CUSU Budget 2008-9 by nyx11518

VIEWS: 9 PAGES: 20

									CUSU Budget 2008-9                                    As Presented to CUSU Council
                                                                       Easter I 2008


    Note: Audited Accounts for 2006-7 are now available from the CUSU Coordinator


         Contents
Budget Report                   2

Overview Figures                8

Main Budget Sheets              9

Overhead and Staff              9

Student Services and Trade      10

Core Activities and Campaigns   12

Autonomous Campaigns            15

New Building Cost Depreciation 15


Graphics                        16

Affiliation Fees                19

Estimate 2007-8                 20



                                    Adam Colligan
                       CUSU Coordinator 2007-2009
2                                                                                CUSU Budget 2008-9



                                     Budget Report

Introduction
The Cambridge University Students‟ Union Budget Year runs from the 1st of July to the 30th
of June, with the division of years coinciding with the handover of Sabbatical positions and
students‟ summer holidays. The Budgeting process is governed by a number of rules and
regulations, notably Section K of the Constitution and the CUSU Financial Policy and
Budget Policy, both of which are Internal Policies that do not lapse.

The Budget document is also the result of extensive interaction between the CUSU
Coordinator (Services Officer - me) and outgoing and incoming Executive officers, staff,
contractors, clients, volunteers and the University. It represents the fairest estimates of
income and expenditure that can be foreseen for the coming year, and holding within its
limits is a constant priority within CUSU as an organisation as the year progresses.

On an ongoing basis, I am attempting to clamp down on several destructive practices that
have hampered healthy and accurate budgeting in the past. Foremost among these is the
temptation for officers to trade arbitrarily between underused headings and overused ones
in order to avoid spilling any red ink: this has made it very difficult to detect where we have
overspends and to adjust accordingly. Another has been to show over-exuberance in the
Budget for new business projects slated to come online during the next budget year.

On the whole, much better year-round monitoring of expenditure, along with more
consistency of practice and more institutional memory in Union staff, should indicate that
the CUSU has turned a corner in its ability to predict and control its near-term financial
health.

Structure
The 2008-9 Budget has been significantly reformatted from prior versions. In large part,
this has been done in order to bring its tables into line with the new Executive structure of
the Union that took effect in 2007-8. Financial outlays controlled by most Executive officers
are now largely organised by their Team or Autonomous Campaign. Within these new
groupings, there has been an effort to eliminate redundant or ambiguous headings while
ensuring that officers have enough flexibility to respond to anomalies. It should be noted
that aspects of the Executive structure itself are still under review and may be revised
before the end of academic year 2007-8.

The top-level organisation of the Budget has also been redone, with divisions into four main
operating areas: Admin/Overhead, Services/Trade, Core Exec/Campaigns, and
Autonomous Campaigns. This is done for user-friendliness and does not mark any change
in the philosophy of any given activity: there are indeed several headings that could have
been placed in more than one major operational area.

Funding Principles
It is important to keep in mind that, while budget allocations inevitably and in some way
reflect organisational priorities, this relationship is not necessarily direct or easy to express
in financial terms. For instance, the fact that we budget £100 to the Student Safety Officer
and £1,000 for a contribution to a new Radio Station does not indicate that we value
Cambridge students‟ listening pleasure ten times more than their lives.
CUSU Budget 2008-9                                                                             3




Budgets are, rather, reflections of how far a pound can go in a certain area and how much
additional return an extra pound can bring when used in different ways. While the value of
a student life is very high, the likelihood of one additional cycle safety flyer saving a life is
very small, and when run against the cost of x number of flyers, the returns on such an
investment diminish very quickly. The Budget would also not necessarily show, for
example, the high importance of individual casework to CUSU activities. This is because,
short of another new full-salaried employee, there are few ways in which additional funds
could at the moment bring a tangible improvement to the Individual Student Support
service.

Similarly, year-on-year changes to given budget headings often reflect the life cycle of
particular projects or external funding sources and not necessarily a changing importance
of the underlying issue itself. This is especially true in the present budget, which has
reorganised funds between many different budget headings: coherence between years has
in some ways been sacrificed on the altar of coherence within a given budget and going
forward into future years.

Financial Policies
CUSU expenditures are governed by our UK accounting standards (as applied by our
independent auditors), the judgements of the Trustees of the Union (who are mostly
Sabbatical Officers), business and securities law, charities law including the new Charities
Act 2006, student union regulation including the Education Act 1994, our Constitution
(especially Sections A and K), our Financial Policy and Budget Policy (which are
permanent Internal Policy), our annual Budget (which is a kind of Super Policy), and
ordinary CUSU Policy designated by the Council.

My predecessor made significant progress in ensuring that there were a number of Internal
Policies with something in place where before CUSU had not met its official obligations for
internal governance. My current task is to ensure that the contents of these regulations are
up to date and consistent with current CUSU rules and practice, including the incoming new
Constitution and Standing Orders. There is also a great need to make their contents more
accessible to more officers in the organisation. Policy is not useful if no one knows where
to look for it or even to look for it at all. Updated versions of some internal policy should
follow on the heels of this Budget.

It must also be noted that all CUSU expenditures and activities are ultimately the
responsibility of the Trustees. These are all the Sabbatical Officers elected by cross-
campus ballot of all students, plus one external Trustee to be selected via a new procedure
inaugurated in 2008-9. The Trustees reserve the right to protect the organisation by
blocking policy and expenditure on the grounds of illegality, recklessness, or other related
concerns. This also applies to activities of the CUSU Autonomous Campaigns.

General Manager
I am very pleased to announce that, after more than a decade of serious consideration,
significant amounts of funding and frustration spent on analysis, reports, consultants, and
begging, the Cambridge University Students‟ Union plans to fund a full-time General
Manager from its own income beginning in 2008-9. The financial opportunity to do so is in
large part due to a single large three-year contract for the Oxford and Cambridge Careers
Handbook that is mentioned in the next subsection.
4                                                                              CUSU Budget 2008-9




There are obviously significant complications and serious amounts of work to be done in
structuring the role of a General Manager, defining the criteria for hiring, and considering
the knock-on effects that this staff post will have on other offices, particularly that of the
Coordinator (Services Officer). A separate report will examine these in detail and chart the
specific course to be taken over the summer of 2008 and beyond.


Oxford and Cambridge Careers Handbook (OCCH)
As noted above and shown in heading 4186 (Student Services and Trade  OCCH), the
income from the Oxford and Cambridge Careers Handbook (print edition) has increased
dramatically, and the production costs have dropped to zero. This is the result of our
signing a three-year deal with St. James‟s House, a publishing concern that specialises in
advertorial content of the type that characterises much of the OCCH itself.

The agreement is not without controversy: details of the CUSU‟s falling-out with Oxford
over the future of the OCCH are detailed in a Council motion from Michaelmas IV 2007
(http://www.cusu.cam.ac.uk/union/council/0708/michaelmas/4/AgendaMichIV07.pdf             item
10e). As of this report‟s writing, the Oxford University Students‟ Union has performed a U-
turn and is now keen to fully participate in the outsourcing of the project. There are also, of
course, concerns about the potential impact on quality of outsourcing the OCCH. These
and other issues were considered by a special working group that was empanelled to
review the proposed deal. Please contact the CUSU Coordinator if you would like further
details on those considerations or the general risks involved in the project.

Certain officials of the University were also unhappy about a companion piece of the St.
James‟s House deal, which involved a large supplementary payment to the CUSU in
exchange for its official participation in an 800th Anniversary celebratory publication
(marked under 2007-8 income, where the first year of the OCCH contract is also placed).
The book would be marketed at students, funded by external sponsors, and not related to
the official University publications that are designed to be sold to alumni or used for other
purposes. There were also concerns, shared by the CUSU, about the (minimal) amount of
control that the Union would have over content of the publication.

The CUSU‟s position remains that its preferred method of funding is not corporate
sponsorship, especially corporate sponsorship controlled by an external company, but
rather a proper Union Block Grant from its parent institution. Since the CUSU currently
receives £0.00 in free funds from the University, it is not inclined to place the coordination
of University publicity as high on its list of influences when considering a contract as the
Development Office or the Communications Office might wish.

The St. James‟s House deal was, in the end, based upon a new, more aggressive
approach to business risk that it was necessary to undertake following the financially
disastrous Fiscal Year 2006-7. That risk position itself will be reviewed on an ongoing
basis as the CUSU seeks a more permanent stable position for its finances.

The OCCH website, a separate project in which the CUSU has invested a large quantity of
startup costs, should finally begin to struggle to life over the course of the Calendar Year
2008 following many months of delays. The projected £10,000 of income is seen as a very
conservative figure based on a relatively small number of corporate contracts, but even this
CUSU Budget 2008-9                                                                            5


number will be monitored closely over the autumn to ensure that cuts to other parts of the
budget will not be necessary to balance a potential shortfall.

Other Major Points of Note
In the order in which they appear in the Budget

Some equipment purchases are „capitalised,‟ meaning that their costs are spread over
three budget years beginning in the year of purchase. Budget code 7393 includes £5,000
from a £15,000 capitalised investment in the OCCH Website project. The remainder will be
from new expenses.

Salaries and Affiliation fees have both been increased by an inflationary rate calculated on
the calendar year 2007 and remain roughly stable in real terms compared to previous
budgets. We also anticipate that 2008 could be a rough year inflation-wise generally in the
economy, especially with summer energy premiums set for potentially record highs.

£2,500 has been allocated to the hiring process for a General Manager (7450). This is
intended to cover decent advertising at a national level; note that less expensive and more
informal routes, especially through the Association of Managers in Students‟ Unions
(AMSU) will also be pursued.

Legal costs (6415) have been put up significantly. The previous allocation would barely
have paid for a little over an hour of serious legal help. The Union has faced the prospect
of legal action several times this year and has been lucky to avoid any significant outlay.

Visa Fee (included in 6373): the Union, by policy, will pay for the immigration formalities to
allow international sabbaticals to take up their posts; this amounts to several hundred
pounds. Since the sabbatical in question is the Coordinator (me), I welcome any objection
to this payment and will ensure that any discussion of its wisdom or appropriateness would
be free of any influence from me.

Reprographics (4291-7) is a continuing thorn in the side of the budgeting process. Past
estimates have wildly overstated the amount of business that would be done in the CUSU
Offices through the photocopiers, and last year‟s budget did not account for new, more
expensive copier lease contracts. This year‟s estimates should be far more reasonable
while taking into account our newfound ability to advertise as a central, easy-to-use facility
with some of the lowest (if not the lowest) prices in the University. Tell your friends.

The CUSU Mail Service (4301-4) is pleased to announce that a new Operator, Phil Blow,
will be taking over from Easter Term 2008. The CUSU is also beginning a campaign of
communication with Head Porters to ensure that CUSU has appropriate access to colleges
and to assure everyone involved that paid advertising is only used to make the Mail Service
sustainable.

NUS Extra income (4350) is difficult to predict because of both political and logistical issues
that are currently unresolved. At the moment, the CUSU has a neutral policy toward the
Extra card, although it is extremely furious at the NUS National Treasurer for failing to
implement a CUSU-written policy (passed in 2007) designed to protect free student
discounts from the card‟s influence in the marketplace. Logistically, the cards cannot
currently be delivered in Cambridge due to NUS Services Ltd.‟s being unable to address
them properly (that isn‟t a joke). The budget is based on the cards being sold next year
6                                                                                CUSU Budget 2008-9



and a continuing wishy-washy CUSU attitude toward them. If we began actively promoting
the card, the income figure would probably be significantly higher.

CUSUEnts is undergoing significant changes led by the CUSU Business and
Entertainments Manager, former Girton JCR President Simon Burdus, as he attempts to
redevelop the CUSUEnts brand and secure sustainable partnership contracts with clubs
and other promoters. At the moment, we are set to be running four different nights a week
at four different venues having four different companies in ownership, a much healthier
position than six months ago. Income estimates are designed to be conservative, and you
will note a £4,000.00 contingency buffer that has already been written off in the Ents
section (new heading). 80% of CUSU income on the LBGT Night (Fusion@The Place) will
be counted as general budget income; the remaining 20% will constitute the LBGT
Campaign‟s socials budget (6604).

TCS revenue has been very strong during 2007-8 after a lacklustre 2006-7. While the
budgeted figure represents optimism about the current Business Manager‟s contacts
remaining lucrative, especially during Michaelmas 2008, it is still significantly under the total
haul for 2007-8 and therefore considered quite conservative.

The tie-up between the CUSU and CUR1350 radio is currently in a holding pattern while
awaiting OfCom‟s opening of a window to apply for FM spectrum. We are also awaiting a
draft constitution to be produced by members of the station for negotiation by CUSU.
There are also funding issues related to new studio equipment that will be required and
material for a move of the primary studio to the CUSU offices. Nevertheless, I fully expect
that, provided an FM license is on the cards, a new radio holding company at least 50%
owned by CUSU will be up and running during the coming budget year.

The Council Free Budget (6577) has stayed basically constant, in spite of its not getting
much use. This is in anticipation of extra campaigning that may be related to the 2009
Funding Review (although the HE Funding budget has also increased), the Quality
Assurance Audit report, the Research Assessment Exercise (which previously threatened
the Architecture department), and other ongoing issues that have merely simmered during
the current year. The expense that most drained this heading in the current year (extra
pregnancy tests) has been addressed through more funding in that section and tighter
controls on stock, the initiative of the Welfare Officer.

The Shadowing Scheme (6519) experienced significant budget overruns in the current
year, brought on by a combination of increased costs for Criminal Records Bureau checks
and a dramatic increase in the number of travel subsidies claimed by participants. The
2008-9 Budget allocates extra funding to this venture to cover some of these costs but also
anticipates more restrictions on expenses claims in the coming year.

The Alternative Prospectus‟ (4255) current edition was the subject of much back-door
discussion with the University, eventually resulting in a Vice-Chancellor‟s promise to
underwrite the extra costs of an annual, colour publication pending the funding being found
in a University budget, such as that of the Admission‟s Office. The funding was, however,
never found. CUSU will therefore be spending exactly its budgeted amount on the
Prospectus this year and billing the University for the remainder of the costs, which were
already built in for this year due to the VC‟s assurances. Future editions will be budgeted in
the same way as before, as biennial publications, black and white, with limited advertising,
unless there is some new change from the current situation.
CUSU Budget 2008-9                                                                          7




JCR and MCR Training (6556) follows on from some successful events conducted as one-
offs this year. The President and other Democracy and Development Team members are
looking at making them staples of the CUSU calendar and are liaising on their future.

Elections (6541) will be funded at the old amount of £1,500.00, rather than the 2007-8
budgeted amount of £1200.00. The reduction was due to the anticipation of online-only
elections, whereas the CUSU is now committed for the foreseeable future to dual online
and paper balloting.

The general Union Publicity (6549) heading is primarily intended to fund a termly CUSU
newsletter, an old practice that the current President has interest in reviving. Most
instances of publicity during the year should be costed under the budget heading of that
individual product or campaign.

Societies Training/Equipment (6496/4188) will be contingent on negotiations between the
Coordinator and the Societies Syndicate on University contributions. The current focus is to
make current resources more efficiently delivered and more widely-known rather than
initiating any large new projects in this area.

Amending the Budget
Note that under the CUSU Constitution, all amendments to the Budget must be revenue-
neutral, naming the heading(s) to be reduced and the other heading(s) to be increased.
Anyone can bring such a motion to CUSU Council in the usual way of bringing motions.

As per usual CUSU practice, I will look over the budget toward the end of Michaelmas
Term and decide whether a mid-year Budget Review is necessary. I decided against it
during the current year, due to the rough balancing of significant shortfalls in Ents income,
increases in some office expenditure, and the lucrative first year of the St. James‟s House
contract.

Conclusion
As the first Services Officer in CUSU history who will be living with the implementation of
his or her own budget, I am (cautiously) optimistic that this document will serve the
organisation in the coming year as a reliable and effective guide to our activities. I have no
illusions, however, about the long-term reliability of the income sources that fund the CUSU
at this level of operation. With a potential global recession looming, we may well be forced
to realise that income seen by the Union as „core‟ is, to many of our sponsors, expenditure
that is peripheral and optional. I plan to instruct a new General Manager on the importance
of securing the CUSU‟s present stability beyond the range of the Oxford and Cambridge
Careers Handbook projects as a top priority. Ultimately, however, the only reliable way of
ensuring the Union‟s future is to obtain a credible block grant from the University. We
continue to engage on this issue, though the CUSU Officers are not holding their breath.

Sincerely,



Adam Colligan
CUSU Coordinator Jul 2007 – Jul 2009
8                                                                           CUSU Budget 2008-9




                                 Overview Figures
                                                                  Expenditure
                                                   Income (£)         (£)        Net (£)
Overhead and Staff                                     2,400.00     230,023.96   -227,623.96
Finance and Administration                                                        -28,550.00
Insurance and Legal                                                                -6,450.00
Staffing                                                                         -152,788.96

Services and Trade                                   299,290.00     141,378.88   157,911.12
Direct Services                                                                    2,461.12
Entertainments                                                                    38,200.00
OCCH                                                                              86,000.00
Summer Pubs                                                                        4,300.00
TCS                                                                               25,850.00
Radio                                                                                  0.00

Core Activities                                      133,851.44      58,413.60    75,437.84
Council Free Budget                                                               -2,000.83
Access and Funding                                                                -7,987.77
Democracy/Development                                                             75,841.44
Education                                                                         -1,335.00
Elections                                                                         -1,500.00
Ethical Affairs                                                                   -1,800.00
Resources                                                                         15,425.00
Welfare                                                                           -2,415.00

Autonomous Campaigns                                   2,250.00       7,975.00     -5,725.00
Black Students                                                                       -850.00
International                                                                        -925.00
LBGT                                                                               -2,325.00
Women's                                                                            -1,625.00


Total                                                437,791.44     437,791.44          0.00


(Deficit) surplus from operating activities (£)                                         0.00


Total Funds brought forward (estimate for end of
2007-8 year) (£)                                                                 210,000.00

New Building Depreciation                                                         -10,305.67


Total Funds Carried forward (estimate) (£)                                       199,694.33
   CUSU Budget 2008-9                                                                                            9




                                   Main Budget Sheets
Overhead and Staff
Finance and Administration                                                                     Total --24,950.00
Financial structure                                       Officer      Debt       Credit   Balance        Total
 7501 Bad Debts                                           Coor       2,750.00         0.00 -2,750.00
 7502 Bank Charges                                        Coor         300.00         0.00   -300.00
 7503 Audit and Accountancy                               Coor       3,000.00         0.00 -3,000.00
 7504 Interest from Bank Account                          Coor            0.00    2,400.00  2,400.00 -3,650.00
Office Expenditure
         Computing Consumables, repairs and
 6412 Software                                            Coor       1,000.00         0.00 -1,000.00
         Equip & Furniture-Depreciation (incl.
 7393 computers)                                          Coor       6,300.00         0.00 -6,300.00
 7394 Equipment & Furniture-Non-Deprec                    Coor       1,250.00         0.00 -1,250.00
 7395 Repairs & Maintenance                               Coor         400.00         0.00   -400.00
 7397 Office Cleaning                                     Coor       3,000.00         0.00 -3,000.00
 7398 Keys                                                Coor          50.00                 -50.00
 7399 Office Printer & Fax Supplies- SEE REPRO            Coor                        0.00      0.00
 7400 Internet,Telephone and Fax                          Coor       4,500.00         0.00 -4,500.00
 7402 Postage                                             Coor       2,200.00         0.00 -2,200.00
 7405 Office Stationery Supplies                          Coor       1,350.00         0.00 -1,350.00
 7412 Kitchen Supplies                                    Coor       1,250.00         0.00 -1,250.00 -21,300.00
         Printing/Copying - SEE REPRO/DIRECT SERVICES
Note 7393: ~£5k in ongoing locked-in depreciation, mostly OCCH Website. Rest of allocation is for 1.3 of new
capital expenses. Office move depreciation is listed at the bottom of the budget.

General Manager                                                                               Total    -43,835.00
                                                        Officer     Debt       Credit     Balance        Total
 7450      Search/Hiring a GM                           Coor       2,500.00               -2,500.00
           GM Salary, NI and Pension Contribution
 7451      (@35k)                                       Coor      39,835.00              -39,835.00
 7452      GM Office Costs                              Coor       1,000.00               -1,000.00
           GM Organisational Development and
 7453      Meetings                                     Coor        500.00                  -500.00    -43,835.00



Insurance and Legal                                                                           Total    -6,050.00
                                                        Officer     Debt       Credit     Balance        Total
 7391      Insurance                                    Coor       3,800.00       0.00    -3,800.00
 7401      Regulatory Compliance                        Coor         250.00       0.00      -250.00
 6415      Legal Fees                                   Coor       2,000.00       0.00    -2,000.00    -6,050.00


Staffing                                                                                     Total     -152,788.96
                                                        Officer     Debt       Credit     Balance        Total
 6371      Sabbatical Salaries NI & Tax                 Coor      107,015.46      0.00   -107,015.46
 6373      Staff Expenses                               Coor         550.00       0.00      -550.00
 6374      Staff Training                               Coor         300.00       0.00      -300.00
 6388      Ents Mngr. Salary NI & Tax @£17,500 salary   Coor      19,635.00       0.00   -19,635.00
 6382      Business Manager - total Salary              Coor      24,538.50       0.00   -24,538.50
 6383      Staff Socials                                Coor         500.00       0.00      -500.00
 6385      Safety Taxis                                 Coor         250.00                 -250.00    -152,788.96
   10                                                                                     CUSU Budget 2008-9




Student Services and Trade
Direct Services                                                                            Total     2,561.12
Reprographics                                        Officer     Debt       Credit     Balance        Total
 4291 Reprographics - Supplies                       Coor         800.00        0.00     -800.00
 4292 Repro Repairs & Service Agreements             Coor       4,418.88        0.00   -4,418.88
 4294 Reprographics - Copy Charges                   Coor       3,000.00        0.00   -3,000.00
 4297 Reprographics - Sales & Int Trans              Coor           0.00    3,500.00    3,500.00    -4,718.88
CUSU Mail Service
 4301 CUSU Mail Service - Contractor                 Coor      15,000.00        0.00   -15,000.00
 4304 CUSU Mail Service - Income                     Coor                  15,000.00   15,000.00         0.00
Reception Services
 4316 Laminating & Binding                           Coor          40.00       40.00        0.00
 4317 Coupon Machine                                 Coor         150.00    3,000.00    2,850.00
 4343 Financial Times Scheme                         Coor       1,800.00    2,000.00      200.00
 4346 Student ID                                     Coor       2,250.00    3,500.00    1,250.00
 4349 Minibus Running                                Coor          20.00        0.00      -20.00
 4350 NUS Extra Income                               Coor           0.00    3,000.00    3,000.00     7,280.00
        Societies' Fair - SEE RESOURCES GROUP
        Society Services - SEE RESOURCES
        GROUP
        Equipment Hire: SEE RESOURCES
        GROUP


Entertainments                                                                             Total    39,200.00
                                                     Officer     Debt       Credit      Balance       Total
 4151   Ents Admin                                   EntsM        500.00        0.00     -500.00
 4152   Special Events internet recpts               EntsM      1,000.00    1,000.00        0.00
 4161   New Night Fund-                              EntsM      5,100.00    5,100.00        0.00
 4163   Tuesdays @ Ballare                           EntsM      8,000.00   25,000.00   17,000.00
 4164   Thursdays w/Shut Up and Dance                EntsM      6,000.00   18,000.00   12,000.00
 4173   Sundays @ Fez                                EntsM      8,000.00   20,000.00   12,000.00
 4173
    a   Ents. Manager Development                    EntsM        800.00        0.00     -800.00
 4175   LBGT Night: 80% of CUSU Take                 EntsM      4,000.00    8,000.00    4,000.00
 4177   Ents Officer projects                        EntsO      2,000.00    2,000.00        0.00
 4178   Cam:Live                                     EntsM      3,000.00    3,000.00        0.00
4178
a       Assumption that something will go wrong                 4,000.00               -4,000.00
 4179   College and Societies Events Support    EntsM           3,500.00    3,000.00     -500.00    39,200.00
        Ents Website - SEE RESOURCES: IT PROJECTS


OCCH                                                                                       Total    86,000.00
Careers Handbook                                     Officer     Debt       Credit      Balance       Total
 4182 Careers Handbook - Editorial                  Coor         250.00         0.00     -250.00
 4183 Careers Handbook - Business Expenses          BM/Coor      250.00         0.00     -250.00
 4184 Careers Handbook - Production                 Coor                        0.00        0.00
 4185 Careers Handbook - Distribution               Coor        2,500.00    2,500.00        0.00
 4186 Careers Handbook - Advertising Rev            BM              0.00   78,750.00   78,750.00    78,250.00
OCCH Website
 4191 Careers Website                               Coor        2,250.00   10,000.00    7,750.00     7,750.00
Note: OCCH will be on Year 2 of St James's House Contract
   CUSU Budget 2008-9                                                                                        11




Summer Publications                                                                            Total     4,300.00
                                                       Officer       Debt       Credit     Balance        Total
 6381 Summer Publications Assistant                    Coor         1,500.00       0.00    -1,500.00
 6380 Summer Publications Distribution                 Coor           100.00       0.00      -100.00    -1,600.00
Cambridge Guide
 4213 Cambridge Guide - Production                     Coor         3,750.00        0.00   -3,750.00
 4215 Cambridge Guide - Advertising Revenue            BM               0.00    6,100.00    6,100.00     2,350.00
Survival Pack
 4216 Survival Pack Envelope Production                Coor         2,750.00        0.00   -2,750.00    -2,750.00
Diary
 4233 Diary - Production                               Coor         2,750.00        0.00   -2,750.00
 4236 Diary - Advertising Revenue                      BM               0.00    3,100.00    3,100.00      350.00
Freedom Book
                                                       LBGT/
 4281 LBGT Freedom Book - Production                   Coor         1,250.00        0.00   -1,250.00
 4282 LBGT Freedom Book - Revenue                      Coor             0.00    1,200.00    1,200.00       -50.00
Freshers Guide
 4223 Freshers' Guide - Production                     Coor         1,750.00        0.00   -1,750.00
 4228 Freshers' Guide - Advertising Reven              BM               0.00    6,000.00    6,000.00     4,250.00
International Freshers Guide
6620      International Freshers‟ Guide - Production   Intl/Coor    1,250.00               -1,250.00
6621      International - Freshers' Guide - Revenue    BM                        750.00       500.00      -500.00
Little Black Book
                                                       BSC/
6612 BSC - Little Black Book - Production              Coor         1,000.00               -1,000.00
6614 BSC - Little Black Book - Revenue                 BM                       2,500.00    2,500.00     1,500.00
Womens Handbook
                                                       WU/
 4242   Women's Handbook - Production                  Coor         1,750.00        0.00   -1,750.00
 4247   Women's Handbook - Advertising Reve            BM               0.00    2,500.00    2,500.00      750.00


TCS                                                                                           Total     25,850.00
                                                       Officer       Debt       Credit     Balance        Total
 4195   TCS Supplements                                Coor         1,000.00    1,000.00       0.00
                                                       TCS
 4201   Cambridge Student -Editorial                   Ed             900.00        0.00     -900.00
 4202   Cambridge Student - Production                 Coor        37,500.00        0.00   -37,500.00
 4203   Cambridge Student - Distribution               BM/Coor      4,000.00        0.00   -4,000.00
 4207   Cambridge Student Advertising Reven            BM               0.00   67,000.00   67,000.00
 6401   TCS Website Development                        Coor           250.00        0.00     -250.00
 6405   TCS Website - Advertising Revenue              Coor             0.00    1,500.00    1,500.00    25,850.00




Radio                                                                                          Total         0.00
                                                       Officer       Debt       Credit     Balance        Total
 5100   Radio Facilities Contributions                 Coor         1,000.00               -1,000.00
 5101   Radio CIC Stock and Regulatory Costs           Coor           250.00                 -250.00
 5102   Radio Income                                   Coor                     1,250.00    1,250.00         0.00
   12                                                                                   CUSU Budget 2008-9




    Core Activities and Campaigns

Council Free Budget                                                                      Total   -1,540.83
                                                    Officer    Debt       Credit     Balance       Total
6577    Fund for new campaigns                      CUSU      1,540.83       0.00    -1,540.83   -1,540.83


Access and Funding                                                                       Total   -7,987.77
                                                    Officer    Debt       Credit     Balance       Total
6502    Mailouts                                    AF Sabb   1,000.00       0.00    -1,000.00
        Target Campaigns Officer Organisational
6503    Support                                     Targ         30.00        0.00      -30.00
6514    Target Visits                               AF Sabb     500.00        0.00     -500.00
6515    Access Campaigns                            AF Sabb     250.00        0.00     -250.00
6517    Open Days                                   AF Sabb      30.00        0.00      -30.00
6519    Shadowing Scheme                            AF Sabb   4,200.00    1,000.00   -3,200.00
6508    Comprehensive Campaign                      AF Sabb     600.00        0.00     -600.00
6518    Target Visit Scheme                         AF Sabb     200.00        0.00     -200.00
6579    College Rents and Charges                   Rents       100.00        0.00     -100.00
                                                    HE
 6578 Higher Education Funding                      Fund       450.00         0.00     -450.00
 6581 Facilities and Catering                       Facil       50.00                   -50.00
 6582 Access Officers' Training                     AF Sabb     30.00                   -30.00   -6,440.00
Alternative Prospectus
                                                    Coor/
4255    Alternative Prospectus - Production x 0.5   AF Sabb   1,547.77        0.00   -1,547.77
        AP Distribution - SEE                       Coor/
4256    POSTAGE/FRANKING                            AF Sabb       0.00        0.00        0.00
4257    Alt Prospectus - Advertising Rev            BM            0.00                    0.00   -1,547.77


Democracy and Development                                                                Total   75,841.44
      External                                      Officer    Debt       Credit     Balance       Total
 6543 NUS Conferences                               Prez        850.00       0.00      -850.00
 4142 Affiliation Fees Paid to NUS                  Coor      9,500.00       0.00    -9,500.00
 6472 UK CISA Affiliation (Int Students)            Coor        300.00       0.00      -300.00
                                                    OP1:
6572    Open Portfolio 1 - Affiliations             Affil       50.00         0.00      -50.00
                                                    OP2:
6573    Open Portfolio 2 - Student Union Liaison    SUL         50.00         0.00      -50.00
6539    University Interaction                      Prez        25.00                   -25.00
6505    Aldwych Group Expenses                      Prez       650.00                  -650.00   -11,425.00
        Internal
4141    ACR Affiliation Fees                        Coor         0.00    88,201.44   88,201.44
6537    Executive Meetings                          Chair       35.00         0.00      -35.00
                                                    DD
6538    Democracy and Development Discretionary     Team       100.00         0.00     -100.00
6542    Council Meetings & Open Meetings            CC         200.00         0.00     -200.00
6556    JCR/MCR Training                            Prez       600.00         0.00     -600.00   87,266.44
   CUSU Budget 2008-9                                                                              13


Education                                                                            Total    -1,335.00
                                                   Officer    Debt      Credit    Balance       Total
                                                   Ed
 6581   Ed Team Admin and Meetings                 Team       100.00               -100.00
 6481   Mature Students                            MPCAG       35.00       0.00     -35.00
 6521   Exams Skills and Information               Ed Sabb    500.00     500.00       0.00
        Freshers' Information or Academic          Ed
 6522   Information                                Sabb       150.00       0.00    -150.00
                                                   Ed
 6524   Education Campaigns/Surveys                Team       500.00       0.00    -500.00
                                                   UGFac/
 6526   Faculty Rep Elections                      GradFac    100.00       0.00    -100.00
 6527   Meetings, Casework and Admin               Ed Sabb    150.00       0.00    -150.00
 6528   Study Skills Sessions                      Ed Sabb    100.00       0.00    -100.00
 6529   Training for Academic Officers/ Fac Reps   Ed Sabb    200.00       0.00    -200.00    -1,335.00


Elections                                                                             Total   -1,500.00
                                                   Officer    Debt      Credit    Balance       Total
 6541   Elections & Referenda                      Elec      1,500.00      0.00   -1,500.00   -1,500.00


Ethical Affairs                                                                      Total    -1,650.00
                                                   Officer    Debt      Credit    Balance       Total
                                                   EA
 6491   General Ethical Campaigns                  Team       200.00       0.00    -200.00
 6487   Anti-Racism                                ARO        200.00       0.00    -200.00
 6690   Community and Volunteering                 CV         125.00                -50.00
                                                   EA
 6492   One World Week                             Team       300.00       0.00    -300.00
                                                   EA
 6494   Campaigns Publications                     Team       500.00       0.00    -500.00
                                                   E.Con
 6691   Ethical Consumership                       sumer       75.00                -50.00
                                                   E.Inve
 6692   Ethical Investment                         stment      75.00                -50.00
 6693   Environment                                Enviro      75.00                -50.00
                                                   EA
 6694   Go Greener Campaign                        Team       250.00               -250.00    -1,650.00


Resources Group                                                                      Total    16,175.00
Coordinator                                        Officer    Debt      Credit    Balance       Total
       Ethical Policy Research x 0.5 (Biennial
 6411 Survey)                                      Coor       750.00       0.00    -750.00
                                                   Coor/
 6536 Sabb and Exec Training                       Prez      1,250.00             -1,250.00
 6413 Administration, Liason and Meetings          Coor        250.00      0.00     -250.00   -2,250.00
Publicity and Communication
                                                   Coor/
                                                   Prez/
 6549 Union Publicity                              Comms     2,500.00      0.00   -2,500.00
 6531 CUSU Clothing                                Coor        350.00    350.00        0.00   -2,500.00
IT Projects
 6402 Website Development - General                Coor      3,000.00      0.00   -3,000.00   -3,000.00
   14                                                                                     CUSU Budget 2008-9




Societies and Sports Development
 6496 Societies Training                            Coor        1,500.00    1,500.00        0.00
                                                    Socs/
6498      Societies Development                     Coor           75.00        0.00      -75.00
4188      Societies Equipment Scheme                Coor        1,000.00    1,000.00        0.00
                                                    Socs/
6497      Societies Storage                         Coor         550.00      550.00         0.00
                                                    Coor
6486      Societies Fair                            /BM        13,000.00   37,000.00   24,000.00
4188      Societies Publication                     Coor        1,000.00    1,000.00        0.00   23,925.00


Welfare                                                                                   Total    -2,415.00
                                                    Officer      Debt       Credit     Balance       Total
                                                    WG
6461      Welfare Gen Expenditure & Casework        Sabb          75.00         0.00      -75.00
                                                    WG
6462      Welfare Officers Training & Resources     Sabb         200.00                  -200.00
                                                    WG
6464      Personal Attack Alarms                    Sabb        1,500.00    1,500.00        0.00
                                                    Wel
6468      General Welfare Campaigns and publicity   Team         750.00         0.00     -750.00
6469      Sexual Health Awareness                   HIV-SH       500.00         0.00     -500.00
6484      Students with Disabilities                SwD          150.00         0.00     -150.00
6471      Student Safety                            Safety       100.00         0.00     -100.00
                                                    Mhealth/
                                                    WG
6473      Eating Disorders Project                  Sabb         300.00      250.00       -50.00
6576      General Mental Health                     MHealth      100.00                  -100.00
                                                    WG
6474      Condoms                                   Sabb        1,000.00    1,000.00        0.00
                                                    WG
6475      Students with Children                    Sabb          40.00         0.00      -40.00
                                                    WG
6478      Pregnancy Test Kits                       Sabb         450.00         0.00     -450.00   -2,415.00




Autonomous Campaigns – next page
   CUSU Budget 2008-9                                                                              15



Autonomous Campaigns
Black Students Campaign                                                            Total       -850.00
                                                Officer    Debt      Credit     Balance        Total
6611   BSC - Campaigns                          BSC        400.00       0.00     -400.00
6613   BSC - Other activities                   BSC        450.00       0.00     -450.00       -850.00


International Students                                                             Total       -925.00
                                                Officer    Debt      Credit     Balance        Total
6622   International - General Expenditure      Intl       300.00       0.00     -300.00
6623   International - Freshers' Week           Intl       325.00       0.00     -325.00
6624   International - Social Events            Intl       300.00       0.00     -300.00       -925.00


LBGT Campaign                                                                       Total     -2,325.00
                                                Officer    Debt      Credit     Balance         Total
6601   LBGT - Campaigns                         LBGT        350.00                -350.00
6602   LBGT - Welfare                           LBGT         75.00      0.00       -75.00
6603   LBGT - [no definition]                   LBGT      1,000.00    250.00      -750.00
6604   LBGT - Socials                           LBGT      2,000.00      0.00    -2,000.00
6605   LBGT - Awareness Week                    LBGT        800.00      0.00      -800.00
6606   LBGT- Administration and Resources       LBGT        350.00      0.00      -350.00
                                                EntsM/
6607   LBGT night: 20% of CUSU Take             LBGT          0.00   2,000.00   2,000.00      -2,325.00


Women's Union                                                                      Total      -1,625.00
                                                Officer    Debt      Credit     Balance         Total
6422   Women's General Exp and Casework         WU          75.00       0.00      -75.00
       College Women's Officers Training and
6423   Support                                  WU         150.00        0.00    -150.00
6431   WU Council, Admin and Development        WU         100.00        0.00    -100.00
6432   Women's Campaigns and Events             WU         750.00        0.00    -750.00
6433   WU External/Affiliations                 WU         400.00        0.00    -400.00
6436   Publications                             WU         150.00        0.00    -150.00      -1,625.00



                                       Accounted Separately:

NEW BULDING COSTS
                                                Officer   Debt       Credit     Balance
       Depreciation on new building Expenses              £10,305.67            -£10,305.67
16                                                                         CUSU Budget 2008-9




                                             Graphics
                                    Income (Gross) - '08-'09
                                                                             OCCH
                                                                             Affiliation Fees
                                                                             Entertainments
                                                                             TCS
                                                                             Societies' Fair
                                                                             Direct Services
                                                                             Other Publications
                                                                             Other
                                                                             NUS Extra
                                                                             Bank Interest
                                                                             Radio




                                Expenditure (Gross) - '08-'09        Staffing
                                                                     Entertainments
                                                                     TCS
                                                                     Overhead and Office
                                                                     **Direct Services
                                                                     *Other Publications
                                                                     Societies Fair
                                                                     Resources Group
                                                                     NUS Affiliation
                                                                     Access and Funding
                                                                     ^Autonomous Campaigns
                                                                     OCCH
                                                                     "Democ. & Devel.
                                                                     Welfare

** - Also includes equipment hire, condoms, and attack alarms        Council Free Budget
* - Includes Alt. Prospectus, Siren, [No Definition], and Socs Pub   Education
^ - Does not include Women's Officer salary, Siren, or [No Def]
                                                                     Ethical Affairs
" - Does not include Affiliation Fees
                                                                     Elections
                                                                     Radio
CUSU Budget 2008-9                                                                       17




                             Income v. Expenditure:
                     Selected Profitmaking Activities ('08-'09)
     100,000.00
       90,000.00
       80,000.00
       70,000.00
       60,000.00
       50,000.00
                                                                                Income
       40,000.00
                                                                                Expenditure
       30,000.00
       20,000.00
       10,000.00
            0.00




                        OCCH Net Income (By Budget Year)
    90,000.00

    80,000.00

    70,000.00

    60,000.00

    50,000.00

    40,000.00

    30,000.00

    20,000.00

    10,000.00

         0.00
                     02-03   03-04   04-05   05-06   06-07   07-08   08-09   09-10
18                                                                           CUSU Budget 2008-9




             TCS Income and Expenditure (Historical)
     80000

     70000

     60000

     50000
                                                                                   Income
     40000
                                                                                   Expenditure
     30000

     20000

     10000

         0
                 02-03    03-04    04-05   05-06   06-07   07-08     08-09
                                                           (Est.)   (Budg)




         Ents Income and Expenditure (Historical)
     140000

     120000

     100000

      80000                                                                        Income
                                                                                   Expenditure
      60000

      40000

      20000

             0
                  02-03    03-04   04-05   05-06   06-07   07-08     08-09
                                                           (Est.)   (Budg)
       CUSU Budget 2008-9                                                                                                      19




                    Affiliation Fees 2008-9 (Estimates)

        College
TOTAL STUDENTS 2006-
2007 (used as est.)             UG         UG£          PG            PG£            PG      PG£       PG           PG£        Total
                                                                                     FT-     FT-
                                                                full time           pgce    pgce £     Total        Total£     Fees
                                     @        £6.18       @                 £2.80     @      £1.39                                 £
Christ's College                   423     £2,614.14     109          £305.20           0     £0.00         109      £305.20   £2,919.34
Churchill College                  476     £2,941.68     282          £789.60           3     £4.17         285      £793.77   £3,735.45
Clare College                      473     £2,923.14     206          £576.80           0     £0.00         206      £576.80   £3,499.94
Clare Hall                            3       £18.54     200          £560.00           0     £0.00         200      £560.00     £578.54
Corpus Christi College             270     £1,668.60     164          £459.20           1     £1.39         165      £460.59   £2,129.19
Darwin College                       12       £74.16     583       £1,632.40            5     £6.95         588    £1,639.35   £1,713.51
Downing College                    440     £2,719.20     217          £607.60           1     £1.39         218      £608.99   £3,328.19
Emmanuel College                   510     £3,151.80     152          £425.60           3     £4.17         155      £429.77   £3,581.57
Fitzwilliam College                502     £3,102.36     215          £602.00           3     £4.17         218      £606.17   £3,708.53
Girton College                     531     £3,281.58     186          £520.80           2     £2.78         188      £523.58   £3,805.16
Gonville and Caius College         546     £3,374.28     191          £534.80           0     £0.00         191      £534.80   £3,909.08
Homerton College                   572     £3,534.96     478       £1,338.40         371    £515.69         849    £1,854.09   £5,389.05
Hughes Hall                          85      £525.30     375       £1,050.00          57     £79.23         432    £1,129.23   £1,654.53
Jesus College                      503     £3,108.54     225          £630.00           2     £2.78         227      £632.78   £3,741.32
King's College                     394     £2,434.92     214          £599.20           0     £0.00         214      £599.20   £3,034.12
Lucy Cavendish                     114       £704.52       73         £204.40           1     £1.39          74      £205.79     £910.31
Magdalene College                  366     £2,261.88   n/a        n/a               n/a     n/a       n/a         n/a          £2,261.88
New Hall                           387     £2,391.66       61         £170.80           0     £0.00          61      £170.80   £2,562.46
Newnham College                    412     £2,546.16     136          £380.80           4     £5.56         140      £386.36   £2,932.52
Pembroke College                   442     £2,731.56     184          £515.20           1     £1.39         185      £516.59   £3,248.15
Peterhouse                         266     £1,643.88     101          £282.80           1     £1.39         102      £284.19   £1,928.07
Queens' College                    535     £3,306.30     333          £932.40         30     £41.70         363      £974.10   £4,280.40
Robinson College                   422     £2,607.96       86         £240.80           0     £0.00          86      £240.80   £2,848.76
St. Catharine's College            462     £2,855.16     183          £512.40           1     £1.39         184      £513.79   £3,368.95
St. Edmund's College               126       £778.68     233          £652.40           1     £1.39         234      £653.79   £1,432.47
St. John's College                 588     £3,633.84     295          £826.00           5     £6.95         300      £832.95   £4,466.79
Selwyn College                     388     £2,397.84     149          £417.20           1     £1.39         150      £418.59   £2,816.43
Sidney Sussex College              371     £2,292.78     159          £445.20           4     £5.56         163      £450.76   £2,743.54
Trinity College                    702     £4,338.36     335          £938.00           5     £6.95         340      £944.95   £5,283.31
Trinity Hall                       384     £2,373.12     225          £630.00           8    £11.12         233      £641.12   £3,014.24
Wolfson College                    119       £735.42     458       £1,282.40            0     £0.00         458    £1,282.40   £2,017.82
          Total                11824      £73,072.32    6967       £19,062.40        511    £708.90     7478      £19,771.30   £92,843.62



GRAND TOTAL                  £92,843.62
95% COLLECTION               £88,201.44
20                                                                             CUSU Budget 2008-9




                       Estimates Note 2007-8
There are significant challenges at present facing our attempts to give an accurate estimate
of CUSU‟s financial position as it will stand at the end of the current budget year (30 th June
2008). This is largely due to uncertainty about the third term of Entertainments activity,
which is currently transitioning into new venues, new music formats, new ticket sales
practices, and a new brand identity.

Additional Income and Underspends
Income from companies paying to be included in the Oxford and Cambridge Careers
Handbook (print) is made in late spring and early summer of the calendar year in which the
book comes out, meaning that the income is budgeted to the year prior to the release of the
publication. Therefore, the £75,000 first-year payment from St. James‟s House is arriving
in the current year, boosting net income by nearly £50,000. There is an additional £10,000
companion payment from St. James‟s House for participation in the 800th project mentioned
in the Budget Report (p.4).

TCS sales have been extremely strong this year and should post between £20,000 and
£30,000 better than budget. The Societies Fair brought in £4k more than foreseen while
spending on budget, and the Mail Service is also doing significantly better than budget, set
to gain a total of £4k-£5k over expectations. Summer publications production saw a
combination of fairly strong sales and higher-than expected design costs: they will probably
add about £2500 extra to the bottom line.

The ad-hoc combining of Business and Entertainments management in one higher-paid
position from January 2008 will produce only modest cost savings during the current year.

As usual, many “Core activities” headings, especially those related to part-time student
officers, will see underspends. This is exceedingly difficult to forecast accurately in April,
however, as there are new Exec officers in place, and there is a tendency for pre-year-end
spending of extra funds.

Income Shortfall and Overspends
CUSUEnts had a very rough Michaelmas term and undertook a lot of transitional costs
during Lent; this was partly due to club relationships and also partly due to declining
attendance across the sector. I am currently forecasting conservatively a profit of about
£25k against a budgeted £57k.

The Shadowing Scheme overspends have been noted in the Budget Report for the coming
year and should not amount to more than £2k-£3k, likely balanced in part by
underspending in other Access areas.        Photocopying contracts are significantly more
expensive than estimated and will delete up to £5k. LBGT deficits will be linked to income
shortfalls in Ents rather than beyond-budget spending on activities.

New Building costs will continue to pull a significant amount directly from the Reserves
(£15k-£20k in the initial year, which is 2007-8).

Conclusion
Provisionally, I am looking for CUSU to enter 2008-9 near where we want it to be: with a
reserves position just short of half of operating costs, or £210k.

								
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