Applied GeoLogics Inc. (AGL) Executive Assistant JOB DESCRIPTION Title: Department(s): Reports to: Full-time Executive Assistant Sales / Marketing / Project Management President
Job Summary: This is a multi-task job that calls for self-motivation and highly developed organization skills. The position has evolving advancement opportunities within AGL. Responsibilities may be split into 4 key areas as listed below. Key responsibilities: 1. Marketing – Support initiatives to market products and track results in the company’s Customer Relationship Management (CRM) System. Also involves coordinating company events such as the Annual User Group Conference. Organization of marketing promotion products and mail merge functions. Attendance at certain marketing/sales events. 2. Sales – Support sales initiatives including managing the CRM, chairing sales/marketing meetings on a weekly basis, answering and fielding customer and potential customer calls and being the central coordinator for the compilation of Proposals, ensuring they make the deadlines. Maintaining open working relationship with AGL partners. General Administration – Ensuring the office is kept in stock of supplies, sorting and managing mail, banking as required, and arranging travel plans. Data entry and data cleanup. Project Management - Central coordinator of all ongoing and upcoming projects, scheduling resources and people according to availability.
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Minimum Requirements: • Advanced familiarity with Microsoft Outlook, Word, Excel and Project skills are necessary. • Intermediate Visio skills an asset. • Experience with a Microsoft Customer Relationship Management System also an asset. • Some travel required. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required by personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.