Blueprint Training Presentation Material Use

							Blueprint Training
  Presentation:
 Material Use

    October 10, 2006
Project Goals


Implement SAP Plant Maintenance system


  Provide integration with Finance, HR, and Materials
  Allow enhanced scheduling and planning for work assignments
  Provide work scheduling as well as management reporting tools
  Accommodate the use of mobile technology to reduce paperwork
  Accommodate the use of GIS with SAP
  Improve automated updates to customers about the status of work
  Implement a Preventive Maintenance system for buildings, areas, and
   equipment
  Utilize standard SAP functionality to collect utility usage and cost
   information for recharge calculations
 The Maintenance Process


                    Plan the Work               Do the Work
Identify the Work




                    Preventive Maintenance

History/Analysis                             Record What was Done
 The Maintenance Process


                    Plan the Work               Do the Work
Identify the Work
                                                Parts Issued
                     Priority / Dates
Web Request                                     Purchase Reqs
                     Labor Required
Phone Call
                     Parts



                    Preventive Maintenance
                     Procedures
History/Analysis                             Record What was Done
                     Schedules
Technical History                            Hours Worked
Breakdowns                                   Comments
Costs                                        Codes
 The Maintenance Process


                    Plan the Work               Do the Work
Identify the Work
                                                SAP Goods Issue
                    SAP Work Order
 SAP Notification                               SAP Purchase
                                                Order




                    Preventive Maintenance
                     SAP Task List
History/Analysis                             Record What was Done
                     SAP Maintenance
UK Business          Plan                    SAP Order
Warehouse                                    Confirmation
How are Materials Used in SAP Plant Maintenance?

Planned
  Stock Materials may be planned on work orders. Planning a stock
   material results in a “Reservation” being created in the storeroom. The
   Storeroom can then pick, stage, and deliver the materials as required.
  Non-stock materials and services may be planned on work orders.
   This results in a “Purchase Requisition” being created. This
   requisition is then processed by procurement and the materials are
   delivered to the University.
  “Text Items” – These a instructions or comments about the materials
   required for a work order. This may be a note to bring a ladder or
   supplies (like electrical tape).

Unplanned
  Stock Materials may be issued directly to a work order. Storeroom
   personnel will issue the material and charge it to the work order
   number. The name of the person receiving the material is also
   recorded.
How are Materials “Found” to Plan on a Work Order?

By Description
  There are many ways to search for materials. The description is used
   quite often for maintenance orders. “Wildcards” may be used.
   Examples include: *bearing* - which will find all materials with
   “bearing” in the description or *filter*16* which will find all materials
   with “filter” and “16” (like Filter, Air, 16x20x1) .

By Bill of Material
  “Bills of Material” (parts lists) may be created for any Building, Floor,
   Room, or Equipment. These list the parts frequently used to maintain
   that item. Parts may be directly selected from the BOM.

By Task List
  Task Lists are maintenance procedures which include parts and labor.
   These may be created for any Building, Floor, Room, or Equipment.
   Including a Task List on an order will also include any materials on that
   Task List.
Planning Materials on an Order
Planning Materials on an Order




                         This is the order
                        created in the last
                             session.
Planning Materials on an Order




           This example will search by
                   description.
Planning Materials on an Order




                           This will search for all
                           materials with “light”
                             in the description.
Planning Materials on an Order



                                   A list of
                                  matches is
                                  displayed.
                                 Click on the
                                 desired part.
Planning Materials on an Order




                                 Note the
                                 required
                                 quantity.
Planning Materials on an Order
Planning Materials on an Order




                      To select a material
                       from the BOM, the
                         “List” button is
                              used.
Planning Materials on an Order




         The BOM lists the materials and
       recommended quantities. Select as
      many items as are required and click the
                  “check mark”.
Planning Materials on an Order
Planning Materials on an Order



                                    Note that
                                  another line
                                 was added for
                                  2 light bulbs
                                 and a third line
                                  with a note.
Planning Materials on an Order




                To use a Task List, click
             “Change Work Order”. (Note: A
              Task List could also be used
                when creating the order.)
Planning Materials on an Order
Planning Materials on an Order




                           Follow this menu path
                           to select a Task List to
                                  include.
Planning Materials on an Order




    The system will prompt whether you wish to delete the
planning you have done. If you answer “Yes” the Task List will
replace what you have entered; otherwise the Task List will be
            in addition to what you have entered.
Planning Materials on an Order
For More Information:


Ben Crutcher: ben@email.uky.edu


IRIS Webpage: www.uky.edu/IRIS/