FOREST CERTIFICATION POLICIES PROCEDURES MANUAL by fmx14915

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									           EASTERN ONTARIO MODEL FOREST
           INFORMATION REPORT NO. 51 v. 2




       FOREST CERTIFICATION
  POLICIES & PROCEDURES MANUAL

- For Private Woodlot Owners, Community Forests, and
           Small Wood Processors within the
       Great Lakes St. Lawrence Forest Region –
EASTERN ONTARIO                                       FORÊT MODÈLE
MODEL FOREST                                          DE L'EST DE L'ONTARIO

10 Campus Drive                                       10 Campus Drive
Kemptville, Ontario                                   Kemptville, Ontario
Canada K0G 1J0                                        Canada K0G 1J0

Tel.: (613) 258-8241                                  Tél.: (613) 258-8241
Fax: (613) 258-8363                                   Téléc.: (613) 258-8363

Forest Certification Program Policy and Procedures Manual

June 29th 2007

The purpose of the Eastern Ontario Model Forest (EOMF) – Forest Certification Program
Policy and Procedures Manual is to provide and share information necessary to achieve and
manage a Forest Stewardship Council (FSC) Resource Manager Certificate. The EOMF
FSC certificate is maintained on behalf of private forest owners and community forests in the
Great Lakes St. Lawrence forest region. This manual outlines steps involved, working
models, concepts, policies, procedures and operating templates that can be transferred to
other forest regions and jurisdictions for implementation.

In 1999 forest certification became a current topic of interest and discussion for the EOMF
when several large retailers publicly stated their intent was to sell wood products coming from
well managed forests. At that time there was little understanding of forest certification on the
privately owned forests of southern Ontario.

At the suggestion of Domtar, Cornwall and the Ontario Woodlot Association the EOMF
facilitated a broad based Certification Working Group. Its goals were to explore forest
certification and determine a course of action towards implementation for private woodlots
and community owned forests in the eastern region. Many others have contributed various
forms of support including the Richard Ivey Foundation, the George Cedric Metcalf
Foundation, the Canadian Forest Service and the Ontario Ministry of Natural Resources. A
full list of supporters can be found in the acknowledgements section of this manual.

The EOMF would like to thank members of the Certification Working Group for their valuable
time and guidance over the past 7 years, making the Forest Certification Program one that
has had a positive impact on the landscape in eastern Ontario and by sharing their lessons
learned with other groups and individuals seeking certification for their lands.

It is the EOMF’s belief that while certification is not the end itself, it acts as an important tool
by providing a framework of achieving sustainable forestry on the ground. It is hoped that
you find this document useful. Any comments or feedback would be appreciated. Thank you
to all that have contributed their time, ideas and effort towards this important resource.




Brian Barkley R.P.F
General Manager
Eastern Ontario Model Forest
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL



                                 TABLE OF CONTENTS
ACKNOWLEDGEMENTS ……………………………………………………………………..                               1
ACRONYMS ………………………………………………………………….........................                 2
INTRODUCTION ………………………………………………………………………………                                 3


POLICIES
Policy 1.0 EOMF Forest Certification Program Structure ………………………………….       12
Policy 1.1 Legal Requirements Policy ………………………………………………………..                19
Policy 1.2 Financial Policy ……………………………………………………………………..                    20
Policy 1.3 Minimum Requirements Policy ……………………………………………………                 23
Policy 1.4 Entering, Exiting and Expulsion Policy …………………………………………..        27
Policy 1.5 Consultation, Communication and Outreach Policy …………………………....   29
Policy 1.6 Document Control and Confidentiality Policy …………………………………….      32
Policy 1.7 High Conservation Value Forest …………………………………………………..             35
Policy 2.0 Processing, Manufacturing and Purchasing Policy ………………………………     36
Policy 2.1 Wood Purchasing Policy ……………………………………………………………                   39
Policy 2.2 Group Chain of Custody Policy …………………………………………………….              42
Policy 2.3 Outsourcing Policy …………………………………………………………………..                   46
Policy 2.4 Certified Maple Syrup Policy ……………………………………………………….              47
Policy 2.5 Certified Firewood Policy ……………………………………………………………                48
Policy 2.6 Labeling and Text Approval Policy …………………………………………………            50
Policy 3.0 Auditing and Monitoring of Annual Operations Policy …………………………... 51
Policy 3.1 Corrective Action Request Policy …………………………………………………. 53
Policy 3.2 Dispute Resolution Policy ………………………………………………………….. 54
Policy 4.0 Education and Training Policy …………………………………………………….. 56
Policy 5.0 State of the Forest Reporting Policy ……………………………………………… 57
Policy 6.0 Policy and Procedures Review and Renewal Policy ……………………………      58


STANDARD OPERATING PROCEDURES
SOP 1.0 Planning ……………………………………………………………………………….                            59
       SOP 1.1The Forest Management Plan ……………………………………………...               60
       SOP 1.2 Forest Operations Prescription ……………………………………………..           62
       SOP 1.3 Property Boundary Lines ……………………………………………………                 64
       SOP 1.4 Tree Marking ………………………………………………………………….                      66
               SOP 1.4.4 Tree Marking Audit ……………………………………………….             68
       SOP 1.5 Areas of Concern …………………………………………………………….                    69
       SOP 1.6 Invasive Exotic Species ……………………………………………………..               73
       SOP 1.7 High Conservation Value Forest ……………………………………………             74
       SOP 1.8 Cultural Heritage Values …………………………………………………….               75
SOP 2.0 Access …………………………………………………………………………………..                            77
       SOP 2.1 General Access ………………………………………………………………                      78
       SOP 2.2 Water Crossing ……………………………………………………………….                     79
       SOP 2.3 Road Layout and Construction ……………………………………………...            80
       SOP 2.4 Access across Other Lands …………………………………………………                81
       SOP 2.5 Landings ……………………………………………………………………….                        82




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


TABLE OF CONTENTS continued

SOP 3.0 Harvest ………………………………………………………………………………….. 83
       SOP 3.1 Logging ………………………………………………………………………… 84
       SOP 3.2 Skidding ……………………………………………………………………….. 85
       SOP 3.3 Utilization ……………………………………………………………………… 87
       SOP 3.4 Logging Damage …………………………………………………………….. 88
       SOP 3.5 Wood Tracking ……………………………………………………………….. 89
SOP 4.0 Renewal, Tending and Protection ……………………………………………………. 90
       SOP 4.1 Forest Renewal ……………………………………………………………….. 91
       SOP 4.2 Tending ………………………………………………………………………… 92
       SOP 4.3 Forest Protection (Insect/Disease/Fire) ……………………………………. 94
SOP 5.0 Auditing, Monitoring and Assessments ……………………………………………… 96
       SOP 5.1 Auditing and Monitoring ……………………………………………………… 97
       SOP 5.2 Assessments …………………………………………………………………. 100
SOP 6.0 Environmental Protection ……………………………………………………………... 103
SOP 7.0 Group Chain of Custody ………………………………………………………………. 105
SOP 8.0 Certified Maple Syrup Production …………………………………………………….. 108


APPENDICES
A.        Landowner Group / Landowner MoU …………………………………………………. 110
B.        Landowner Group / EOMF MoU ………………………………………………………. 114
C.        Forest Manager / EOMF MoU …………………………………………………………. 117
D.        Community Forest Manager / EOMF MoU ………………………………………….. 122
E.        Forest Industry / EOMF MoU …………………………………………………………. 128
F.        Group Chain of Custody Processing Facility / EOMF MoU ……………………….. 130
G.        Sale of Standing Timber Contract ……………………………………………………. 133
H.        Guidelines for Small-Scale Harvesting (Personal Use) …………………………….. 138
I.        Document List Template for Community Forest Managers ………………………… 139
J.        Checklist for Minimum Requirements …………………………………………………. 140
K.        Ontario’s Rare Forest Ecosystems ……………………………………………………. 142
L.        Chain of Custody Certification Outsourcing Agreement …………………………….. 143
M.        Landowner / EOMF MoU for the Production of Certified Maple Syrup ……………. 144
N.        Corrective Action Request Form ………………………………………………………. 146
O.        Forest Stand Analysis Form ……………………………………………………………. 147
P.        Forest Operations Prescription Template …………………………………………….. 148
Q.        Tree Marking Audit Report Form ………………………………………………………. 154
R.        Raptor Nest Report Form ………………………………………………………………. 155
S.        Tree Species of Concern ……………………………………………………………….. 157
T.        EOMF Bill of Lading …………………………………………………………………….. 158
U.        Forest Operations Activity Assessment Report ……………………………………… 159
V.        Forest Operations Inspection Report …………………………………………………. 160
W.        Logging Damage Assessment Report ……………………………………………….. 161
X.        Utilization Summary Tally Sheet ……………………………………………………… 162
Y.        Fuel and Oil Spills Accidental Discharge Report Form ……………………………… 163




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL




Acknowledgements

The Eastern Ontario Model Forest appreciates the funding support of the Canadian Forest
Service through the Canadian Model Forest Program. Contributions from the following
foundations have significantly accelerated the progress of the EOMF Forest Certification
Program:

George Cedric Metcalf Foundation
Richard Ivey Foundation
Home Depot Foundation
Valley Heartlands Community Futures Development Corporation

The Eastern Ontario Model Forest wishes to thank the following organizations for their
contributions:

Canadian Forest Service                                     Ontario Ministry of Natural Resources
Canadian Model Forest Network                               Ontario Stewardship
Conservation Ontario                                        SmartWood Program of the Rainforest Alliance
Domtar Communications Papers Inc.                           South Nation Conservation
Eastern Ontario Certified Forest Owners                     Stormont, Dundas & Glengarry Certified
Forest Stewardship Council of Canada                        Forest Owners
Mazinaw – Lanark Forest Inc.                                Town of Oakville
Ontario Woodlot Association                                 United Counties of Prescott & Russell
Ontario Maple Syrup Producers Association                   Westwind Forest Stewardship Inc.

A special acknowledgement is extended to current and past members of the Eastern Ontario
Certification Working Group:

Brian Barkley                    Eastern Ontario Model Forest
Eric Boysen                      Ontario Ministry of Natural Resources
Tony Bull                        Eastern Ontario Certified Forest Owners
Martha Copestake                 Eastern Ontario Model Forest
Scott Davis                      Eastern Ontario Model Forest
Steve Dominy                     Canadian Forest Service
Achille Drouin                   Eastern Ontario Model Forest Board Member
Ray Fortune                      Ontario Maple Syrup Producers’ Association
Jim Gilmour                      Eastern Ontario Certified Forest Owners Group
Wade Knight                      Ontario Woodlot Association
Jim McCready                     Eastern Ontario Model Forest President
David Neave                      Canadian Model Forest Network
Cathy Nielsen                    Ontario Ministry of Natural Resources
John Oatway                      Ontario Ministry of Natural Resources
Vivian Peachey                   Forest Stewardship Council Canada
Mark Richardson                  Eastern Ontario Model Forest
Tom Richardson                   Mazinaw-Lanark Forest Inc.
Martin Streit                    Ontario Ministry of Natural Resources
Silvia Strobl                    Ontario Ministry of Natural Resources
Linda Touzin                     Ontario Ministry of Natural Resources
Bert Treichel                    Eastern Ontario Certified Forest Owners Group
Hans von Rosen                   Forest Consultant
Dan Welsh                        Canadian Forest Service




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL



Acronyms

AGS                       Acceptable Growing Stock
ANSI                      Area of Natural or Scientific Interest
AOC                       Area of Concern
CAR                       Corrective Action Request
CFM                       Community Forest Manager
CFS                       Canadian Forest Service
CLTIP                     Conservation Land Tax Incentive Program
CoC                       Chain of Custody
CSA                       Canadian Standards Association
CWG                       Certification Working Group
DBH                       Diameter at Breast Height
DFO                       Department of Fisheries & Oceans
DWD                       Downed Woody Debris
EOCFO                     Eastern Ontario Certified Forest Owners
EOMF                      Eastern Ontario Model Forest
FM                        Forest Manager
FMP                       Forest Management Plan
FOIR                      Forest Operations Inspection Report
FOP                       Forest Operations Prescription
FRI                       Forest Resource Inventory
FSC                       Forest Stewardship Council
GIS                       Geographic Information System
GLSL                      Great Lakes – St. Lawrence
HCVF                      High Conservation Value Forest
IRM                       Integrated Resource Management
LG                        Landowner Group
LGC                       Landowner Group Coordinator
MFTIP                     Managed Forest Tax Incentive Program
MOE                       Ministry of Environment
MoU                       Memorandum of Understanding
NCC                       National Capital Commission
NHIC                      Natural Heritage Information Centre
NRIC                      Natural Resources Information Centre
NRVIS                     Natural Resources Values Information System
OBM                       Ontario Base Map
OFSWA                     Ontario Forestry Safe Workplace Association
OMNR                      Ontario Ministry of Natural Resources
OWA                       Ontario Woodlot Association
P&P                       Policies & Procedures
PSW                       Provincially Significant Wetland
RM                        Resource Manager
RPF                       Registered Professional Forester
SD&G CFO                  Stormont, Dundas & Glengarry Certified Forest Owners
SFI                       Sustainable Forestry Initiative
SFM                       Sustainable Forest Management
SOP                       Standard Operating Procedure
SW                        SmartWood
UGS                       Unacceptable Growing Stock
VTE                       Vulnerable, Threatened, or Endangered
WSIB                      Workplace Safety Insurance Board




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL



INTRODUCTION
Background
As one of 11 large-scale working model forests, representing the five major forest ecoregions of
Canada, the Eastern Ontario Model Forest (EOMF) works with government, landowners, industry,
First Nations and other stakeholders to develop new ways to sustain and manage forest
resources. Landowners are stewards of more than three-quarters of the land in eastern Ontario,
of which 35% is forest (Johnson et al. 1999). Most of the stands are small and fragmented, since
they are located in a densely populated region with many roads, waterways, farms, and
residential developments. Many produce wood products and still sustain a variety of wildlife, but
their owners face several challenges, most notably how to sustainably manage their woodlots and
market their wood.

During the summer of 1999 sustainable forest certification became a topic of interest. Several
large U.S. and Canadian retailers publicly stated their intent to sell wood products coming from
sustainably managed forests.     Forest certification is a process designed to encourage the
sustainable management of forests throughout the world. Independent auditors evaluate forest
stands to determine whether their owners are complying with sound forestry standards. Owners
who meet the required standards will have their woodlots certified as “well-managed.” This label
will provide assurance to both the woodlot owners and consumers of wood products that their
forests are being well managed.

As a result, the EOMF created a Certification Working Group (CWG) to investigate the
certification of private land in the Eastern Ontario Model Forest area. Membership in this working
group included EOMF staff and board members and representatives for private landowners,
Domtar Cornwall, the Ontario Woodlot Association, the Ontario Ministry of Natural Resources and
the Canadian Forest Service. With the closing of the Domtar Cornwall pulpmill in 2005, Domtar
no longer has representation in the CWG, however all other original member organizations
maintain their representation in the group. Over time Domtar’s seat will be filled by
representatives from the local forest industry.

Only 25% of wood processed by pulp and sawmills in eastern Ontario comes from local, small
woodlots; the rest is imported from outside the region. At the same time, total employment in
forestry related sectors declined by 18% from 1991 to 1996 (Johnson et al. 1999) and has
continued to decline since then. By working together, woodlot owners can work with other
certified landowners, manufacturers and retailers to create market and cost-sharing opportunities
that can increase their revenues from the sale of certified forest products.

Certification includes two components: Forest Certification, which is the certification of the
sustainability of forest management activities; and Product Certification, which is directed at the
production of certified forest products and is also termed “chain of custody” (CoC).

Currently three systems of third-party forest certification have support in Ontario they are; the
Canadian Standards Association’s Sustainable Forest Management System (CSA-SFM), the
Forest Stewardship Council (FSC) certification program, and the Sustainable Forest Initiative
(SFI).

Through the research of the certification working group, it was concluded that while certification
was not the end in itself, it could be an important means towards the end goal of achieving
sustainable forestry on the ground. Preliminary analysis carried out by the EOMF indicated that
the FSC system was the most applicable for testing the feasibility of forest certification for owners
of small woodlots within the EOMF area. Considerations included:
    • At the time, the FSC has developed draft regional standards, for the central and southern
         portion of the Great Lakes - St. Lawrence Forest Region that appear to be accepted by
         forestry practitioners/operators (Wildlands League 2000).


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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


     •     The FSC indicated a willingness to work with the EOMF in developing an interpretation of
           their regional standards for use on private land and in the development of a pilot project
           to test this interpretation.
     •     Cost of forest certification by the other systems seemed to be cost prohibitive for small-
           scale forestry operations.

The Forest Stewardship Council is an independent, non-profit, non-governmental organization
that was founded in 1993 by a diverse group of representatives from 25 countries. The FSC has
introduced an international labeling scheme for forest products, which provides a credible
guarantee that the product comes from a well-managed forest. All forest products carrying the
FSC logo are independently certified as originating from forests that meet the internationally
recognized FSC’s 10 guiding Principles of well-managed forests, which are:

     1.    Compliance with Laws and FSC Principles
     2.    Tenure & Use Rights and Responsibilities
     3.    Indigenous Peoples’ Rights
     4.    Community Relations and Worker’s Rights
     5.    Benefits from the Forest
     6.    Environmental Impact
     7.    Management Plan
     8.    Monitoring & Assessment
     9.    Maintenance of High Conservation Value Forests
     10.   Plantations

The Forest Stewardship Council’s Principles and the related Criteria set thresholds for defining
forest stewardship for all forests worldwide. The FSC supports the development of national and
regional standards that implement their Principles and Criteria at the local level. The standards
are developed by national and regional working groups that work to achieve consensus amongst
individuals and organizations involved in forest management and conservation in different forest
regions of the world.

The Draft Standards for Well Managed Forests in the Central and Southern Great Lakes – St.
Lawrence Forests (GLSL) of Ontario, provide guidelines for implementing the FSC Principles and
Criteria in the GLSL forest region, and would apply to the EOMF. The Wildlands League, with the
financial support of the Richard Ivey Foundation, coordinated the GLSL Regional Standards and
the GLSL Regional Standards were field tested in June 1999 on Domtar Forest Products’ Gilmour
properties, south of Bancroft, Ontario. These standards have been used by several certificate
holders as the guide to forest stewardship council certification in the region for many years.

Currently, FSC Canada is undergoing a review of this standard and they are merging it with the
standards for the mixed-wood forests of Quebec. The result will be the FSC Certification
Standard for the Great Lakes - St. Lawrence Region. It is in the final stages and is expected to be
approved during the summer of 2007. This Policies & Procedures Manual is based on those
standards.

The EOMF established a partnership with the Forest Stewardship Council of Canada to
undertake a project to assess the feasibility of FSC certification of groups of small woodlots in
Eastern Ontario. The Richard Ivey Foundation provided important initial financial support to this
project. Other initial contributors were EOMF partners such as Domtar Cornwall, the Ontario
Maple Syrup Producers Association, the Ontario Ministry of Natural Resources (OMNR), and the
Ontario Woodlot Association (OWA).

The pilot project has grown substantially since its inception and is now one of the focus programs
of the EOMF. The program has received funding from a variety of other foundations, including;
the Metcalf Foundation, the Home Depot Foundation, and Valley Heartlands Community Futures
Development Corporation. The program still relies heavily on contributors such as the OMNR, the


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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


OWA, and private woodlot owners. Currently, the EOMF is certified as a Resource Manager and
is responsible for facilitating forest certification for several groups of private landowners and
several community forests in Eastern Ontario through their forest management certificate (SW-
FM/COC-232). The EOMF also holds a Group Chain of Custody certificate on behalf of several
small-scale wood processors in the region. The EOMF has also made partnerships with mills in
the region that hold a vested interest in certified wood and pay an operating fee for any wood
coming from the EOMF program. A generalized example of the flow chart can be seen in Figure
1. Please contact the EOMF for a copy of the most current Certification Program Flow Chart.

This manual provides the necessary information to implement a forest certification program
through Resource Manager Certification and Group Chain of Custody Certification in the Great
Lakes - St. Lawrence Region and beyond. The process of Resource Manager Certification
involves a legal entity (in this case the EOMF) organizing the certification process, holding a FSC
certificate, and acting as Resource Manager. The EOMF establishes and supports groups of
Forest Owners with small forest areas managed by Forest Managers, for example the Eastern
Ontario Certified Forest Owners (Figure 1). In addition, the EOMF supports the certification of
Community Forests through Forest Managers and municipal councils. Community Forests are
forests owned and managed by municipalities, conservation authorities, and/or other
conservation entities such as the National Capital Commission (NCC). Generally, in Ontario,
Community Forests were a part of the OMNR’s past Agreement Forest Program.

The Group Chain of Custody process is similar, except the EOMF holds the certificate on behalf
of small-scale wood processors across the region who are interested in using wood from certified
forests for their products, in turn giving them the ability to market those products as certified with
an FSC label.

The EOMF defines the forest management requirements for Forest Managers needed to
implement the FSC GLSL Standards, and audits their performance. The EOMF chooses the FSC
Accredited Certifier, maintains records, manages the certification audit, and audits participants to
ensure all forest properties in the certified pool meet FSC standards. By performing these
functions for a large number of landowners and community forests; forest certification is
affordable for owners of small to medium sized woodlots and for municipalities who own and
operate tracts of forest land. As a result, members of EOMF Forest Certification Program can
produce and market FSC certified wood. The relationships between the EOMF and the various
participants in the program are further outlined in the Memoranda of Understanding which follow
the responsibilities outlined in the EOMF Forest Certification Program Structure – Policy 1.0.

Purpose of this manual
This manual has been prepared to guide the EOMF as it implements FSC certification for private
woodlot owners, their forest managers, and community forest managers. The manual will also be
used in the implementation of Group Chain of Custody for small-scale wood processors. This
document will also be used to assist other groups and individuals achieve forest certification; this
document is a tool that is easily transferable beyond the boundaries of the EOMF. The EOMF will
use these policies and standard operating procedures as well as supporting documentation found
in the appendices to:
• ensure compliance with the FSC GLSL Standards and the Group Chain of Custody
     requirements
• provide guidance to the EOMF Certification Coordinator and staff, Forest Managers, private
     woodlot owners, wood processors, and anyone involved with forests and wood certified within
     the EOMF program in implementing sustainable forest management on certified woodlots
     and those proposed for certification
• cross reference Ontario Ministry of Natural Resources (OMNR) silvicultural guidelines, EOMF
     documents, and other relevant technical resources




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Figure 1: A Schematic Representation of the EOMF Forest
Certification Program
                                                                                                                                         Agreement (MOU)

(current to September 2007, showing potential for the future)                                                                            Partnership

                                                                                                                                         Accreditation Body
                                Accreditation
                                    Body:
                                                                                                                                         Accredited Certifier
                                    Forest
                                 Stewardship
                                Council (FSC)                                                                                            Resource Manager

                                                                                                                                         Forest Manager

                                                                                                                                         Community Forest
                                Independent 3rd
                                  party auditor:
                                   Smartwood                                                                                             Landowner Group

                                                                              EOMF Mill                                                  Individual Landowners
                                                      Chain of Custody
                                                                             Agreements
                                                         Facilities
                                                                            (10 Sawmills)                                                Processing Facilities
                                   Umbrella
                                 Organization -
                                Eastern Ontario                                                                                          Landowner Group - Program
                                 Model Forest                                                                                            Coordinator
                                  (Resource
                                   Manager)




          Eastern Ontario                                                        SD&G Certified
                                   South Nation          Town of Oakville
          Certified Forest                                                       Forest Owners3         Other Community            Other Landowner
                                  Conservation2 -          (Community
              Owners1                                                          (Landowner Group             Forests                    Groups
                                 (Forest Manager)            Forest)
           (Landowners)                                                           Coordinator)



                                                                                                    NOTES:

         Forest Consultants                                                                         1. The EOMF has agreements (Memoranda of Understanding - MOU’s)
                                                           John McNeil          SD&G Certified
              & EOMF                                                                                with each landowner belonging to the Eastern Ontario Certified Forest
                                  SNC Properties         (Forest Manager)      Forest Owners Inc.
          Certification Staff                                                                       Owners Group (EOCFO).
          (Forest Manager)                                                       (Landowners)

                                                                                                    2. South Nation Conservation is the Forest Manager for South Nation,
                                                                                                    Stormont Dundas & Glengarry, and Prescott & Russell (Larose Forest)
                                                                                                    forest properties. Josee Brizard is the direct point of contact. The
                                                                                                    EOMF has an MOU directly with South Nation Conservation indicating
                                       SD&G                                                         their responsibility for the sustainable management of these forest
                                     Properties                                                     properties.
                                                                               Forest Consultants
                                                                                (Forest Manager)
                                                                                                    3. Jim Hendry is the Landowner Group Coordinator for the SD&G
                                                                                                    Certified Forest Owners (SD&G CFO). He is the direct point of contact
                                    Prescott &                                                      between SD&G CFO and the EOMF. As Landowner Group
                                      Russell                                                       Coordinator, Jim has MoU’s in place with all the landowners of SD&G
                                    Properties                                                      CFO.
                                  (Larose Forest)
                                                                                                                                                                            6
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


Manual revisions
This manual will be reviewed annually for currency and appropriateness and revised as required,
as per the Policy and Procedures Review and Renewal Policy – Policy 6.0. Persons who have
defined responsibilities within the EOMF Forest Certification Program will maintain an up-to-date
version, as per the Document Control and Confidentiality Policy – Policy 1.6.

Intended audience
This manual is intended primarily for use by:
• EOMF staff to ensure compliance of Forest Managers and landowners
• Forest Managers working with landowners and community forests to ensure compliance
• All program participants to ensure they understand and comply with FSC requirements for
    forest management
• Wood Processing Facilities that are currently Chain of Custody certified or that are interested
    in becoming certified
• FSC Accredited Certifiers to ensure compliance of certified properties with the FSC GLSL
    Standards
• Potential Landowner Groups wishing to implement FSC Forest Certification
• Interested Resource Managers or potential Resource Managers working with landowners and
    Forest Managers to assist with implementation of the FSC GLSL Standards

How to use this manual
This manual is comprised of two main sections: Policies and Standard Operating Procedures.
Supporting documentation such as Memoranda of Understanding, forms, checklists, etc., can be
found in the Appendices.

The manual includes Policies to outline roles and responsibilities of Forest Certification Program
participants and to facilitate respectful conduct among the participants in the program. The forest
management services provided to program participants by Forest Managers will be guided by
Standard Operating Procedures (SOPs). By using the SOPs outlined in this manual and the
associated guidelines, checklists, and forms; the EOMF, Forest Managers, and individual
landowners will ensure that forest management of all certified forests complies with the FSC
GLSL Standards.

To guide the participants of the Forest Certification Program, Memoranda of Understanding or
Agreements will be required between the following parties. Generic templates of the MoU’s can
be found in the appendices, as listed below.


1.     EOMF
•    EOMF with FSC Accredited Certifier (Agreement)
•    EOMF with Landowner (MoU) – only in the case of the EOCFO - Appendix A
•    EOMF with Landowner Group (MoU) – Appendix B
•    EOMF with Forest Manager (MoU) – Appendix C
•    EOMF with Community Forest Manager (MoU) – Appendix D
•    EOMF with Forest Industry (MoU) – Appendix E
•    EOMF with Group CoC Member (MoU) – Appendix F

2.      Landowner Groups & Landowners
•    Landowner Group with EOMF (MoU)
•    Landowner Group with Forest Manager (MoU) – Appendix C
•    Landowner with Landowner Group (MoU) – Appendix A
•    Landowner with EOMF (MoU) – only in the case of the EOCFO – Appendix A
•    Landowner with Logger (Agreement) – Sale of Standing Timber Contract - Appendix G




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


3.   Community Forest Manager
• Community Forest Manager with EOMF (MoU)
• Community Forest Manager with Community Forest Owner (Agreement)
• Community Forest Manager with Logger (Agreement)

4.  Group Chain of Custody
• EOMF with FSC Accredited Certifier (Agreement)
• EOMF with participating Group CoC Member (MoU)

The following description of each of the participants within the Forest Certification
Program outlines the relationship between the various individuals and groups and sets the
stage for the policies and procedures that follow, particularly with regards to clarification
of roles, terminology and acronyms used throughout this manual. Please refer to Figure 1
for more clarification.

EASTERN ONTARIO MODEL FOREST (EOMF)
The Eastern Ontario Model Forest organization is a collection of dedicated individuals and groups
working together to sustain and ensure the health of the forests of eastern Ontario. The EOMF
forest area covers more than 1.5 million hectares, north from Gananoque on the St. Lawrence
River, through the regional municipality of Ottawa-Carleton into Lanark County and east to the
Quebec border. It also encompasses the lands of the Mohawks of Akwesasne. The EOMF
forest area is a part of the Great Lakes St. Lawrence Forest Region with a variety of commercial
and non-commercial tree species. Approximately 88% of the EOMF area is privately owned and
has over one million residents. For more information please visit; www.eomf.on.ca.

The EOMF is the organizational body behind the Forest Certification Program and is termed the
Resource Manager (RM). It is the organization that facilitated the process of obtaining the
Resource Manager Certificate and the Group Chain of Custody Certificate and the EOMF holds
these certificates on behalf of all program participants.

The responsibilities of the EOMF are included in the policy entitled EOMF Forest Certification
Program Structure - Policy 1.0. In brief, the EOMF is responsible to recruit landowners, hire an
accredited certifier and oversee the organizational and reporting aspects of maintaining FSC
certification.

ACCREDITED CERTIFIER (Auditor)
The EOMF has selected SmartWood, as the third party auditor. SmartWood is accredited by
FSC and has the authority to certify forests as well-managed in accordance with the FSC
Certification Standard for the Great Lakes - St. Lawrence Region. SmartWood is a program of
the Rainforest Alliance, an international nonprofit environmental group based in New York City.
SmartWood is managed by a headquarters staff of experienced forestry specialists and
administrators based at Rainforest Alliance offices in Vermont and various locations throughout
Ontario and Quebec, in collaboration with a growing number of independent nonprofit
organizations that focus on forest monitoring, evaluations, assessments and forest product
certification in tropical, temperate, and far northern regions. For more information, please visit;
www.smartwood.org.

FOREST STEWARDSHIP COUNCIL (FSC)
The Forest Stewardship Council is an international non-profit organization founded to support
environmentally appropriate, socially beneficial, and economically viable management of the
world's forests. It supports the development of national and regional standards to be used to
evaluate whether a forest is being well-managed.




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FSC, with its head office in the city of Bonn, Germany, is governed by an elected Board which
consists of people from industry, environmental, social and labour groups, Indigenous People's
representatives and others. FSC Canada is based has 4 full time employees and is based out of
Toronto. For more information, please visit; www.fsccanada.org.

EOMF – CERTIFICATION WORKING GROUP (EOMF-CWG)
The EOMF created a certification working group (CWG) to investigate, manage, and guide
certification of private land in the EOMF area. Membership in this working group includes EOMF
staff and board members and representatives for private landowner groups, forest industry,
Community Forests, forest managers, maple syrup producers, the Ontario Woodlot Association,
the Ontario Ministry of Natural Resources, and the Canadian Forest Service.

FOREST MANAGER (FM)
The title of forest manager throughout this manual refers to the forestry practitioner responsible
for undertaking and overseeing all stages of forest operations to ensure that the quality of the
forestry operations meets the requirements in the Standard Operating Procedures. There may be
many different forest managers across the certification program area. For instance, there are
forest managers who work only with private landowners and there will be forest managers who
are responsible for the management of large tracts of community forest land or several
community forests. However all must have demonstrated having the minimum requirements as
set out in the Minimum Requirements Policy – Policy 1.3 and must be approved by the EOMF.
Examples of Forest Managers are the EOMF Certification Co-Coordinator and individuals hired
by or working in cooperation with the EOMF to gather the initial property information and update
management plans. Forest Managers can be hired by the EOMF, by individual landowners, by
landowner groups, or by community forest owners. A forest manager may be hired to undertake
only one aspect of forest operations, many different operations, or all operations. The forest
manager may work for a Landowner Group, for individual landowners, or for community forest
owners.

INDIVIDUAL LANDOWNER
This designation refers to individual landowners now part of the pool of landowners in the
program or landowners becoming part of the program in the future. They could be:
•    Individual landowners not part of any group
•    members of a Landowner Group (see below)
“Individual Landowner” is used interchangeably throughout this document with “landowner”,
“private landowner”, “woodlot owner” or “forest owner”.

LANDOWNER GROUP
This designation refers to a group of landowners, who together, are seeking to have their
woodlots certified. An example of a Landowner Group is the Stormont, Dundas, and Glengarry
Certified Forest Owners (SD&G CFO). The SD&G CFO has its own board of directors and
through their Landowner Group Coordinator they organize educational workshops. The EOMF
holds the FSC Resource Manager Certificate on behalf of the members of a given Landowner
Group. Participants manage their forests within the policies & procedures outlined in this manual
and are committed to the Principles & Criteria of the FSC. A representative of Landowner Groups
could be a member of the EOMF-CWG. The Landowner Group will have an MoU with the EOMF
and as well with each member of the Landowner Group. There will be no MoU between the
landowners in a Landowner Group and the EOMF, except for in the case of the EOCFO, see
information below.

LANDOWNER GROUP COORDINATOR
Each Landowner Group will have a group coordinator with whom the EOMF will have a
Memorandum of Understanding (MoU). The group coordinator will have MoU’s with each member
of the group and will work directly with the members to ensure sustainable forest management
across the landscape. The Landowner Group Coordinator could be a member of the EOMF-
CWG.


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EASTERN ONTARIO CERTIFIED FOREST OWNERS (EOCFO)
The Eastern Ontario Certified Forest Owners is the name given to the pilot Landowner Group of
the EOMF Forest Certification Program. This designation refers to the group of individual forest
owners in Eastern Ontario that have been involved in the Forest Certification Program since its
inception. The EOMF holds a FSC Resource Manager Certificate on behalf of members of the
EOCFO. Participants manage their forests within the policies & procedures outlined in this
manual and are committed to the Principles & Criteria of the FSC. The EOMF has a unique
relationship with the members of the EOCFO, in that the EOMF has MoU’s with each member of
the EOCFO and the EOMF works directly with the members to ensure sustainable forest
management across the certified landscape. The EOCFO operates through an eight-member
board of directors. It has a constitution, mission statement and a marketing sub-committee.

COMMUNITY FOREST OWNER
This designation refers to the owner of a given community forest participating in the Forest
Certification Program. Examples range from municipalities or cities or towns to conservation
authorities to the federal or provincial government who own and/or manage community forest
land. The EOMF supports the certification of Community Forests through Forest Managers and
municipal councils. Community Forests are forests owned and managed by municipalities,
conservation authorities, and/or other conservation entities such as the National Capital
Commission (NCC). Generally, in Ontario, Community Forests were a part of the OMNR’s past
Agreement Forest Program. Sometimes they are termed “county forests”

CHAIN OF CUSTODY (CoC) GROUP
Chain of Custody Certification is the process by which wood is tracked from a tree harvested from
the forest through all the steps of processing and production, until it reaches the end user who
buys the final product, whether it is a handcrafted chair or dimensional lumber. Only when the
timber product is verified as originating from a certified well managed forest through a CoC
evaluation is it eligible to carry the FSC Trademark. The EOMF holds a Group Chain of Custody
certificate for small-scale wood product processors in addition to the Resource Manager
certificate.

FOREST INDUSTRY
The term “Forest Industry” refers to all manufacturers who use wood from EOMF certified
woodlands, including but not limited to sawmills, veneer mills, pulp and paper mills, composite
board plants, chip plants and firewood dealers. The Forest Industry participates in the Forest
Certification Program by having representation on the CWG and through the payment of
operating fees. The Forest Industry may also participate in the program through the Group Chain
of Custody certificate.




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OF PARTICULAR IMPORTANCE FOR LANDOWNERS:
This manual provides the “rules of the road” that are to be followed in order to ensure the
maintenance of the EOMF FSC Certificate. Before joining the EOMF Forest Certification
Program, landowners must be committed to the sustainable management of their woodlots in
accordance with the Policies and Standard Operating Procedures set herein for all commercial
forest operations.

Landowners’ short- and long-term objectives for their woodlots are taken into consideration during
the preparation of the forest management plan for their woodlot. Landowners are encouraged to
become personally involved in the development of the forest management plan, as well as its
implementation, where they are qualified. Landowners interested in acquiring wood from their
woodlots for personal use are referred to Appendix H which provides guidelines for such use.

A voice for landowners during decision-making processes is provided by Landowner Groups
having a representative of their group on the EOMF Certification Working Group, which is the
decision-making body for the EOMF Forest Certification Program as described in EOMF Forest
Certification Program Structure – Policy 1.0.


Supporting forms and checklists are provided in the Appendices. All supporting documentation
such as guidelines, manuals, files, records, etc., will be maintained at the office of the EOMF
located in the OMNR Building in Kemtpville, Ontario.




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           EOMF FOREST CERTIFICATION PROGRAM STRUCTURE –
                                               POLICY 1.0
                                                                      Original date: July 2002
                                                     Revised date: December 2003, March 2007
                                                                      Number of pages:       6

Complementary Policies
          •    ALL policies

Purpose
The purpose of the Eastern Ontario Model Forest (EOMF) Forest Certification Program Structure
policy is to outline the roles and responsibilities of the EOMF and of all individuals and/or groups
participating in the Forest Certification Program.

Policy
Refer to Policy 1.0 - Tables 1 and 2 for a simplified outline of the various roles within the program.

EOMF Roles and Responsibilities as Resource Manager (RM):

•    To allow the EOMF-CWG (Certification Working Group) to set the direction for the forest
     certification program and be the main decision-making body.

•    To develop Policies and Standard Operating Procedures (SOPs) as required.

•    To approve interested landowners, community forests, and forest managers for participation
     in the program.

•    To develop, sign, and have on file Memoranda of Understanding (MoU) or Agreements with:
     • FSC Accredited Certifier (Agreement)
     • Forest Owners (MoU), (this is unique to the EOCFO, this is not the case for all
         Landowner Groups as they will have agreements directly with their group coordinator)
     • Landowner Groups (MoU)
     • Forest Managers (Agreement)
     • Community Forest Managers (MoU)
     • Forest Industry (MoU)
     • Other partners and/or contractors as required
     • And to develop new MoU and/or Agreement templates as required.

•    To audit program participants to ensure compliance with policies.

•    To maintain an up-to-date Forest Certification Program Flow Chart and Master Contact List
     and for those items to be made available, upon request, to all participants in the program.

•    To strive towards financial responsibilities as defined within this manual and to increase
     financial self-sufficiency. Refer to Financial Policy – Policy 1.2.

•    To provide Landowner Groups, Landowners, and Community Forests with tools to assess
     potential harvest quantity, species, and grades in order to provide an indication of prospective
     forest products marketing opportunities. And to assist Landowner Groups, Community
     Forests, Landowners, and wood processors in linking into the certified forest product value
     chain.




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•    To responsibly manage the FSC certificate and to manage corrective action requests (CAR)
     set out by the certifier on an annual basis.

•    To maintain a file for members of the EOCFO. Landowner Group Coordinators will maintain
     these files for their landowner group (see Roles and Responsibilities below). The files will
     contain:
     •   Signed MoU between EOMF and landowner
     •   Any MoU or agreements between the landowner and forest workers
     •   Updated and historical forest management plans including property maps
     •   Pre-harvest inspection audits
     •   Post-harvest inspection audits
     •   Any correspondence with landowners
     •   Any other pertinent documentation.

•    To maintain a file for participating Community Forests which will contain:
     •  Signed MoU between the EOMF and the Community Forest Manager
     •  Up-to-date contact list (name, phone number, and email address) for all those involved in
        the management of each Community Forest
     •  Up-to-date document list showing who holds all documents relevant to the certification
        and management of each Community Forest. This is specifically necessary for managers
        responsible for several community forests and for community forests that have numerous
        staff members responsible for different components of the management of the forest.
        Please refer to Appendix I for a Document List Template. The following documents
        should be included:
             •   MoU between the EOMF and the Community Forest Manager
             •   Forest Management MoU between the Community Forest and the Forest
                 Manager
             •   Forest Management Plan
             •   5-Year Operating Plan
             •   Harvest Plan
             •   Tender Packages
             •   Harvest Contracts
             •   Haul Tickets
             •   Cut Inspections
     •  EOMF Forest Operations Activity Assessment Reports. Refer to Auditing & Monitoring of
        Annual Operations Policy – Policy 3.0.

•    To maintain files for processing facilities participating in the Group Chain of Custody which
     will contain:
     •    MoU between the EOMF and participating facilities
     •    Records of all label approvals from SmartWood Canada
     •    Records of total volume of certified materials purchased for use by each participant
     •    Records of total volume of certified products sold by each participant

•    To collect annual certification fees from landowners, Landowner Groups, Community Forest
     Managers, and Group Chain of Custody Participants

•    To develop criteria to define High Conservation Value Forests (HCVFs) for the region.

•    To support Landowner Group Coordinators and Community Forest Managers to attain natural
     and cultural heritage information for properties in their certified pools.

•    To implement the bill of lading process for tracing forest products from origin and ensuring
     payment of operating fees and tracking of product volumes.

•    To share current market stumpage prices as provided by the Ontario Forestry Association's



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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


     Ontario Forest Products Marketing Bulletin.

•    To incorporate the results of monitoring or new scientific and technical information, as well as
     respond to changing environmental, social and economic circumstances (i.e., Adaptive
     Management approach is used); have management plans revised accordingly.

•    To encourage educational opportunities for forest owners and maintain records of Forest
     Owner participation. (Refer to Education and Training Policy – Policy 4.0).

•    To provide advice and guidance to participants of the Forest Certification Program.

•    To consider worker safety in all activities and identify obvious safety violations to the
     appropriate agency.

•    To facilitate training for forestry workers (refer to Education and Training Policy - Policy 4.0).

•    To provide forestry workers with referenced material in this document where they are not
     readily available (i.e. Natural Resources Information Centre / OMNR)

Forest Manager Roles and Responsibilities
•    Manager approved by EOMF
•    Has signed MoU with EOMF
•    Ensures compliance with EOMF Policies and SOPs
•    Ensures the use of the bill of lading system and monitors the payment of operating fees from
     purchasing mills/loggers
•    Implements forest management in accordance with FSC GLSL Standards
•    Monitors forest operations

Landowner Roles and Responsibilities
•    Membership approved by Forest Certification Program Coordinator or the Coordinator of the
     relevant Landowner Group
•    Has signed MoU with EOMF in the case of the EOCFO, or with the relevant Landowner
     Group in all other cases
•    Maintains title to property
•    Ensures property boundaries are defined in agreement with neighbours
•    Follows EOMF Policies and SOPs
•    Monitors forest operations on own property or ensures monitoring by Forest Manager
•    Ensures the use of the bill of lading system
•    Pays for certain forest operations and annual membership fee to support certification
•    Refer to Policy 1 – Table 2 for more details on the key roles and responsibilities of the EOMF,
     landowners, and Landowner Group Coordinators.

Landowner Group Roles and Responsibilities
•    Provides advice to EOMF in the development of EOMF Policies and SOPs
•    Follows EOMF Policies and SOPs
•    Designates member to participate on the EOMF-CWG
•    Develops Group Terms of Reference
•    Endeavors to increase number of properties in its group
•    Provide the EOMF with current contact lists for program participants
•    Signed MoU with EOMF
•    Signed MoU with all members of the Landowner Group
•    Pays annual certification fees to the EOMF




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


Landowner Group Coordinator Roles and Responsibilities
•    Ensures compliance of the Landowner Group with the EOMF Forest Certification Policies &
     Procedures Manual
•    Maintains files for all group members which will include:
     •   Signed MoU between Landowner Group and landowner
     •   Any MoU or agreements between the landowner and forest workers
     •   Updated and historical forest management plans including property maps
     •   Pre-harvest inspection audits
     •   Post-harvest inspection audits
     •   Any correspondence with landowners
     •   Any other pertinent documentation
•    Monitors forest operations
•    Ensures the use of the bill of lading system and monitors the payment of operating fees from
     purchasing mills/loggers
•    Provide the EOMF with current contact lists for program participants
•    Endeavors to increase number of properties in their group
•    Ensures payment of annual certification fees to the EOMF
•    Provides the EOMF with an annual progress report outlining; membership, harvest levels,
     and any other pertinent issues

Community Forest Manager Roles and Responsibilities
•    Carries out the roles and responsibilities of a forest manager
•    Has a signed MoU with the EOMF
•    Has signed MoUs or Agreements with Community Forest owners and forest workers
•    Monitors forest operations
•    Ensures compliance with the EOMF Forest Certification Program Policies & Procedures
     Manual
•    Ensures the use of the bill of lading system and monitors the payment of operating fees from
     purchasing mills/loggers
•    Provide the EOMF with current Contact and Document Lists as outlined in the EOMF section
•    Pays annual certification fees to the EOMF
•    Provides the EOMF with an annual progress report outlining; total area certified, harvest
     levels, and any other pertinent issues

Group Chain of Custody Participants Roles and Responsibilities
•    Has a signed MoU with the EOMF
•    Ensures compliance with the relevant Chain of Custody Components of the EOMF Forest
     Certification Program Policies & Procedures Manual
•    Seeks approval for all FSC logo use through the EOMF Forest Certification Program Staff
•    Provides an annual report to the EOMF on FSC certified product sales
•    Pays operating fees and annual certification fees to the EOMF

Forest Industry Roles and Responsibilities
•    Signed MoU with EOMF
•    Pays operating fees for certified materials




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Policy 1.0 - Table 1: Key Roles and Responsibilities of Forest Certification Program Participants

                       EOMF                        FOREST            LANDOWNER              LAND              LG                COMMUNITY              GROUP                 FOREST
                                                   MANAGER                                  OWNER             COORD.            FOREST                 COC                   INDUSTRY
                                                   (FM)                                     GROUP             (LGC)             MANAGER                MEMBER
                                                                                            (LG)                                (CFM)
    MoU /              - Develops and signs        - Signs MoU       - Signs MoU with       - Signs MoU       - Signs MoU       - Signs MoU with       - Signs MoU with      - Signs MoU with
    Agreement          MoUs       with      FM,    with EOMF         EOMF or LG             with EOMF         with EOMF         EOMF                   EOMF                  EOMF
                       Landowner,          LGs,    - Signs MoU       - Signs MoU with       - Signs MoU       - Signs MoU       - Signs MoU with
                       Community FM, CoC           with              FM    and  forest      with              with              Community Forest
                       Cert.    holder,     and    landowners        workers                landowners        landowners        Owner and all
                       Forest Industry                                                                                          forest workers
    Policies           -     Develops       and    - Follows         - Follows              -    Provides     -     Provides    - Provides advice      - Follows             n/a
                       ensures     they     are                                             advice and        advice     and    and follows
                       followed                                                             follows           ensures     LG
                       - Provides advice and                                                                  follows
                       guidance
    SOPs               -     Develops       and    - Follows         - Follows              -    Provides     -     Provides    - Provides advice      - Follows             n/a
                       ensures     they     are                                             advice and        advice     and    and follows
                       followed                                                             follows           ensures     LG
                       - Provides advice and                                                                  follows
                       guidance
    Financial          -     Seeks     financial   n/a               - Pays for forest      - Pays the        -     Provides    - Pays for all         -     Pays      the   - Pays operating
                       independence          for                     management             EOMF         an   advice            forest                 EOMF an annual        fees to      the
                       program                                       operations      and    annual                              management             certification fee     EOMF
                       - Sets operating fees                         related procedures     certification                       operations       and
                       - Receives Operating                          - Pays the LG an       fee                                 related
                       fees and certification                        annual certification                                       procedures
                       fees from participating                       fee                                                        - Pays the EOMF
                       members/groups                                                                                           an            annual
                                                                                                                                certification fee
    Audit          /   -    Audits     program     -      Monitors   -          Monitors    n/a               -      Monitors   -           Monitors   - Monitors facility   n/a
    Monitoring         participants                operations        operations                               operations of     operations             and process
                                                                                                              LG
    Communication      - Provides central point    -      Promotes   - Promotes Forest      - Promotes        -    Promotes     - Promotes Forest      -       Promotes      n/a
    Education          of       communication      Forest            Certification          Forest            Forest            Certification          Forest
                       between       Accredited    Certification     Program                Certification     Certification     Program                Certification
                       Certifier and program       Program                                  Program           Program                                  Program
                       participants
                       -    Promotes     Forest
                       Certification Program




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Policy 1.0 – Table 2: Key Roles and Responsibilities of Landowners and
Landowner Group Coordinators*

LGC = Relevant Landowner Group Coordinator (EOMF or other)                                   LO = Landowner

 Activity            Landowner               EOMF    or LG            Forest               Logger           Documentation            Cost
                     Role                    Coordinator              Manager              Role **          EOMF Office
                                                                      Role **
 FSC                 Comply     with         EOMF holds FSC           Comply     with      Comply with
 Certificate         EOMF Policy &           Certificate,    Coord.   EOMF Policy &        EOMF Policy      EOMF / Landowner         EOMF /
 Issued              Procedures              provides recognition     Procedures           &                MoU                      LO++
                                             & signage, and audits                         Procedures
                                             members
 MOUs      with      Sign and agree          Provide      template.   Sign and agree
 Landowner &         on conditions           Sign & agree on          on conditions        n/a              Signed MoU               LGC
 Forest Mgr.                                 conditions
 Forest              Develop         plan    Develop Standards to     Prepare
 Management          (Optional),             be     followed   and    management plan      n/a              Approved   Forest        LO
 Plan                Provide     Vision,     accept management                                              Management Plan
                     Direction,              plan
                     Objectives         &
                     Initial       stand
                     analysis
 Forest              Provide       input,                             Prepare       with                    Forest     Operating
 Operating           Prepare            if   Approve                  detailed             Follow           Prescription             LO
 Prescription        qualified, accept                                inventory/stand                       Signed by RPF
                                                                      analysis. Sign,                       Pre-harvest
                                                                      Implement FOP                         inventory & map
 Tree Marking        Mark     trees   if                              Implement Tree
                     qualified, Provide      Audit / Approve          Marking              Follow           EOMF Tree Marking        LO
                     Input, Accept &                                                                        Audit Form
                     Approve
 Forest Values       Identify & Notify       Ensure     Guidelines    Identify        &    Identify     &
 Stick Nests,        the EOMF                are followed.            Implement            Notify           Values Identified on     LGC    /
 Buffers etc.                                Map and Inform           Guidelines.                           a Property Map.          LO
                                             Incorporate into FOP
 Forest Tender       Accept Tenders          Provide Contacts         Assemble Tender      View             Tender     Package
 Process                                     Suggest Format           Package and          Tendered         and    Signed  Bid       LGC    /
                                             Assemble       Tender    Facilitate Viewing   Forest           Submission               LO
                                             Pkg.
 Logger              Decide based on         Provide guidance         Provide guidance     Past             Min.         req’mt
 Selection           tenders,                                                              References       documentation            None
                     experience                                                            Qualifications
 Sale           of   Detail & Sign           Provide Template         Provide Input        Detail, Sign     Signed    Sale      of
 Standing                                                                                  & Follow         Standing Timber          None
 Timber
 Harvest             Monitor Loggers         Determine frequency      Conduct        on                     Completed    post
 Inspection          (optional)              & scale of monitoring    behalf          of   Compliance       harvest Inspection       LO
                                             Audit Operations         Landowner                             reports
 Forest              Provide     initial                              Pre- and Post-
 Resource            input into Forest                                harvest inventory    n/a              Updated    Forest        LO    /
 Inventory           Management                                                                             Management Plan          EOMF+
                     Planning


*         For the EOCFO the LGC is the EOMF, but all other LGs have their own coordinator.
**        The FM and/or logger could be the landowner provided the minimum requirements are met.
+         Maps provided at a discount from EOMF
++        Annual membership fees are paid by members of the LG. EOMF collects this annual contribution from the
          LG.




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                                 LEGAL REQUIREMENTS POLICY – POLICY 1.1
                                                                   Original date: July 2002
                                                  Revised date: December 2003, March 2007
                                                                   Number of pages        1

Complementary Policies
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Minimum Requirements Policy – Policy 1.3
•    Document Control and Confidentiality Policy – Policy 1.6
•    Education and Training Policy – Policy 4.0


Purpose
The purpose of the Legal Requirements Policy is to ensure that all participants of the EOMF
Forest Certification Program are kept aware of existing and new legislation relating to forest
management.


Policy
It is the responsibility of the EOMF-CWG through the EOMF Forest Certification Program Staff to
ensure that all program participants are made aware of relevant laws and administrative
requirements.

The EOMF Forest Certification Program Staff will:
• Maintain a close relationship with FSC, Canadian Forest Service, OMNR District foresters
   and Science and Information staff in order to be kept informed of any new related legislation.
• Maintain a subscription to electronic legislation updating systems.
• Maintain a library of relevant documents at the EOMF office.
• Ensure that all program participants are familiar with the relevant laws and requirements as
   determined by the EOMF
• Define minimum training/certification requirement for participants.




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                                                FINANCIAL POLICY – POLICY 1.2
                                                                     Original date: July 2002
                                                    Revised date: December 2003, March 2007
                                                                     Number of pages:       3

Complementary Policies
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Wood Purchasing Policy – Policy 2.1

Purpose
The purpose of the financial policy is to outline the role of the Eastern Ontario Model Forest in the
pursuit of funding to ensure that the Forest Certification Program is able to maintain and/or
expand its current extent through the adoption of sustainable forest management by additional
landowners and community-base forests throughout eastern Ontario.

Background
During the pilot phase of the EOMF Forest Certification Program, the main funding source for the
program was through a contribution from The Richard Ivey Foundation. Other key supporters
and partners in the pilot phase of the program were; the Eastern Ontario Model Forest, Domtar
Inc., the Ontario Woodlot Association, the Ontario Ministry of Natural Resources and the Forest
Stewardship Council, all through in-kind contributions.

In order to continue the program, the Eastern Ontario Model Forest has pursued additional
avenues of long-term funding. The most recent funding sources for the Certification Program
include the George Cedric Metcalf Foundation and the Home Depot Foundation. Funding is not
only sought to keep the program going but also to ensure that the EOMF can transfer the
knowledge and tools relating to certification to other groups and individuals throughout Ontario
and beyond.

Annual fees are paid by all participants of the program. These fees are put towards the payment
of the annual audits, used to cover some expenses related to running the program, and a portion
is set aside as a “savings” for the 5-year renewal audit. Landowners and Community Forest
Managers are expected to cover certain costs such as the preparation of a management plan,
initial stand analysis, tree marking, forest operations monitoring, etc. These costs are agreed to
upon signing the MoU with the EOMF.

Financial Objectives:
Achieve financial self sufficiency for the program over time through balanced equity
representation, fundamental to this is;
• Fair cost sharing between the program participants, forest industry, and society (foundations
    and government)
• Cost recovery over time for certified forests and for the EOMF Forest Certification Program
• Sustainable forest management

Strategies:
•    Maintain a fair and realistic costing structure for the annual certification fees of program
     participants
•    Increase volume of wood harvested from certified properties
•    Ensure that certified wood makes it to market as certified with the FSC label – encourage
     certified product value chains




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•    Acquire favored rates for forest operations such as tree marking through larger volumes to
     market.
•    Ensure operating fees are paid and work towards market driven operating fees. The
     definition of operating fees is found in the Wood Purchasing Policy – Policy 2.1.

Policy

Annual Certification Fees

Forest Certification Program participants are required to pay annual certification fees to the
EOMF. The certification fees are determined by the EOMF’s Forest Certification Program Costing
Structure. The costing structure is outlined here.

There are three different categories within the costing structure in order to differentiate between
types of groups interested in participating in the Forest Certification Program, they are; Forest
Manager, Landowner Group, and Community Forest.

A Forest Manager is defined as a person or group of people who are responsible for the
management of a given area of forested land. In the EOMF Forest Certification Program
Structure – Policy 1.0, this is also referred to as a Community Forest Manager. An example is
South Nation Conservation who is responsible for the management of South Nation Conservation
Authority owned forests, Stormont Dundas &Glengarry (SD&G) owned forests, and Larose
Forest.

A Landowner Group is defined as an organized group of landowners with associated forest
managers and/or coordinators. Examples include the Eastern Ontario Certified Forest Owners
Group (EOCFO) and the SD&G Certified Forest Owners Inc. (SD&G CFO).

A Community Forest is defined as a forest owned and managed by a municipality, conservation
authority and/or another conservation entity. Generally, they are the forests that made up the old
MNR Agreement Forests. Examples include; Larose, Limerick, Lanark, Torbolton, and
Marlborough Forests.

The annual certification fee is made up of two components; a base fee and an operating fee.
The fee is calculated on a yearly basis, it is calculated as follows:

                         Annual Certification Fee = Base Fee + Operating Fee

The base fee will be paid directly to the EOMF and it will be used to cover the costs associated
with the annual audits; a portion will be set aside in a “savings” account to be used to cover the
costs associated with 5-year renewal audits, and a portion will be used to cover some of the costs
that the EOMF incurs associated with managing the certificate. The base fee is defined relative to
the category that the participant falls into, it is determined as follows;

     •    Forest Manager – based on the area of the annual harvest of the managed forest
     •    Landowner Group – based on the number of landowners who hold membership in the
          group
     •    Community Forest – based on the total area of the Community Forest

The operating fee is a variable fee; it is based on the harvest volume and the associated wood
products for each group/forest. This fee is payable indirectly to the EOMF. The EOMF has
agreements with 10 local sawmills where the mills have agreed to pay an operating fee for
certified wood. This operating fee is payable by the mills to the EOMF within 30 days of receiving
the certified wood. If certified wood is not sold to one of the EOMF’s agreement mills then this
operating fee will be paid by the wood buyer (logger/contractor). In this case, the fee is payable



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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


by the wood buyer to the EOMF within 30 days of selling the wood. The fee is divided between
the EOMF and the provider of the wood (landowner/forest manager/community forest) as follows;

     •    For wood coming from the properties within the EOCFO this fee is split by ½ to the
          EOMF and ½ to the landowner.
     •    For wood coming from other Landowner Groups the fee is divided by ¼ to the EOMF, ¼
          to the Landowner Group, and ½ to the landowner providing the wood.
     •    For wood coming from community forests and forest managers the fee is divided by 1/3
          going to the EOMF and 2/3 going to the provider of the wood.

The EOMF’s portion of this fee will be used to help cover the costs associated with managing the
certificate. The operating fees are covered in more detail in the Wood Purchasing Policy – Policy
2.1.

The Costing Matrix, which outlines current base fees by category and current operating fees, is
kept at the EOMF offices in Kemptville. It is confidential but it is available for interested program
participants by contacting the EOMF Forest Certification Staff directly.

Based on the costing matrix, when a group of landowners, a forest manager, or a community
forest presents themselves to the EOMF with an interest in joining the Forest Certification
Program, the following information is needed in order to determine the costs associated with
joining the program:

     •    The total forested area
     •    The forecasted annual harvest area (ha)
     •    The forecasted annual harvest volume (m3)
     •    The number of landowners (for landowner groups)

Operating Fees

Operating fees will be set by the EOMF-CWG in accordance with the Wood Purchasing Policy –
Policy 2.1 in order to help develop financial self-sufficiency for the Forest Certification Program.

Forest industry is also required to contribute towards the costs of the EOMF Forest Certification
Program through payment of administration fees, which are included as a part of the operating
fees, as described in the Wood Purchasing Policy – Policy 2.1.




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                                 MINIMUM REQUIREMENTS POLICY– POLICY 1.3
                                                                    Original date: July 2002
                                                   Revised date: December 2003, March 2007
                                                                    Number of pages:       4


Complementary Policies:
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Legal Requirements Policy – Policy 1.1
•    Financial Policy – Policy 1.2
•    Entering, Exiting and Expulsion Policy – Policy 1.4
•    Auditing and Monitoring of Annual Operations Policy – Policy 3.0

Purpose
The purpose of this policy to ensure that those involved in the EOMF Forest Certification Program
are aware of the minimum requirements for forest managers, landowners, landowner groups,
landowner group coordinators, community forest managers, and contractors for various forest
operations such as tree marking, logging, management planning, monitoring, etc. Please see
Appendix J for the Minimum Requirements Checklists.

Policy

Landowner Requirements
•    Landowner properties must be approved by the EOMF or the Landowner Group Coordinator
•    Landowners must be committed to sustainable forest management with the goal of having
     their properties certified by the FSC.
•    Landowners must sign a Memorandum of Understanding (MoU) with the EOMF or the
     Landowner Group Coordinator (see Appendix A).
•    Willingness to take additional training to familiarize themselves with the GLSL Standards.
•    Willingness to share information about certification with other clientele.
•    Landowners must be willing to follow and implement the EOMF Forest Certification Program
     Policies and Procedures Manual.
•    Landowners must be willing to share in the costs of implementation of forest certification as
     determined by the EOMF (refer to Financial Policy – Policy 1.2)
•    Landowners entering onto their own woodlots or onto another member’s woodlot during
     harvest operations should take the necessary safety precautions, i.e.: hard hat, CSA
     approved footwear, etc.
•    Landowners operating on their own property must meet the minimum requirements for that
     particular activity as outlined in this manual (i.e. tree marking).

Landowner Group (LG) Requirements
In addition to the “Landowner Requirements” listed above, the LG must:

•    Be approved by the EOMF
•    Must sign a LG MoU with the EOMF outlining all the relevant roles and responsibilities (see
     Appendix B).
•    In collaboration with their members and/or the coordinator overseeing group, decide on the
     group management and decision making system, which could include :
•    Creation of mission statement, constitution and by-laws;
•    Creation of a decision making structure (e.g. Board of Directors etc.);
•    Any further group requirements for landowner members;




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•    Develop and negotiate with EOMF any policies necessary for the running of the group,
     including:
     •    Implementing administrative requirements of the group
     •    Managing responsibilities of the group members
     •    Monitoring responsibilities of the group
•    Designate a representative of the LG to participate on the EOMF-CWG
•    Communications:
     •    EOMF is the lead contact with the Accredited Certifier, facilitating any certification
          assessments or communication about the certificate. EOMF will communicate with LG
          about certification schedules and certification requirements
     •    The LG will identify a key contact(s) to communicate with the EOMF Forest Certification
          Program Staff. This should be the Landowner Group Coordinator, but could also include
          a member of the Landowner Group.
     •    The LG can negotiate and coordinate with the Forest Manager
     •    The LG is required to communicate and consult with landowner members.

Landowner Group Coordinator (LGC) Requirements
•    Bachelor degree or related technical diploma in forest management or a combination of
     education and experience.
•    Familiarity with applicable laws and regulations in Ontario.
•    Familiarity with Ontario provincial silvicultural guidelines.
•    Willingness to take additional training to familiarize themselves with the GLSL Standards.
•    Willingness to attend mandatory forestry workshops as presented by the EOMF or as
     suggested by the EOMF.
•    Willingness to promote certification and the EOMF Forest Certification Program
•    Be familiar with Occupational Health & Safety Act (C 4.2a) and have a willingness to include
     health and safety considerations in all activities.
•    Demonstrated satisfactory record of compliance with agencies responsible for enforcement of
     forestry practices on certified property area.
•    Must sign a LG MoU with the EOMF outlining the relevant roles and responsibilities (see
     Appendix B).
•    Must follow the EOMF Forest Certification Program Policies & Procedures Manual.
•    Demonstrated experience in monitoring forest operations
•    Willingness to receive training regarding assessments for logging damage, utilization, road
     construction and water crossings, etc.

Forest Manager Requirements
Forest Managers may be assigned to do various tasks. Some Forest Managers would be hired to
do very specific tasks, such as tree marking, whereas others could be hired for many tasks, such
as overseeing managed forest plan implementation or all tasks associated with implementing a
harvest.

•    Bachelor degree or related technical diploma in forest management or a combination of
     education and experience.
•    Familiarity with applicable laws and regulations in Ontario.
•    Familiarity with Ontario provincial silvicultural guidelines.
•    Willingness to take additional training to familiarize themselves with the GLSL Standards.
•    Willingness to attend mandatory forestry workshops as presented by the EOMF or as
     suggested by the EOMF.
•    Willingness to share information about certification with other clientele.
•    Be familiar with Occupational Health & Safety Act (C 4.2a) and have a willingness to include
     health and safety considerations in all activities.
•    Demonstrated satisfactory record of compliance with agencies responsible for enforcement of
     forestry practices on certified property area.


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•    Must sign a MoU with the EOMF, or the LG for which they will be providing services, outlining
     all the relevant roles and responsibilities (see Appendix C).
•    Must follow the EOMF Forest Certification Program Policies & Procedures Manual.
•    Will carry General Liability Insurance with a minimum coverage of $1,000,000.
•    Will carry the required Workplace Safety Insurance Board (WSIB) coverage.
•    Demonstrated experience in implementing and monitoring forest operations
•    Willingness to receive training regarding assessments for logging damage, utilization, road
     construction and water crossings, etc.

Forest Management Plan Author Requirements
•    Ontario Managed Forest Plan Approver for the Managed Forest Tax Incentive Program, or
•    Full or Associate member of the Ontario Professional Foresters Association, or
•    Forest Manager with demonstrated experience in preparing forest management plans for
     small woodlots, or
•    Landowner may prepare managed forest plan for his own property, however, it must be
     approved by either the EOMF Certification Program Staff or one of the qualified individuals
     mentioned above.

Forest Operations Prescription (FOP) Writer Requirements
•    The FOP must be certified by a Full or Associate member of the Ontario Professional
     Foresters Association

Tree Marker Requirements
•    Must be certified Ontario Tree Markers or work under the direct supervision of certified
     Ontario Tree Markers
•    Tree marking auditors should be a Certified Level II Ontario Tree Marker.
•    Landowner who is not a certified Ontario Tree Marker may mark trees on his own property for
     personal use if he has taken a tree marking workshop or is accompanied by a certified
     Ontario Tree Marker.

Professional Logger and/or Skidder Operator Requirements
•    Will carry the required Workplace Safety Insurance Board (WSIB) coverage.
•    Will have a minimum of $1,000,000 public liability and employer’s liability insurance.
•    Will have properly trained chainsaw and/or skidder operators governed under the provincial
     Ministry of Labor chainsaw and/or skidder operator certification.
•    Demonstrated satisfactory record of compliance with agencies responsible for enforcement of
     forestry practices on certified property area
•    Will participate in accredited professional logging courses, if available.
•    Will participate in accredited professional skidder operator courses, if available.
•    Willingness to receive S102 Industrial Training Course for Basic Forest Fire Suppression if
     available.

Pesticide Applicator and/or Operator Requirements
•    Must be licensed by the Ontario Ministry of the Environment.
•    Must carry the required insurance for pesticide application.
•    Landowners may apply pesticides on their own properties ONLY IN ACCORDANCE with the
     Tending and Protection Standard Operating Procedures SOP 4.1 and/or SOP 4.2 and
     Ministry of the Environment regulations.




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Community Forest Manager Requirements
•    Must be approved by the EOMF.
•    Must sign a MoU with the EOMF outlining all the relevant roles and responsibilities (see
     Appendix D)
•    Must hold all minimum requirements listed above under Forest Manager, Forest Management
     Plan Author, Forest Operations Prescription Writer, and Tree Marker.
•    Must follow the EOMF Forest Certification Program Policies & Procedures Manual

Group Chain of Custody Participant Requirements
•    Must follow the EOMF Forest Certification Program Policies & Procedures Manual where
     applicable for processing facilities (Policies 2.0 – 2.5).
•    Must sign an MoU with the EOMF (see Appendix F)
•    Must be committed to the Principles of the FSC.
•    Be familiar with Occupational Health & Safety Act (C 4.2a) and have a willingness to include
     health and safety considerations in all activities.




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                       Entering, Exiting and Expulsion Policy – POLICY 1.4
                                                                     Original date: July 2002
                                                    Revised date: December 2003, March 2007
                                                                     Number of pages:       2

Complementary Policies
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Minimum Requirements Policy – Policy 1.3
•    Corrective Action Request policy – Policy 3.1
•    Dispute Resolution Policy – Policy 3.2

Purpose
The purpose of the Entering, Exiting and Expulsion Policy is to ensure that the requirements and
circumstances for joining the EOMF Forest Certification Program, leaving the EOMF Forest
Certification Program, or being expelled from the EOMF Forest Certification Program are well
understood.

Policy

Entering the Forest Certification Program

The EOMF Forest Certification Program is growing each year with the addition of new
landowners, landowner groups, community forests, and forest managers. To facilitate this
process there are several steps aimed at ensuring that these individuals or entities will meet the
FSC Principles and Criteria and the EOMF Forest Certification Program requirements and
expectations. Upon receiving an inquiry by a landowner, Landowner Group, Community Forest,
or Forest Manager demonstrating a desire to join the program, all parties have a role to play in
screening the applicant. These include:

•    EOMF must provide information to the landowner, landowner group, community forest, or
     processing facility in order for that entity to make an informed decision about joining the
     EOMF Forest Certification Program.
•    EOMF or FM will need to visit the forest of interest, in the case of community forests and
     landowners interested in joining the EOCFO, or the processing facility of interest for a Pre-
     Inspection Visit to determine whether the forest has the potential to meet the requirements of
     the EOMF and the FSC Great Lakes-St. Lawrence Standards. In the case where the forest
     and landowner do not meet the standards or group requirements, they will be required to
     make necessary changes to their property or forest management plan. If the landowner or
     community forest is unable or unwilling to make the necessary changes, they will not be
     eligible to join the program.
•    LGC or FM will need to visit the Landowner Group (LG) properties for a Pre-Inspection Visit
     to determine whether the properties have the potential to meet the requirements of the EOMF
     and the FSC Great Lakes-St. Lawrence Standards. In the case where the LG, or members of
     the LG, does not meet the standards or the EOMF requirements, they will be required to
     make necessary changes to their property(ies) or forest management plan(s). If the LG is
     unable or unwilling to make the necessary changes, the LG or certain members of the LG will
     not be eligible to join the program.
•    Landowner or Landowner Group must be provided with adequate information to make an
     informed decision to join the program, must have a clear understanding of the program and
     must sign a Memorandum of Understanding with the EOMF or with the Landowner Group
     Coordinator.
•    LGC will continuously update its landowner list and will provide updated list to EOMF once
     yearly prior to annual EOMF and FSC audits.



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•    Community Forest Owner and/or Manager must be provided with adequate information to
     make an informed decision to join the program, must have a clear understanding of the
     program, and must sign a Memorandum of Understanding with the EOMF. The Community
     Forest Manager will continuously update its area of community forests they are managing
     and will provide the updated list to the EOMF once yearly prior to annual EOMF and FSC
     audits.
•    Group Chain of Custody Participant must be provided with adequate information to make
     an informed decision to join the program, must have a clear understanding of the program,
     and must sign a Memorandum of Understanding with the EOMF. The participant will ensure
     that the EOMF is provided with up-to-date numbers for purchase, production, and sale of
     FSC products.

For public properties, traditional use, public interest and the need for appropriate public notice
must be met prior to the properties being brought into the certified pool.

Disputes of substantial magnitude around land tenure and land use rights will disqualify a forest
from being certified


Exiting the Forest Certification Program

There may be reasons a program participant will need to voluntarily leave the program. Reasons
for leaving group may include the sale of the certified property, compulsory purchase of the
forest, or other personal reasons. The responsibilities of the participant include:

•    Exiting member will be required to formally notify the EOMF or the Landowner Group
     Coordinator 30 days in advance of the planned leaving date.
•    Exiting member acknowledges that his forest certification status is then forfeited.


Expulsion from the Forest Certification Program

•    Maintaining a FSC Certificate depends on all of the members meeting the FSC Great Lakes-
     St. Lawrence standards and the EOMF policy requirements. If one member does not meet
     the FSC standards and EOMF policies and is not willing to take action in meeting them, this
     could jeopardize the Certificate for all members. In these cases it will be necessary for that
     member to be expelled from the Forest Certification Program.
•    If a Forest Manager or Community Forest Manager or Landowner Group Coordinator violates
     their Memorandum of Understanding with the EOMF or does not follow the Certification
     policies, they would be expelled from the program.
•    A member of the program may be expelled for non-payment of annual certification fees.
•    A member of a LG may be expelled for non-payment of group membership fees.
•    Disputes of substantial magnitude around land tenure and land use rights will disqualify a
     forest from being certified.
•    The Dispute Resolution Policy – Policy 3.2 will be followed, however, the Accredited Certifier
     has the ultimate say with regards to maintaining certification.




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Consultation, Communication and Outreach Policy – POLICY 1.5
                                                                 Original date: July 2002
                                                                 Revised date: March 2007
                                                                 Number of pages:      3


Complementary Policies
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Document Control and Confidentiality Policy – Policy 1.6
•    Dispute Resolution Policy – Policy 3.2


Purpose
The purpose of the Consultation, Communication, and Outreach Policy is to establish a respectful
process of facilitating communication for those involved in the EOMF Forest Certification Program
and for stakeholders and affected parties that may be impacted by the program.

Consultation with stakeholders and affected parties is an FSC requirement. All participants in the
Forest Certification Program will need to demonstrate that stakeholders and affected parties (may
include local First Nations, traditional users of the property, etc.) have been consulted with in
connection with the Certification Program.

The mandate of the EOMF Forest Certification Program is to promote and demonstrate the
feasibility of certification for small woodlots and community forests. To this end the EOMF has
incorporated a strong landowner and stakeholder education and outreach component to the
Certification Program. The responsibility of the EOMF is to balance the sharing of information and
experiences regarding the landowners, groups and businesses involved in the Certification
Program while ensuring there is confidentiality of information where required.


Policy


1. Individuals/Groups Involved in Certification Program

•    EOMF/FM/LGC consultation/communication with participants: the EOMF Certification
     Program Staff will be the key contact for communication with landowners in the EOCFO and
     community forest managers and owners, the LGCs will be the key contact for communication
     with landowners within their landowner groups. FMs will also be in regular contact with the
     landowners whom they are working with.
•    Conflicting management objectives and/or practices: in cases of non-compliance of
     management objectives and/or practices the FM, EOMF or LGC would inform the participant
     with rationale of infringement. If participant continues with non-compliance FM, EOMF or
     LGC would work through the Dispute Resolution Policy – Policy 3.2.
•    Outreach using participants’ forests and case studies: there will be times when the
     EOMF will want to use the participants’ forests and information as a case example with
     opportunity for site visit by external parties. EOMF will need to get permission of the
     participant each time an outreach program involves non-public information and the a
     participants’ forest. (See Document Control and Confidentiality Policy – Policy 1.6)
•    EOMF consultation with Landowner Group and LGC: The EOMF Certification Program
     Staff will communicate directly with the LGCs regarding each Landowner Group. LGC. Both
     parties will determine the frequency and methods of communication.




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•    EOMF communication with Forest Manager: The EOMF Certification Program Staff may
     engage a forest manager for specific tasks and/or time periods on a contractual basis. Both
     parties will determine the frequency and methods of communication.
•    EOMF communication with Community Forest Manager: The EOMF Certification
     Program Staff will maintain open lines of communication with Community Forest Managers
     by:
     • Annual forest operation assessments
     • the Community Forest Manager preparing a yearly report on the status of activities under
          its management
     • the EOMF following its audit schedule and communicating results to the Community
          Forest Manager
•    Forest Manager Communication with Individual Forest Owner Members: the FM has a
     working contract with individual landowners. Both parties should determine the frequency and
     method of communication.
•    Forest Manager communication with Landowner Group: the forest manager may be
     contracted to complete management objectives by a Landowner Group. Both parties will
     negotiate this agreement.
•    EOMF communication with group CoC participant: EOMF Certification Program Staff will
     maintain open lines of communication with group CoC participants. The EOMF Certification
     Program Staff will meet once per year with the CoC participants to collect necessary
     information.
•    EOMF communication with Forest Industry: EOMF Certification Program Staff will
     maintain open lines of communication with forest industry who have MoU’s with the EOMF.


2. Stakeholders and affected parties impacted by the Certification
Program

•    Consultation with Affected Stakeholders and Parties: this may include traditional users of
     participating forest (e.g. bird watchers, hikers, hunter’s etc.). The method of
     notification/consultation (e.g. signage) will vary and can be determined by the forest owner or
     the EOMF, and if needed the FM.

•    Consultation with Indigenous Peoples: Communications and consultations with
     Indigenous Peoples are fundamental to the operation of the EOMF; the EOMF will continue
     this relationship through consultations with respect to the Forest Certification Program and
     the identification of native cultural heritage values within the region.

3. Within the Forest Certification Program
There is a responsibility on behalf of the members of the EOMF Board of Directors, the
Certification Working Group, the EOMF Staff, the program participants as well as FSC to
endeavor to keep the lines of communication open amongst themselves and each other.


4. Principles and Process of Consultation and Communication

Joint design / agreement of the consultation process: A consultative process will be used
with stakeholders and affected parties for program decision making. This process must remain
flexible and able to change throughout the process. Consultation will take place before any
decisions or recommendations are made. Consulting organizations will outline their processes in
writing to ensure transparency and accountability.




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Agreed upon decision making: The EOMF promotes consensus-based decision-making. Each
landowner group will need to decide on their system of decision making in order to ensure that
consensus is reached.

Mechanisms for appropriate dispute resolution: See Dispute Resolution Policy – Policy 3.2

Appropriate time for consultation and review: Any party asked to participate in consultation or
review document will be given adequate time.

Full exchange of information: Consulting organization will make available all information
relevant to the resource decision.

Compensation for consultation: In unique circumstances it may be appropriate to compensate
individual/group for their participation in consultation.

Appropriate means of consultation/communication for the target group: Participants should
determine the most appropriate method of consultation/communication. This communication
might include written, oral and/or visual means as appropriate to the community. Materials may
require translation into French. All communication should be in plain language that everyone can
understand.

Confidentiality of individual Landowner: The EOMF will keep the membership list(s) of Forest
Owners Groups confidential; whenever presenting information about the program, the names of
members will be kept confidential.

Ongoing Commitment: Consultation must be ongoing. Consultation must focus on building trust
and respectful working relationships.




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            Document Control and Confidentiality Policy – POLICY 1.6
                                                                           Original date: July 2002
                                                          Revised date: December 2003, March 2007
                                                                           Number of pages:       3


Complementary Policies
•    Consultation, Communication and Outreach Policy – Policy 1.5
•    Auditing and Monitoring of Annual Operations Policy – Policy 3.0
•    Dispute Resolution Policy – Policy 3.2
•    State of the Forest Reporting Policy – Policy 5.0


Purpose
The purpose of the Document Control and Confidentiality Policy is to establish a transparent and
rigorous system of organizing, maintaining and when appropriate sharing information about the
EOMF Forest Certification Program and its participants. Further, the policy describes the method
of how information would be disseminated, how program participants would gain access to the
information, and issues of confidentiality.

The EOMF Forest Certification Program is designed to promote and demonstrate third party
certification for private woodlot owners and community forests. To this end EOMF has
incorporated a strong education and outreach component to the Certification Prgram. The
responsibility of the EOMF is to balance the sharing of information and experiences regarding
forest certification while ensuring there is confidentiality of participant information.


Policy

1. Forest Certification Program Participants

1.a. Individual Landowner Members Document Control1: EOMF or the relevant LGC will have
a file for each landowner that is housed at the EOMF or LGC’s office. This information is
confidential; however, landowners are to provide information to EOMF or the LGC for reporting at
the landscape level – while maintaining the confidentiality of the specific information retrieved.
The LGC will share all this information as needed with the EOMF.

Maps and materials with sensitive data (e.g. rare/threatened species, vegetation community data,
and economic data) are to be kept confidential. Efforts will be made to summarize the
information to a generalized area.

While respecting the confidentiality of information, summaries of key elements of forest
management plans may be made available to the public.

Individual landowner member files must contain all specific information related to that individual
landowner and the EOMF Forest Certification Program. This includes any correspondence
specific to the landowner, any documentation related to corrective action requests, dispute
resolution, forest management planning, and property assessments by EOMF, LGC, and/or FM,
silvicultural prescriptions, maps, etc.


1
 In the case of the EOCFO, the details listed in this section will be the responsibility of the EOMF and in the
case of other LG, they will be the responsibility of the LGC.



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1.b. Landowner Group Document Control: The landowner group will negotiate the procedure
for document control with the EOMF. While respecting the confidentiality of information,
summaries of key elements of forest management plans may be made available to the public.
Landowner groups are to provide information to EOMF for reporting at the landscape level – while
maintaining the confidentiality of the specific information retrieved.

1.c. Community Forest Document Control: The Community Forest Manager will be
responsible to maintain documentation of relevant correspondence pertaining to the forests
under their management. Examples of documentation are the same as for those individual
landowners in 1.a. The Community Forest Manager must provide access to this information to
the EOMF Certification Program Staff for purposes of audits, for dispute resolution processes or
for landscape level reporting.

1.d. Forest Manager Document Control: The forest manager will negotiate the procedure for
document control with the EOMF. In short, all documentation collected by the FM which is
required for the certification of a given forest shall be provided to the EOMF or the LGC to be kept
on file.

1.e. Group Chain of Custody Participant Document Control: The participant will negotiate the
procedure for document control with the EOMF. While respecting the confidentiality of
information, summaries of key elements of the participants’ certification may be made publicly
available. Where possible, attempts will be made to ensure that released information is
summarized in a way that does not correlate it directly to the given business.

Permission will be granted to the EOMF by participants through the EOMF/Participant MoUs in
order to provide the EOMF with data regarding the forest for State of the Forest Reporting.


2. Process and Principles of Document Control

Data Sharing and the “Need to Know” principle
"Need-to-know" is determining when information should be disseminated to internal users and to
the public, the information at varying levels of detail. The level of detail is determined by
balancing the demonstrated needs of the requester or program against the needs of the EOMF
and the Forest Certification Program Participants.

The EOMF needs to demonstrate discretion and caution when disseminating information.
Information housed at the EOMF will include social (management plans and other property
specific information) and economic data (harvesting schedules, marketing objectives) that could
jeopardize a participants’ right to confidentiality and/or ability to remain competitive.


3. Access to Information

Requests for access to relevant information maintained at the EOMF or with program participants
will be reviewed using the following guidelines. This protocol may also be useful for developing
similar protocols for other "sensitive" data and information held by EOMF and/or program
participants.

•    General Information Requests: The EOMF Forest Certification Staff, the LGC,             or the
     Community Forest Managers are the first contact for an information request. Only        written
     requests for information will be accepted. Requests and the sharing of information      will be
     documented and filed.
•    Non-public information is information and materials deemed by EOMF, the LGC,            or the
     Community Forest Manager as confidential.


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•    Special Information Requests: Partners or other groups working on certification may request
     more detailed non-public information. The EOMF will weigh the needs of the requester with
     the interests of the EOMF and the relevant participants. An informal or formal agreement will
     be developed to control use of the information by the requester.
•    Public Information using non-public participants’ information: there will be times when the
     EOMF will want to use participant forests and information as a case example with opportunity
     for site visit by external parties. The EOMF will need to get permission from the participant
     each time an outreach program involves non-public information about the participants;
     information.
•    Using non-public Landowner Group information will require the permission of the decision
     making body of the Landowner Group; the Board of Directors.



4. EOMF Forest Certification Policies and Procedures Manual

Current versions and future updates of the EOMF Forest Certification Program Policies &
Procedures Manual will be kept with the following:

•    EOMF Forest Certification Staff
•    EOMF CWG Members
•    Landowner Group Coordinators
•    Board Members of Landowner Groups
•    Members of the Landowner Groups, upon request
•    Community Forest Managers
•    Forest Managers
•    FSC representative
•    Group CoC Participants, upon request

The EOMF Certification Program Staff may provide a copy of the EOMF Forest Certification
Program Policies & Procedures Manual for a fee to others interested in receiving a copy,
however, the EOMF Program Staff are not responsible to keep those manuals up to date.

The EOMF Program Coordinator is responsible to maintain a list of individuals to whom revised
versions or sections of the manual will be sent. The EOMF Program Coordinator may revise the
above list as the membership within the certification program evolves.


5. Library
The EOMF Forest Certification Staff will maintain a library of documentation relevant to the
certification program at the EOMF office. This library will be comprised of but not limited to forest
management planning guidelines, EOMF Information Reports, EOMF Forest Certification
Program Policies & Procedures Manual, etc.


6. Accredited Certifier’s Report

Final reports prepared by the Accredited Certifier reporting on the results of the FSC Certification
Audit of the EOMF Forest Certification Program will be summarized and posted on the Accredited
Certification Body's web site.




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                       High Conservation Value Forest Policy – POLICY 1.7
                                                                        Original date: June 2007
                                                                          Revised date:
                                                                         Number of pages:      2


Complementary Policies
•    Consultation, Communication and Outreach Policy – Policy 1.5
•    Auditing and Monitoring of Annual Operations Policy – Policy 3.0
•    Dispute Resolution Policy – Policy 3.2
•    State of the Forest Reporting Policy – Policy 5.0

Purpose

The purpose of this policy is to ensure that High Conservation Value Forests are being identified
and maintained/enhanced within forests certified through the EOMF Forest Certification Program.


Definition

High Conservation Value Forests (HCVF) are defined as forests of outstanding and critical
importance because of their high environmental, biodiversity, or landscape values.


Policy

There are three stages to the EOMF Forest Certification Program’s HCVF policy; assessment,
maintenance/enhancement, and monitoring. Integral to all three stages are the landowner and
forest manager education and extension services provided by the EOMF. The EOMF hosts many
workshops each year with the purpose of educating landowners and forest practitioners on the
various values that can be found in their woodlots (both timber and non timber, monetary and
intrinsic). Identification, management planning, and monitoring are all skills that are emphasized
often through the EOMF’s workshop series.

Assessment:
In this stage the conservation values are defined appropriate to the geographic location and to
the scale and intensity of the operations and then they are identified on the landscape.

In the eastern Ontario region, high conservation values are defined by the presence of any of the
following:

•    Rare, threatened, or endangered species and/or the presence of relevant habitat for any rare,
     threatened, or endangered species. Please refer to www.rom.on.ca/ontario/risk.php for the
     most current listing of Species at Risk in the mixed wood forests of Ontario.
•    Rare forest ecosystems as defined by the Silvicultural Guide to Managing Southern Ontario
     Forests. Appendix K contains a list of these ecosystems.
•    “Old growth” forests are defined by age, species, uniqueness, and structural diversity.
•    Areas of Natural or Scientific Interest (ANSI’s) and protected areas.
•    Tree species at the extremes of their natural range, for example; shagbark hickory or pitch
     pine in eastern Ontario.

Several different methods are used to identify forests containing these values;




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•    Geographic Information – The EOMF has access to land use and forest resource inventory
     information through our data sharing agreement with the Ontario Ministry of Natural
     Resources (OMNR). A landscape level map of the program region will be maintained by the
     EOMF which includes these features.
          o The location of ANSI’s can be determined and mapped.
          o The proximity of certified forest lands to protected areas can be determined and
             mapped (currently “protected area” refers to national and provincial parks).
          o The Significant Woodlands valuation tool can be used to determine significant
             woodlands in eastern Ontario. These areas can be identified and mapped.
          o The Natural Heritage Information Centre (NHIC) can be used to determine areas of
             high conservation value. This is an MNR database for vulnerable and threatened
             species.
          o The Forest Resource Inventory (FRI) data can be used to determine the locations of
             old forests in relation to the certified forests. This information would have to be
             “ground truthed” to ensure its quality as the FRI is older information.

•    Ground Observation – This is the EOMF’s most important method of determining the
     locations of conservation values within the certified forests.
         o Landowners, EOMF staff members, Stewardship Coordinators, forest consultants,
             forest practitioners, and forest workers spend a significant amount of time in the
             certified forests. These regular woodlot and forest walks serve as an ideal method
             for identifying unique and important values on the landscape as well as monitoring
             those unique conservation values.
         o An Observer Network has been developed by the EOMF to help landowners identify
             levels of biodiversity and conservation values within their woodlots. This network is
             growing and it will further ensure that high conservation values are being identified
             within the certified forests.

•    Conservation Land Tax Incentive Program (CLTIP) – Eligibility for this program is
     determined when the management plan is submitted to the OMNR for approval through
     MFTIP. For certified landowners, if a portion of their property is identified as “conservation
     land” it will be indicated in their management plan.

Maintenance/Enhancement:
In this stage it is ensured that forest management planning, operational planning, and any
silvicultural activities reflect the presence of the identified high conservation values and the need
to maintain these values and/or work towards enhancing these values.

The guidelines for wildlife features, landscape level representation of forest features, and species
at risk will be followed as outlined in High Conservation Value Forest – SOP 1.7, Areas of
Concern – SOP 1.5, and in the OMNR’s Silvicultural Guide to Managing Southern Ontario
Forests.

Monitoring:
Once a conservation value has been identified and any necessary management strategies are
adapted to adequately protect the value; if operations occur in the area of the HCVF, monitoring
is the next step. The monitoring stage consists of regular walks in the certified forests by
landowners, EOMF staff, forest consultants, and forest workers. During these walks the
individuals can monitor the known and identified values but they can also monitor the landscape
for any new values. Operational monitoring is outlined in the Auditing, Monitoring, and
Assessments – SOP 5.0 Series.

The Observer Network described above is also a key monitoring tool for high conservation values
within the certified forests of Eastern Ontario. Landowners are encouraged by the EOMF to join
this program.



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    Processing, Manufacturing and Purchasing Policy – POLICY 2.0
                                                                    Original date: July, 2002
                                                   Revised date: December, 2003, March 2007
                                                                     Number of pages:       2

Complementary Policies:
•    Financial Policy – Policy 1.2
•    Document Control and Confidentiality Policy – Policy 1.6
•    Wood Purchasing Policy – Policy 2.1
•    Chain of Custody Policy – Policy 2.2
•    Outsourcing Policy – Policy 2.3
•    Certified Maple Syrup Production Policy – Policy 2.4
•    Certified Firewood Policy – Policy 2.5
•    Label & Text Approval Policy – Policy 2.6
•    Dispute Resolution Policy – Policy 3.2
•    Policy and Procedures Review and Renewal Policy – Policy 6.0


Purpose
The purpose of the Processing, Manufacturing and Purchasing Policy is to ensure that the
interests of landowners, community forest owners, and group chain of custody participants are
maintained during purchasing negotiations and contracts. This policy encourages the support of
local industry, and the enhancement of the local certification value chain.

Policy
•    Forest products extracted from a certified forest are the possession of the purchaser. So as
     to protect landowner and purchaser rights, the landowner and purchaser are encouraged to
     sign a Timber Sale Agreement for sale of standing timber (see Appendix G)

•    FSC Principles & Criteria support the stability of healthy communities. To this end the EOMF
     Forest Certification Program will preference and will encourage Landowners, Landowner
     Groups, Forest Managers, and Group Chain of Custody Participants to preference local
     processing, manufacturing and purchasing contracts where appropriate.

•    Working with Landowners and Forest Managers, the EOMF Forest Certification Program will
     help facilitate the fair compensation/remuneration and potential opportunities where forest
     owners may receive a premium for their product. The EOMF will facilitate sharing of market
     price information.

•    The EOMF Forest Certification Program supports diversification of forest product coming
     from certified forests and supports finding suitable markets for these products.

•    The EOMF Forest Certification Program will take advantage of existing markets where
     possible. There may however be new opportunities for supporting new market opportunities,
     especially for alternative, under-utilized and non-timber forest products. In these cases, the
     EOMF Forest Certification Program will work with Landowners and Forest Managers to
     investigate new market opportunities.

•    On an ongoing basis, the EOMF Forest Certification Program investigates available markets
     for non-timber forest products in order to avoid dependence on a single forest product.
     Should markets develop for non-timber forest products, the EOMF Forest Certification
     Program will develop appropriate pricing mechanisms at that time and include in a new “Non-
     Timber Forest Products Purchasing Policy”.



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•    The EOMF Forest Certification Program will continue negotiations with local wood buyers to
     seek their interest in purchasing wood from certified forests and encourage Chain of Custody
     (CoC) Certification or participation in the Group Chain of Custody initiative.

•    The EOMF will act as a resource centre to assist small and medium sized sawmills and wood
     processing facilities achieve CoC certification. The EOMF has created a CoC Toolkit which
     will be shared across the region to facilitate the CoC certification of small and medium sized
     processing facilities.

•    The EOMF Forest Certification Program has developed a costing structure (see Financial
     Policy – Policy 1.2) to ensure landowners and other participants share in the costs of
     implementation of forest certification. The EOMF will continue to adapt this costing structure
     as the program evolves.

•    Over time, it is one of the goals of the EOMF Forest Certification Program to maintain a
     continuous supply of certified wood into the market. The EOMF has begun to develop a
     forecasting and scheduling system for harvesting operations. This system will be refined over
     time to meet the growth of the Forest Certification Program.

This policy also ensures that Chain of Custody and labeling requirements are followed by all
Forest Certification Program participants.

This policy also outlines the process required for the sale of certified maple syrup and certified
firewood.

A standard has been developed for Maple Operations in Canada by SmartWood. The EOMF
Forest Certification Program will work with SmartWood and FSC Canada to adapt this standard
so that it is streamlined with all other legal requirements for maple operations in Ontario




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                                         Wood Purchasing Policy - POLICY 2.1
                                                                     Original date: July 2002
                                                     Revised date: December 2003, June 2007
                                                                     Number of pages:       3

Complementary Policies:
•    Financial Policy – Policy 1.2
•    Document Control and Confidentiality Policy – Policy 1.6
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Dispute Resolution Policy – Policy 3.2
•    Policy and Procedures Review and Renewal Policy – Policy 6.0

Purpose
The Wood Purchasing Policy identifies the process for setting, collecting and using operating fees
paid by the forest industry for wood from lands certified within the EOMF Forest Certification
Program.

Definitions
Operating Fees = Management fees + Administrative fees
   • Management fees (fees to carry out forest plan implementation)
       o Regular management, i.e.: tree marking, boundary establishment, harvest inspection
       o Intensive management, i.e.: repeated tending for red oak regeneration
   • Administrative fees (fees to support the administration of the EOMF Resource Manager
       Certificate)

Forest Industry – All manufacturers who use wood from EOMF certified woodlands, including
but not limited to sawmills, veneer mills, pulp and paper mills, composite board plants, chip plants
and firewood dealers.

Policy
•    The benefits and costs of forest management and certification are shared equally by the
     forest industry, woodlot owners, community forests, and society (government or foundation).

•    Operating fees are a critical element for striving towards financial self- sufficiency for the
     EOMF Forest Certification Program.

•    Operating fees will reflect the volume and value (sawlog, pulp) of wood purchased.

•    The EOMF has agreements with numerous sawmills and pulpmills in the region where the
     mills have agreed to pay an operating fee for certified wood. The operating fee is payable by
     the mills to the EOMF within 30 days of receiving the certified wood.

•    If certified wood is not sold to one of the EOMF’s agreement mills then the operating fee will
     be paid by the wood buyer (logger/contractor). In this case, the fee is payable by the wood
     buyer to the EOMF within 30 days selling the wood.

•    Landowners and Community Forests shipping wood to participating forest industries that pay
     operating fees to the EOMF will be the primary beneficiaries of the management fee portion
     of these operating fees. The administration portion of the operating fees will go to the EOMF.




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Setting Operating Fees
•    Operating Fees will be set annually by the EOMF-CWG on a consensus basis.

•    Operating fees have been initially calculated using the following three principles:
        1. Relative product - based stumpage and delivered wood rates in eastern Ontario.
        2. A target average revenue for landowners from management fees of $60 per hectare,
             based upon a volume of 50 m3 /hectare (12/ m3 logs and 38 m3 pulp/fuel wood) for a
             hardwood selection cut and 60 m3/ hectare for red pine thinning,
        3. A split of operating fees to 2/3 management fees, 1/3 administration fees for
             community forests; ½ management fees, ½ administration fees for the EOCFO; and
             ½ management fees, ½ administration fees (split between the EOMF and a given
             Landowner Group) for other Landowner Groups.
        4. Landowner Groups may choose to split operating fees paid to the EOMF in different
             proportions than those outlined in iii) above.

•    The method for calculating operating fees will be periodically reviewed by the EOMF-CWG,
     and modified as required on a consensus basis. This review will address, but not be limited to
     an assessment of:
         o relative product values,
         o forest product categories,
         o the desired revenue target for landowners, and
         o the split between management fees and administration fees.

•    The EOMF may give an appropriate credit towards administrative fees to forest industry for
     contribution of goods or services which reduce the costs incurred by the EOMF. These
     contributions would not be in-kind time of individuals but rather something that the EOMF
     would otherwise have to purchase.

•    The EOMF Forest Certification Program Operating Fees are available on request from the
     EOMF. They are kept in a confidential file. This file is updated on a yearly basis with the rate
     set by the EOMF-CWG for the next operating year.

Collecting Operating Fees
•    Operating fees will be payable to the EOMF.

•    The Project Coordinator for the EOMF is responsible for the collection of operating fees. This
     includes the development and implementation of a wood tracking, measurement and billing
     system that will form the basis for identifying Chain of Custody and collecting operating fee
     payments.

•    Operating fees are due within 30 days of the harvest for landowners undertaking few
     harvests per year and are due on an annual basis from community forests undertaking many
     harvests each year.

•    Forest industry partners that are contributing operating fees will provide an estimate of their
     annual volume requirements for certified wood from the EOMF Forest Certification Program.

•    Mills which purchase wood under the EOMF Forest Certification Program which is derived
     from lands under their own management as approved by the EOMF will only pay the
     administration portion of operating fees.




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•    Forest Owners (Landowners or Community Forest Owners) may pay the administration
     portion of the operating fee themselves, rather than passing it through to the mill or the
     logger/contractor, as approved by the EOMF.

Using Operating Fees
•    Management fees will be used to support forest management activities, such as tree marking,
     artificial regeneration, tending, etc.

•    Administration fees will be used to support the administration of the EOMF Forest
     Certification Program, staff, equipment, and certification costs.

•    Operating fee rates are to be made available to all landowners participating in the EOMF
     Forest Certification Program, the EOMF-CWG, the board of directors of the EOMF, and
     participating members of the forest industry who are paying operating fees.




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                                 Group Chain of Custody Policy - POLICY 2.2
                                                                        Original date: June 2007
                                                                          Revised date:
                                                                         Number of pages:      4

Complementary Policies:
•    Document Control and Confidentiality Policy – Policy 1.6
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Wood Purchasing Policy – Policy 2.1
•    Certified Maple Syrup Production Policy – Policy 2.4
•    Certified Firewood Policy – Policy 2.5
•    Label & Text Approval Policy – Policy 2.6
•    Group Chain of Custody Standard Operating Procedure – SOP 7.0

Purpose
Chain of Custody is the path taken by raw materials, processed materials and products, from a
certified forest to the consumer, including all stages of processing, transformation, manufacturing,
and distribution. Chain of Custody (CoC) certification is required by companies or individuals that
process, transform, or trade FSC certified forest products that wish to market and sell these
products as FSC certified.

Selling and labeling certified products means that each certified firm in the value chain is
guaranteeing to the customer that products marked with an FSC label originated from a forest
that has been certified as a well managed forest. Therefore it is essential that FSC certified
materials not be mixed with non-certified during any phase of receipt, production, storage, and
shipping. This will be assured through the process of tracking and product labeling as well as
through employee understanding of the certified materials handling procedures.

Through the EOMF’s Group CoC Certificate, only FSC-pure products will be produced. This
means that only products made with 100% FSC-certified materials will be used in the production
of any product with the FSC label under the EOMF Group CoC Certificate.

In the Group CoC Certificate, the EOMF will act as the “Group Manager” on behalf of smaller
value added wood product manufacturers as well as smaller printers and will be the primary
contact for the certifier.

The purpose of this policy is to ensure that the chain of custody is not compromised in the
certified forest products value chain being created by the EOMF group CoC certificate.

Policy2

Qualification Criteria:
•  The criteria to determine if a processing facility qualifies for Group CoC Certification are as
   follows;
        o Is the processing facility willing and able to submit standardized data to the group
            manager on a prescribed timeline to substantiate their inputs and outputs of FSC-
            certified material?
        o Does the EOMF have the necessary internal authority to control the use of the FSC
            trademark by the group of Sites?


2
 As per SmartWood’s “Group Chain of Custody Procedural Manual Outline for Small Forest
Enterprise Group Certification” and FSC’s “Chain of Custody Standard for Companies Supplying
and Manufacturing FSC-Certified Products” (FSC-STD-40-004 version 1.0).


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          o    Does the processing facility have 15 or less employees or no more than 25
               employees and an annual turn over of no more than US$1,000,000 (turnover is
               defined as total annual revenue from goods and services)?

Process for Adding New Member Facilities:
•  The EOMF will visit each facility prior to their inclusion in the scope of the Group CoC
   certificate.

•    Member facilities must have a designated Site Manager who is responsible for the Chain of
     Custody certification control system, communications with the EOMF, and all certification
     information, including; FSC CoC guidelines and standards, the EOMF P&P manual, the
     EOMF CoC brochure for partners and employees, and the certification number.

•    The EOMF and the site manager for the member facility will sign a MoU outlining the Group
     CoC requirements and the relevant roles and responsibilities of each party prior to inclusion
     within the scope of the Group CoC Certificate. The MoU will indicate if the member facility will
     act as an “exclusive” facility, selling 100% FSC certified product, or a “non-exclusive” facility,
     selling both FSC certified and non-certified products and it will list the facility’s FSC product
     groups. The MoU will also indicate that the member facility agrees to operate within the
     procedures outlined in the Group Chain of Custody Standard Operating Procedure – SOP
     7.0. Please see Appendix F for a copy of the Group CoC MoU.

•    The member facility will provide the EOMF with the annual Group CoC Certification Fee.
     Please contact the EOMF for the current Group CoC Fee Structure.

•    The EOMF will assign a site-specific sub-code to the facility and communicate that and the
     Group CoC Certification number to the facility.

•    The EOMF will provide all member facilities with; the EOMF Forest Certification Program
     Policies & Procedures Manual, EOMF CoC brochures, the FSC CoC Guidelines and
     Standards, and a FSC brochure.

•    Each facility is responsible for preparing site-specific procedures for the tracking and handling
     of FSC-certified products. The EOMF will provide support in the preparation of the
     procedures. A copy of the procedures must be provided to the EOMF. See Group Chain of
     Custody Standard Operating Procedure – SOP 7.0 for further guidance on the preparation of
     the tracking and handling procedures.

•    The EOMF will maintain a file for each member facility that contains the following;
        o Group CoC MoU
        o The facility’s tracking and handling procedures contained within the MoU
        o Volume data for certified materials purchased, in inventory, and sold, per facility
        o Documentation supporting that the member facilities meet the eligibility requirements
        o All label and logo use communications with the facility and SmartWood, including;
           requests for approval and label/logo use approval letters.
        o Any other pertinent information about and/or communications with the member facility

•    Member facilities must follow the Labeling and Text Approval Policy – Policy 2.6. The EOMF
     will provide logo materials to member facilities when they join the Group CoC Certificate. The
     EOMF will work with member facilities and the certifier to develop approved labels for all
     relevant product groups.

•    When a new facility is added to the Group CoC certificate, the certifier will be informed within
     30 days.




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•    The EOMF reserves the right to remove member facilities from the Group CoC Certificate at
     any time throughout the year if a member facility fails to meet the requirements within the
     Group CoC MoU. With either the addition or removal of member facilities, the EOMF shall
     notify the certifier in writing within 30 days.

Scope of Chain of Custody System

•    Each member facility shall maintain a Product Group Schedule for all certified product groups
     included within the Group CoC Certificate. The schedule must be kept up-to-date and readily
     available upon request. The schedule shall be provided to the EOMF upon joining the
     program, it will be included in the MoU, and resent each time the schedule is updated.
     Examples of FSC Product Groups include;
             o A line of cedar fencing
             o A line of garden chairs of single species
             o A single paper item or quality

•    Products within a product group may be manufactured from a mixture of species; however a
     single product group may not contain distinct product lines which differ in terms of their
     species composition, quality, and/or value.

Monitoring, Reporting, and Record Keeping:
•  The EOMF will maintain a list of the member facilities that includes; contact information, FSC
   Certification sub-code, and the date of entry into the Group CoC Certificate.

•    The EOMF will conduct an annual visit to each processing facility included within the Group
     CoC Certificate to ensure that the facility is in compliance with the EOMF Forest Certification
     Program Policies and Procedures Manual. EOMF will maintain records of the annual site visit
     which document each facilities level of conformity with the Policies & Procedures Manual.

•    The EOMF is responsible for collecting sufficient data on inflows and outflows of certified
     products from all member facilities in order to present the information for annual audits or
     when requested. The EOMF will ensure that all records covering the most recent five years of
     activity related to the Group CoC Certificate are accessible to auditors.

•    The EOMF will maintain a list of member facilities that have been removed from the
     certificate and the date of withdrawal.

Assessment and Annual Audit Process:
•  The EOMF will conduct an annual site visit to each member facility. The EOMF will
   coordinate the annual site visit with the designated site manager for each member facility.

•    The certifier will conduct an annual CoC audit of the EOMF’s program. The purpose of the
     annual audits is to verify compliance with the FSC CoC tracking and handling procedures and
     to verify annual certified volume turnover. They will visit a proportion of the member facilities;
     the certifier will determine what facilities will be visited each year. The EOMF will coordinate
     the annual audit with the certifier and then communicate directly with the designated site
     manager for each member facility to organize the site visits. The EOMF will ensure that the
     member facilities have sufficient notice to prepare for the audit.

•    The EOMF, the certifier, and FSC reserve the right to review documents, data, and records
     related to the purchase, production, and sale of FSC certified products at any time.

•    All information gathered during assessment and audit processes are kept confidential and
     maintained in secure files as per the Document Control and Confidentiality Policy – Policy
     1.6.




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Corrective Action Request (CAR) Procedures:
•  If the EOMF or the certifier finds deficiencies in any member facility, a Corrective Action
   Request (CAR) will be issued. If the terms of the CAR are not met within the designated
   timeframe, the EOMF will remove the member facility from the scope of the certificate and will
   inform the certifier within 30 days of the removal. The following procedures will be followed in
   the event of a CAR issuance:

          a. If the certifier issues the CAR, then the EOMF will, as immediately as is practical,
             communicate the CAR to the member facility. The EOMF will communicate with the
             member facility to establish a plan to implement the CAR and report the results back
             to the certifier. The EOMF will, if requested by the certifier, undertake a visit of the
             member facility to ensure compliance with the CAR.
          b. If the EOMF issues the CAR, then it will take the form of a letter, fax, or email to the
             site manager of the member facility that details the nature of the deficiency and the
             required timeframe for correction. The EOMF will monitor the progress of the CAR’s
             implementation and undertake a visit of the member facility to ensure compliance
             with the CAR.
          c. If the CAR is not implemented to the satisfaction of the EOMF and/or the certifier,
             then the EOMF must remove the member facility from the Group CoC certificate and
             inform the certifier of its removal within 30 days.

•    Any member facility found using or trading illegal wood will be removed from the Group CoC
     Certificate.




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                                                 Outsourcing Policy - POLICY 2.3
                                                                       Original date: April 2007
                                                                         Revised date:
                                                                        Number of pages:       1

Complementary Policies:
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Wood Purchasing Policy – Policy 2.1
•    Chain of Custody Policy – Policy 2.2
•    Label & Text Approval Policy – Policy 2.6

Purpose
The purpose of the outsourcing policy is to enable the production of a certified product in a
situation where there is a break in the chain of custody. This policy ensures that the chain of
custody is kept in tact when a job is sent through a non-certified facility.

Policy
•    The EOMF and the non-certified company must sign an Outsourcing Agreement (see
     Appendix L). The agreement must be sent to SmartWood prior to starting the job.

•    The Outsourcing Agreement is meant to cover only one job and is meant to be used on an
     interim basis only. Additional Outsourcing Agreements must be submitted for additional jobs.

•    The labeling for outsourcing jobs will be done by the EOMF Forest Certification Program as
     per the Labeling and Text Approval Policy – Policy 2.6.

•    The non-certified company must have a good understanding of forest certification, chain of
     custody certification, the FSC process, and SmartWood’s role as the certifier and auditor.

•    SmartWood may visit the non-certified company to investigate the outsourcing agreement.

•    All certified wood sent to an outsourcing company must be clearly marked as certified on the
     wood or on the load itself and on accompanying documentation (bills of lading, order forms).

•    The exact certified wood that is shipped to the outsourcing company is the only wood to be
     used in the manufacturing of the desired outsourced wood product. No other wood will be
     used in the job other than that which is sent specifically for certified use.

•    The annual report to SmartWood from the EOMF Forest Certification Program must
     document dates and quantities (sent out and received) of outsourced materials.

•    The certified wood products sent back to the certified company will be labeled clearly as
     certified on all accompanying documentation (sales slips, bills of lading, shipping invoices,
     etc.).

•    The non-certified outsourcing company can make no claims of being a certified company.
     The company has no right to advertise or market their products as certified.


•    The EOMF Forest Certification Program will encourage any non-certified, outsourcing
     companies to pursue Chain of Custody or to join the EOMF Group Chain of Custody initiative.
     The EOMF will work with any outsourcing companies to make Chain of Custody or Group
     Chain of Custody a viable option.



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                     Certified Maple Syrup Production Policy - POLICY 2.4
                                                                        Original date: June 2007
                                                                          Revised date:
                                                                         Number of pages:      1

Complementary Policies:
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Chain of Custody Policy – Policy 2.2
•    Label & Text Approval Policy – Policy 2.6
•    Certified Maple Syrup Production Standard Operating Procedure – SOP 8.0

Purpose
This policy outlines the process required for the sale of certified maple syrup. This policy ensures
that any maple syrup producers who are members of the EOMF Forest Certification Program,
and who wish to sell their syrup as certified, are following the accepted SmartWood Standards for
the Certification of Maple Sugaring Operations in Canada. This policy also ensures that the
interests of certified maple syrup producers are maintained through the certification process.

The requirements listed here and in the Maple Syrup Standard Operating Procedure – SOP 8.0
are evaluated in addition to the forest management requirements outlined in this manual. In order
to sell maple syrup as certified, producers must follow all of the forest management requirements
for certification and these specific maple syrup production requirements.

Policy
•    Interested maple syrup producers must first certify their forest with the EOMF Forest
     Certification Program, through one of the existing Landowner Groups.

•    In addition to the Forest Management MoU, the maple syrup producer must sign an MoU with
     the EOMF that indicates they will adhere to the requirements listed in this policy and within
     the Maple Syrup Standard Operating Procedure – SOP 8.0. Please see Appendix M for a
     copy of the Certified Maple Syrup Production MoU.

•    The maple syrup producer must follow the Maple Syrup Standard Operating Procedure –
     SOP 8.0 which outlines all operational requirements.

•    The full and current SmartWood Standards for the Certification of Maple Sugaring Operations
     in Canada are available through the EOMF and will be provided to all maple syrup producers
     who sign a maple MoU with the EOMF. The EOMF will continue to work with SmartWood and
     FSC Canada to ensure the maple standards are reasonable and that they are streamlined
     with all other legal requirements for maple operations in Ontario.

•    All invoices for certified syrup and sap sales must be documented and stored for inspection.
     These invoices must include the EOMF certification code (SW-FM/COC-232).

•    The Chain of Custody Policy – Policy 2.2 will be followed for all certified maple syrup
     operations. Operations with multiple (certified & non-certified) sources of sap, production and
     labeling of product will follow FSC requirements for mixed products (see CoC policy). Where
     a producer has 100% certified syrup or sap it must be kept separate from non-certified
     products and it must be clearly distinguished as certified through labels or marks.

•    Maple syrup producers must follow the Labeling and Text Approval Policy – Policy 2.6. The
     EOMF will provide an approved label, for a charge, to certified maple syrup producers that
     can be used on certified maple syrup.



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                                          Certified Firewood Policy - POLICY 2.5
                                                                           Original date: June 2007
                                                                             Revised date:
                                                                            Number of pages:      2

Complementary Policies:
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Chain of Custody Policy – Policy 2.2
•    Label & Text Approval Policy – Policy 2.6

Purpose
This policy outlines the process required for the sale of certified firewood. The purpose of this
policy is to ensure that certified forest owners who wish to sell their firewood as certified are
following the correct process.

The requirements listed are evaluated in addition to the forest management requirements outlined
in this manual. To sell firewood as certified, forest owners must follow all of the forest
management requirements for certification and these specific requirements related to the sale of
firewood.

Policy
•    The landowner must first certify their forest with the EOMF Forest Certification Program,
     through one of the existing landowner groups.

•    Certified landowner’s who wish to sell firewood as certified must indicate this within their
     Landowner MoU. There is a Certified Firewood Sale checkbox and a statement indicating
     that the landowner will meet all the requirements of this policy in the sale of certified firewood.
     Please see Appendix A for a copy of the Landowner MoU.

•    If their annual harvest is less than 10 cords (128 cubic meters), landowners selling certified
     firewood shall follow the guidelines set out in Appendix H: Guidelines for Small-Scale
     Harvesting. If their annual harvest exceeds 10 cords, landowner shall follow the Standard
     Operating Procedures outlined in this manual for commercial harvesting.

•    To ensure that chain of custody is maintained, landowners must only sell their certified
     firewood on the premises of the certified forested property, where the firewood was produced.
     For example, a landowner can sell their firewood as certified at the end of the laneway to
     their certified forest, but they may not sell the firewood as certified at their neighbour’s
     laneway or at a local market. In order to sell the firewood as certified in a location other than
     where it was produced, the landowner must join the group Chain of Custody program.

•    All invoices for certified firewood sales must be documented and stored for inspection. These
     invoices must include the EOMF certification code (SW-FM/COC-232).

•    The Chain of Custody Policy – Policy 2.2 will be followed for all certified firewood sales.
     Operations with multiple (certified & non-certified) sources of firewood, production and
     labeling of product will follow FSC requirements for mixed products (see CoC policy).
     Landowners who have 100% certified firewood must keep it separate from any non-certified
     firewood and ensure that it is clearly distinguished as certified through labels, marks, or other
     means.




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•    Landowners selling certified firewood must follow the Labeling and Text Approval Policy –
     Policy 2.6. The EOMF will provide an approved label, for a charge, to landowners selling
     certified firewood that can be used on certified firewood.

•    Landowners selling certified firewood are responsible to report the quantity of certified
     firewood produced and sold as such to the EOMF. A form will be made available to all
     certified firewood sellers, this form will be submitted to the EOMF on an annual basis. These
     forms will be filed in the Landowner Binder. The EOMF or the associated Landowner Group
     Coordinator will report the quantities in the Landowner Group Database.




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                 LABELING AND TEXT APPROVAL POLICY - POLICY 2.6
                                                                       Original date: April 2007
                                                                         Revised date:
                                                                        Number of pages:       1

Complementary Policies:
•    Processing, Manufacturing and Purchasing Policy – Policy 2.0
•    Chain of Custody Policy – Policy 2.2
•    Outsourcing Policy – Policy 2.3
•    Certified Maple Syrup Production Policy –Policy 2.4
•    Certified Firewood Policy – Policy 2.5

Purpose
The purpose of the Labeling and Text Approval Policy is to ensure that the members of the
EOMF Forest Certification Program are meeting the labeling and text approval requirements of
SmartWood and FSC Canada. This policy outlines the EOMF’s lead role in meeting these
labeling and text approval requirements.

Policy
•    Any use of FSC and SmartWood logos by members of the EOMF Forest Certification
     Program must be approved by the EOMF.

•    Any use of published text on the topic of FSC Certification and/or SmartWood by the
     members of the EOMF Forest Certification Program must be approved by the EOMF
     (examples include; brochures, guidebooks, other printed materials, websites, signage).

•    Every time the EOMF Certification Codes are used on a FSC label, that label and the use of
     that label must be approved by SmartWood. The EOMF is responsible for seeking the
     approval of SmartWood. No label containing the EOMF Certification Code shall be used
     without first being approved by SmartWood through the EOMF.

•    For all FSC and SmartWood label, logo, and text use, the EOMF will send a request for
     approval and examples of the relevant materials to SmartWood for approval.

•    The EOMF will keep on file all requests for label, logo, and text approval and all notices of
     approval.




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              AUDITING AND MONITORING OF ANNUAL OPERATIONS
                                           POLICY– POLICY 3.0
                                                                          Original date: July 2002
                                                         Revised date: December 2003, March 2007
                                                                          Number of pages:       2


Complementary Policies:
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Entering, Exiting and Expulsion Policy – Policy 1.4
•    Document Control and Confidentiality Policy – Policy 1.6
•    Corrective Action Request Policy – Policy 3.1
•    Dispute Resolution Policy – Policy 3.2
•    State of the Forest Reporting Policy – Policy 5.0
•    Policy and Procedures Review and Renewal Policy – Policy 6.0

Purpose
The purpose of the Auditing and Monitoring of Annual Operations Policy is to establish and
clearly define the roles of various participants in auditing and/or monitoring of all forest operations
within the Forest Certification Program.

Definitions:
Audit:              The EOMF organization, through the Certification Program Coordinator and the
                    Certification Staff, is responsible to ensure that Forest Certification Program
                    participants are in compliance with their agreements or MoUs with the EOMF

                    NOTE: The role of the EOMF “Auditor” must not be confused with the role of the
                    auditor assessing suitability of the program for certification (accredited certifier)

Monitor:            Monitoring refers to the day-to-day assessment of all aspects of forest operations
                    to ensure that they are done in accordance with the EOMF Forest Certification
                    Program Policies and Procedures Manual. Monitoring is normally undertaken by
                    Forest Managers on the operations they oversee

Policy

Auditing:
The EOMF, as the holder of the Resource Manager Certificate, has the ultimate auditing role.
The Program Coordinator or a designate, acting on behalf of the EOMF, will be responsible for
undertaking regular audits of
• Individual landowners in the EOCFO group
• Landowner Groups and Landowner Group Coordinators
• Forest Managers
• Community Forest Managers
• Group Chain of Custody Participants
• any new entities to the program

Audits will be undertaken to ensure compliance with the policies and procedures outlined in this
manual and to ensure conformity with the GLSL Standards, as revised from time to time. This
type of audit is more “operational” in nature. An example of this type of audit is where the EOMF
would assess a site after harvest to ensure that post-harvest standards have been met and that
the forest manager overseeing that operation followed the proper reporting procedure.


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In the case of Landowner Group Coordinators, audits will be undertaken to ensure compliance
with the policies outlined in this manual. This type of audit is more “policy”- related in nature. An
example of this type of audit would be where EOMF would ascertain that the LGC had signed
agreements with landowners whose properties were under its management and that files on each
landowner were kept up-to-date.

The Standard Operating Procedure for Auditing and Monitoring (SOP 5.1) will detail the EOMF
audit schedule and show the Forest Operations Activity Assessment Report which will be used for
EOMF audits. The key focus of the audits is to ensure that forest inspections are well
documented and that they reflect any non-compliance.

Audits will also review participants’ compliance to the policies and procedures set out by the
EOMF. The EOMF reserves the right to increase the frequency of audits described in the SOP
for Auditing and Monitoring if it finds the results of audits warrants extra inspections. This would
apply to participants (be it landowner or forest manager or group chain of custody participant)
with a high number of non-compliances.

Auditing documentation will be maintained in pertinent files at the EOMF office.


Monitoring
Monitoring of operations shall be the responsibility of the Forest Certification Program
participants. Their role is to inspect and report on the forest operations at all stages of harvest
implementation. In the case of private landowners, a forest manager may be hired to fulfill this
role.

The Standard Operating Procedure for Auditing and Monitoring (SOP 5.1) will detail the
monitoring schedule. It will provide the details as to the number of inspections required to ensure
that a participant’s forest management plan objectives and strategies are being met and that
operations are in accordance with the participant’s forest management plan and the policies and
procedures of this manual.

Landowners are responsible for monitoring operations being undertaken on their property,
whereas the Forest Managers and Community Forest Managers are responsible for monitoring
operations which they oversee.

All monitoring documentation for landowners shall be kept in the landowners’ respective files
maintained at the EOMF office or the office of the relevant LGC. Forest Operations Inspection
Reports from owners or Forest Managers must be submitted in a timely fashion, as described in
the SOP for Auditing and Monitoring (SOP 5.1), to the EOMF Certification Program Staff or the
relevant LGC for assessment and evaluation. Community Forest Managers will be responsible
for maintaining monitoring documentation and making this available to the EOMF Certification
Program Staff upon request.

The Dispute Resolution Policy – Policy 3.2 will be followed for any disputes resulting from the
identification of non-compliance.




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                 CORRECTIVE ACTION REQUEST POLICY – POLICY 3.1
                                                                     Original date: July 2002
                                                    Revised date: December 2003, March 2007
                                                                     Number of pages:       1


Complementary Policies:
•    Entering, Exiting and Expulsion Policy – Policy 1.4
•    Auditing and Monitoring of Forest Operations Policy – Policy 3.0
•    Dispute Resolution Policy – Policy 3.2

Purpose
The purpose of the Corrective Action Request Policy is to ensure that corrective action is taken
when required in order that certification is maintained.


Policy
The following relationships are covered by the Corrective Action Request Policy:

•    Auditor (accredited certifier) towards EOMF (Certificate holder)
•    Auditor (EOMF) towards Forest Manager
•    Auditor (EOMF) towards Landowner Group
•    Auditor (EOMF) towards Landowner Group Coordinator
•    Auditor (EOMF) towards landowner
•    Auditor (EOMF) towards Community Forest Manager
•    Auditor (EOMF) towards Group Chain of Custody Participant
•    Forest Manager towards landowner
•    Forest Manager towards forest operator
•    Community Forest Manager towards Community Forest owner (i.e. municipality)
•    Community Forest Manager towards forest operator

Upon finding a non-compliance with any policies in this Manual, the auditors (Accredited Certifier
or EOMF) will issue a Corrective Action Request to the one in non-compliance to give that
participant the opportunity to correct or mitigate the non-compliance. Failing to do so may result
in expulsion from the Forest Certification Program or loss of certification.

This policy is also to be used in instances of repeated operational non-compliances of Standard
Operating Procedures (refer to Auditing and Monitoring Standard Operating Procedure SOP 5.1)

The Corrective Action Request Form can be found in Appendix N.




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                                        Dispute Resolution Policy – POLICY 3.2
                                                                      Original date: July 2002
                                                     Revised date: December 2003, March 2007
                                                                      Number of pages:       2

Complementary Policies
•    Financial Policy – Policy 1.2
•    Consultation, Communication and Outreach Policy – Policy 1.5
•    Document Control and Confidentiality Policy – Policy 1.6
•    Corrective Action Request Policy – Policy 3.1

Purpose
The purpose of the Dispute Resolution Policy is to facilitate a fair, transparent and timely
resolution of conflict resulting from activities occurring as part of the Forest Certification Program.
The Policy will address grievances from individuals, landowners, contractors, consultants, third
parties about program participants, and from program participants about the management of the
program.

Examples of possible grievances:
•    Suspension of Customary Rights – e.g. owner no longer allows traditional land uses e.g.
     (hunting, bird watching, hiking, ginseng picking etc.) on property that was owned by their
     parents; customary right has always occurred on property
•    Tenure claims and use rights
•    Adjoining landowners - trespass or theft
•    Loss or damage - resolving grievances and providing fair compensation
•    Limited access to forest workers approved by EOMF – e.g. a forest worker identified by
     EOMF is considered unacceptable to Landowner (e.g. cost, style etc.)

Examples of disputes – See below for process:
   • EOMF dispute resolution with Landowner Group
   • EOMF dispute resolution with Forest Manager
   • EOMF dispute resolution with Community Forest Manager
   • EOMF dispute resolution with Individual Landowner
   • EOMF dispute resolution with Group Chain of Custody Participant
   • Forest Manager dispute resolution with Individual Landowner
   • Forest Manager dispute resolution with Landowner Group
   • Forest Manager dispute resolution with Forest Operator

Policy

1. Forest Certification Program Participants

EOMF dispute resolution with Program Participants:

Conflicting management objectives and/or practices: in cases of non-compliance of
management objectives and/or practices the FM or the EOMF would inform landowner with
rationale of infringement by following the Corrective Action Request Policy – Policy 3.1. If
participant continues with non-compliance the FM or the EOMF would work through the Dispute
Resolution Policy – Policy 3.2.




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2. Stakeholders and affected parties impacted by the Certification Program

Dispute resolution with Adjacent Landowners: See below for process

Dispute resolution with other Affected Stakeholders and Parties:
Participant to try to resolve conflict with individual or group independently. See below for process

Dispute resolution with Indigenous Peoples: The EOMF Forest Certification Program
Coordinator will consult OMNR’s Native Liaison officer on best way to resolve conflict. See below
for process.

3. Process of Dispute Resolution

a.        Internal Mechanism between Parties – when grievance occurs between program
          participants / between landowner and Forest Manager / between landowner or
          community forest and stakeholder or affected parties etc, parties should be encouraged
          to solve conflict independently. If this fails parties can approach EOMF. Formal appeal
          form presented by parties to EOMF.

          Forest Manager / Landowner Group Coordinator Involvement - if appropriate (e.g.,
          clarification of a technical requirement etc.) the forest manager or landowner group
          coordinator will attempt to resolve conflict. If this fails, parties to approach EOMF.

b.        EOMF – EOMF-CWG will attempt to resolve conflict and document appeal. If this fails,
          EOMF is to facilitate process with use of an external mediator. Where the dispute
          involves a member of the EOMF-CWG, that member will refrain from voting due to a
          conflict of interest.

c.        External mediator – will be contracted by the EOMF to attempt to resolve conflict when
          necessary. Mediator is to be agreed upon by parties involved. Failing resolution, a third
          party arbitrator will be involved.

d.        Arbitration - a third party will be tasked with making the decision. The arbitrator is to be
          agreed upon by parties involved. Failing acceptance of decision, the EOMF will facilitate
          termination of agreement.

e.        Termination of agreement – The EOMF in consultation with arbitrator will dissolve one
          party's involvement in the program. Complaint on this decision may lead to litigation.

f.        Litigation – facilitated by the EOMF or representative of the EOMF.

The parties involved will pay cost of Dispute Resolution.


4.        Dispute against the EOMF

a.        The EOMF maintains the right to establish an independent review board. Members of
          this board would be at arms-length from the EOMF and chosen by the parties involved.
b.        Parties involved will seek and agree upon an external mediator. Failing resolution, an
          agreed upon third party arbitrator will be tasked with making the decision.
c.        The parties involved will pay cost of Dispute Resolution.
d.        Parties involved should retain all pertinent documentations related to the dispute.




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                          EDUCATION AND TRAINING POLICY – POLICY 4.0
                                                                   Original date: July 2002
                                                  Revised date: December 2003, March 2007
                                                                   Number of pages:       1


Complementary Policies
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Legal Requirements Policy – Policy 1.1
•    Minimum Requirements Policy – Policy 1.3
•    Document Control and Confidentiality Policy – Policy 1.6


Purpose
The purpose of the Education and Training Policy is to ensure that all participants in the EOMF
Forest Certification Program are well aware of forest management and certification and have all
the necessary information and training to make informed decisions and to undertake forest
operations in a safe and effective manner.


Policy

It is the responsibility of the EOMF-CWG through the Forest Certification Program Coordinator
and Staff to ensure that all program participants are made aware of all relevant laws and
administrative requirements.

The Forest Certification Program Staff will:
• Host information sessions for new participants upon signing onto the program.
• Host training & program information sessions as required so all participants remain current
   with any new developments or requirements.
• Host field training sessions for landowners, forest managers, and community forest managers
   on forest operations and silviculture, focusing on the implementation of forest management
   plans and the achievement of plan objectives.
• In conjunction with the landowner and/or community forest manager, facilitate training and/or
   educational opportunities organized in a given forest. This could entail demonstration forests
   for forest certification.
• Provide support and expertise for workshop series’ hosted by Landowner Groups.
• Provide or support relevant training courses where necessary in order that forest workers
   such as tree markers, loggers, etc. meet the Minimum Requirements Policy – Policy 1.3.
• Keep abreast of any developments related to Forest Worker training in the region.
• Maintain a mailing list of all participants, by e-mail, in order to quickly disseminate
   information.




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          STATE OF THE FOREST REPORTING POLICY – POLICY 5.0
                                                                  Original date: July 2002
                                                                  Revised date: March 2007
                                                                  Number of pages:      1


Complementary Policies
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Document Control and Confidentiality Policy – Policy 1.6
•    Auditing and Monitoring of Annual Operations Policy – Policy 3.0


Purpose
The purpose of the State of the Forest Reporting Policy is to ensure that information is readily
available on a yearly basis in order to report on the status of the certification program and its
various components to Canadian and International Model Forest agencies, to the Ontario and
Canadian governments and to FSC as required.


Policy

•    On an annual basis, the Forest Certification Staff will provide the State of the Forest author
     with the following information:
     • Total area certified by ownership (private vs. community)
     • Any publicly available HCVF information (monitoring & assessment)
     • Any publicly released biodiversity monitoring results
     • Total harvest levels by ownership (volume harvested)
     This information will be summarized in the relevant sections of the State of the Forest report.
     This information will be summarized on a landscape level scale and no names or exact
     locations will be released. Upon request, this information may also be provided to the
     provincial and national State of the Forest authors, but not without following the Document
     Control and Confidentiality Policy – Policy 1.6.
•    The State of the Forest reporting will be used to identify landscape level considerations which
     can be addressed in individual forest management plans and operations.




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    POLICY AND PROCEDURES REVIEW AND RENEWAL POLICY –
                                           POLICY 6.0
                                                                    Original date: July 2002
                                                   Revised date: September 2002, March 2007
                                                                     Number of pages:      1


Complementary Policies:
•    EOMF Forest Certification Program Structure – Policy 1.0
•    Auditing and Monitoring of Annual Operations Policy – Policy 3.0


Purpose
The purpose of the Policy and Procedures Review and Renewal Policy is to ensure that             the
policies and procedures contained in this manual are appropriate. This will ascertain            the
continued certificate status of the EOMF Forest Certification Program and to ensure that         the
latest developments regarding FSC certification are incorporated. This policy will also detail   the
timing and details of such review.


Timing
Policies, procedures (SOPs), forms, templates, etc. will be reviewed once yearly at the
anniversary of the issuance of the EOMF Certificates, in preparation for the annual audit. A major
review of the manual will occur once every 5 years. Upon approval of the EOMF-CWG, within
three months of the major review, the newly revised policies/procedures, etc., will be deemed part
of this manual and used hence.


Policy

•    The EOMF will be responsible for undertaking the review of its certification policies and
     procedures, while ensuring appropriate input from participants.
•    The EOMF will gather information from government agencies, FSC, and other organizations
     to ensure that the policies and procedures remain current.
•    The EOMF will ensure that revised policies and/or procedures are distributed according to the
     Document Control and Confidentiality Policy – Policy 1.6.




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     PLANNING STANDARD OPERATING PROCEDURES – SOP 1.0
                                                                   Original date: July 2002
                                                   Revised date: December 2003, June 2007
                                                                   Number of pages:       1

The Standard Operating Procedure for PLANNING includes:

SOP 1.1             THE FOREST MANAGEMENT PLAN
SOP 1.2             FOREST OPERATIONS PRESCRIPTION
SOP 1.3             PROPERTY BOUNDARY LINES
SOP 1.4             TREE MARKING
SOP 1.4.1           TREE MARKING AUDIT
SOP 1.5             AREAS OF CONCERN
SOP 1.6             INVASIVE EXOTIC SPECIES
SOP 1.7             HIGH CONSERVATION VALUE FOREST

Purpose
The purpose of the Planning Standard Operating Procedures is to provide the foundation to
allow harvest activities to be undertaken in a planned and organized fashion while taking into
account landowner objectives, the timber resources available for harvest and non-timber values
which need special consideration.




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       THE FOREST MANAGEMENT PLAN STANDARD OPERATING
                                   PROCEDURE – SOP 1.1
                                                                      Original date: July 2002
                                                      Revised date: December 2003, June 2007
                                                                      Number of pages:       2

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection

Standard Operating Procedure

•    Each property accepted into the EOMF Forest Certification Program must have a Managed
     Forest Plan, based on OMNR’s A Guide to Stewardship Planning and The Managed Forest
     Tax Incentive Program Guide (January 2006) or an equivalent forest management planning
     template.

•    In addition to the requirements of the MFTIP plan, a Forest Management Plan must
     include:
     • Property boundaries
     • Landowner objectives
         • The objective of harvesting wood for personal use should be part of the Managed
             Forest Plan. Please refer to Appendix H: Guidelines for Small-Scale Harvesting. If
             the harvest exceeds 10 cords/year, the commercial harvesting guidelines outlined in
             this manual should be followed.
     • A description of the forest resources to be managed and their history
     • Maps describing the forest resource, including:
             o existing and planned infrastructure,
             o Forest Resource Inventory
             o All known forest values at the time of planning
             o Identify high-value stands (e.g., sugar bushes) that may require protection from
                  insect and/or disease infestations
             o sites of special cultural, ecological, economic or religious significance to
                  indigenous peoples
             o Planned management activities
     • Where appropriate, a statement regarding the intent to work towards increasing the
         abundance of white pine.
     • Where appropriate, the retention of remnant pockets of “untouched” Late Seral Stage,
         Old Growth or Mature Forest. Forest owners of old growth stands will be strongly
         encouraged to consider their protection and set aside from harvest activities; if harvesting
         occurs, forest owners will be encouraged to retain as much of the old growth
         characteristics as possible (e.g., leave large-diameter trees, higher residual basal areas,
         and downed woody debris, etc.). See "A Silvicultural Guide to Managing Southern
         Ontario Forests"
     • An assessment to determine the presence of the attributes consistent with High
         Conservation Value Forests as well as specific measures that ensure the maintenance
         and/or enhancement of these attributes, if found present.




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     •    Where plantations are involved special consideration shall be given to their management
          including:
               o Specific management objectives
               o Design and layout
               o Species composition
               o Site preparation
               o Protection from pests, diseases, fire and invasive plant introductions
               o Monitoring

•    The management plan must be implemented by forest managers meeting the Minimum
     Requirements Policy – Policy 1.3.

•    Significant values identified during the management planning process will be protected (see
     Tree Marking SOP - 1.4 and Areas of Concern - SOP 1.5).

•    The management plan must be kept current in order to incorporate results of monitoring or
     new scientific and technical information.




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FOREST OPERATIONS PRESCRIPTION STANDARD OPERATING
                                PROCEDURE – SOP 1.2
                                                                    Original date: July 2002
                                                                    Revised date: June 2007
                                                                    Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection

Definition
A forest operations prescription (FOP) is part of a long-term plan of treatments carried out during the
life of the stand for the purpose of controlling the establishment, composition, and growth of the
forest.    It represents the best silvicultural compromise among; landowner objectives, site
potential and sensitivity, current stand structure, composition and condition, and the protection of
wildlife habitat and other natural heritage features.

Standard Operating Procedure

•    A FOP will be prepared for each property where commercial forest operations are planned.

•    A FOP must be based on an accurate inventory. The preliminary assessment will be based
     on the Managed Forest Plan for that property. A more detailed assessment of each forest
     stand must be done using the EOMF Forest Stand Analysis Form found in Appendix O.

•    FOPs can be prepared by a forest manager, forestry consultant or resource technician but
     must be certified by a Registered Professional Forester or Associate Member of the Ontario
     Professional Foresters Association.

•    All FOPs must take into account the long-term objectives of the landowner, special features
     or values found on the property (refer to Areas of Concern – SOP 1.5), the existing condition
     of the forest based on the stand analysis, operational constraints as well as any broader
     landscape objectives if any have previously been determined for the program area.

•    FOP writers shall base the forest operations prescription on the appropriate OMNR
     Silvicultural and Tree Marking Guidelines, OMNR Forest Management Planning Guidelines
     as well as basic knowledge of the practice of silviculture and its scientific foundations and
     local knowledge of the stand. Other related Standard Operating Procedures shall also be
     followed, such as Harvesting – SOP 3.0 and Renewal, Tending and Protection – SOP 4.0.

•    The FOP must identify the long-term silvicultural treatments required over the course of stand
     rotation in order to achieve the desired future forest condition.

•    Where applicable, the FOP will include prescriptions to help achieve landscape targets, such
     as those found in the Madawaska Highlands Land Use Plan and the EOMF State of the
     Forest.

•    Where applicable, the FOP will include the identification of High Conservation Value Forest
     and its permitted uses.




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•    The FOP will identify the color scheme to be used during tree marking.

•    The forest owner will be briefed of the contents of the FOP and it will be signed by the forest
     owner and the forest manager or prescription author before it is implemented.

•    The FOP must be completed on the Forest Operation Prescription Form found in Appendix P.




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               PROPERTY BOUNDARY LINES STANDARD OPERATING
                                        PROCEDURE – SOP 1.3
                                                                          Original date: July 2002
                                                                     Revised date: December 2003
                                                                           Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.4 – Tree Marking

Standard Operating Procedure

•    The landowner is responsible for providing clear evidence of rights to the property. The
     landowner must prove that tenure rights exist. Examples of proof of ownership are land
     deeds, notices of property assessment or MFTIP tax receipts. This must be demonstrated
     during the Pre-Inspection Visit for entry into the EOMF Forest Certification Program (see
     Entering, Exiting and Expulsion Policy – Policy 1.4).

•    Identification of property boundaries will be shown on Map 4.1 - Property Key Map and Map
     4.2 - Detailed Administrative Map of the Managed Forest Plan.

•    Property boundary lines must be established and delineated before harvesting begins so as
     to be unambiguous and acceptable to neighboring landowners.

•    It would be beneficial if the landowner, or a representative, be available for information and/or
     assistance in locating the boundary line.

•    Preliminary layout of property boundaries can be based upon aerial photographs and OBM
     maps. Property boundaries are sometimes obvious due to agricultural fields, hedgerows, natural
     features or distinct changes in forest condition.

•    Property boundaries through continuous forest must be verified on the ground using physical
     evidence such as old fence lines, survey markers or corner posts.

•    If no evidence of property boundaries can be located, the landowner is notified that he must
     come to agreement with the adjacent landowner on the property boundary prior to forest
     operations.

•    Property boundaries are identified using red flagging tape or red paint.

•    Properly delineated boundaries on the ground will help in protecting the property from
     trespass, illegal harvesting, settlement and other unauthorized activities. The landowner and
     forest manager will monitor property boundaries as part of regular forest operation
     inspections. Where necessary, the landowner and forest manager will take reasonable steps
     to stop or prevent unauthorized activities such as posting signage or installing a gate.

•    In the case where neighboring property is owned by First Nations and there are boundary
     issues; the landowner, forest manager, and/or the EOMF Forest Certification Coordinator will
     correspond with the OMNR Native Liaison Officer to seek advice and assistance in coming to
     a mutually acceptable agreement.




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•    Should a dispute arise between adjacent landowners regarding the location of the property
     boundary, the landowner should follow the dispute resolution process in the Dispute
     Resolution Policy – Policy 3.2. No harvesting will occur until an agreement has been reached
     with respect to the property boundaries.




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    TREE MARKING STANDARD OPERATING PROCEDURE – SOP
                                                 1.4
                                                                          Original date: July 2002
                                                                     Revised date: December 2003
                                                                           Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.3 – Property boundary Lines
•    SOP 1.4.1 – Tree Marking Audit
•    SOP 1.5 – Areas of Concern
•    SOP 1.6 – Invasive Exotic Species
•    SOP 2.0 series – Access
•    SOP 3.0 series - Harvest

Standard Operating Procedure

Tree marking is the critical step between preparing a silvicultural prescription and timber
harvesting for partial cutting practices such as the uniform shelter wood, single-tree or group
selection, or clear-cut with seed trees silvicultural systems. The tree marker clearly has a
significant influence on the ecology and economics of that forest and its dependent communities.
Tree markers must be knowledgeable in silviculture, tree and wildlife biology and forest
economics in order to choose the right trees to mark for harvesting. The Minimum Requirements
Policy – Policy 1.3 outlines the tree marker requirements.

•    Tree markers will make a work agreement with the forest owner (private land or community
     forest land).

•    All tree marking is carried out by or directly supervised by tree markers certified by the Ontario
     Ministry of Natural Resources and/or approved by the EOMF.

•    Implementation of the FOP will result in trees being retained for non-timber objectives (e.g., den
     and nest trees, mast trees, isolated conifers, super canopy trees, trees with stick nests,
     uncommon or unique trees). Tree markers will follow the Ontario Tree Marking Guide to
     provide for other benefits of the forest such as biodiversity and wildlife habitat.

•    In addition to following the Ontario Tree Marking Guide, where tree species represent less
     than 10% of the stand, tree markers will retain trees of Acceptable Growing Stock (AGS) of
     that species.

•    Tree markers will identify opportunities to retain snags where they do not present a hazard
     under the Occupational Health and Safety Act.

•    Tree markers will take the following measures to minimize invasive plant introductions:
         • Target invasive exotics for removal
         • Keep roads, skid trails and landings to a minimum size (refer to Access - SOP 2.0
            and Harvesting - SOP 3.0)

•    Some localized associations of trees within a stand may pose situations which require
     appropriate alteration of the prescription at the marker's discretion. Such small-scale alterations,
     however, should not result in a deviation from the prescription for the overall stand.




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•    The tree marker may request a review of the prescription if actual forest conditions make
     implementation difficult or impossible.

•    Other established landowner objectives, such as specified trees or species to leave, or wildlife
     habitat interests, must be consistent with the FOP and observed when tree marking.

•    A tree marker must exercise considerable knowledge regarding timber markets, log quality, tree
     identification, disease symptoms, indicators of defect, silvics, and response to canopy release,
     and general silviculture. The poorest quality trees (poor form, defect, disease, low vigor), should
     be marked for removal consistent with residual stocking targets.

•    Special considerations for coppice clumps:
     Coppice clumps must be accessible to a chainsaw and be in a position permitting felling
     without damage to residual stems. Where coppice makes up a relatively small proportion of
     the total stand, stems joining in "V" connection above knee level should be marked to be cut
     entirely or left. Stems connected by a low “U” connection may be separated. When marking in
     a stand dominated by coppice stems, some “V” connections will be separated to ensure that
     stand stocking targets are maintained. Variables to consider when separating “V” connections
     include physical difficulty of separation, the species susceptibility to rot and forecast interval
     until next harvest. As a rule of thumb, not more than 50% of the total basal area will be
     removed from any coppice clump unless the entire clump is removed.

•    Where the forest manager is a different person from the tree marker, the forest manager will
     audit the tree marker to ensure that properties scheduled for harvest satisfactorily reflect the
     silvicultural prescription for that site prior to the start of harvest operations using the procedure
     outlined in the Tree Marking Audit - SOP 1.4.1.

•    The appropriate reserve and/or modified Area of Concern prescription will be applied to any
     significant new value encountered during marking that was not previously identified in the
     silvicultural prescription. These new values will be reported to the forest manager as soon as
     feasible and prior to the start of harvest operations.

•    Tree markers are to reference the Areas of Concern – SOP 1.5 for minimum protection
     standards for some forest values. When in doubt, the tree marker will seek advice from the
     forest manager or EOMF Forest Certification Coordinator.




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TREE MARKING AUDIT STANDARD OPERATING PROCEDURE –
                                          SOP 1.4.1
                                                                     Original date: July 2002
                                                     Revised date: December 2003, June 2007
                                                                     Number of pages:       1

Complementary Standard Operating Procedures:
•    SOP 1.2 – Forest Operations Prescriptions
•    SOP 1.4 – Tree Marking

Standard Operating Procedure

•    Tree marking operations may be audited by a Certified Level II Ontario Tree Marker.

•    The Tree Marking Audit Form found in Appendix Q will be used to record and summarize
     audit findings.

•    The Tree Marker must have a Tree Marking Quality Assessment of 90% or greater in each
     silvicultural system and/or conifer or hardwood harvest block for the audit to be acceptable.

•    If basal area is applicable, the Tree Marker must be within 10% of the target basal area
     described in the FOP.

•    The Overall Audit Rating must be deemed acceptable in order for the forest manager or
     program coordinator to approve the tree marking operation.

•    The forest manager or program coordinator must approve the tree marking operation prior to
     the commencement of harvest operations.

Recommended Procedure:
•  Tree marking audits involve the installation of sample plots within which all trees larger than
   10cm DBH are assessed.

•    Data must be collected in a uniform manner across all sites and distributed evenly across the
     stand. Aerial photos are used to complete an unbiased stratification of the area. Plots are to
     be placed a minimum of 80 metres apart and 40 metres from stand edges.

•    To assess tree infractions, a minimum of 10 plots for up to 20 hectares and 1 plot for every 5
     hectares thereafter are to be installed. Stand infractions can be assessed by walking
     between plots and checking AOCs and Integrated Resource Management (IRM)
     considerations.




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    AREAS OF CONCERN STANDARD OPERATING PROCEDURE –
                                             SOP 1.5
                                                                     Original date: July 2002
                                                     Revised date: December 2003, June 2007
                                                                     Number of pages:       4

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescriptions
•    SOP 1.4 – Tree Marking
•    SOP 2.0 series – Access
•    SOP 3.1 – Logging
•    SOP 3.2 – Skidding
•    SOP 4.0 series – Renewal, Tending and Protection


Definition
Area of Concern (AOC): An area adjacent to an identified value that may be affected by some (or
all) aspects of forest management activities.

Standard Operating Procedure

Forest values needing special treatment include:
• Lakes, streams, wetlands, seeps
• Raptor nests sites
• White-tailed deer wintering areas
• Recreation and cultural designations, such as hunt camps, cottages
• Sites of historical (ie: cemeteries) or natural significance
• Sites of special cultural, ecological, economic or religious significance to indigenous peoples
• Environmentally sensitive areas
• Areas of Natural and Scientific Interest (ANSI)
• Rare, threatened and endangered species and their habitats

A prescription must be developed for the AOC in order to prevent, minimize or mitigate adverse
effects of forest management operations on the identified value. This “sub-prescription” is
included in the FOP.

The AOC prescription includes
   • “reserves” (which prohibit operations),
   • “modified areas” (which include specific restrictions or conditions on operations)
   • Restrictions on scheduling of operations, location of roads and landings
   • Measures for controlling the intensity of harvest (basal area, canopy closure, size of cut)

Key sources for the identification of values are:
• Landowner or landowner adjacent to the property in question
• Regular users of community forest land
• OMNR’s Natural Resource Values Information System (NRVIS)
• Forest Operation Prescription writers
• Tree markers




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Sources of direction for the protection of forest values include:
• OMNR’s Forest Management Planning guidelines
• Ontario Tree Marking Guide
• A Silvicultural Guide to Managing Southern Ontario Forests

Newly identified values found during tree marking or during forest operations will receive the
appropriate protection. These new values will be reported to the forest or resource manager as
soon as feasible and prior to the start of harvest operations. The Raptor Nest Form found in
Appendix R must be completed for any raptor nests found.

New scientific information regarding the protection of forest values will be incorporated as new
sites are planned for operations.

The following table of Minimum Standards for the Protection of Forest Values shall be applied
during tree marking and during the writing of the FOP. The most recent Crown provincial
guidelines should be applied. Revisions to provincial guidelines will be incorporated into new
FOPs.


SOP 1.5 - Table 1 - Minimum Standards for the Protection of Forest Values

VALUE                            TARGET                                DETAILS

Isolated Conifers                Retain 10 conifers/ha when            Clumps preferred
                                 available                             Hemlock, Cedar, White and Red Pine preferred
                                 Min. 25cm dbh, >40cm dbh
                                 preferred
Supercanopy trees                Retain min. 1 per 4ha where           >60cm dbh preferred
                                 available
Mast trees                       Retain 8/ha                           Retention priority:
                                 Min. 25cm dbh, >40cm dbh              oaks, beech, hickories, butternut, black cherry,
                                 preferred                             basswood, ironwood
                                 Large, vigorous, well rounded
                                 crowns
Snag trees                       Encourage operators to leave          Leave snags that are in various stages of decay.
                                 snags (dead standing trees) that      Removal of snag trees to be minimized during road
                                 are not a safety risk.                and landing construction consistent with OHSA
                                                                       requirements
Downed Woody Debris              Leave coarse woody material on        DWD includes unmerchantable logs, limbs,
(DWD)                            site.                                 branches and stumps on the forest floor.
                                                                       Encourage operators to leave hollow logs in the
                                                                       bush.     Where feasible, use site preparation
                                                                       equipment and techniques that do not windrow or
                                                                       crush DWD. Leave larger logs scattered, including
                                                                       remaining material at log landings
Cavity trees                     6 per ha     where    no     safety   Retention priority:
                                 concerns                              Pileated woodpecker roost and nest trees,
                                 Min. 25cm    dbh,    >40cm     dbh    Other woodpecker nest trees,
                                 preferred                             Trees with escape cavities,
                                                                       Trees with feeding excavations
                                                                       Trees with the potential to develop cavities
Wildlife trees in Removal        Retain 25 wildlife trees/ha when      Retention priority:
cuts/Clearcuts                   available                             Cavity Trees, Isolated Conifers,
                                 At least 6 large diameter living      Mast trees
                                 cavity trees or potential




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VALUE                            TARGET                              DETAILS

Coldwater     lakes    and       Reserve: variable dependent
streams                          upon slope of shoreline
                                 0-15% slope = 30m reserve
                                 16-30% slope = 50m reserve
                                 31-45% slope = 70m reserve
                                 >45% slope = 90m reserve
Warmwater lakes and              Modified management area:           0-15m of normal high water mark – no skidders,
streams                          0-15% slope = 30m                   heavy equipment or mechanical site preparation
                                 16-30% slope = 50m                  permitted except at designated water crossings.
                                 31-45% slope = 70m
                                 >45% slope = 90m
Wetlands – Provincially          120m modified management area       Focus on maintenance and enhancement of wildlife
Significant (PSW)                                                    and biodiversity values – den trees, nest sites,
                                                                     downed woody debris, etc.
                                                                     No mechanical site preparation within 15m of value
                                                                     Skidders and heavy equipment will only be
                                                                     permitted within 15m of value under frozen ground
                                                                     conditions.
Wetlands     (other    than      15m modified management area        Focus on maintenance and enhancement of wildlife
PSW)                                                                 and biodiversity values – den trees, nest sites,
                                                                     downed woody debris, etc.
                                                                     No mechanical site preparation within 15m of value
                                                                     Skidders and heavy equipment will only be
                                                                     permitted within 15m of value under frozen ground
                                                                     conditions.
                                                                     Roads and landings to avoid these areas and
                                                                     within 15m of the wetland
intermittent  streams,           Restrict mechanical disturbance,    Roads and landings to avoid these areas except at
vernal pools, seepage            ensure adequate water crossing      designated crossing points.
ways                             structures to maintain normal
                                 drainage flows and patterns.
                                 Maintain adequate crown cover to
                                 protect water quality (70%+).
Treed wetlands                                                       Operate with sound forest management practices
                                                                     i.e.: when ground is frozen. Where good forestry
                                                                     dictates an area should not be harvested, the area
                                                                     should be restricted from operations.
Heron Nest                       150m reserve from edge of           No harvesting, mechanical disturbance or
                                 colony                              silvicultural operations in 300m zone from April 1 to
                                 Additional 150m radius Modified     August 15
                                 Management Area
Osprey Nest                      150m reserve from nest tree         No harvesting, mechanical disturbance or
                                 Additional 150m radius Modified     silvicultural operations in 300m zone from March 1
                                 Management Area                     to July 31
Red-shouldered      &            150m reserve from nest tree         No harvesting, mechanical disturbance or
Cooper’s Hawk nests              Additional    21ha       Modified   silvicultural operations in 300m zone from March 1
                                 Management Area                     to July 31
                                                                     Selection harvest that retains at least 70% canopy
                                                                     closure permitted in modified zone
Active Hawk Nest –               20m reserve centered on nest        No harvesting, mechanical disturbance or
Red-tailed,       broad          tree                                silvicultural operations in 150m zone from March 1
winged, sharp-shinned,           Additional 130m radius Modified     to July 31
Merlin                           Management Area
Inactive Hawk nest –             20m reserve centered on nest        No harvest, renewal or tending in reserve
red-shouldered,                  tree
Cooper’s,       northern
goshawk




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VALUE                            TARGET                            DETAILS

Inactive Hawk nest –             No reserve                        In selection and shelter wood cuts, retain nest tree
broad-winged, red-tailed,                                          and adjacent trees to maintain high canopy closure
sharp-shinned, Merlin                                              and protect nest tree
Deer             Winter          60% conifer canopy closure in     No landings in small conifer patches
Concentration Area               areas with trees >10m in height   Deer trails and travel corridors to be kept free of
                                                                   logging debris
Tree species of concern          Function of tree species          Alter management strategies to maintain
(refer to Appendix S)                                              population of species of concern.          For some
                                                                   species, it is important to recognize groups or
                                                                   stands as well as individual trees; for other species,
                                                                   recognition of larger diameter trees are of
                                                                   importance. AGS trees of Butternut, Hickory,
                                                                   White Oak and Hemlock are a priority for retention
Cultural Heritage sites          Function of site                  First Nations representative and OMNR’s Native
                                                                   Liaison Officer to be consulted for Native sites.
Trails                           Function of landowner objective   Trails should be cleared of logging debris and left
                                                                   passable if the landowner wishes to maintain the
                                                                   trail



These standards are compiled from Ontario’s Tree Marking Guide, 2004 and from the Mazinaw-
Lanark Forest Management Plan, 2001-2021.




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                     INVASIVE EXOTIC SPECIES STANDARD OPERATING
                                              PROCEDURE – SOP 1.6
                                                                        Original date: July 2002
                                                                   Revised date: December 2003
                                                                         Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescription
•    SOP 4.1 – Forest Renewal
•    SOP 4.2 – Tending
•    SOP 5.1 – Auditing and Monitoring

Definition
Exotic species - An introduced species not native or endemic to the area in question
Invasive exotic species – a non-native plant that threatens the survival of native species

Standard Operating Procedure

Landowners and forest managers should learn to recognize the most troublesome exotic species
that could be present in or might invade their managed stands.

During the inventory, landowners and forest managers should note the presence and relative
abundance of invasive exotic species.

The following actions could help reduce the incidence of invasion of these species and
sometimes prevent their spread altogether:
•  Avoid or minimize ground disturbance
•  Regularly monitor the woodlot and adjacent land
•  Remove plants when they first show up in the woodlot or adjacent to it

Measures shall be taken to prevent invasive plant introductions by treating early infestations
quickly with appropriate control measures as listed in Table 8.1.4 of "A Silvicultural Guide to
Managing Southern Ontario Forests".

The following is a list of the most important invasive exotic species.

Barberry                                  Dog-strangling Vine
Smooth Brome Grass                        Garlic Mustard
Glossy Buckthorn                          Exotic Honeysuckle Species
Common Buckthorn                          Japanese Knotweed
Dame’s Rocket                             Norway Maple
Purple Loosestrife                        Amur Maple
Black Locust                              Manitoba Maple
Common Reed                               Flowering Rush
Wild parsnip                              Scots Pine




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                        HIGH CONSERVATION VALUE FOREST STANDARD
                                   OPERATING PROCEDURE – SOP 1.7
                                                                 Original date: December 2003
                                                                      Revised date: June 2007
                                                                Number of pages:            3

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection

Standard Operating Procedure

Key operational considerations that shall be followed by landowners and forest managers include;

•    Forest operations within a HCVF shall be included in the Managed Forest Plan outlining the
     specific measures that ensure the maintenance and/or enhancement of the particular
     conservation attribute.
•    Use best and accepted management practices as dictated by the given high conservation
     value. The EOMF-CWG will be contacted for consultation and/or recommendations on
     specific HCVF cases.
•    Decisions regarding high conservation value forests (HCVF) shall always be considered in
     the context of a precautionary approach.
•    Sites where forest operations have been undertaken will be monitored annually to assess the
     effectiveness of the measures employed to maintain or enhance the applicable conservation
     attributes. Refer to Auditing and Monitoring – SOP 5.1.
•    Access which could compromise the HCVF in the long term will be decommissioned after
     use.


In some cases the presence of a HCVF may indicate the need for full protection of and
surrounding the HCVF, but in some cases silvicultural activities will not harm the HCVF and can
take place in and around it. The level of protection will vary depending on the nature of the HCVF.




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             CULTURAL HERITAGE VALUES STANDARD OPERATING
                                       PROCEDURE – SOP 1.8
                                                                          Original date: June 2007
                                                                            Revised date:
                                                                           Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection

Definition

Cultural heritage is defined in Ontario’s Forest Management Guide for Cultural Heritage Values
as the memory, tradition, and evidence for the historical occupation and use of a place, and the
consideration of this evidence in society. Cultural heritage is defined in relation to the community
which derives some sense of its identity from a shared history of beliefs, behaviors or practices.
The value of cultural is regionally specific and the scale of that region is dynamic; the value could
exist for one village or concession road or it could exist for an entire municipality or county.

In Ontario, there are 5 Classes of Cultural Heritage Values of which 4 are applicable to the EOMF
Forest Certification Program, they are;

     •    Archaeological sites – A location registered with the Ontario Ministry of Culture.
     •    Cultural heritage landscapes – A defined geographical area of heritage significance
          which has been modified by human activities and is valued by a community.
     •    Historical Aboriginal values – Mapped places with cultural heritage value to an Aboriginal
          Community.
     •    Cemeteries – Where human remains have been burried and could contain grave
          markers, fences, mausauleums, or other structures.


Standard Operating Procedure

•    The procedure for cultural heritage values is as follows;
        1. Identify value
        2. Record location of value
        3. Determine strategy for the protection of the value

•    When a given cultural heritage value is identified, it will be recorded within the management
     plan for the given certified forest.

•    For private land, cultural heritage value information will not be made public and if this value is
     mapped, its exact location will not be given, unless the landowner gives full permission for the
     location and the nature of the value to be made public.

•    Community forest managers shall work towards mapping cultural heritage values for
     community forests. The values can be identified by the Forest Manager and members of the
     public. Information about the value and the location of the value may be made public. This
     will be determined based on the individual value.




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•    Any cultural heritage value identified within the EOMF Forest Certification Program that may
     be compromised by having its location revealed to the public; the EOMF, landowners, and
     forest manager shall ensure that the location of the value will be kept confidential.

•    If the value has been identified in a community forest by a member of the public or a public
     group, then that individual or that group shall be given an opporutnity to be a part of
     developing a protection and/or operating strategy for the value.

•    If the value has been identified by a landowner on their own land, that landowner shall be
     given an opporutnity to be a part of developing a protection and/or operating strategy for the
     value. The landowner shall also include the strategy within their forest management plan and
     provide an updated copy to the EOMF.

•    Refer to Ontario’s Forest Management Guide for Cultural Heritage Values for further
     recommendations regarding protection and management strategies for cultural heritage
     values.

•    Examples of management strategies to protect cultural heritage values include;
           o Altering the layout of a harvest area to avoid a cultural heritage value
           o Leave a reserve area surrounding the cultural heritage value to protect it from
                operations, to decrease visibility of the site, and to reduce access.




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           ACCESS STANDARD OPERATING PROCEDURE – SOP 2.0
                                                                   Original date: July 2002
                                                                    Revised date:
                                                                   Number of pages:       1

The Standard Operating Procedure for ACCESS includes:

SOP 2.1             GENERAL ACCESS
SOP 2.2             WATER CROSSING
SOP 2.3             ROAD LAYOUT AND CONSTRUCTION
SOP 2.4             ACCESS ACROSS OTHER LANDS
SOP 2.5             LANDINGS

Purpose

The purpose of the Standard Operating Procedure for Access is to ensure proper planning, use
and reclamation of access roads and landings.




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       GENERAL ACCESS STANDARD OPERATING PROCEDURE –
                                              SOP 2.1
                                                                        Original date: July 2002
                                                                   Revised date: December 2003
                                                                         Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.3 – Property Boundary Lines
•    SOP 1.5 – Areas of Concern
•    SOP 1.6 – Invasive Exotic Species
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest

Standard Operating Procedure

•    The forest manager and/or the EOMF Forest Certification Coordinator will review access
     issues with landowners, where appropriate, to ensure new access is appropriate and to
     suggest methods for control and limitation of liability.
•    Road construction will be identified in the Forest Management Plan (only developed for those
     management plans where harvesting activity is a management objective) and/or as per the
     FOP.
•    Ensure access is legal. Determine if permission must be sought from neighboring property
     owners.
•    Access must satisfy operational requirements of logging including location of landings, distance
     from public roads, and physical requirements of equipment.
•    Access constraints may dictate that operations be scheduled for period of frozen ground to
     permit equipment operability and to prevent rutting.
•    Involve landowner in all access decisions, where appropriate.
•    Inform landowner of loading and hauling schedule, where appropriate.
•    Significant damage caused to access route as a result of the logging operation will be repaired
     promptly and the site restored to proper condition.
•    Access plan must respect all identified values by applying the appropriate protection.
•    Access will be decommissioned if cultural heritage values or High Conservation Value
     Forests have been identified and may be compromised by the increased access.
•    Approaches to harvest areas along access routes will have signage similar to: “Proceed with
     Caution – Logging Operation Ahead”.




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       WATER CROSSING STANDARD OPERATING PROCEDURE –
                                              SOP 2.2
                                                                          Original date: July 2002
                                                                     Revised date: December 2003
                                                                           Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.2 – Forest Operations Prescription
•    SOP 2.1 – General Access
•    SOP 2.3 – Road Layout and Construction
•    SOP 2.4 – Access Across Other Lands

Standard Operating Procedure
•    Construct stream crossings consistent with OMNR Environmental Guidelines for Access Roads
     and Water Crossings (1990).
•    Minimize number of stream crossings.
•    Avoid crossing ponds and seeps wherever possible.
•    Cross only at right angles.
•    Locate crossing where there is a firm (rock or gravel) streambed.
•    Avoid soils prone to erosion.
•    Unless otherwise approved by the forest manager, the slope of the road shoulder at the water
     crossing shall be 2:1 or flatter, to ensure that the shoulder is stable and will not erode into the
     waterbody.
•    Acquire Department of Fisheries and Oceans (DFO) permit prior to crossing construction, if
     required.




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    ROAD LAYOUT AND CONSTRUCTION STANDARD OPERATING
                                  PROCEDURE – SOP 2.3
                                                                  Original date: July 2002
                                                             Revised date: December 2003
                                                                   Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.5 – Areas of Concern
•    SOP 1.6 – Invasive Exotic Species
•    SOP 2.1 – General Access
•    SOP 2.2 – Water Crossing
•    SOP 2.4 – Access Across Other Lands
•    SOP 3.0 series - Harvest

Standard Operating Procedure
•    Roads should be flagged or marked prior to harvesting.
•    All timber on roads and landings must be harvested prior to construction.
•    Follow OMNR’s Environmental Guidelines for Access Roads and Water Crossings (1990).
•    Roads will be kept to a minimum width (roads and landings cover not more than 2% of the
     forested area).
•    Roads shall be constructed so as not to impede natural drainage.




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         ACCESS ACROSS OTHER LANDS STANDARD OPERATING
                                    PROCEDURE – SOP 2.4
                                                                     Original date: July 2002
                                                                Revised date: December 2003
                                                                      Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.3 – Property Boundary Lines
•    SOP 1.5 – Areas of Concern
•    SOP 2.0 series – Access
•    SOP 3.0 series - Harvest

Standard Operating Procedure
•    If it is deemed necessary to access a certified forest property via an adjacent property,
     permission must be granted by the adjacent landowner.
•    With permission from the adjacent landowner, signage will be erected as per General Access
     - SOP 2.1 if harvesting operations are planned.
•    If it is deemed necessary to construct a landing on adjacent property, an agreement between
     the landowner and the adjacent landowner must be negotiated.
•    All related SOPs would apply on the adjacent lands.




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       LANDINGS STANDARD OPERATING PROCEDURE – SOP 2.5
                                                                     Original date: July 2002
                                                                     Revised date:
                                                                     Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 2.0 Series – Access
•    SOP 3.0 Series - Harvest

Standard Operating Procedure

Pre-and during harvest:

•    Landings and haul roads should not cover more than 2% of the forested area.
•    Landings should be kept to less than 0.15 hectares in size.
•    Plan landing locations before harvest begins and in conjunction with skid trails.
•    Locate landings in well-drained areas away from water bodies. Avoid low spots and poorly
     drained areas.
•    Avoid dry drainage ways (e.g. seasonal creeks).
•    Wherever possible and feasible, landings will be located outside of the forest, preferably in
     existing clearings, old fields, old landings, portion of field edge or areas of low quality timber.
•    Organize landings to accommodate sorting, processing, and short-term storage and to allow
     safe movement of workers and equipment.
•    Woody vegetation on landing area should be cut to ground level so it can regenerate after the
     harvest. Utilize all merchantable trees.
•    Avoid locating landings within riparian or wildlife habitat buffer zones.

Post-harvest:

•    Remove and properly dispose of all garbage, equipment parts, and other refuse.
•    Reasonable efforts should be made to utilize merchantable wood to avoid excessive slash
     piles at the landing.
•    Allow landing to re-vegetate naturally or replant with appropriate native tree species of local
     origin.




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         HARVEST STANDARD OPERATING PROCEDURE – SOP 3.0
                                                               Original date: July 2002
                                                               Revised date:
                                                               Number of pages:      1

The Standard Operating Procedure for HARVEST includes:

SOP 3.1             LOGGING
SOP 3.2             SKIDDING
SOP 3.3             UTILIZATION
SOP 3.4             LOGGING DAMAGE
SOP 3.5             WOOD TRACKING

Purpose
The purpose of the Standard Operating Procedure for harvesting activities is to provide guidance
for proper skid trail layout, harvest techniques, wood utilization, minimization of rutting and
logging damage and wood tracking.




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         LOGGING STANDARD OPERATING PROCEDURE – SOP 3.1
                                                                        Original date: July 2002
                                                                   Revised date: December 2003
                                                                         Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.4 – Tree Marking
•    SOP 1.5 – Areas of Concern
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 6.0 series – Environmental Protection

Standard Operating Procedure
•    The logger and landowner (private or community forest) are encouraged to sign a Sale of
     Standing Timber Contract prior to the start of commercial logging operations, a sample of
     which can be found in Appendix G.
•    Logger must meet minimum requirements as outlined in the Minimum Requirements Policy –
     Policy 1.3.
•    Loggers will use all safety equipment and will work in a recognized, safe manner, per the
     Ontario Forestry Safe Workplace Association and Occupational Health and Safety Act
     (OH&SA) RSO 1990 guidelines.
•    Harvesting should be done in consideration of time of year, ground conditions, ground
     disturbance required (e.g. for regeneration of certain species), presence of significant wildlife
     habitats, etc.
•    Fell only trees identified for removal except all hazardous trees (e.g. lodged trees) which
     should be downed in a safe manner before working in the area.
•    Snags that must be felled should be left on site.
•    Utilize directional felling techniques; wedges should be carried and used.
•    Try aligning the tree for straight winching or up to a 45 o angle.
•    Tops, branches and rotten butt ends of trees should be removed at the stump prior to
     skidding.
•    Leave large, hollow unmerchantable logs in the forest.
•    Slash is to be lopped to approximately 1metre above ground, or to an agreed upon standard
     as specified by the owner.
•    When and where feasible, harvest when ground is dry or frozen to minimize rutting.
•    Avoid harvesting during wet weather, and in particular, during the spring break-up period
     (March to May) to minimize soil rutting, compaction, erosion, and bark abrasion.
•    Harvest in a systematic fashion, usually from back to front of area.
•    Fell bumper trees last, if marked for removal.
•    Fell trees away from sensitive areas (streams, seeps, stick nests) and away from good
     quality residual trees.
•    Avoid leaving tops in skid trails.
•    When servicing equipment, ensure oils, fuel and grease do not contaminate the site.
•    Any significant value found during the logging operation must be reported to the forest
     manager, the landowner, and/or the EOMF Forest Certification Coordinator and the
     appropriate protection applied as per Areas of Concern - SOP 1.5.




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         SKIDDING STANDARD OPERATING PROCEDURE – SOP 3.2
                                                                     Original date: July 2002
                                                                Revised date: December 2003
                                                                      Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.2 – Forest Operations Prescription
•    SOP 1.4 – Tree Marking
•    SOP 1.5 – Areas of Concern
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 6.0 – Environmental Protection

Standard Operating Procedure
Skid Trails:
•  Main skid trails should be flagged or marked prior to harvesting.
•  Skid trails will avoid being located less than one tree length from marked wildlife trees that
   may be a chicot or have chicots amongst the branches.
•  Minimize number and width of trails. Skid trails will not cover more than 20% of the forested
   area for selection cutting and 30% for shelter wood systems.
•  Use old trails or existing access in woodlot wherever possible, however, consideration is
   given to skid trail coverage as above as well as to layout of existing trails in relation to a
   preferred layout so as not to inadvertently increase the amount of residual stem damage.
•  Use straight and gently curving skid trails and follow the contours of the land wherever
   possible.
•  Avoid sensitive areas such as watercourses, seasonal ponds, seeps, natural drainage
   systems, steep grades and poorly-drained areas.
•  Branch trails should not run parallel to main trail.
•  Branch trails should be 30m apart or more.
•  Trails should intersect at an angle of 40-60 degrees.
•  Trails should not criss-cross.
•  Existing forest access routes used for skidding will be returned to as good a condition as
   reasonably possible.
•  Skid trails should be left to revegetate naturally.
•  Rutting damage may need to be back-bladed to fill in ruts and lower high ridges once ground
   conditions are drier.
Skidding:
•  Skidder operator must meet minimum requirements as outlined in the Minimum
   Requirements Policy – Policy 1.3.
•  Skidder Operators must follow the Occupational Health and Safety Act (OH&SA) RSO 1990
•  Skidder Operators must follow the guidelines set out by the Ontario Forestry Safe Workplace
   Association
•  Avoid unnecessary skidder trips.
•  Skid systematically; take time to optimize loads and avoid excessive use of trails.
•  Use bumper trees strategically placed along the trails, such as uncut marked trees.
•  Once a network of skid trails is established, try not to deviate onto undisturbed ground.
•  Use cable; skidder should not leave trail.
•  Avoid winching and skidding at sharp angles.
•  Remove large obstructions, such as dropped trees, from skid trail.
•  When servicing, ensure oils, fuel and grease do not contaminate the site.
•  Follow skidding tips listed in Section 8.3 of the Silvicultural Guide to Managing Southern
   Ontario Forests.




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•    Any significant value found during the skidding operation must be reported to the forest
     manager, the landowner, and/or EOMF Forest Certification Coordinator and the appropriate
     protection applied as per Areas of Concern - SOP 1.5.
Rutting (Compaction):
•  The following table identifies the rutting/compaction standards that must be met:

SOP 3.2 – Table 1. Rutting/Compaction Standards

                Compaction        Compaction per       Maximum distance        Operational status
                 category           skid trail         of compaction per
                                                              landing
               Minor < 30 cm     Can be maintained    Can be maintained        None
                                 over the length of   over      the   entire
                                 the trail.           system of main skid
                                                      trails.
               Major > 30 cm     120 meters           480 meters               If maximum distance
               but < 60 cm                                                     is greater than 120
                                                                               meters            cease
                                                                               skidding      on     an
                                                                               individual trail.

                                                                               If maximum distance
                                                                               is greater than 480
                                                                               meters            cease
                                                                               skidding      to     an
                                                                               individual landing.
               Extreme > 60      30 meters            120 meters               If maximum distance
               cm                                                              is greater than 30
                                                                               meters            cease
                                                                               skidding      on     an
                                                                               individual trail.

                                                                               If maximum distance
                                                                               is greater than 120
                                                                               meters           cease
                                                                               skidding      to    an
                                                                               individual landing.




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    UTILIZATION STANDARD OPERATING PROCEDURE – SOP 3.3
                                                                       Original date: July 2002
                                                                 Revised date: September 2002
                                                                       Number of pages:       1

Complementary Standard Operating Procedures:
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 5.0 series – Auditing, Monitoring and Assessments

Standard Operating Procedure
•    All trees will be merchandized to produce the highest value product.
•    Forest manager/landowner will encourage the use and/or sale of firewood.
•    Fell only within marked harvesting area.
•    Minimize the amount of wood waste on the landings through good utilization and by cutting
     and leaving unmarketable trees or pieces of trees in the woods.

•    High Stump: A tree must not be felled so that its stump height is greater than 30cm except
     that a tree may be felled so that its stump height is not greater than its diameter measured
     outside the bark at the point of cutting. Regardless of diameter, no tree may be felled so that
     its stump height is greater than 60cm.

•    All trees marked for removal over 16cm top will be cut unless there is a safety concern.

•    Leaving Merchantable Timber of Any Length: It is a wasteful practice to leave any
     merchantable timber of any length in any part of a harvest. Merchantable timber means:

                    SPECIES                                MINIMUM TOP DIAMETER
•   In cases of a felled conifer other than white 10cm (4 inches)
    pine, red pine, or hemlock where ½ of its
    total content is sound
•   In cases of a felled white pine, red pine,    16cm (6 inches)
    hemlock, poplar or white birch where ½ of
    its total content is sound
•   Any hardwood log other than poplar and        16cm (6 inches)
    white birch of which ore than 1/3 of the
    total content is sound
Note: All measurements are taken outside the bark, at the smaller end and recorded in
centimeters.

•    Leaving merchantable trees: It is a wasteful practice to leave any merchantable trees
     standing that the logger has the right to harvest on any part of a harvest area. Leaving
     merchantable trees means:
     •   A standing conifer, poplar or white birch tree where more than ½ of the total content of
         wood is sound; or
     •   A standing hardwood tree other than poplar or white birch, where more than 1/3 of the
         total content of wood is sound.

•    Leaving lodged trees: It is a wasteful practice to leave lodged trees in an area where
     harvesting operations have been carried on. Lodged refers to a tree that for other than
     natural causes does not fall to the ground after being:
         •    Partly or wholly separated from its stump; or
         •    Displaced from its natural position.



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       LOGGING DAMAGE STANDARD OPERATING PROCEDURE –
                                              SOP 3.4
                                                                           Original date: July 2002
                                                                            Revised date:
                                                                           Number of pages:       1

Complementary Standard Operating Procedures:
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 5.0 series – Auditing, Monitoring and Assessments

Standard Operating Procedure

•    A minimum of 90% of the residual trees (stems of 10cm DBH and greater) must be free of
     major damage. The following table describes what is considered major damage:

TYPE OF INJURY                   CONSIDERED MAJOR WHEN
Bark Scraped Off                 Trees 10 to 31 cms at diameter at breast height (dbh):

                                 Any wound greater than the square of the dbh (i.e., for a 10 cms dbh
                                 tree a major wound is greater than 100 cm2.)
                                 Trees 32+ cms at dbh:

                                 Any wound greater than 1,000 cm2.
                                 Note: If the wound has ground contact (and for yellow birch) a major
                                 wound is considered to be 60% of the size shown above for all size
                                 classes (i.e., 60 cm2 for a 10 cm tree or 600 cm2 for any tree 32+
                                 cms at dbh).
Broken Branches                  More than 33% of the crown is destroyed.
Root Damage                      More than 25% of the root area exposed or severed.
Bole of Tree Broken Off          Any tree.
Bent Over                        Any tree tipped noticeably.

Preventive Measures:
•  Select the smallest piece of equipment that is capable to perform the work
•  Avoid operating during the active growing season – late April to late July
•  Follow good felling and skidding practices – SOP 3.1 and SOP 3.2




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         WOOD TRACKING STANDARD OPERATING PROCEDURE –
                                               SOP3.5
                                                                        Original date: July 2002
                                                        Revised date: December 2003, June 2007
                                                                        Number of pages:       1

Complementary Standard Operating Procedures:
•    SOP 3.1 - Logging

Standard Operating Procedure

•    To maintain wood and wood products under the FSC Certified label, the wood and/or wood
     product must be tracked from the point of origin to its destination using the Bill of Lading
     found in Appendix T.
•    All terms and conditions for the use and completion of Bills of Lading must be followed.


Bill of Lading Terms and Conditions:

1.        All truck loads of wood hauled from the Seller’s property must have a fully completed “Bill
          of Lading” attached and have identification markings painted on the sides and ends of the
          load.

2.        Distribution of “Bill of Lading”:
          a. 1st copy (White) – landowner deposit in box at harvest site
          b. 2nd copy (Yellow) – to be retained by the contractor/purchaser
          c. 3rd copy (Blue) – stays in the book with EOMF
          d. 4th copy (Manilla) – destination (with scale tally)

3.        The EOMF will supply the “Bills of Lading” and will provide instruction on how to complete
          the document and where to place the identification markings on the load. All
          parts/sections of the “Bill of Lading” are to be fully completed.

4.        Failure to complete the “Bill of Lading” or properly affix the proper identification markings
          on the load prior to leaving the Seller’s property may be reason to terminate this contract
          between the landowner and the contractor.

5.        All used and unused books of “Bills of Lading” are to be returned to the EOMF within four
          weeks of hauling being completed.

6.        The “Bill of Lading” shall include the EOMF’s certification code; SW-FM/COC-232.




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                     RENEWAL, TENDING AND PROTECTION STANDARD
                                 OPERATING PROCEDURE – SOP 4.0
                                                           Original date: July 2002
                                                           Revised date:
                                                           Number of pages:      1


The Standard Operating Procedure for RENEWAL, TENDING AND PROTECTION includes:

SOP 4.1 – Forest Renewal
SOP 4.2 – Tending
SOP 4.3 – Forest Protection (Insects/Disease/Fire)

Purpose
The purpose of the Standard Operating Procedure for Renewal, Tending and Protection is to
ensure that woodlots are regenerated and that measures are in place for their protection.




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       FOREST RENEWAL STANDARD OPERATING PROCEDURE –
                                              SOP 4.1
                                                                         Original date: July 2002
                                                                    Revised date: December 2003
                                                                          Number of pages:      1

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescriptions
•    SOP 1.5 – Areas of Concern
•    SOP 1.6 – Invasive Exotic Species

Standard Operating Procedure
•    Renewal operations will be prescribed in a FOP.
•    Woodlots that undergo selection cutting will be left to regenerate naturally.

•    It may be necessary to plant trees in shelter wood cuts and clear cuts.
•    Ensure that the design and layout of plantations will promote the protection, restoration and
     conservation of adjacent natural forests, for example, by increasing the size of forest interior,
     buffering small natural forests with high conservation value.
•    Encourage replanting with native species that are suitable to sites climatic and soil
     conditions.
•    Planting of known invasive exotic tree species is not permitted in the certified pool, for
     example, Black Locust, Manitoba Maple, Norway Maple, Scots Pine,
•    Ensure origin of planting stock is from appropriate OMNR seed zone(s).

•    Measures shall be taken to prevent and minimize outbreaks of pests, diseases, fire and
     invasive plant introductions, for example, not planting white pine in high risk white pine blister
     rust areas, minimizing soil disturbance in site preparation, using healthy planting stock from
     appropriate seed zones, etc..

•    The promotion of natural regeneration will be a priority.




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          TENDING STANDARD OPERATING PROCEDURE – SOP 4.2
                                                                           Original date: July 2002
                                                                      Revised date: December 2003
                                                                            Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescriptions
•    SOP 1.5 – Areas of Concern
•    SOP 1.6 – Invasive Exotic Species
•    SOP 6.0 – Environmental Protection

Standard Operating Procedure

•    Alternatives to pesticides should be considered.
•    Tending operations will be prescribed in a FOP.

•    Only pesticides (e.g., herbicides, insecticides, rodenticides, fungicides etc.) registered by
     Health Canada’s Pest Management Regulatory Agency under the Pest Control Products Act
     and classified for use in Ontario by the Ontario Ministry of the Environment under Regulation
     914 of the Pesticides Act may be used. These pesticides must be applied according to label
     directions.

•    Landowners and/or forest managers who contract a licensed pest management company
     should ensure that the pesticide applicator holds an appropriate license issued by the Ontario
     Ministry of the Environment to apply pesticides to maintain treed areas of the property.

•    Landowners, whose property is considered “farm land” under Regulation 914 of the
     Pesticides Act and who hold an agriculturist certificate issued by Ridgetown College,
     University of Guelph, may apply federally registered and Ontario classified pesticides on a
     treed area of their farm land according to the limitation of the agriculturist certificate (i.e.,
     pesticides classified in Schedule 2, 3, 4, 5 or 6 pesticides may be used on the farm land).

•    Landowners who are licensed exterminators under the Pesticides Act and hold either an
     Agriculture license (includes the use of pesticides applied to a wood lot or Christmas tree
     plantation for agricultural production), a Landscape license (includes the use of pesticides on
     treed areas that does not exceed 1 hectare) or a Forestry license (includes the use of
     pesticides for forestry maintenance or the growing or maintenance of trees) may purchase
     and apply, on their property, any federally registered and Ontario classified pesticide
     authorized by that license. Schedule 1 products will require a use permit issued by the
     regional office of the Ministry of the Environment.

•    Landowners may purchase and apply Schedule 3, 4 or 6 products for domestic use on their
     own property without need of a license or an agriculturist certificate.

•    An appropriate registered and classified herbicide may be used to selectively treat
     undesirable vegetation to regenerate or restore mid-tolerant species that are uncommon in
     the forested landscape.

•    An appropriate registered and classified herbicide may be used to selectively treat
     undesirable vegetation to regenerate tree species such as white pine and/or red oak on
     challenging sites.




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•    An appropriate registered and classified herbicide may be used to selectively treat
     undesirable vegetation to establish tree species on old field sites.

•    An appropriate registered and classified herbicide may be used to selectively treat invasive
     exotic species as per guidelines in Section 8.1 of "A Silvicultural Guide to Managing Southern
     Ontario Forests".

•    Chemicals, containers, and liquid and solid non-organic wastes (including fuel and oil) shall
     be disposed of in an environmentally appropriate manner at off-site locations. Empty
     pesticide containers must be disposed of according to Regulation 914 under the Pesticides
     Act.




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                     FOREST PROTECTION (INSECT/DISEASE/FIRE) STANDARD
                                 OPERATING PROCEDURE – SOP 4.3
                                                                           Original date: July 2002
                                                                      Revised date: December 2003
                                                                            Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 1.1 – The Forest Management Plan
•    SOP 1.2 – Forest Operations Prescription
•    SOP 6.0 – Environmental Protection

Standard Operating Procedure

•    Protection operations will be prescribed in the forest operations prescription when appropriate
     and/or necessary.

•    Where appropriate, integrated pest management shall form an essential part of the
     management plan, with primary reliance on prevention and biological control methods rather
     than chemical.

•    Measures shall be taken to prevent and minimize outbreaks of pests, diseases, fire and
     invasive plant introductions.

•    The Canadian Forest Service Federal Insect and Disease Survey Rangers should be notified
     of significant incidence of insect or disease conditions that are detected in the woodlot.

•    Only pesticides (e.g., herbicides, insecticides, rodenticides, fungicides etc.) registered by
     Health Canada’s Pest Management Regulatory Agency under the Pest Control Products Act
     and classified for use in Ontario by the Ontario Ministry of the Environment under Regulation
     914 of the Pesticides Act may be used. These pesticides must be applied according to label
     directions.

•    Landowners who contract a licensed pest management company should ensure that the
     pesticide applicator holds an appropriate license issued by the Ontario Ministry of the
     Environment to apply pesticides to maintain treed areas of the property.

•    Landowners, whose property is considered “farm land” under Regulation 914 of the
     Pesticides Act and who hold an agriculturist certificate issued by Ridgetown College,
     University of Guelph, may apply federally registered and Ontario classified pesticides on a
     treed area of their farm land according to the limitation of the agriculturist certificate (i.e.,
     pesticides classified in Schedule 2, 3, 4, 5 or 6 pesticides may be used on the farm land).

•    Landowners who are licensed exterminators under the Pesticides Act and hold either an
     Agriculture license (includes the use of pesticides applied to a wood lot or Christmas tree
     plantation for agricultural production), a Landscape license (includes the use of pesticides on
     treed areas that does not exceed 1 hectare) or a Forestry license (includes the use of
     pesticides for forestry maintenance or the growing or maintenance of trees) may purchase
     and apply, on their property, any federally registered and Ontario classified pesticide
     authorized by that license. Schedule 1 products will require a use permit issued by the
     regional office of the Ministry of the Environment.




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•    Landowners may purchase and apply Schedule 3, 4 or 6 products for domestic use on their
     own property without need of a license or an agriculturist certificate.

•    Chemicals, containers, and liquid and solid non-organic wastes (including fuel and oil) shall
     be disposed of in an environmentally appropriate manner at off-site locations. Empty
     pesticide containers must be disposed of according to Regulation 914 under the Pesticides
     Act.

•    Forest workers are encouraged to take the appropriate fire training if available (for example,
     S102 – Industrial training course for basic forest fire suppression).
•    Consideration will be given to the forest fire hazard prior to undertaking forest operations.

•    Forest workers shall have the appropriate fire suppression equipment at the work site.

•    Forest workers will be familiar with their responsibilities under the Forest Fires Prevention
     Act.

•    Forest workers will immediately report forest fires to the local municipality stating:
     •   The exact location of the fire
     •   The condition of the fire
     •   The fuel type
     •   The size of the fire




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           AUDITING, MONITORING AND ASSESSMENTS STANDARD
                             OPERATING PROCEDURE – SOP 5.0
                                                                   Original date: July 2002
                                                                    Revised date:
                                                                   Number of pages:       1

The Standard Operating Procedure for AUDITING, MONITORING AND ASSESSMENTS
includes:

SOP 5.1             AUDITING AND MONITORING
                    • Auditing
                      • Policy
                      • Forest Operations
                      • Tree Marking
                    • Monitoring Forest Operations
SOP 5.2             ASSESSMENTS
                    • Residual Logging Damage
                    • Access
                    • Post-harvest
                       • Skid trail coverage
                       • Rutting
                       • Utilization
                    • Regeneration


Purpose

The purpose of the Standard Operating Procedure for Auditing and Monitoring is to detail the
methodology of audits and monitoring as well as the schedule and frequency of inspections
required to ensure that the policies and procedures of this manual are being followed. The
purpose of the Standard Operating Procedure for Assessments is to detail the types of
assessments needed and their methodology.




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                  AUDITING AND MONITORING STANDARD OPERATING
                                           PROCEDURE – SOP 5.1
                                                                    Original date: July 2002
                                                    Revised date: September 2002, June 2007
                                                                     Number of pages:      3

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection
•    SOP 5.2 - Assessments

Standard Operating Procedure

Audits
• Policy
The EOMF Forest Certification Program Staff will annually audit the Landowner Groups and
Landowner Group Coordinators, the Community Forest Managers, the Group Chain of Custody
member facilities, and the Forest Managers to ensure compliance with the Policies of this
manual. Notes from these audits will be filed in the relevant files at the EOMF offices and
available for the EOMF’s annual certification audit.

• Forest Operations
The EOMF Forest Certification Program Coordinator, or a designated representative, is
responsible to audit the operations and/or forest managers within the EOMF Forest Certification
Program.

The EOMF Forest Certification Program Coordinator or a designated representative will conduct
one audit per year per property being harvested for the EOCFO. The Landowner Group
Coordinators will be responsible for the auditing of harvesting taking place within their landowner
group. The coordinators reserve the right to increase the number of audits should it be warranted
as a result of several non-compliances.

The EOMF Forest Certification Program Coordinator will conduct a minimum of one audit per
year per community forest manager and forest manager. The EOMF Forest Certification
Coordinator will use the “Forest Operations Activity Assessment Report” which can be found in
Appendix U. This report will be completed on an annual basis with each relevant forest manager
who manages a forest which has had active harvesting operations within that year. The
assessment report is the tool that the EOMF certification staff will use for their annual audits or
check-ups of forest operations on community forest land.

Some factors to consider in determining the number of forest operations to audit are; type of
operation, scale and intensity of operations, values identified on site, compliance history and
number of properties in the certified pool of landowners.

Audits will not be limited to forest operations. Other items that could be included in an audit are
proof of contracts or agreements (for example, between landowner and logger), reporting
mechanisms, forest operations inspections by forest managers and/or landowners, updates of
Managed Forest Plans, etc.




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• Tree Marking
Refer to Tree Marking Audit - SOP 1.4.1.

The minimum frequency of auditing is detailed in SOP 5.1 - Table 1.

Monitoring
The forest manager (and, optionally, the landowner) is responsible to monitor forest operations on
properties they are responsible for.

The minimum frequency of monitoring operations is detailed in SOP 5.1 - Table 1. Some factors
to consider in determining the frequency of monitoring activities are type of operation, scale and
intensity of operation, relative complexity and fragility of the environment, values identified on site,
compliance history of operator and number of ongoing operations at any given time.

The EOMF Forest Operations Inspection Report found in Appendix V will be used to record
findings during the inspection of forest operations and will be forwarded in a timely fashion to the
EOMF Forest Certification Program Coordinator for review, evaluation and filing.

Special consideration will be given when assessing plantations to include special on-site and off-
site ecological and social impacts.

The inspection will be an opportunity to note events such as severe blowdowns, insect
infestations, etc. and adjust forest management activities as appropriate.

The results of monitoring are to be incorporated into the implementation and revision of the
Forest Management Plan.



The Corrective Action Request Policy – Policy 3.1 will be followed for repeated non-compliances
in regard to Auditing and Monitoring.




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           SOP 5.1 - Table 1.                    Minimum Schedule of Auditing and Monitoring

         Activity                    Forest Manager’s requirements                       Landowner’s Requirements                  EOMF Project Coordinator’s
                                                                                                                                        Requirements

Tree Marking                   Will notify landowner of start-up                   Landowner is encouraged to monitor tree      EOMF       Program     Coordinator   will
                               Will notify EOMF Program Coordinator of start-up    marking progress and report any potential    undertake an audit of any tree marking
                               FM or EOMF designate will inspect at least once     problems to forest manager                   contracts at least once yearly
                               during marking                                                                                   Result will be kept on file at the EOMF
                               FM or EOMF designate will undertake a final         Grant Access to property                     office and will be communicated to FM.
                               inspection once marking is completed
                               Will release to EOMF for audit                      There are no formal requirements


Harvesting                     Will notify landowner of start-up                   Landowner is encouraged to monitor           EOMF       Program     Coordinator    will
(includes logging damage       Will notify EOMF Program Coordinator of start-up    logging progress and report any potential    undertake an audit of any logging
assessments,           wood    Will inspect at least once within first week        problems to forest manager                   operations at least once yearly
utilization, verification of   Will inspect within 2 weeks of 1st inspection                                                    Result will be kept on file at the EOMF
areas of concern, skid         1 inspection for every 6 ha harvested               Grant Access to property                     office and will be communicated to FM
trails, landings, rutting,     subsequently (or 1/month if less)
wood tracking,)                Will undertake a final inspection once harvesting   There are no formal requirements
                               is completed
                               Will release to EOMF for audit


Access Roads and Water         Will notify EOMF Program Coordinator of start-up    Landowner is encouraged to monitor           EOMF        Program      Coordinator  will
Crossings                      Will inspect at least once within first week        progress and report any potential problems   undertake an audit of any road building
                               Will inspect once weekly until completion           to forest manager                            operations or any water crossing
                               Will undertake a final inspection once road is                                                   installations at least once yearly
                               built or crossing is installed                      Grant Access to property                     Result will be kept on file at the EOMF
                               Will release to EOMF for audit                                                                   office and will be communicated to FM
                                                                                   There are no formal requirements




Renewal, Tending        and    Will notify EOMF Program Coordinator of start-up    Landowner is encouraged to monitor           EOMF       Program     Coordinator    will
Protection                     Will inspect at least once within first week        progress and report any potential problems   undertake an audit of any Renewal,
                               Will inspect every 2 weeks until completion         to forest manager                            Tending and Protection operations at
                               Will undertake a final inspection once operation                                                 least once yearly
                               is completed                                        Grant Access to property                     Result will be kept on file at the EOMF
                               Will release to EOMF for audit                                                                   office and will be communicated to FM
                                                                                   There are no formal requirements


Policies /       MoUs      /   N/A                                                 N/A                                          EOMF       Program     Coordinator    will
Agreements                                                                                                                      undertake an audit at least once yearly to
                                                                                                                                ensure compliance of Landowner,
                                                                                                                                Landowner Group, and Forest Managers
                                                                                                                                with policies, Agreements/MoUs.
                                                                                                                                Result will be kept on file at the EOMF
                                                                                                                                office and will be communicated to
                                                                                                                                Landowner, Landowner Group, and
                                                                                                                                Forest Managers.




           Please note that the “Landowner Requirements” in the above table are not applicable for
           certified community forests. In the case of certified community forests only the forest
           manager and EOMF requirements in the above table should be considered, as well as the
           need to grant access to the community forest for all auditing and monitoring activities.




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     ASSESSMENTS STANDARD OPERATING PROCEDURE – SOP
                                                 5.2
                                                                       Original date: July 2002
                                                                  Revised date: December 2003
                                                                        Number of pages:      3

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection
•    SOP 5.1 – Auditing and Monitoring

Standard Operating Procedure

1.        Residual Logging Damage
•    Logging damage will be assessed by the standard outlined in the Logging Damage - SOP 3.4
•    To sample for logging damage, either a prism plot sampling method or a fixed area method
     can be used.
•    When sampling under either method the plots should be randomly located throughout the
     stand. The area to be assessed must be stratified in advance by prescribed silvicultural
     system (from the FOP). The cruise line should therefore be determined prior to entering the
     stand.
•    Plots should be measured whenever they fall within the stand (including skid trails).
•    Plots falling within an unmarked area within the harvest block will be counted.
•    Plots, which fall outside the cut, within an uncut area, on roads or landings, will not be
     included in the assessment.
•    Logging damage will not be assessed on trees marked for removal.
•    The following sample intensity “rule of thumb” should be used:

                      Size of Harvest Block     No. of Plots
                      (ha.)
                      1-5                       10
                      6 - 10                    15
                      11 - 20                   20
                      21+                       20+ (area - 20)
                                                4

•    For example, a 60 ha. harvest block should have 30 plots = 20 + 60 - 20 = 30 plots
                                                                         4
•    The sample intensity may vary to match the variation found within the stand, i.e. fewer plots
     are required in a uniform logging job.

•    Calculation:
     Major Logging Damage                 = total major damaged trees x 100%
                                            total residual trees

•    Results of assessment are to be recorded on the Logging Damage Assessment Tally Sheet
     found in Appendix W and summarized on the Forest Operations Inspection Report form
     found in Appendix V.




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2.       Skid Trail Coverage/Rutting
•    Skid trails will be assessed to ensure compliance with Skidding - SOP 3.2.
•    Skid trail coverage and rutting are assessed with a strip sample.
•    Results of assessment are to be recorded on the Logging Damage Assessment Tally Sheet
     found in Appendix W and summarized on the EOMF Forest Operations Inspection Report
     form found in Appendix V.
•    The length and average width of skid trail segments which are encountered in the sample are
     recorded and used to calculate the percent skid trail coverage:

     E.g.:         Total skid trail length encountered within strip cruise    =1,000 feet
                   Average width of skid trails                               = 15 feet
                   Area of strip cruise                       =66 feet wide X 1500 feet long
                   % skid trail coverage     =       15 x 1000 X 100%         = 15.15%
                                                     66 x 1500
•    The assessment will measure the length of skid trails with major and/or extreme rutting
     encountered during the sample and calculate the percentage of rutting as compared to the
     total skid length encountered:

     E.g.:          Total skid trail length encountered                              =1,000 feet
                    Length of skid trails encountered with major and extreme rutting = 110 feet
                    % major and extreme rutting              = 110/1000 x 100%       = 11%

•    The total site disturbance will be calculated by multiplying the percentage of skid trail
     coverage for the logging job by the percentage of skid trails with major and extreme rutting:

     E.g.:          Total skid trail coverage for logging job                       = 15.15%
                    % major and extreme rutting on skid trails                      = 11%
                    Total site disturbance             = 15.15 x 11 / 100%          = 1.7%

3.       Regeneration Assessments
•    The methodology for regeneration assessments will vary dependent upon stocking and could
     be visual (“walk through”).
•    Regeneration assessments will make note of the presence and relative abundance of
     invasive exotic species.


4.      Access Roads, Landings and Water Crossings
•    Roads, landings and water crossings will be inspected to ensure compliance with SOP 2.0
     Access series
•    Results are recorded on the EOMF Forest Operations Inspection Report form found in
     Appendix V.


5.        Utilization
•    Utilization will be assessed by the standard outlined in the Utilization - SOP 3.3
•    Utilization is assessed with a strip sample using the same methodology as for assessing
     logging damage.
•    Utilization assessments can be done simultaneously with the logging damage assessments
•    The number of infractions by type of infraction found within the total fixed area sampled is
     extrapolated over the harvested area.
•    Results are recorded on the Utilization Summary Tally Sheet found in Appendix X and
     summarized on the EOMF Forest Operations Inspection Report form found in Appendix V.




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In regard to Wasteful Practices as defined in Utilization Standard Operating Procedure – SOP
3.3, one wasteful practice is an infraction. However, during normal harvesting activities minor
amounts of wasteful practices will often occur due to operating conditions. The following
assessment is used to determine whether the level of deviation for this specific site is tolerable.
Where the deviation is of minor significance and tolerable for the factors/conditions encountered,
the Auditor or Monitor will work with the operator to increase the level of compliance. These
factors are not to be used to condone poor operating practices or to establish different operating
standards.

Tolerable – technically an infraction, the level of deviation was reasonable. If there is room for
improvement, follow-up inspections may be required.

Not Tolerable – the level of deviation could have been avoided; improvement is necessary.
Actions and follow-up inspections required.

Operating Conditions/Factors to be considered in making the assessment of tolerance:
Distribution                                    Forest Product Values
Forest type                                     Silvicultural Harvesting System
Geography/Topography                            Impediment to Renewal or Other Values
Harvest Method                                  Wood Supply to Mill




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            ENVIRONMENTAL PROTECTION STANDARD OPERATING
                                      PROCEDURE – SOP 6.0
                                                                       Original date: July 2002
                                                                  Revised date: December 2003
                                                                        Number of pages:      2

Complementary Standard Operating Procedures:
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection

Standard Operating Procedure

Spill Cleanup

•    Contractors will have and maintain emergency intervention fuel and oil spill kits, with the
     capacity of up to 25 litres.

•    The forest manager and/or landowner will periodically check for the presence and condition
     of the spill kits during forest operations inspections.

•    All Spills are to be;
                   1) Stopped
                   2) Contained
                   3) Cleaned up immediately

•    The contaminated material is to be collected and placed into a waterproof container or bag
     for proper disposal.

•    Spills greater than 10 litres or any spills into water are to be documented on the Fuel & Oil
     Spills Accidental Discharge Report Form found in Appendix Y and reported immediately to
     the EOMF Project Coordinator.

Spill Prevention

•    Contractors are responsible to carry out regular inspections and maintenance of their
     machinery to assist in preventing spills.

•    Machinery must always be serviced in a safe place where oils and fuels cannot enter water
     bodies.

•    Mobile fuel tanks will be in compliance with Ontario Gasoline Handling Act.

•    Chemicals, containers, and liquid and solid non-organic wastes (including fuel and oil) shall
     be disposed of in an environmentally appropriate manner at off-site locations

Spill Reporting

•    Program participants shall report spills to MOE as per the following guidelines for leaks and
     spills reporting:




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MOE GUIDELINES FOR REPORTING SPILLS OF MOTOR VEHICLE FLUIDS:

Spills less than 100 litres (22 imp. gal.) and in an area restricted from public access;
    or spills less than 100 litres that do not enter any water or are not likely to enter any water;
          and not likely to cause any adverse affects other than clean up and restoration and
          arrangements for clean up and remediation are made and carried out immediately:
                 do not need to be reported to MOE

Spills Greater than 100 litres; or greater than 25 litres (5 imp. gal.) in an area with public
access;

          or any spills that do enter any water or that may enter any water;
          or less than 100 litres that may cause any adverse affects other than clean up and
          restoration;
          or less than 100 litres if clean up and remediation steps are not carried out immediately:
MUST be reported to MOE

MOE Spills Reporting Phone Number: 1-800-268-6060




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                 GROUP CHAIN OF CUSTODY STANDARD OPERATING
                                         PROCEDURE – SOP 7.0
                                                                      Original date: June 2007
                                                                  Revised date:
                                                                 Number of pages:            3

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection
•    SOP 8.0 – Certified Maple Syrup Production

Purpose
The purpose of the Group Chain of Custody Standard Operating Procedure – SOP 7.0 is to
provide wood product sourcing, handling, and tracking procedures for all facilities, who are
members of the EOMF’s Group CoC Certificate, that are consistent with FSC’s Chain of Custody
Standards.

The following Standard Operating Procedures are taken directly from the “FSC Chain of Custody
Standard for Companies Supplying and Manufacturing FSC-Certified Products” (FSC-STD-40-
004 Version 1.0).

Standard Operating Procedure

Quality System Requirements:
• The member facility shall have written procedures and/or work instructions to ensure the
   implementation of all the elements specified within the Group Chain of Custody Policy –
   Policy 2.2 and the Group Chain of Custody SOP – SOP 7.0. The procedures and/or
   instructions will include identification of the person/position responsible for implementing each
   procedure.
• The member facility shall maintain accurate, complete, and up-to-date records and reports
   covering all aspects of the Policy and SOP.
• All records and reports related to the Group CoC Certificate shall be retained by the member
   facility for at least five (5) years.
• The member facility shall specify any training requirements for staff for the implementation of
   the Policy and SOP. Training shall be provided to staff as specified. The member facility shall
   keep records of any training provided to staff in relation to the Group CoC Certificate.

Wood Sourcing:
• Within the FSC system there are 5 categories that wood can fall into, they are;
                    FSC-pure
                    FSC-mixed
                    Post-consumer reclaimed
                    Other reclaimed
                    Controlled
   All material that is not clearly identifiable as being in one of the categories specified above
   shall be considered “uncontrolled material” for the purpose of FSC CoC control and shall be
   kept separate and not labeled as certified. For the purpose of the EOMF’s Group CoC
   Certificate, member facilities will only use the classification of “FSC-pure” for facilities
   sourcing raw wood material. Therefore member facilities must follow the FSC’s requirements
   for the production of FSC-pure products, as outlined in this SOP. For printers and for
   facilities sourcing processed wood materials, the procedures listed here will be followed but



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      the labeling will be associated with the category found on the label of the FSC-certified
      paper products or processed wood materials used.

•    The member facility shall have written specifications for the purchase of all FSC-certified
     material which shall include the following requirements;
        o The individual supplying the FSC-certified material shall be in possession of a valid
             FSC chain of custody or joint forest management and chain of custody certificate OR
             they shall be a member of a group certificate such as that provided through the
             EOMF Forest Certification Program and the material supplied shall be covered by the
             scope of that individual’s certificate.
        o The material to be supplied shall be identified as one of the 5 FSC categories
        o The transport documentation and invoices issued for the FSC-certified material shall
             quote the supplying individual’s FSC-certificate number.

•    If a member facility is working with reclaimed wood they should contact the EOMF to
     determine if it can be sold as certified.

•    If the member facility generates material on-site, from FSC-certified materials, which it wishes
     to reclaim as raw material for further processing or for sale, the member facility shall allocate
     the material as FSC-certified and follow the following procedures;
          o The company shall define procedures and/or work instructions for the collection and
              storage of reclaimed material that is generated on site.
          o It must be clearly indicated how the reclaimed material is directly from FSC-certified
              materials and how it will be further segregated as FSC-certified. If it is not possible to
              identify FSC-certified material from other materials, then the reclaimed material
              cannot be classified as certified.

•    The member facility shall check on the arrival of all material that it has been supplied as FSC-
     certified or non-certified to ensure that it is identifiable as such and is accompanied by
     shipping documents that include the correct and valid FSC COC or FM/COC certificate
     number.

•    FSC-certified material shall be clearly identified and/or stored separately from other non-
     certified materials.

Production Control & Records:
• For each product group, the member facility shall record the quantity (by volume or weight) of
   FSC-certified material on a monthly basis:
      o received as stock for production;
      o used for the manufacture of each FSC product group; and
      o sold as FSC-certified

•    The member facility may reduce the time period to less than a month for sporadic and limited
     orders.

•    The member facility shall specify a batch number by which it is possible to identify all
     products in each FSC product group.




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Requirements for Labeling:
• Products shall only be eligible for on-product use of the FSC trademarks if:
   1. the member facility complies with the Group Chain of Custody Policy – Policy 2.2 and the
       Group Chain of Custody SOP – SOP 7.0, and
   2. the product is included in the member facility’s FSC product group schedule.

•    For all product labeling, the member facility must follow the Label & Text Approval Policy –
     Policy 2.6. All label approvals must go to the certifier through the EOMF. The EOMF will be
     responsible for the filing for all label use requests and approvals.

Invoicing, Sales, and Shipping Documentation:
• All invoices issued for the sale of FSC-certified products shall include the following
    information;
         o The name and address of the buyer
         o The date on which the invoice was issued
         o A description of the product which is the same as the description of the same product
            on the FSC product group schedule
         o The quantity of the products sold
         o The CoC certificate number with the member facility’s sub-code (as assigned by the
            EOMF)
         o Reference to the product’s batch number

•    Invoices for certified products shall include the statement “FSC-pure” except in the case of
     printers and facilities purchasing certified processed wood products. This shall only be
     issued on invoices accompanying material sold as FSC-pure. In the case of printers and
     facilities purchasing certified processed wood products, the invoices for certified shall state
     the category of certification relevant to the certified product.

•    The member facility shall ensure that the FSC trademarks and logos are not used for the
     promotion of products which do not meet the standards (non-certified products).

•    If the FSC-certified products are transported separately form the sales invoice, then the
     products shall be accompanied by shipping documentation which shall include the following
     information;
          o The name and address of the buyer
          o The date on which the invoice was issued
          o A description of the product which is the same as the description of the same product
             on the FSC product group schedule
          o The quantity of the products included in the shipment
          o Reference to the sales invoice for the products delivered, sufficient to link the goods
             shipped to the specific invoice for the goods

•    The member facility shall keep a record of all their buyers of FSC-certified materials in the
     product group schedule and volumes of material sold as FSC-certified. This shall be available
     to FSC upon request.




Information Report No. 51 v. 2                                                                  107
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL



                    CERTIFIED MAPLE SYRUP PRODUCTION STANDARD
                                  OPERATING PROCEDURE – SOP 8.0
                                                                     Original date: June 2007
                                                                 Revised date:
                                                                Number of pages:            2

Complementary Standard Operating Procedures:
•    SOP 1.0 series – Planning
•    SOP 2.0 series – Access
•    SOP 3.0 series – Harvest
•    SOP 4.0 series – Renewal, Tending and Protection
•    SOP 7.0 – Group Chain of Custody

Purpose
The purpose of this SOP is to ensure that any maple syrup producers who are members of the
EOMF Forest Certification Program, and who wish to sell their syrup as certified, are following the
accepted SmartWood Standards for the Certification of Maple Sugaring Operations in Canada.

The requirements listed here and in the Certified Maple Syrup Production Policy – Policy 2.4 are
evaluated in addition to the forest management requirements outlined in this manual. In order to
sell maple syrup as certified, producers must follow all of the forest management requirements for
certification and these specific maple syrup production requirements.

The following Standard Operating Procedures are taken directly from SmartWood’s Standards for
the Certification of Maple Sugaring Operations in Canada (January 2000).

Standard Operating Procedure

Regulations:
• Maple tapping and processing equipment must meet all applicable licensing laws, sanitation
   standards, quality control, and packaging and labeling requirements

Public Notice:
• The Landowner and/or Forest Manager must communicate with neighbours, local
   communities, and any potentially affected groups or individuals when sugarbush
   management activities have the potential to negatively impact them.

Management Plan Considerations:
• The management plan shall contain all of the requirements outlined in SOP 1.0 Series.
• The management plan shall specifically address and incorporate sugarbush management
   objectives and related silvicultural prescriptions that may be used.
• The sugarbush management section of the forest management plan shall be technically
   sound and sufficiently detailed, given the size, complexity, and intensity of the sugarbush
   operation. The plan shall include a description of the intensity of sap harvesting, and
   justification for this intensity. The plan shall also include a description of the implemented
   harvesting technique and the equipment used.
• Sugarbush management practices shall be periodically adjusted to incorporate new scientific
   or technical information as required.

Operations:
• Landowners and Forest Managers shall keep up-to-date on sugarbush management and
   syrup processing developments and technology.
• Sap collection equipment shall be installed with minimal damage to trees


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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL


•    Sap collection infrastructure (i.e. collection pipelines) and management activities do not
     negatively impact wildlife populations and other forest resources.
•    The intensity, frequency, and seasonality of sap harvest, by area and volume, shall be based
     on a combination of scientific study and/or long-term local experience and knowledge and
     does not exceed sustainable levels.
•    Allowable tapping rates, sap harvest rates, and best management practices shall be followed
     in the forest.
•    Sap harvest levels shall be adjusted when populations exhibit decline or weakened condition.
•    Prior to operations, the Landowner and/or Forest Manager shall identify sensitive elements
     on the site in order to minimize the environmental impacts of sap collecting operation through
     recognized practices (i.e. diversity at the stand level, wildlife, species at risk, sensitive soils,
     etc.)
•    Sugarbush management and sap collection practices shall minimize impacts to forest
     composition and soil structure and fertility.
•    The intensity of sugarbush management shall be based on an understanding of species and
     site productivity and potential limitations.
•    Unused sap collection materials and any waste generated from sugaring operations shall be
     removed from the forest and disposed of appropriately.
•    Sugarbush harvesting practices shall be periodically adjusted to incorporate new scientific or
     technical information as required.
•    Workers shall receive adequate training and supervision to ensure proper tapping and
     processing techniques.

Monitoring:
• Sugarbush monitoring shall be incorporated into the overall monitoring plan for the forest
   management operation. Monitoring shall provide data on forest changes upon which
   management prescriptions can be updated.
• The sugarbush monitoring plan is technically sound and identifies/describes monitoring of the
   following:
        o Changes in the maple component of the forest, maple growth rates, and regeneration
        o Changes in forest health over time
        o Presence of pests
        o Harvesting levels including number of taps used, volume of sap collected, and
           volume and grades of syrup produced.

Chain of Custody:
• All invoices for certified syrup and sap sales must be documented and stored for inspection.
   These invoices must include the EOMF certification code (SW-FM/COC-232).

•    The Group Chain of Custody Policy – Policy 2.2 and the Group Chain of Custody SOP – SOP
     7.0 will be followed for all certified maple syrup operations. Operations with multiple (certified
     & non-certified) sources of sap, production and labeling of product will follow FSC
     requirements for mixed products (see CoC policy). Where a producer has 100% certified
     syrup or sap it must be kept separate from non-certified products and it must be clearly
     distinguished as certified through labels, marks, or other means.

•    Maple syrup producers must follow the Labeling and Text Approval Policy – Policy 2.6. The
     EOMF will provide an approved label, for a charge, to certified maple syrup producers that
     can be used on certified maple syrup.




Information Report No. 51 v. 2                                                                      109
   EASTERN ONTARIO MODEL FOREST
   INFORMATION REPORT NO. 51 v. 2

     FOREST CERTIFICATION
POLICIES & PROCEDURES MANUAL

      APPENDICES
      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                    APPENDICES

APPENDIX A
                                        EOMF - Forest Certification Program

                                       Memorandum of Understanding Between:

                                              [insert Landowner Group name]1
                                                               &
                                        [insert Landowner Group name here] Member


Between:                           [insert Landowner Group name]
                                   Address


And:                               Landowner Name


Location:
This memorandum of understanding applies to those lands owned by the landowner described as Lot ________
Concession ________ Township of ____________, County of ______________, hereinafter referred to as the
“property”.

Landowner & Property Information:
Names:                   ______________________________

                         ______________________________

Mailing Address:         ______________________________            Street

                         ______________________________            Town, Province

                         ______________________________            Postal Code

Phone Number:            ______________________________            Home

                         ______________________________            Work or Alternate

Email Address:           ______________________________


Property Size:           _________ acres (or ________ hectares)


Civic Address:           ______________________________ (for property)


Sale of Certified Firewood?        □YES          □NO
      1
        Please note that for the Eastern Ontario Certified Forest Owners (EOCFO), “Eastern Ontario Model Forest” will be
      inserted where it says [insert Landowner Group name]. And on the last page, the EOMF will be represented by the
      signature of the General Manager only. For all other Landowner Groups, use this template.


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      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                              APPENDICES


Overview:

The [insert Landowner Group name] is a collection of landowners promoting sustainable forest management through
Forest Stewardship Council certification. Participants carefully manage their forests for economic and social benefits
while maintaining the ecological integrity of the forest community. The EOMF Forest Certification Program provides
private forest owners and community forests affordable access to independent third party evaluation and certification of
their forests and forest management practices.

To meet the requirement for a legally incorporated body, the EOMF will hold the Forest Stewardship Council (FSC)
certificate on behalf of the [insert Landowner Group name]. Landowners, who have signed this memorandum of
understanding (MOU) are certified to the FSC standards for forest management and will be allowed to use the Forest
Stewardship Council label to market their timber and other non-timber forest products derived from the property using
the EOMF certification code; SW-FM/COC-232. This MOU serves as a partnership between individual landowners and
the [insert Landowner Group name].



The landowner and the [insert Landowner Group name] mutually understand the following:

The [insert Landowner Group name] agrees to:
Management Plan & Forest Operations
   1. Approve a Forest Management Plan for the property. This plan will meet the Forest Stewardship Council’s
      “Standards for Sound Forestry Practices in the Great Lakes-St. Lawrence Forests Region” hereinafter called the
      “certification standard”.
   2. Provide each landowner with a copy of the Great Lakes St. Lawrence Standards for forest management when
      requested. Make available upon request the EOMF Forest Certification Policies and Procedures Manual.
   3. Review and approve commercial tree marking and timber harvesting plans for the property prior to operations.
   4. Approve a forest operations prescription signed by a registered professional forester.
   5. Provide the landowner with lists of forest workers and sample agreements and contracts for various forest
      workers.

Certification
   1. Maintain records of individual landowner properties in the landowner group, as required to meet requirements
        set out in the EOMF Forest Certification Policies & Procedures Manual.
   2. Manage the FSC certificate in a responsible manner.
   3. Notify the landowner when there has been non-compliance with this agreement, and outline the steps
        necessary to re-establish compliance.
   4. Designate a contact person for the landowner.
   5. Assess each property in the landowner group as a part of the larger forest ecosystem and promote the
        protection of site productivity, water quality and biological diversity.

The Participating Landowner agrees to:
Management Plan
   1. Ensure that all forest management activities carried out on the property under his/her direction is in compliance
      with the forest management plan approved by the [insert Landowner Group name] and the certification
      standard.
   2. Notify the designated contact person if there are scheduled changes with pre-approved forest activities.
   3. All costs associated with the management plan and forest operations will be the responsibility of the landowner.
   4. Pay annual membership ($50) to the [insert Landowner Group name] within one month (30 days) of the [insert
      Landowner Group name] AGM to assist with the cost of the administration of the Forest Certification Program.

Forest Operations
   1. Grant access to the property to the EOMF, its forest management contractors, and the [insert Landowner Group
       name] to review compliance of the forest management plan and the certification standard.



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      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES


    2. Take prompt actions to rectify any non-compliance with the forest management plan and the certification
       standard resulting from his/her direction.
    3. Notify adjacent landowners at least 5 working days prior to commencing commercial timber harvest activities.
    4. If the landowner has indicated that he/she will be selling certified firewood; in signing this MOU, the landowner
       agrees to meet all the requirements for the sale of certified firewood outlined in the Certified Firewood Policy -
       Policy 2.5 in the EOMF Forest Certification Policies & Procedures Manual.
    5. Provide the [insert Landowner Group name] with annual harvest volume of FSC certified products produced.

Certification
   1. Warrant that he/she is the registered owner of the property, and has the absolute right to enter into this
        agreement, and that the boundaries of the property are known, not in contention, clearly identified and that
        timber harvesting is legally permitted.
   2. Notify the [insert Landowner Group name] in writing 30 days prior to removing your land from the certified pool.

Eastern Ontario Model Forest – “Certified Forest” Sign Details

      Landowners pay $50 for their “Certified Forest” sign upon joining the program – this is a rental fee for the
      sign and will not be returned upon exiting the program. This $50 covers the cost of producing the sign.

      A cheque for $50 is given to the [insert Landowner Group name] rep upon receiving the sign or is sent to the
      [insert Landowner Group name] before the sign is given to the landowner.

      Each landowner can purchase 1 sign per contiguous forest block owned and 1 additional sign.

      The signs will be dropped off during a woodlot visit or when an [insert Landowner Group name] rep is
      nearby.

      Upon exiting the program it is the landowner’s responsibility to return the sign(s) to the [insert Landowner
      Group name] within 1 month of exiting the program. This will be included within the exiting notice from the
      [insert Landowner Group name].

      This applies to all landowners who join the program as of January 2007 and to all existing landowners
      who would like signs.

      The [insert Landowner Group name] will record, in the Landowner database, how many signs each
      member has been given.




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     EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                  APPENDICES


Furthermore, it is mutually agreed by the [insert Landowner Group name] and the landowner that:

     The [insert Landowner Group name] is not liable for any injury or damages that may be incurred by any forest
     workers during the duration of the membership in the forest certification program.

     This agreement shall remain in effect for the term of the forest certification program or until a written request for
     removal is received by the [insert Landowner Group name] from the landowner.

     The [insert Landowner Group name] will keep all records, forest management plans and timber sale details
     confidential and will not distribute contact information without the consent of the participating forest owner.

Landowner(s):


________________________                       ________________________                   ______________
Name                                           Signature                                  Date


________________________                       ________________________                   ______________
Name                                           Signature                                  Date


[insert Landowner Group name]:


____________________                           ________________________                   ______________
President                                      Signature                                  Date


____________________                           ________________________                   ______________
Landowner Group Coordinator                    Signature                                  Date




     Information Report NO. 51 v. 2                                                                     113
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                             APPENDICES

APPENDIX B
                                     EOMF - Forest Certification Program

                                   Memorandum of Understanding Between:

                                        Eastern Ontario Model Forest
                                                      &
                                        [insert Landowner Group name]


  Between:                             Eastern Ontario Model Forest
                                       P.O. Bag 2111
                                       Kemptville, Ontario
                                       K0G 1J0


  And:                                 [insert Landowner Group name]
                                       Address



  Overview:

  Eastern Ontario Model Forest
  The Eastern Ontario Model Forest (EOMF) is one of Canada’s 11 large-scale working model forests. Taken
  together, these 11 model forests represent Canada’s five major forest ecoregions. The EOMF works with
  government, landowners, industry, First Nations and other stakeholders to develop innovative ways to sustain and
  manage the forest resources of eastern Ontario. The EOMF Forest Certification Program provides private forest
  owners and community forests affordable access to independent third party evaluation and certification of their
  forests and forest management practices.

  The [insert Landowner Group name]
  The [insert Landowner Group name] is a group of forest owners that promote and implement private
  woodlot management through an internationally recognized system of forest certification – the Forest
  Stewardship Council.

  The [insert Landowner Group name] is a forest service corporation. Its mission is to maximize ecological,
  economic and aesthetic benefits from our area forests. We promote sustainable, environmentally
  responsible forest practices through FSC Forest Certification. We provide landowners, loggers and
  consumers with forest education and we assist woodlot owners with the sales and marketing of their
  products        .

  To meet the requirement for a legally incorporated body, the Eastern Ontario Model Forest will hold the
  "SmartWood Resource Manager Certificate" in accordance with the Principles and Criteria of the Forest
  Stewardship Council.




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES




The [insert Landowner Group name] and the Eastern Ontario Model Forest mutually understand the
following:

The Eastern Ontario Model Forest agrees to:
       1. Provide the [insert Landowner Group name] Coordinator with a copy of the Standards for Sound
          Forestry Practices in the Great Lakes-St. Lawrence Forests Region. Provide the [insert
          Landowner Group name] Coordinator with the EOMF Forest Certificatin Program Policies and
          Procedures Manual.
       3. Provide formal training sessions and occasional technical services for participating Forest
          Managers and Forest Owners.
       4. Provide the [insert Landowner Group name] Coordinator the Eastern Ontario Model Forest –
          Forest Certification Program Management Framework which includes the Program database
          template.
       5. Provide the [insert Landowner Group name] Coordinator with sample agreements, templates
          and contracts for various forest worker services.
       6. Provide support to the [insert Landowner Group name] Coordinator for the promotion,
          organization and delivery of forest related workshops in partnership with the [insert Landowner
          Group name].
       7. Notify the [insert Landowner Group name] when there has been non-compliance with this
          agreement, and outline the steps necessary to re-establish compliance.
       8. The Eastern Ontario Model Forest will perform an annual audit of the [insert Landowner Group
          name] to ensure annual activities are in compliance with the EOMF Forest Certification Program
          - Policies and Procedures Manual


The [insert Landowner Group name] agrees to:
       1. Maintain records of individual landowner properties in the certification pool, as required to meet
          Forest Stewardship Council certification including forest management plans, harvest
          prescriptions, timber sale information and other relevant documentation.
       2. Ensure that all forest management activities carried out on the properties under the direction of
          the [insert Landowner Group name] is in compliance with the individual landowner forest
          management plan approved by the EOMF and the certification standard. Notify the EOMF
          contact person if there are scheduled changes with pre approved forest activities.
       3. Pay annual membership of [insert costing matrix figure] in accordance with the EOMF Forest
          Certification Program costing matrix to the Eastern Ontario Model Forest to assist with the
          expense of the EOMF certificate.
       4. Grant access of the participating property to the EOMF or its forest management contractors to
          review compliance of the forest management plan and the certification standard.
       5. Provide an annual report of forest operations activities to the EOMF for the group.
       6. Take prompt actions to rectify any non-compliance with the forest management plan and the
          certification standard resulting from his/her direction.
       7. Costs such as: forest management planning, tree marking, boundary establishment and forest
          harvest monitoring, will be the responsibility of the participating [insert Landowner Group name]
          landowner.




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    EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                     APPENDICES


    It is mutually agreed by the EOMF and the [insert Landowner Group name] that:

    A confidential full report will be written after the certification for the entire group. This will be reviewed to
    assess whether the certification findings meet the Forest Stewardship Councils certification standards
    and policy.

    The Eastern Ontario Model Forest is not liable for any injury or damages that may be incurred by any
    forest workers on the [insert Landowner Group name] properties during the duration of the forest
    certification program.

    This agreement shall remain in effect for the term of the forest certification program or until a written
    request for removal is received by the EOMF from the [insert Landowner Group name].

    The Eastern Ontario Model Forest will keep all records, forest management plans and timber sale details
    confidential and will not distribute contact information without the consent of the [insert Landowner Group
    name] coordinator or participating forest owner.

    This memorandum of understanding serves as a partnership between the [insert Landowner Group
    name] and the Eastern Ontario Model Forest and these two entities will partner to strive for longer term
    financial security



[insert Landowner Group name]:


____________________                            ________________________                    ______________
President                                       Signature                                   Date


____________________                            ________________________                    ______________
Landowner Group Coordinator                     Signature                                   Date


Eastern Ontario Model Forest:

________________________                        ________________________                    ______________
Name                                            Signature                                   Date




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  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                  APPENDICES

APPENDIX C
                                      EOMF - Forest Certification Program
                                   Memorandum of Understanding (MOU) Between:

                                           Eastern Ontario Model Forest2
                                                         &
                                          [insert name of Forest Manager]

  Between:           Eastern Ontario Model Forest (EOMF)
                     P.0 Box 2111
                     10 Campus Drive
                     Kemptville, ON
                     K0G 1J0

  And:               [insert name of Forest Manager]
                     (hereafter referred to as the Forest Manager)
                     Address


  Purpose: This MOU serves to describe the partnership between the Forest Manager and the EOMF.

  Term: This agreement shall remain in effect until a written request for removal be received by the EOMF
  from the Forest Manager or received by the Forest Manager from the EOMF.

  Overview:
  The EOMF is a collection of partners and landowners promoting sustainable forest management through
  Forest Stewardship Council certification. Participants carefully manage their forests for economic and
  social benefits while maintaining the ecological integrity of the forest community. The Eastern Ontario
  Model Forest (EOMF) provides community based forests and private forest owners affordable access to
  independent third party evaluation and certification of their forest and forest management practices.

  The Eastern Ontario Model Forest is represented by the Program Coordinator.

  The EOMF agrees:

      1. To provide the Forest Manager with a copy of the EOMF Forest Certification Policies and
         Procedures Manual and the Standards for Sound Forestry Practices in the Great Lakes-St.
         Lawrence Forests Region.

      2. To establish permission for access to the property in order to carry out the duties of site viewing,
         forest management planning, marking, and harvest monitoring.

      3. To periodically inspect the Forest Managers’ work performed on certified properties to ensure
         compliance with the specifications stipulated herein, of which the Eastern Ontario Model Forest
         shall be the sole judge. Any repetition or correction of their work, required due to poor
         workmanship by the Forest Manager, shall be conducted at the Forest Manager’s expense.

      4. Provide the Forest Manager with the [insert Landowner Group name] contact list for the purpose
         of providing forest management services for the forest certification program.

      5. To assist the Forest Manager with the implementation of these outlined duties.

  2
   This agreement may be directly with the EOMF or it may be with a Landowner Group, such as is the case with the
  SD&G CFO. If the agreement is not with the EOMF, please substitute the name of the Landowner Group in the
  MoU wherever EOMF is referred to.


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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                 APPENDICES


The Forest Manager agrees:

    1. That he/she meets the Minimum Requirements Policy – Policy 1.3 for Forest Manager as
       identified in the EOMF Forest Certification Policies and Procedures Manual; refer to Exhibit “A”.

    2. To respect the confidentiality of all forest owners and not divulge property or financial information
       regarding individual properties. The Forest Manager will not use the [insert Landowner Group
       name] contact list for any other purpose than providing forest management services as outlined in
       this MOU

    3. That all personnel employed by them shall be employees of the Forest Manager and not of the
       Eastern Ontario Model Forest. As such the Forest Manager shall be solely responsible for paying
       employees, providing employee benefits, making appropriate payroll deductions as required by
       law and ensuring that all such employees are insured by Workplace Safety Insurance (Ontario).

    4. To purchase and thereafter maintain, at its own cost and expense a Comprehensive General
       Liability Policy against personal injury, including but not limited to death of any person, and loss of
       or damage to personal and/or real property arising out of or incidental to the Forest Manager
       performance of the forestry activities on private land in a minimum amount of $1,000,000.00.
       Additional insured shall include all employees, contractors, agents or any other persons
       authorized by the Forest Manager to perform forestry activities on their behalf. The Forest
       Manager shall provide a copy of said policy to the Eastern Ontario Model Forest upon the
       execution of this MOU.

    5. To comply with all laws, rules and regulations applicable to their work and to obtain all licenses
       and/or permits that may be required relative to their work to be performed on private land, and to
       provide the Eastern Ontario Model Forest, upon request, evidence satisfactory of compliance with
       such laws, rules and regulations and of holding such licenses and/or permits.

    6. To conduct all forest management planning and operations in a professionally accepted fashion
       considering the landowner, forest and the EOMF forest certification objectives. All forest
       management activities will meet the Forest Stewardship Council’s Standards for Sound Forestry
       Practices in the Great Lakes-St. Lawrence Forests Region, hereinafter called the “certification
       standard”.

    7. To provide the following forest management services and information to members of the [insert
       Landowner Group name] in accordance with specifications stipulated in No. 4 and where
       consistent with and appropriate for landowner objectives and forest conditions:

              a. Planning
                       i. The Forest management Plan
                      ii. Forest Operations Prescription
                     iii. Property Boundary Lines
                    iv. Tree Marking
                      v. Areas of Concern
                    vi. Invasive Exotic species
                    vii. High conservation Value Forests
              b. Access
                       i. General Access
                      ii. Water Crossing
                     iii. Road layout and Construction
                    iv. Access across other lands
                      v. Landings




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES
              c. Harvest
                      i. Timber Sales
                     ii. Logging
                    iii. Skidding
                    iv. Utilization
                     v. Logging Damage
                    vi. Wood Tracking
              d. Renewal, Tending and Protection
                      i. Renewal
                     ii. Tending
                    iii. Protection
              e. Auditing, Monitoring and Assessments
                      i. Auditing and Monitoring
                     ii. Assessments

    8. To provide the Eastern Ontario Model Forest with a copy of the forest management plan, harvest
       plan/prescription, monitoring reports and all relevant forest certification reports for members of the
       [insert Landowner Group name], in a timely manner.


Furthermore, it is mutually agreed by the Forest Manager and the Eastern Ontario Model Forest
that:

    1. The working schedule may include duties but not restricted to:
          a. Forest Management Plans
          b. Forest Resource Inventory
          c. Tree Marking & Boundary Establishment
          d. Timber Sale Contracts
          e. Timber Viewing for Operators
          f. Forest Harvest Monitoring
          g. Post Harvest Assessements

    2. The Eastern Ontario Model Forest is not personally liable for any injury that may be incurred by
       any forest workers during the duration of this project.


Eastern Ontario Model Forest                                  Forest Manager

Brian Barkley – EOMF General Manager
Name                                                     Name

_____________________________
Date                                                     02/02/2007
                                                         Date

_____________________________
Signature
                                                         Signature

EOMF Forest Certification Program Coordinator
Name

_____________________________
Date

_____________________________
Signature



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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                 APPENDICES



                                             Schedule “A”
CHECKLIST FOR MINIMUM REQUIREMENTS:
FOREST MANAGER                                               NAME:

Requirement                                                            Documentation attached? Yes
                                                                       or No

Bachelor degree or related technical diploma in forest management or
a combination of education and experience
MOU with the EOMF
Workplace Safety Insurance Board (WSIB) coverage
General Liability Insurance with a minimum coverage of $1,000,000
Satisfactory record of compliance on certified properties


CHECKLIST FOR MINIMUM REQUIREMENTS:
FOREST PLAN AUTHOR                                           NAME:

Requirement                                                            Documentation attached? Yes
                                                                       or No
Full or Associate member of the Ontario Professional Foresters
Association
OR
Forest Manager with demonstrated experience in preparing plans for
small woodlots
OR
Landowner may prepare managed forest plan for his own property,
however, it must be approved by either the EOMF Certification
Project Coordinator or one of the qualified individuals mentioned
above.

CHECKLIST FOR MINIMUM REQUIREMENTS:
   FOREST OPERATIONS PRESCRIPTION (FOP) WRITER                           NAME:

Requirement                                                            Documentation attached? Yes
                                                                       or No
FOP must be certified by a Full or Associate member of the Ontario
Professional Foresters Association

CHECKLIST FOR MINIMUM REQUIREMENTS:
PESTICIDE APPLICATOR                                         NAME:

Requirement                                                            Documentation attached? Yes
                                                                       or No
Ministry of Environment Pesticide Applicator License
Proper Insurance Coverage
OR
Landowner following SOP 4.2 & SOP 4.3 and MOE regulations




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES
CHECKLIST FOR MINIMUM REQUIREMENTS:
TREE MARKER                                                   NAME:

Requirement                                                           Documentation attached? Yes
                                                                      or No
Certified Ontario Tree Marker
OR
Work under the direct supervision of certified Ontario Tree Marker
OR
Landowner who is not a certified Ontario Tree Marker may mark trees
on his own property for personal use if he has taken a tree marking
workshop or is accompanied by a certified Ontario Tree Marker.

CHECKLIST FOR MINIMUM REQUIREMENTS:
PROFESSIONAL LOGGER AND/OR SKIDDER OPERATOR                           NAME:

Requirement                                                           Documentation attached? Yes
                                                                      or No
Workplace Safety Insurance Board (WSIB) coverage
Minimum of $1,000,000 public liability and employer’s liability
insurance
Ministry of Labour chainsaw and/or skidder operator certification
* Accredited professional logging courses
* Accredited professional skidder operator courses
*S102 Industrial Training Course for Basic Forest Fire Suppression
Satisfactory record of compliance on certified properties

* - if training is available


CHECKLIST FOR MINIMUM REQUIREMENTS:
COMPLIANCE MONITOR                                            NAME:

Requirement                                                           Documentation attached? Yes
                                                                      or No
Demonstrated experience (or willingness to acquire training) in
monitoring forest operations
•  Logging damage
•  Utilization
•  Road construction
•  Water crossing




Information Report NO. 51 v. 2                                                                  121
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                      APPENDICES

APPENDIX D
                               EOMF - Forest Certification Program
                      Community Forest Manager Memorandum of Understanding

  MEMORANDUM OF UNDERSTANDING made in duplicate this [insert date here]

  BETWEEN:                         [insert Community Forest Manager name]

                                   address
                                   herein after referred to as “CFM”

                                   And:

                                   Eastern Ontario Model Forest
                                   P.O. Bag 2111
                                   Kemptville, Ontario K0G 1J0
                                   herein after referred to as the “EOMF”

  CFM has agreed with the EOMF to participate as a COMMUNITY FOREST MANAGER in the
  EOMF Forest Certification Program in accordance with the provisions of this Memorandum of
  Understanding.

  In consideration of the mutual provisions of this Memorandum of Understanding, CFM and the
  EOMF agree each with the other as follows:

  Definitions

  The EOMF and CFM agree that, in and for the purposes of this Memorandum of Understanding:

                a) Operating Fees - Fees paid to the EOMF for certified wood.
                b) Annual Certification Contribution – as determined by the costing matrix
                c) Resource Manager Certificate – The EOMF will possess on behalf of Forest
                   Owners.
                d) Certification Standards - Refers to the Forest Stewardship Council’s Standards
                   for Sound Forestry Practices in the Great Lakes-St. Lawrence Forests Region”
                   hereinafter called the “certification standard”
                e) Forest Owner - Refers to landowners involved in the EOMF Forest Certification
                   Program
                f) FSC - Forest Stewardship Council of Canada.

  Area of the Undertaking
  This Memorandum of Understanding applies to those lands within the EOMF area managed by
  CFM hereinafter referred to as “CFM properties”. These properties [list all properties managed
  by the CFM].




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                         APPENDICES



Program Scope
The EOMF Forest Certification Program, hereinafter referred to as the “program”, provides
Community Forest Owners affordable access to independent third party evaluation and
certification of their forests and forest management practices.

CFM is participating in the program as a Forest Manager and representative of the Forest
Owners of the CFM properties; [list all properties managed by the CFM]. The CFM will
contribute [insert base fee from the costing matrix] annually towards the cost of FSC
certification and may pay up to an additional [insert operating fee from the costing matrix] in
operating fees for a maximum annual contribution of [insert annual certification fee from the
costing matrix].

Term of Memorandum of Understanding
This Memorandum of Understanding shall remain in effect until a written request is made by
either party to terminate. This Memorandum of Understanding may be renewed subject to the
mutual consent of both CFM and the Eastern Ontario Model Forest.

Undertaking
The Eastern Ontario Model Forest agrees to provide the services within the parameters of the
program as outlined in Appendix “B”, attached hereto.

CFM agrees to perform provide the services within the parameters of the program as outlined in
Appendix “C”, attached hereto.

Insurance
During the entire term of this Memorandum of Understanding, CFM agrees to have in force a
general public liability and property damage insurance policy or policies with a limit of at least
$2,000,000 for each occurrence that protects CFM and any employee of CFM against claims
arising out of any act or omission of CFM, any employee of CFM, or any of them, in
performance or intended performance of this Memorandum of Understanding.

Comply with the Laws
CFM and CFM’s employees and representatives, if any, shall at all times comply with any and
all applicable federal, provincial and municipal laws, ordinances, statutes, rules, regulations and
orders, and all by-laws of all relevant local authorities.

Termination
If CFM does not perform its obligations as required by this Memorandum of Understanding, the
EOMF shall notify CFM, in writing, of the deficiency with particulars thereof and CFM shall
within 15 days of receipt of notice:
       a)     rectify the deficiency; or
       b)     Meet with the EOMF or a designate, in order to agree to the appropriate remedial
              action.




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If the deficiency is not rectified or appropriate remedial action is not taken within 30-day period
after the meeting noted in clause x (a), the EOMF may terminate this Memorandum of
Understanding.

Termination
If the EOMF does not perform its obligations as required by this Memorandum of
Understanding, CFM shall notify the EOMF, in writing, of the deficiency with particulars thereof
and the EOMF shall within 15 days of receipt of notice:
        a)   rectify the deficiency; or
        b)   Meet with CFM or a designate, in order to agree to the appropriate remedial
             action.

If the deficiency is not rectified or appropriate remedial action is not taken within 30-day period
after the meeting noted in clause x (a), CFM may terminate this Memorandum of Understanding.

Indemnity
CFM agrees to fully indemnify and save harmless the EOMF, their employees and agents from
and against all claims, demands, actions, losses, expenses and legal fees. The Eastern Ontario
Model Forest agrees to fully indemnify and save harmless CFM, their employees and agents
from and against all claims, demands actions, losses, expenses and legal fees.

Representatives
Upon entering into this Memorandum of Understanding, the parties agree to each designate a
representative for the purposes of this Memorandum of Understanding and to give each other
notice of their designated representative, and also agree that the designated representatives may
deal with each other in respect of all matters arising out of this Memorandum of Understanding
and that the decisions and acts of a designated representative shall be binding upon the party that
designated the representative.

For the purposes of this Memorandum of Understanding, the designated representative of CFM
is:

[insert name of designated CFM representative]

The designated representative of the EOMF is:

[insert name of EOMF Forest Certification Program Coordinator]

Both CFM and the EOMF agree that they may designate a different representative by providing
notice in writing.

Schedules
The EOMF and CFM agree that the provisions of Schedules “A”, “B” and “C” to this
Memorandum of Understanding form a part of this Memorandum of Understanding as if fully
incorporated herein.




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    EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                   APPENDICES


    IN WITNESS WHEREOF the duly authorized representatives of the Eastern Ontario Model Forest
    and [insert name of Community Forest Manager] have duly executed this Memorandum of
    Understanding.


[insert Community Forest Manager name]:


________________________                ________________________           ______________
Name                                    Signature                          Date


________________________                ________________________           ______________
Witness Name                            Signature                          Date


Eastern Ontario Model Forest:


____________________                    ________________________           ______________
General Manager                         Signature                          Date


____________________                    ________________________           ______________
Witness Name                            Signature                          Date




    Information Report NO. 51 v. 2                                                    125
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                  APPENDICES

                                        SCHEDULE “B”

                 To the Memorandum of Understanding between the EOMF and CFM

For the purposes of this Memorandum of Understanding, the Eastern Ontario Model Forest agrees
to:

Certification
Facilitate the certification of the CFM properties through the administration of certification
audits.

Provide guidance to CFM in implementing the Forest Stewardship Council’s Standards for Sound
Forestry Practices in the Great Lakes-St. Lawrence Forests Region, hereinafter called the
“certification standard.”

Maintain records of the CFM properties as required.


Forest Management
Develop EOMF Policies, in cooperation with CFM and other program partners, which govern the
activities of the Forest Owners or their representatives in the program.

Offer periodic training in management planning, forest operations and/or certification.

Assist CFM to identify the habitat of unique species, such as vulnerable, threatened, and
endangered species on CFM properties where the Natural Heritage Information System or local
naturalists have previously recorded such habitat.

Support activities, which monitor the forests of eastern Ontario at a landscape level.


Operating Fees
Develop a tracking system (Bill of Lading) to monitor the flow of wood from Forest Owners
participating in the program to forest industry mills.

Ensure the Forest Owners participating in the program are aware of the operating fees payable for
certified wood.

Collect the operating fees paid by forest industry mills. The operating fees will be used in a
manner that is consistent with the EOMF Wood Purchasing Policy.



Compliance
Carry out periodic audits of the CFM properties to ensure compliance with this Memorandum of
Understanding and the EOMF Certification Policies.

Notify CFM when there has been non-compliance with this Memorandum of Understanding and
outline the steps necessary to re-establish compliance.




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                                       SCHEDULE “C”

                 To the Memorandum of Understanding between the EOMF and CFM

For the purposes of this Memorandum of Understanding, CFM agrees to:

Certification
Participate in the program with the goal of providing Forest Owners affordable access to
independent third party evaluation and certification of their forests and forest management
practices.

Pay to the EOMF reasonable incremental costs associated with certifying the CFM properties as
identified in the EOMF Forest Certification Costing Matrix.

Provide to the EOMF updated records of CFM properties in the program, as required to meet
certification standards.

Notify the EOMF in writing 30 days prior to removing any CFM properties from the program

Forest Management
Ensure that all forest management activities carried out on CFM properties are in compliance
with the Forest Management Plans, EOMF Forest Certification Policies and Procedures Manual,
and the certification standards.

Provide a copy of the relevant forest management plans to the EOMF.

Provide an annual report of forest operations activities to the EOMF indicating harvest blocks,
volumes, and purchaser.

Operating Fees

Provide a summary of wood volumes sold to Forest Industry mills from the CFM properties to be
used in the calculation of operating fees payable to the EOMF.


Compliance
Grant access to CFM properties and related records to the EOMF or its agents to audit
compliance to this Memorandum of Understanding and the EOMF Certification Policies.

Develop action plans to address non-compliance issues identified by the EOMF.




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  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                    APPENDICES



APPENDIX E
                                   EOMF - Forest Certification Program

                       Memorandum of Understanding Between:

                                      Eastern Ontario Model Forest
                                                    &
                                             Forest Industry

  Between:                              Eastern Ontario Model Forest (EOMF)
                                        P.O. Bag 2111
                                        Kemptville, Ontario
                                        K0G 1J0

  And:                                  [insert mill name]

  [insert mill name] has agreed with the Eastern Ontario Model Forest to
  participate as a partner in the EOMF - Forest Certification Program in
  accordance with the provisions of this Memorandum of Understanding.

  Overview:

  The Eastern Ontario Model Forest is a collection of individuals and organizations
  dedicated to promoting sustainable forest management in eastern Ontario and beyond.
  One of the existing tools available to forest owners (private & community) today is
  independent third party forest certification. The Eastern Ontario Model Forest is certified
  by Smartwood (SW-FM/COC-232) in accordance with the Principles & Criteria of the
  Forest Stewardship Council (FSC). The EOMF Forest Certification Program provides
  private forest owners and community forests affordable access to independent third party
  evaluation and certification of their forests and forest management practices.

  To meet the requirement for a legally incorporated body, the EOMF will hold the "Forest
  Management Certificate" from the Forest Stewardship Council on behalf of private
  landowner groups and community forests in eastern Ontario. Upon certification,
  participating forest owners and managers who have a MOU with the EOMF will be
  allowed to use the Forest Stewardship Council label to market their forest products as
  per the policies outlined in the EOMF Forest Certification Program Policies & Procedures
  Manual.

  Participating Forest Industries will have access to FSC certified timber sold from
  participating private landowners and Community Forests. This memorandum of
  understanding serves as a non binding informal partnership between [insert mill name]
  and the Eastern Ontario Model Forest.




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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                   APPENDICES


[insert mill name] and the Eastern Ontario Model Forest mutually understand
the following:

The Eastern Ontario Model Forest agrees to:

1. Guarantee that timber sold from the EOMF Forest Certification Program is
   FSC certified under the EOMF Certificate SW-FM COC 232.
2. Ensure that wood tracking procedures are followed from the harvest site to
   the mill for Chain of Custody purposes using the established EOMF Bill of
   Lading Procedure.
3. Provide the Forest Industry with the current rate of Operating Fees to be paid
   under this Memorandum of Understanding as outlined in the Wood
   Purchasing Policy - Policy 2.1. The Eastern Ontario Model Forest also
   agrees to consult the Mill Owner prior to making any changes to the operating
   fees.
4. Promote the sale of timber to participating sawmills and processing facilities


The Mill Owner agrees to:

1. Provide to the EOMF copies of scale data, detailing volumes by product,
   species, grade, and the date received for all wood purchased under this
   project.
2. Inform the EOMF of any wood received under this project that does not have
   an EOMF Bill of Lading.
3. Pay to the EOMF, operating fees as outlined in the Wood Purchasing Policy.


This agreement shall remain in effect for the term of the forest certification
program or until a written request for termination is received by either party.


[insert mill name]                                 Eastern Ontario Model Forest


Name                                               Name: Brian Barkley


______________________                             ________________________
Date                                               Date

______________________                             _________________________
Signature                                          Signature


*Please note that the current Operating Fees and an explanation of those fees
will be attached to each Forest Industry MOU.


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      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                    APPENDICES

APPENDIX F
                 EOMF – Forest Certification Program - Group Chain of Custody

                                 Memorandum of Understanding Between:

                                         Eastern Ontario Model Forest
                                                       &
                                       [insert processing facility name]


Between:                           Eastern Ontario Model Forest
                                   P.O. Bag 2111
                                   Kemptville, Ontario
                                   K0G 1J0


And:                               [insert processing facility name]
                                   Address


Processing Facility Information:
Name of Site Manager:                     ______________________________

Facility Mailing Address:                 ______________________________            Street

                                          ______________________________            Town, Province

                                          ______________________________            Postal Code

Facility Phone Number:                    ______________________________

Site Manager Email Address:               ______________________________

Does the Facility have 15 or less employees and an annual turn over of less than US$1,000,000?

               □ Yes               □ No
Will the Facility act as   □ an exclusive facility or □ a non-exclusive facility?
Please list the Facility’s Product Group Schedule:        _________________________

                                                          _________________________

                                                          _________________________

                                                          _________________________

                                                          _________________________

The Facility’s site specific certification sub-code is:   _________________ (to be filled in by the EOMF)



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      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES




The Member Facility and the EOMF mutually understand the following:

The EOMF agrees to:
1. Provide all member facilities with; the EOMF Forest Certification Program Policies & Procedures
   Manual, EOMF COC Brochures, the FSC COC Guidelines and Standards, and a FSC Brochure.
2. Assign a site-specific certification sub-code for the Member Facility.
3. Maintain a file for each member facility that contains the following;
        a. Group COC MOU
        b. The facility’s tracking and handling procedures contained within the MOU
        c. Volume data for certified materials purchased, in inventory, and sold, per facility
        d. Documentation supporting that the member facilities meet the eligibility requirements
        e. All label and logo use communications with the facility and SmartWood, including; requests
             for approval and label/logo use approval letters.
        f. Any other pertinent information about and/or communications with the member facility
4. Maintain a list of the member facilities, for auditing purposes,that includes; contact information, FSC
   Certification sub-code, and the date of entry into the Group COC Certificate.
5. Conduct an annual visit to each processing facility included within the Group COC Certificate to
   ensure that the facility is in compliance with the EOMF Forest Certification Program Policies and
   Procedures Manual. EOMF will maintain records of the annual site visit which document each
   facilities level of conformity with the Policies & Procedures Manual.
6. Collect sufficient data on inflows and outflows of certified products from all member facilities in
   order to present the information for annual audits or when requested. The EOMF will ensure that all
   records covering the most recent five years of activity related to the Group COC Certificate are
   accessible to auditors.


The Member Facility agrees to:
1. Operate within the procedures outlined in the Group Chain of Custody Standard Operating Procedure –
   SOP 7.0 of the EOMF Forest Certification Program Policies & Procedures Manual.
2. Identify a Site Manager who will be responsible for the Chain of Custody certification control system,
   communications with the EOMF, and all certification information, including; FSC COC guidelines and
   standards, the EOMF Forest Certification Program Policies & Procedures Manual, the EOMF COC
   brochure for partners and employees, and the certification number.
3. Provide the EOMF with the annual Group COC Certification Fee as outlined in the COC Costing Matrix;
   [insert fee]
4. Prepare site-specific procedures for the tracking and handling of FSC-certified products. A copy of the
   procedures must be provided to the EOMF. See Group Chain of Custody Standard Operating Procedure –
   SOP 7.0 of the EOMF Forest Certification Program Policies & Procedures Manual for further guidance on
   the preparation of the tracking and handling procedures.
5. Follow the Labeling and Text Approval Policy – Policy 2.6 of the EOMF Forest Certification Program
   Policies & Procedures Manual. The EOMF will provide logo materials to member facilities when they join
   the Group COC Certificate.
6. Maintain a Product Group Schedule for all certified product groups included within the Group COC
   Certificate. The schedule must be kept up-to-date and readily available upon request. The schedule
   shall be provided to the EOMF upon joining the program; it will be included in the MOU, and resent
   each time the schedule is updated.
7. Be available for annual site visits by the EOMF and prepare relevant materials (to be indicated by the
   EOMF) in advance of these site visits.




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     EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                  APPENDICES
Furthermore, it is mutually agreed by the EOMF and the landowner that:

     This agreement shall remain in effect for the term of the forest certification program or until a written
     request for removal is received by the EOMF from the member facility.

     The EOMF will keep all records confidential and will not distribute contact information without the consent
     of the member facility.

     The EOMF reserves the right to remove member facilities from the Group COC Certificate at any time if a
     member facility fails to meet the requirements within the Group COC MOU. Any member facility found
     using or trading illegal wood will be removed from the Group COC Certificate.

     The EOMF, the certifier, and FSC reserve the right to review documents, data, and records related to the
     purchase, production, and sale of FSC certified products at any time.



Member Facility:

________________________                       ________________________                   ______________
Name                                           Signature                                  Date


________________________                       ________________________                   ______________
Name                                           Signature                                  Date


Eastern Ontario Model Forest:

____________________                           ________________________                   ______________
General Manager                                Signature                                  Date




     Information Report NO. 51 v. 2                                                                     132
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                       APPENDICES

APPENDIX G

               SAMPLE SALE OF STANDING TIMBER CONTRACT

  This contract entered into this day of           20___, between_(Name and Address)
  ____________ hereinafter called the Seller, and ___(Name and Address)
  ____________________hereinafter called the Purchaser.

  Description of Sale Area (See map).

  Includes the following:
      • Lot, Concession, Township, County;
      •    Area in hectares;
      • Description of stand or compartment numbers (map should also be colour coded,
          hatched, etc to show the harvest area);
      • Description of access, right-of-way, and locations for log piling and loading of trucks;
      • Description of areas or parts of the harvest to be cut first (if applicable).

  Now therefore this contract witnesseth:

    I.    The Seller agrees to sell and the Purchaser agrees to buy for the TOTAL SUM OF
          _____________________________________under the conditions set forth in this contract,
          only those trees specified in this contract on the above tract of land.

   II.    (1) The Purchaser agrees to pay to the Seller (50% of sale price) ($         ), by bank draft
          or money order, upon the signing of this agreement and further agrees to pay the seller
          (50% of sale price) ($         ), by bank draft or money order within 90 calendar days of
          the signing of this agreement or prior to the commencement of logging operations,
          whichever comes first.

   III.   (1) All marked trees, designated trees, or trees for sale, harvest, or felling, referred to in this
          contract have been marked.

          (2) All trees of sawlog and pulpwood quality, which are designated for cutting, have been
          marked with yellow or orange rings at or about eye level and a yellow or orange slash below
          stump height.

  IV.     The Purchaser agrees to buy, upon the terms herein stated, only those trees designated for
          felling (as per III (2)) as described in Appendix II.

   V.     The Seller further agrees to the following;

          (1) To guarantee title to the trees covered by this contract and to defend it against all claims
          at the Seller’s expense.

          (2) To ensure boundaries are clearly defined or marked, prior to the commencement of
          cutting.

          (3) To guarantee that the Purchaser and its employees shall have the right-of-way over the
          property for the purpose of harvesting and removing the trees purchased herein via the
          existing routes on property as described in the “Description of Sale Area” on Page 1. The
          guarantee of right-of-way shall exist from the commencement of the harvesting and removal
          which shall be no later than ___date___ to the completion of the harvesting and removal
          which shall be no later than ___date___.



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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                     APPENDICES


       (4) To guarantee that the Purchaser and its employees shall be allowed space for the
       purpose of log piling and loading trucks at locations agreed upon by the Seller and the
       Purchaser. This guarantee shall exist from the commencement of the harvesting and
       removal which shall be no later than ___date___ to the completion of the harvesting and
       removal which shall be no later than ___date___.

VI.    The Purchaser further agrees to the following:

       (1) The forest products sold herein shall be felled and removed from the property on or
       before ___date___. The Purchaser agrees that any trees, logs, treetops or other parts of
       trees remaining on the property after this date become the property of the Seller.

       (2) To notify the Seller by telephone, or in writing, at least 72 hours before the
       commencement of logging operations.

       (3) To fell only those trees designated for harvest that have been marked with yellow or
       orange rings at or about eye level and a yellow or orange slash below stump height.

       (4)To fell and skid all trees designated for harvest so as to minimize damage to the residual
       stand and to prevent unnecessary damage to young growth and other trees not designated
       for cutting. Whole tree tops shall not be skidded.

       (5) To cut trees in such a manner as to leave evidence of butt marking (yellow or orange)
       and so that the stump heights are not higher than the diameter of the stump, to a maximum
       of 60 cm.

      (6) To reimburse the Seller as liquidated damages and not as a penalty, the rate of $300 for
      each unmarked tree (not designated for harvest) that is felled to the ground. This shall not be
      construed as permission to cut any tree not designated for cutting.

      (7) To reimburse the Seller as liquidated damages and not as a penalty, for all trees not
      designated for felling which are unnecessarily damaged due to carelessness by the
      Purchaser or its employees, as determined by the EOMF Policies and Procedures Manual
      under the Logging Damage Standard.


      (i) At the rate of $ 50.00 for each tree greater than 10 cm but less than 30 cm diameter at the
      stump.
      (ii) At the rate of $ 100.00 for each tree 30 cm or greater in diameter at the stump.

      (8) To repair to original condition immediately after harvesting and removal have been
      completed, all damage caused by logging to roads, trails, fences, survey/boundary line
      markers, mining claim lines, culverts, bridges, utilities or other improvements damaged
      beyond ordinary wear and tear

      (9) That any felled trees lost through theft, or destroyed or devalued in any way by fire,
      hurricane, tornadoes, lightning, ice storms, insects or diseases, during the term of this
      agreement, such losses shall be borne entirely by the Purchaser.

      (10) (i) That all trees designated for harvest shall be felled to the ground. Partially severed
      standing trees and lodged trees must be pulled to the grounds by the Purchaser daily.
          (ii) All tops and slash are to be cut to within 1.2 metres of the ground. All such logging
      debris is to be cleared from all roads, trails, watercourses, and property adjoining the woodlot
      (daily).

      (11) That no garbage or litter will be left on the property during or after the operation.



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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                   APPENDICES
    (12) Not to assign this contract to a third party, in whole or in part, or employ subcontractors,
    without prior written consent of the Seller.

    (13) To obtain at its expense all permits from public authorities, which may be required in
    connection with the performance of this contract and to comply with all municipal, provincial,
    federal and other laws, statutes, ordinances and requirements.


    (14) To indemnify and save harmless the Seller from and against all claims, demands, loss,
    costs, damages, actions, suits or other proceedings by whomsoever made, brought or
    prosecuted for any damage or injury to persons or property occasioned in the carrying on of
    the operations of the Purchaser under this agreement or by any neglect, misfeasance, or
    nonfeasance on the Purchaser’s part or on the part of persons employed by him or under his
    control.

    (15) That the Seller is released from any and all claims for injury or damage to property,
    however caused, which may be sustained by the Purchaser or its employees while carrying
    out operations on the woodlot under this agreement.

    (16) During the entire term of this contract, the Purchaser agrees to have in force a general
    public liability and property insurance policy or policies with a limit of at least $1,000,000 for
    each occurrence that protects the Seller and the Purchaser against any claim arising out of
    any act or omission of the Purchaser, any employee of the Purchaser, or any of them, in the
    performance or intended performance of this contract.

    (17) The Purchaser agrees to comply fully with all the requirements of the Workplace Safety
    and Insurance Act and, without limiting the generality of the foregoing, agrees to pay all
    assessments made under the said Act against the Purchaser.

    (18) To take all necessary steps to prevent and to suppress any forest fire on the sale area.


    (19) To comply with the following “Standard Operating Procedures” from the Eastern Ontario
    Model Forest, Forest Certification Policies and Procedure Manual in effect at the date this
    agreement was commenced:
             •    Access Standard Operating Procedures (SOP 2.0 to 2.5);
             •    Harvest Standard Operating Procedures (SOP 3.0 to 3.5);
             •    Forest Protection Standard Operating Procedure (SOP 4.3);
             •    Environmental Protection Standard Operating Procedure (SOP 6.0).

    (20) All harvesting and access activities shall be confined to the approved areas described
     under “Description of Sale Area” on page 1.


Optional conditions:


    •    The Purchaser further agrees to deliver all pulpwood volume to __________________.
    •    All merchantable material six (6) inches and greater shall be utilized and extracted
    •    Harvesting and/or access activities are permitted in the area described as __stand,
         compartment, etc on map___ only during the following time periods (may be for winter
         operations only, or other timing requirements)
    •    Where all conditions of the Timber Sale Agreement were met, plus the Site Damage and
         Damage to Residual Stand standards were exceeded by 50% the seller will reimburse
         the purchaser by $___-



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EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                 APPENDICES
(VII) The Seller and the Purchaser further agree:

      (1) The Seller retains the right to conduct inspections in person and/or assign an agent to
      conduct inspections of the cutting operations from time to time and to order the immediate
      cessation of all work if any violation of this contract occurs.

      (2) The Forest Manager may temporarily suspend operations and order an immediate
      cessation of all work when site damage is occurring or is likely to occur due to environmental
      conditions. These circumstances normally occur during the spring and fall.

      (3) In the case of any dispute as to the meaning of any of the provisions of this agreement,
      the Seller and the Purchaser agree to submit such dispute to arbitration in accordance with
      the Arbitration Act. Each contracting party will select one arbitrator and the two arbitrators
      selected shall select a third arbitrator, and the decision of the arbitrators shall be final.


Signed in duplicate this ___________ day of __________________________ 20 _____.



__________________________________                 ___________________________________
      (Witness for the Purchaser)                  (Purchaser)

_____________________________                      ___________________________________
      (Witness for the Seller)                     (Seller)

_____________________________                      ___________________________________
      (Witness for the Seller)                     (Seller)




Information Report NO. 51 v. 2                                                                    136
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                            APPENDICES



                                         BID SUBMISSION
This bid package will remained sealed until opened by (the Seller). Bids will be accepted until 12:00 p.m.
(noon) -------------, 20--.

On the attached Timber Notice you have been provided with an estimated volume by species and grade for
the trees to be harvested. You may opt to view the forest to be harvested personally or may assign an
agent to inspect the timber on your behalf. Volumes were determined by the following method:
              •    Diameters of all trees designated for harvest were measured at breast height (DBH) in
                   inches;
              •    The grade and/or product quality of each tree was determined;
              •    The ______volume tables were used to calculate volumes.
Volumes by species, grade, and product were estimated using the above methods, and are not guaranteed.

Pulpwood produced from this sale has access to Domtar – Cornwall. (provided it is representative of the
species and product quality on site)


Operating Fees: In an effort to continue to provide a steady flow of well managed wood into the
marketplace as well as offset the costs of forest certification the Eastern Ontario Model Forest (EOMF) has
established an upset price for all forest products harvested under this program.

I __________________________ (Bidder) agree to pay the EOMF an additional upset price as per the
EOMF wood purchasing policy for boltwood, pulpwood or fuelwood from this sale that has a destination
point OTHER than Domtar, Cornwall and an additional price of $_____ per cubic metre ($_____ per MBM)
for sawlogs, veneer, or other specialty products not delivered to a destination that has agreed with the
EOMF to pay the operating fees. NOTE – this upset fee is based on the actual volume harvested and
the fee is in addition to your Lump Sum Bid. An EOMF representative will determine the actual volume
of boltwood, pulpwood or fuelwood harvested.

The successful Bidder agrees all truckloads leaving the harvest site will have a fully completed “Bill of
Lading” with the load.

For all pulpwood delivered to Domtar, Cornwall, Domtar agrees to pay the upset price on behalf of
the Bidder.

The successful bidder will be required to enter into a “Timber Sale Agreement” with the seller. The
successful bidder will also be required to post a performance bond in the amount of $_____ by bank draft or
money order, upon the signing of the Timber Sale Agreement, with the EOMF. The performance bond will
be returned in full upon the successful completion of the harvest, and all conditions of the Timber Sale
Agreement have been met. Where all conditions of the Timber Sale Agreement were met, plus the Site
Damage and Damage to Residual Stand standards were exceeded by ?% the seller will reimburse the
purchaser by $___-

I ___________________________would like to place a Lump

Sum bid of $_________________________ for the marked standing trees.

Half of the payment (in the form of a money order/bank draft) will be made upon signature of the Timber
Sale Agreement with the balance due before harvesting begins or with agreed terms from the Seller. The
highest or any bid received not necessarily accepted.


Bids can be sent directly to the seller __name and address__or_ faxed to Scott Davis (613) 258 – 8363 and
will be accepted until 12:00 p.m. (noon) on ) -------------, 20--. All bids will remain sealed until opened by the
Seller.

________________________________                         __________________________
DATE                                                             SIGNED




Information Report NO. 51 v. 2                                                                                137
 EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                   APPENDICES



APPENDIX H

                      GUIDELINES FOR SMALL-SCALE HARVESTING

 •   The objective of harvesting wood for personal use (non-commercial) and/or
     small-scale harvesting (firewood sale) should be part of your Management
     Forest Plan
 •   Consider hiring a certified Ontario Tree Marker to mark your woodlot or
     section of your woodlot with the objective of providing wood for personal use,
     i.e. fuel wood
 •   10 cords/year (128 cubic meters) is considered personal use. If the
     landowner’s needs for personal use wood exceed this amount, the EOMF
     Project Coordinator should be contacted.
 •   Personal use wood must not be removed from a woodlot or portion thereof
     previously managed under the EOMF Forest Certification project.
 •   Consider site conditions prior to harvesting ie: it may be more appropriate to
     log when ground is frozen.
 •   For fuel wood, concentrate harvesting on Unacceptable Growing Stock trees
     not suitable for wildlife purposes.
 •   The EOMF will provide periodically - an “Introduction to Tree Marking” short
     course which will enable participating forest owners to mark their own fuel
     wood but this training would not be adequate for commercial harvest
     operations.

          Not all UGS trees should be removed
          Consider residual basal area, crown closure, variety of species, tree sizes.

          Priority for removal;

     Diseased trees ie: Nectria (Target canker), Eutypella (Cobra canker); Fomes
     rot, Hypoxylon fungus, armillaria, Beech Bark disease and Dutch Elm
     disease.
     Trees with insect borer wounds
                    Trees with Low vigour
                    Trees with dark-faced wounds
                    Trees with open frost cracks
                    Trees with black bark (mold fungi)
                    Trees with severe lean or sweep




 Information Report NO. 51 v. 2                                                    138
 EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                     APPENDICES

APPENDIX I
                  Document List Template for Community Forests Managers

 [outline details of the management structure for the Community Forest Managers, who is
 responsible for what, what is their relationship, and which components of the certified
 forest are they responsible for]

                                         Community Forest  Forest Owner
                                             Manager
                                  EOMF   Manager Manager Owner 1 Owner 2
                                           1         2
   MOU between CFM &
   EOMF
   Forest Management
   MOU

   Management Plan
   5 yr Operating Plan
   Harvest Plan
   Tender Package
   Harvest Contract
   Haul Tickets
   Cut Inspection
   EOMF Activity
   Assessment Report

 With Checkmarks, identify who is responsible for each document. The purpose here is
 that the EOMF has a record of where all documents pertinent to forest management can
 be found. More documents can be added to this list as needed.




 Information Report NO. 51 v. 2                                                      139
 EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                         APPENDICES

APPENDIX J
 CHECKLIST FOR MINIMUM REQUIREMENTS:
 FOREST MANAGER                                         NAME:


 Requirement                                                      Documentation attached?
                                                                  Yes or No

 Bachelor degree or related technical diploma in forest
 management or a combination of education and experience
 Agreement with EOMF
 Workplace Safety Insurance Board (WSIB) coverage
 General Liability Insurance with a minimum coverage of
 $1,000,000
 Satisfactory record of compliance on certified properties



 CHECKLIST FOR MINIMUM REQUIREMENTS:
 FOREST PLAN AUTHOR                                     NAME:


 Requirement                                                      Documentation attached?
                                                                  Yes or No
 Full or Associate member of the Ontario Professional Foresters
 Association
 OR
 Forest Manager with demonstrated experience in preparing
 plans for small woodlots
 OR
 Landowner may prepare managed forest plan for his own
 property, however, it must be approved by either the EOMF
 Certification Project Coordinator or one of the qualified
 individuals mentioned above.


 CHECKLIST FOR MINIMUM REQUIREMENTS:
 FOREST OPERATIONS PRESCRIPTION (FOP) WRITER                      NAME:


 Requirement                                                      Documentation attached?
                                                                  Yes or No
 FOP must be certified by a Full or Associate member of the
 Ontario Professional Foresters Association

 CHECKLIST FOR MINIMUM REQUIREMENTS:
 PESTICIDE APPLICATOR                                   NAME:


 Requirement                                                      Documentation attached?
                                                                  Yes or No
 Ministry of Environment Pesticide Applicator License
 Proper Insurance Coverage
 OR
 Landowner following SOP 4.2 & SOP 4.3 and MOE regulations


 Information Report NO. 51 v. 2                                                             140
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                           APPENDICES
CHECKLIST FOR MINIMUM REQUIREMENTS:
TREE MARKER                                               NAME:

Requirement                                                        Documentation attached?
                                                                   Yes or No
Certified Ontario Tree Marker
OR
Work under the direct supervision of certified Ontario Tree
Marker
OR
Landowner who is not a certified Ontario Tree Marker may
mark trees on his own property for personal use if he has taken
a tree marking workshop or is accompanied by a certified
Ontario Tree Marker.


CHECKLIST FOR MINIMUM REQUIREMENTS:
PROFESSIONAL LOGGER AND/OR SKIDDER OPERATOR                        NAME:

Requirement                                                        Documentation attached?
                                                                   Yes or No
Workplace Safety Insurance Board (WSIB) coverage
Minimum of $1,000,000 public liability and employer’s liability
insurance
Ministry of Labor chainsaw and/or skidder operator certification
* Accredited professional logging courses
* Accredited professional skidder operator courses
*S102 Industrial Training Course for Basic Forest Fire
Suppression
Satisfactory record of compliance on certified properties

* - if training is available


CHECKLIST FOR MINIMUM REQUIREMENTS:
COMPLIANCE MONITOR                                        NAME:


Requirement                                                        Documentation attached?
                                                                   Yes or No
Demonstrated experience (or willingness to acquire training) in
monitoring forest operations
•  Logging damage
•  Utilization
•  Road construction
•  Water crossing




Information Report NO. 51 v. 2                                                               141
 EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                   APPENDICES

APPENDIX K
                                  Ontario’s Rare Forest Ecosystems




 * From “A Silvicultural Guide to Managing Southern Ontario Forests” – Ontario Ministry of Natural
 Resources, 2000.




 Information Report NO. 51 v. 2                                                                      142
 EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                               APPENDICES

APPENDIX L
                    Chain-Of-Custody Certification Outsourcing Agreement
 A SmartWood Chain of Custody (CoC) certification contract allows a company or individual to
 use Forest Stewardship Council (FSC) approved and certified wood to produce a SmartWood
 certified product. In some cases, a company may wish to outsource some of the work that goes
 into manufacturing these products. If a SmartWood CoC certified company wishes to outsource
 manufacturing of certified wood products to another company or individual that is not certified, it
 is the SmartWood CoC certified company’s responsibility to get the non-certified outsourcing
 company/individual to sign the following agreement.

 SmartWood CoC Company Name:              ___Eastern Ontario Model Forest___
 Certification #:                         ___SW-FM/COC-232____________

 As a SmartWood certified company outsourcing certified wood products, I agree to the following
 terms:
 • All certified wood sent to an outsourcing company/individual must be clearly marked as
     certified on the wood or load of wood itself (paint, tags, etc.) and on accompanying
     documentation (bills of lading, order forms, etc.)
 • The exact certified wood that is shipped to the outsourcing company/individual is the only
     wood to be used in the manufacturing of the desired outsourced wood product.
 • The outsourcing company/individual is fully aware of all the responsibilities outlined below.
 • The annual report to SmartWood must document dates and quantities (sent out and received)
     of outsourced materials.
 Company Representative:          Brian Barkley, General Manager, Eastern Ontario Model Forest
 Signature and Date:              __________________________________________________

 Outsourcing Company/Individual Name:
                                          ______________________________
          Street Address:                 ______________________________
          Town, State, Zip:               _______________ _______________
          Phone:                          _______________________________
          Fax:                            _______________________________
 As an outsourcing company for certified wood products, a company must agree to the following
 terms:
 • The outsourcing company/individual will only use the wood sent to them by the SmartWood
     certified company. No other wood will be used in the job other than that which is sent
     specifically for certified use.
 • Products sent back to the SmartWood certified company were manufactured using only the
     certified wood sent to them by the certified company/individual.
 • The certified wood products sent back to the certified company will be labeled clearly as
     certified on all accompanying documentation (sales slips, bills of lading, shipping invoices,
     etc.)
 • The non-certified outsourcing company/indvidual can make no claims of being a chain of
     custody certified company/individual.
 Company Representative:                  ________________________________________
 Signature and Date:                      _________________________________________




 Information Report NO. 51 v. 2                                                                  143
      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                       APPENDICES

  APPENDIX M
  EOMF Forest Certification Program - Certified Maple Syrup Production

                                 Memorandum of Understanding Between:

                                            Eastern Ontario Model Forest
                                                             &
                                       [insert Landowner Group name here] Member


Between:                           Eastern Ontario Model Forest
                                   P.O. Bag 2111
                                   Kemptville, Ontario
                                   K0G 1J0


And:                               Landowner Name


Location:
This memorandum of understanding applies to those lands owned by the landowner described as Lot ________
Concession ________ Township of ____________, County of ______________, hereinafter referred to as the
“property”.

Landowner & Property Information:
Names:                   ______________________________

                         ______________________________

Mailing Address:         ______________________________          Street

                         ______________________________          Town, Province

                         ______________________________          Postal Code

Phone Number:            ______________________________          Home

                         ______________________________          Work or Alternate

Email Address:           ______________________________


Property Size:           _________ acres (or ________ hectares)


Civic Address:           ______________________________ (for property)

Average # of taps        _________




      Information Report NO. 51 v. 2                                                         144
      EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                  APPENDICES


Overview:
Landowners belonging to one of the Landowner Groups certified within the EOMF Forest Certification Program
can sell certified maple syrup by agreeing to the conditions outlined in this Memorandum of Understanding
(MOU). Landowners may not sell their maple syrup as certified unless they are a member of one of the
Landowner Groups certified within the EOMF Forest Certification Program AND they have signed a Certified
Maple Syrup MOU with the EOMF.


The landowner and the EOMF mutually understand the following:

The EOMF agrees to:
7. Maintain the Certified Maple Syrup Production Policy – Policy 2.4 and the Certified Maple Syrup Production
    Standard Operating Procedure – SOP 8.0 of the EOMF Forest Certification Policies & Procedures Manual
    so they are in line with the most current and accepted FSC Standards for the Certification of Maple
    Sugaring Operations in Ontario.
8. Provide a copy of the FCS Standards for the Certification of Maple Sugaring Operations in Ontario.
9. Work with SmartWood and FSC Canada to ensure that maple standards are reasonable and that they are
    streamlined with all other legal requirements for maple operations in Ontario.
10. Maintain a database of current certified maple syrup producers within the EOMF Forest Certification
    Program which contains yearly data on number of taps, volume of certified syrup and sap produced, and
    volume of syrup and sap sold as certified.

The Landowner agrees to:
8. Follow all forest management requirements as outlined in the EOMF Forest Certification Policies &
    Procedures Manual.
9. Adhere to the requirements outlined in the Certified Maple Syrup Production Policy – Policy 2.4 and the
    Certified Maple Syrup Production Standard Operating Procedure – SOP 8.0 of the EOMF Forest
    Certification Policies & Procedures Manual.
10. Adhere to the Chain of Custody Policy – Policy 2.2 of the EOMF Forest Certification Policies & Procedures
    Manual for the production of certified maple syrup.
11. Adhere to the Labeling & Text Approval Policy – Policy 2.6 of the EOMF Forest Certification Policies &
    Procedures Manual for labeling maple syrup as certified.
12. Ensure that all invoices for certified syrup and sap sales are documented and stored for inspection and that
    these invoices include the EOMF certification code (SW-FM/COC-232).
13. Provide the EOMF with data on number of taps, volume of certified syrup and sap produced, and volume of
    syrup and sap sold as certified on a yearly basis.

Furthermore, it is mutually agreed by the EOMF and the landowner that:

      •   This agreement shall remain in effect for the term of the forest certification program or until a written
          request for removal is received by the EOMF from the landowner.
      •   The EOMF will keep all records confidential and will not distribute contact information without the
          consent of the participating forest owner.

Landowner:

________________________                        ________________________                   ______________
Name                                            Signature                                  Date

Eastern Ontario Model Forest:

____________________                            ________________________                   ______________
General Manager                                 Signature                                  Date



      Information Report NO. 51 v. 2                                                                     145
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES

APPENDIX N
                              CORRECTIVE ACTION REQUEST (CAR)

  Purpose:
  The purpose of the corrective action request (CAR) is to request alternate or corrective measures
  to the implementation of any Policy or repeated non-compliances of forest management or any
  associated activities, which negatively affect the Forest Stewardship Council certificate. This is a
  standard procedure to request alternative action, and if compliance is followed the situation is
  completed. If non-compliance is continued, the Dispute Resolution Policy will proceed. The
  (CAR) should be viewed as a formal request to change actions. All information and detail will be
  kept confidential.

  Project Coordinator              ___________________________________________

  Date                             ___________________________________________

  Name of person in non-compliance       _____________________________________

  Contact Information              ___________________________________________

  Land Location                    ___________________________________________

  Reason for Corrective Action
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________

  Corrective Action Required and Timelines
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________

  Comments of person in non-compliance
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________

  Project Coordinator Comments

  Was resolution reached?                              ______________________
  Was this a reasonable request for corrective action? ______________________
  Is further corrective action required?               ______________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________
  _____________________________________________________________________________




  Information Report NO. 51 v. 2                                                                   146
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                              APPENDICES

APPENDIX O
                                               Forest Stand Analysis
  Date: _____________________________ County                     ____________________FEC _______________________
  Forest Mgr: ______________________ Township ___________________ Photo Reference _____________
  Stand # __________________________ Soil Texture __________________ Moisture regime _____________
  Map # ____________________________ Topography __________________ Physiography _____________
  PRISM TALLY: 2 m²/ha
  STATIONS            1    2       3   4   5   6   7     8   9    10   11   12    13   14     15   16      17   18     19   20
         STAND ANALYSIS TALLY
   TREE SIZE                POLEWOOD
   CLASSES                  10-24 cm                                        SAWTIMBER
                                                                                                                TOTAL
                                                       SMALL            MEDIUM              LARGE               ALL
                                                       26-36cm          38-48cm             50cm +

   SPECIES                  AGS            UGS         AGS       UGS    AGS      UGS        AGS      UGS        AGS     UGS




   Total Trees
   BA(m²/ha)**
   BA(m²/ha)Tot
   Target BA
   Ideal BA

  [Total Trees (      ) X Basal area factor] / # of stations = Actual Basal area per hectare (           )
  Species Comp                                 Access                                  Ground Cover
  Age                                          Mast Trees                              Regen: Species
  Height                                       Cavity Trees                            Regen: Height
  Site Class                                   Stick Nests                             Regen: Stocking
  Avg. Dbh                                     Solitary Con.
  Comments




  Information Report NO. 51 v. 2                                                                                 147
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                             APPENDICES



APPENDIX P

  Prescription Analysis Document Certification:
  The following document represents the recommended                The application of the Professional Seal to this
  forest operations prescriptions for the property owned by        document signifies that the contents conform to
  Name. The prescriptions are listed by compartment and            the Code of Ethics and professional forestry
                                                                   standards.
  are herby certified to be appropriate for the actual
  conditions encountered. This document can be considered
  valid for a period of one year from signing date.

  Name: ________________________


  Date: _______________



  Signature: ______________________________


  Prescription Author (s):

  Name:                                     Signature: ____________________



  Name:                                     Signature: ____________________


  Landowner Verification
  The landowner herby acknowledges that he/she has reviewed and received a copy of the
  following Prescription Analysis.


  Name:


  Date: _______________



  Signature: ______________________________




  Information Report NO. 51 v. 2                                                                 148
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                            APPENDICES



Section 1 – Landowner Information

Property Owner:


Owner Address:




Contact Information:
Home:                        Office:                           Email:


Property Location:           Lot:
                             Con:
                             Township:
                             County:

Section 2: Forest Compartment Map
The forest compartment map was used for the determination on compartment areas, values
location and stream buffers. The classification of forested areas into definable compartments of
similar species is critical for the development of appropriate management prescriptions. Please
note: compartment boundaries may differ from those identified in other management plans such
as MFTIP which does not standardize a classification system.

Data Source
                        FRI (1991) and OBM (1991) data were used to identify stand
                        types and special features. Classification of FRI stands into
                        Forest Compartments was done using the forest cover
                        information provided in “A silvicultural guide to managing
                        southern Ontario forests” (OMNR 2000)




*Insert a Forest Compartment Map here




Information Report NO. 51 v. 2                                                              149
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                           APPENDICES
Section 2: continued

Compartment Summary :

Compartment            Forest Cover Type           Compartment Area   Compartment Area
Number                                             (Hectares)         (Acres)




                                           Total



Section 3: Inventory Collection Information
Inventory data are used to develop management recommendations for the different
compartments. The inventory summaries for each identified compartment are listed in Section 4
in both tabular and graphical form. The inventory results provide a basis by which one stand or
forest type can be compared to what is recommended by forest managers. The inventory
conducted for the purposes of this exercise should be updated before the next scheduled harvest
or after 3-years from the date of the current inventory if no harvesting has taken place.


Inventory Date



Inventory Crew


Inventory Methodology




     I certify that the data collected during the inventory was collected to the best of
     my ability and adequately represents the woodlot in which it was collected.


     Signature:_____________________________; Date: ________________




Information Report NO. 51 v. 2                                                             150
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL           APPENDICES



Section 4: Prescription Analysis
Compartment 1
Total Compartment Area:                       Hectares     Acres


General Forest Condition:




Access:




Lines and Boundaries:

Line Type              Identification   Work Required




Compartment Values:

Value                  Description      Prescription




Information Report NO. 51 v. 2                                            151
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                             APPENDICES
Compartment Working Area:

Compartment working area is the area available for forest management activities. Areas identified
as protection areas in the Compartment Values section have been removed from the Total
Compartment Area


Total Compartment Area
Less Identified Exclusion Areas

Compartment Working Area                                 hectares




Inventory Summary (table and graph)



Table 1 Inventory data summary compartment 1 – Basal Area



Figure 1 Inventory data summary graph – Basal Area




Information Report NO. 51 v. 2                                                               152
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                       APPENDICES

Section 5: Compartment Treatment Prescription
Name:
Compartment:

Compartment Treatment Prescription
Total Area for Treatment (Ha)

Description:
Objectives:

                                      Tree Marking
Paint Colour
            Trees to Harvest
              Trees to retain
                 Boundaries
             Special features

  Prescription Details:




  Harvest Activities Prescription:




  Renewal and Tending:




*Fill out a Section 4 & 5 for each forest compartment covered within the Forest Operations
Prescription.




Information Report NO. 51 v. 2                                                         153
APPENDIX Q




               Tree Marking -- Audit Report
                                                                                        CONIFER                                                                                            HARDWOOD
                        Lot/Conc:                                                                    Auditor:                                                            Signature:
                      Township:                                                                   Auditor:                                                               Signature:
                  Stand Number:                                                                Contractor:                                                               Contract # :
                                                                                               Landowner:                                                              Date of Audit:


                                                                        Field Tally Summary
Total Number of Prism Plots =
                                                                                                                                                                                           Plot    Marked Residual

                                                       AGS                                                UGS                                             TOTAL                             #         BA         BA

Size Classes                              Marked                 Residual                    Marked                 Residual                    Marked                 Residual             1
        Poles (10-24 cm)                                                                                                                           0                      0                 2
     Small Logs (26-40 cm)                                                                                                                         0                      0                 3
    Medium Logs (42-48 cm)                                                                                                                         0                      0                 4
      Large Logs (50 cm+)                                                                                                                          0                      0                 5
                                                                                                                                                                                            6
     Total Number of Trees                    0                        0                         0                        0                        0                      0                 7
                                                                                                                                                                                            8
                2
           BA (m /ha)                     #DIV/0!                    #DIV/0!                 #DIV/0!                #DIV/0!                     #DIV/0!                #DIV/0!              9
     TOTAL -- BA (m2/ha)                              #DIV/0!                                            #DIV/0!                                            #DIV/0!                        10
                             95% Confidence Intervals for the Residual Basal Area (m2/ha)                                                       Lower                  #DIV/0!             11
                                     t-value =               2.776                      % BA Marked =               #DIV/0!                     Upper                  #DIV/0!             12
                                                                                                                                                                                           13
                                                                                               Wildlife Attributes                                                                         14
                                                    Cavity Trees                                       Mast Trees                                           Conifers                       15
Size Classes                              Marked                 Residual                    Marked                 Residual                    Marked                 Residual            16
     Small Logs (26-40 cm)                                                                                                                                                                 17
    Medium Logs (42-48 cm)                                                                                                                                                                 18
      Large Logs (50 cm+)                                                                                                                                                                  19
                                                                                                                                                                                           20
     Total Number of Trees                    0                        0                         0                        0                        0                      0                21
                                          Marked                 Residual                    Marked                 Residual                    Marked                 Residual            22
      Number per Hectare                  #DIV/0!                    #DIV/0!                 #DIV/0!                #DIV/0!                     #DIV/0!                #DIV/0!             23
       Total per Hectare                              #DIV/0!                                            #DIV/0!                                            #DIV/0!                        24
  95% Confidence Intervals for             Lower                     Upper                    Lower                     Upper                   Lower                   Upper              25
 Number Residual per Hectare              #DIV/0!                    #DIV/0!                 #DIV/0!                #DIV/0!                     #DIV/0!                #DIV/0!             26
                                                                                                                                                                                           27
                    Tree Infractions Summary & Tree Marking Quality (TMQ) Assessment                                                                                                       28
                                                                                                                                                                                           29
                                     1 - Paint Application            2 - Spacing       3 - Species Priority       4 - Quality Choice       5 - Size Priority           Total              30
     Number of Infractions                                                                                                                                                0                31
                                                                                                                                                                                           32
                           TMQ = TT (total number of trees assesses) - TTI (total number of infractions recorded)/TT * 100                                                                 33
                                                                                                                                                                                           34
                           TMQ =            (TT              -   TTI)               /           TT              * 100                   = TMQ                                              35
                           TMQ =              0                        0                         0                                      =       #DIV/0!                                    36
                                                                                                                                                                                           37
                              95% Confidence Intervals for the TMQ                                                                 Lower        #DIV/0!                                    38
                                                                                                                                   Upper        #DIV/0!                                    39
                                                                                                                                                                                           40
                                                                                                                                                                                           41
                                     Stand Level Infractions Summary and Overall Audit Rating                                                                                              42
                                                                                                                                                                                           43
                                                    Stand Level Infractions                                                                            Overall Rating                      44
                              Code                                                        Satisfactory              Unsatisfactory                                                         45
                                 A               Marked in Reserves                            N/A                      ________              ACCEPTABLE ________                          46
                                 B           Marked Outside Block                              N/A                      ________                                                           47
                                 C            IRM Considerations                            ________                    ________            UNACCEPTABLE ________                          48
                                 D               Residual Basal Area                        ________                    ________                                                           49
                                 E          Residual Crown Closure                          ________                    ________                                                           50

                                                                                                                                                                                        Form: OSI.09.07.98.aud-report




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  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                                    APPENDICES

APPENDIX R
                                            Raptor Nest Form
  Date: ____________20 . .               Forest Manager Name ________________________________
                                         Forest Owner Name              ________________________________

                                         Lot ______           Conc ______         Township _________________


                           Nest No. on the attached
                           map

  Nest Active        Yes                          No                  Unsure 
                     hawk species                                       probable hawk species
                     _______________                                    __________________


  Evidence of Activity
           •    bird(s) present (describe) __________________________________________
           •    other __________________________________________________________
                (consider: whitewash, green decoration, fresh sticks (white ends visible), down feathers, eggshells nearby)
           •    none 


  Nest features or Number of nests in a colony __________________
                                                                        (describe condition below, skip other features)
           •    Location in the tree & height ______________________________
           •    Size of nest: width ______________ depth________________
           •    size of sticks _____________________
           •    nest condition _____________________

  Nest tree
           •    tree species ______________
           •    tree diameter DBH _____________cm
           •    tree was marked with (paint / tape /color) _________________________________

  Appropriate Buffer Implemented __________________________________

  Location & Comments (describe and/or draw; if GPS data – indicate NAD)




  Information Report NO. 51 v. 2                                                                                          155
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES




                                 Raptor Nest reporting procedure

Any new nest believed to be constructed or used by a raptor must to be reported to the
landowner for updating the Managed Forest Plan and to the EOMF Project Coordinator for
updating values’ database.


When a nest or colony of nests is located on landowner property:

    1) If nest encountered during marking operation: mark nest tree with blue ring and a letter N.
       Follow AOC guidelines (SOP 1.5 Areas of Concern).
       If marking operation not involved, mark tree with blue tape for follow-up.

    2) Fill in the Raptor Nest Form.

    3) Mark the location on FRI map as accurately as possible. Use 6 mark to pinpoint. Map
       should be suitable for standard (black & white) photocopy.

    4) Number multiple nests on the map (see next step). Reference the nest number on the
       form.

    5) Treat a colony as one entity, i.e. no need to number individual nests, but try to indicate
       the extent of the colony by multiple x-marks or an outline of the colony.
       Note: the distance from a shore of a wetland is important for AOC planning.

    6) Submit a package of Form(s) and map(s) to landowner and EOMF Project Coordinator
       for further processing.


When nests are located outside landowner property within a distance that would clearly affect
landowner property according to the AOC prescriptions in the EOMF Forest Certification Policies
and Procedures Manual: follow steps 2 – 6 above.




Information Report NO. 51 v. 2                                                                  156
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                APPENDICES

APPENDIX S


                                   TREE SPECIES OF CONCERN

  Species                            Conservation Concern               Note

  Black Spruce                       Southern edge of range/            groups/stands of trees
                                     limited distribution
  White Spruce                                                          groups/stands of trees
  Hackberry                          Northern limit of range/ limited   groups/stands or individual
                                     distribution                       trees
  Black Maple                        Rare                               groups/stands or individual
                                                                        trees
  Shagbark Hickory                   Shagbark Hickory in northern       groups/stands of trees/ note
                                     section of District -              regeneration
                                     uncommon
  American Elm *                     Dutch Elm disease                  Large trees > 50cm dbh and
                                                                        disease free
  Pitch pine                         Scattered stands/ limited          stands and individual trees/
                                     distribution                       note presence absence of
                                                                        regeneration
  White Oak                          Northern Limit in northern         groups/stands or individual
                                     section of District                trees
  Butternut *                        Butternut canker                   Note any trees and
                                                                        presence/absence of canker
  Red spruce                         Limited distribution               groups/stands or individual
                                                                        trees
  Black ash                          Reduced abundance                  Record groups of trees
  Hemlock                            Reduced abundance                  groups/stands of trees


  * Record location and forward information to:

  Forest Gene Conservation Association
  Suite 233, 266 Charlotte St.
  Peterborough ON K9J 2V4

  barb.boysen@mnr.gov.on.ca

  Tel:     705-755-3284
  Fax:     705-755-3292




  Information Report NO. 51 v. 2                                                                  157
  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                                       APPENDICES

APPENDIX T



                                EASTERN ONTARIO MODEL FOREST
                                       BILL OF LADING     00001
                                              Certificate Code: SW-FM/COC-232


    Landowner ___________________________                               Date _____________________________
                                                                                                          AM
   Contractor/Operator _____________________                            Time Out of Bush _________________PM

   Lot/Concession _________________________                             Destination _______________________

   Township _____________________________                               Vehicle ID _______________________

   Other _________________________________                              Vehicle Type ______________________

   Product (Circle)                                                                      Pieces/Volume

   Veneer Sawlogs Boltwood Tree Length

   Pulp       Chips       Fuelwood Other ________________                                    Species

    Driver’s Signature _______________________________
    -------------------------------------------------------------------------------------------------------------------------
    White – 1st copy (Landowner; deposit in box at harvest site) Blue – 3rd copy (Stays in book (EOMF)
    Yellow – 2nd copy (Contractor/Operator)                                     White – 4th copy (Destination)




  Information Report NO. 51 v. 2                                                                                           158
EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                      APPENDICES

APPENDIX U
                        EOMF – Forest Certification Program
                     Forest Operations Activity Assessment Report

In accordance with Principle 8 – the Eastern Ontario Model Forest shall monitor to the scale and
intensity of forest management on properties included in their certified pool. This monitoring
will assess the condition of the forest, yields of forest products, management activities, social,
economic & environmental impacts.

The EOMF Certification monitoring program will reflect the scale of operations and forest
management responsibility. For members of the Forest Certification Program this activity
assessment may be performed by EOMF certification staff or a suitable agent of their choice.

Forest Owner            ________________________________________________

Forest Manager           _______________________________________________

Date                      _______________________________________________


                                        Checklist & Comments

Outline of Forest Management Activities Planned:




For Harvested Areas outline: volume, products, utilization, post harvest condition:



Environmental Impact Considerations – flora, fauna, water, HCVF, habitat:




Economic Impact Considerations – payment to owner, contactor, efficient operation:


The Forest Manager and EOMF Forest Certification Program representative believe that that the above
mentioned forests are currently being managed in accordance with the Principles and Criteria of the Forest
Stewardship Council and are compliant with all roles and responsibilities of the Memorandum of
Understanding


______________________                      ___________________________
Eastern Ontario Model Forest                Forest Manager
Name:                                       Name:




Information Report NO. 51 v. 2                                                                         159
                  EOMF FOREST CERTIFICATION POLICIES AND PROCEDURES MANUAL                                                         APPENDICES

                  APPENDIX V
       EOMF Forest Operation Inspection Report
                                                                        BACKGROUND INFORMATION

                               Landowner                    Land Size                Date                      County              Township         Y Year




                                                                 Purpose of Inspection
t-             Start-up              In-Progress                     w- Follow-up to Report # ___________                     Additional Information
i              Partial               Completed                 Audit R Final Report # ___________

                                                                       Method of Inspection
            Ground                                                 Aerial                                   Remote Sensing                    Other


                                                                        Observations
                                                     In Compliance
                   Activity                         Y    N     Not              Significance                            Comments
                                                             Checked
     Access

     Aggregate

C Water Crossing

     A.O.C.

     Harvest

u Wasteful Practice

     Wood Measurement/Movement

  Renewal

g Tending

     Protection

  General

        Additional Information Attached                       Map I ncluded

     DESCRIPTION OF DESIRABLE/UNDESIRABLE SITE CONDITIONS OBSERVED (I.E. INSECT DAMAGE, BLOWDOWN, WASHOUTS, TC.)
     Indicate Number of Road Washouts



     Action Requested (immediate)

     Action Requested (long term)



     Follow-up



      Follow-up Actions:      None         Investigations        CAR          Further Inspections     Communicate with landowner    Training Required

     Date                                  Inspector’s Name                                    Inspector’s Signature                            Sent to EOMF




                  Information Report NO. 51 v. 2                                                                                              160
    APPENDIX W - LOGGING DAMAGE ASSESSMENT
Silvicultural System:
                 Lot/Conc                                  Inspector                                     Signature:
              Township:                                     Auditior:                                    Signature:
       Stand Number:                                     Contractor:
                                                         Landowner:                                             Date:
           Comments:



                          Poles      Small Log     Medium       Large Log       Total All
        Plot#                                                                                    Total                                  Comments
                         10-24cm     26-40cm       42-48cm       50cm+           Sizes

                       AGS     UGS   AGS   UGS    AGS    UGS    AGS     UGS    AGS       UGS Total:
           Damaged
            (major)
   1
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
            Damaged
             (major)
   2
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
            Damaged
             (major)
   3
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
            Damaged
             (major)
   4
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
           Damaged
            (major)
   5
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
           Damaged
            (major)
   6
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
            Damaged
             (major)
   7
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
           Damaged
            (major)
   8
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
            Damaged
             (major)
   9
         Undamaged

Skid Trails Encountered (m)                      Moderate:     Major:         Extreme:        Total:
           Damaged
            (major)
   10
         Undamaged


Total Skid Trails Encountered(m)                 Moderate:     Major:         Extreme:        Total:                       Summary                 AGS         UGS
Total Trees Damaged                                                                                      Total Residual BA of Stand:

Total Tree Undamaged                                                                                     BA With Major Damage:


    BA Damaged                                                                                           % BA With Major Damage:

   BA Undamaged                                                                                          Cruise Line Distance (m):

    BA Damaged                                                                                           Skid-Trails encountered (m):

   BA Undamaged                                                                                          % of Stand Covered by Skid-trails:




                                                                                                                                                         161
                       APPENDIX X - Utilization Summary -- Field Tally
                                     Lot/Conc:                              Auditor:                                                Signature:
                                 Township :                                 Auditor:                                                Signature:
                          Stand Number :                                 Contractor:                                                    Date:
                                                                         Landowner:



                          Line No.                                                                         Compass Bearing :
                          Area Surveyed :                            m (length) X 10 m (width)


                          Area Inspected :                           ha. (1 ha = 10,000 m2)




    INSPECTION
                                s




                                                                                              WASTEFUL PRACTICES
                              ie
                            ec




     CRITERIA
                          Sp




           Diameter                   10         12   14   16   18     20       22      24       26   28     30      32        34        36      38   40   42   44   46

                           Conifer
                ps
             um




                            Swd
           St
       gh




                            Hwd
     Hi




                          TOTAL

                           Conifer
                  8'




                            Swd
                <
             ng




                            Hwd
          ti
       ut
    ngB
 Lo




                          TOTAL

                           Conifer
                     t
                  Cu




                            Swd
               r-
             be




                            Hwd
          m
        Ti
    ch
 er
M




                          TOTAL

                           Conifer
                      t
                 cu




                            Swd
               Un
             s-




                            Hwd
        ee
      Tr
    ch
 er
M




                          TOTAL

                           Conifer
                   s
                ee




                            Swd
             Tr
           d
        ge




                            Hwd
       d
    Lo




                          TOTAL
                    t
                  Cu




                           Conifer
                  -
              ees
           Tr




                            Swd
         d
      ke




                            Hwd
   ar
  m
Un




                          TOTAL

                           Conifer
                 cut
              Un




                            Swd
         e es
      Tr




                            Hwd
    M
 SI




                          TOTAL



COMMENTS :




                                                                                                                                                                          162
APPENDIX Y
                                       Fuel and Oil Spills Accidental Discharge Report Form
Name of Company or Contractor                                                                                             Date of Report

Location
Township                                                                  Lot                             Concession

More Specific Location of Spill
(i.e. On Road, Landing, along skid trail etc.)

(Include a sketch of more exact location on back of this sheet)

                                                                    Yes      No
Was spill in, or did it get into any water or water body?                                    if yes, name if applicable
Was spill near any water or body of water?                                                   if yes, name if applicable
Is area restricted from public access?


Time
Date of Spill:                                                            What time did it occur?

How long did the discharge last?


Product and Volume of Spill ///                            Adverse Effects
                                                                                                                                           lits or gal
What was spilled?                                                                            Estimate of How Much was Spilled

What caused the spill?
(i.e.. hose or fitting broke etc.)

What contributed to the cause?
(i.e.. stick or stake caught hose, wear,

stick slipped and hit fitting, etc.)


Were there any adverse effects observed

or potential adverse effects?

Action Taken
What was done to contain the Spill?


                                       By whom?                                              When?

What was done to clean up the Spill?




                                       By whom?                                              When?

Disposal of Contaminated Material
How was Contaminated material
disposed of?



Where was material disposed of?

                                       By whom?                                              When?

Name of author of this report                                                                Signature

Contractor name if different from above                                                      Signature


                                                                                                                                                  163

								
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