 266 £1,643.88 101 £282.80 1 £1.39 102 £284.19 £1,928.07 Queens' College 535 £3,306.30 333 £932.40 30 £41.70 363 £974.10 £4,280.40 Robinson College 422 £2,607.96 86 £240.80 0 £0.00 86 £240.80 £2,848.76 St. Catharine's College 462 £2,855.16 183 £512.40 1 £1.39 184 £513.79 £3,368.95 St. Edmund's College 126 £778.68 233 £652.40 1 £1.39 234 £653.79 £1,432.47 St. John's College 588 £3,633.84 295 £826.00 5 £6.95 300 £832.95 £4,466.79 Selwyn College 388 £2,397.84 149 £417.20 1 £1.39 150 £418.59 £2,816.43 Sidney Sussex College 371 £2,292.78 159 £445.20 4 £5.56 163 £450.76 £2,743.54 Trinity College 702 £4,338.36 335 £938.00 5 £6.95 340 £944.95 £5,283.31 Trinity Hall 384 £2,373.12 225 £630.00 8 £11.12 233 £641.12 £3,014.24 Wolfson College 119 £735.42 458 £1,282.40 0 £0.00 458 £1,282.40 £2,017.82 Total 11824 £73,072.32 6967 £19,062.40 511 £708.90 7478 £19,771.30 £92,843.62 GRAND TOTAL £92,843.62 95% COLLECTION £88,201.44 20 CUSU Budget 2008-9 Estimates Note 2007-8 There are significant challenges at present facing our attempts to give an accurate estimate of CUSU‟s financial position as it will stand at the end of the current budget year (30 th June 2008). This is largely due to uncertainty about the third term of Entertainments activity, which is currently transitioning into new venues, new music formats, new ticket sales practices, and a new brand identity. Additional Income and Underspends Income from companies paying to be included in the Oxford and Cambridge Careers Handbook (print) is made in late spring and early summer of the calendar year in which the book comes out, meaning that the income is budgeted to the year prior to the release of the publication. Therefore, the £75,000 first-year payment from St. James‟s House is arriving in the current year, boosting net income by nearly £50,000. There is an additional £10,000 companion payment from St. James‟s House for participation in the 800th project mentioned in the Budget Report (p.4). TCS sales have been extremely strong this year and should post between £20,000 and £30,000 better than budget. The Societies Fair brought in £4k more than foreseen while spending on budget, and the Mail Service is also doing significantly better than budget, set to gain a total of £4k-£5k over expectations. Summer publications production saw a combination of fairly strong sales and higher-than expected design costs: they will probably add about £2500 extra to the bottom line. The ad-hoc combining of Business and Entertainments management in one higher-paid position from January 2008 will produce only modest cost savings during the current year. As usual, many “Core activities” headings, especially those related to part-time student officers, will see underspends. This is exceedingly difficult to forecast accurately in April, however, as there are new Exec officers in place, and there is a tendency for pre-year-end spending of extra funds. Income Shortfall and Overspends CUSUEnts had a very rough Michaelmas term and undertook a lot of transitional costs during Lent; this was partly due to club relationships and also partly due to declining attendance across the sector. I am currently forecasting conservatively a profit of about £25k against a budgeted £57k. The Shadowing Scheme overspends have been noted in the Budget Report for the coming year and should not amount to more than £2k-£3k, likely balanced in part by underspending in other Access areas. Photocopying contracts are significantly more expensive than estimated and will delete up to £5k. LBGT deficits will be linked to income shortfalls in Ents rather than beyond-budget spending on activities. New Building costs will continue to pull a significant amount directly from the Reserves (£15k-£20k in the initial year, which is 2007-8). Conclusion Provisionally, I am looking for CUSU to enter 2008-9 near where we want it to be: with a reserves position just short of half of operating costs, or £210k.
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