REQUEST FOR STATEMENT OF QUALIFICATIONS ARCHITECTURAL SERVICES March 25, 2009 The City of Raleigh’s Community Development Department is requesting a proposal of qualifications from architectural firms located in the Raleigh area for a long-term contract of at least 2 years with possible extensions for architectural design consultation and construction inspection services. The purpose of this contract is to have a consultant who can provide comprehensive architectural consultation services on an as needed basis. The City of Raleigh’s Community Development Department is involved in a wide range of downtown neighborhood revitalization projects primarily related to housing with some other building types occasionally involved. Future projects may include more commercial and mixed use development than previous projects. Much of the department’s efforts are involved in the redevelopment of City owned land located within the City’s centrally located designated redevelopment areas. These are specific urban residential areas near downtown, which have a significant amount of dilapidated and deteriorated conditions. Due to the location of CD’s projects and the immediacy of the needs of service on an as needed basis with a quick turn around time frame, only qualified architects located in the Raleigh/Durham area will be considered. Past projects Examples of some properties that have been redeveloped by the City are: Single Family Genesis I and II Chavis Way Park Worth Raleigh Oaks Irving Park Hungry Neck Hargett/Swain Martin Park South Bloodworth Cooke Street Multi-Family Jamaica Drive (Gateway Park) A-21 (Carlton Place) project has some mixed use To better understand the department’s history and type of projects normally done, consultants are welcome to drive by these projects, but we request that neither the homeowners nor tenants be contacted. Requested Services Historically, the CD Department implements the adopted redevelopment area plans that the Planning Department produces. Typically properties are acquired and cleared and the land is offered to developers to redevelop in accordance to the adopted plans. Through a competitive RFP process, the City chooses the development scheme that best addresses the City’s needs while maintaining design approval authority. After the land is sold, the City regularly monitors the projects to ensure contract compliance. The architectural consultant provides design expertise from the planning process through the completion of construction. Proposals should address the following areas of focus. The final scope of work will be determined on a project by project basis and may vary from the scope noted below: A. Services in Connection with Architectural Design The consultant shall provide a broad range of architectural consultation services related primarily to residential design. The CD Department is primarily involved with downtown affordable single family development located within designated historic districts (local and national). Familiarity with urban multi-family residential and commercial design and mixed use is preferable. B. Services in Connection with Conceptual Neighborhood Planning The consultant shall provide expertise in neighborhood planning and in assisting in determining the architectural character of redeveloped neighborhoods which may also include the determination of lot layout and structure location. C. Services in Connection with Construction Inspection The consultant shall be available on an as needed basis to provide consultation at regular site inspection meetings to help ensure that building plans are being accurately followed and to provide guidance to work out design and construction adjustments in the field as necessary. The architect will also be required to take basic field notes of the meetings. D. Services in Connection with Public Presentations and Publications The consultant shall prepare reports, visual aids and represent the City at public meetings where the project is being discussed on an occasional basis. The consultant shall also prepare promotional publications relating to the project when necessary. Proposal Requirements Proposal submittals to provide the above services should be brief but should include the following: Description of the firm’s experience as it relates to similar urban projects as those noted above as well as any urban mixed use projects with both residential and commercial uses. Experience with historic properties and working with the appropriate approval authority should be described. Proposals should reference related projects, which have been completed by the firm, and should include a few brief examples of plans, renderings, and photos. List of clients for whom similar services were provided and the appropriate individual who may be contacted (please include contact information - phone numbers and/or email addresses). Description of the consulting team’s composition and their resumes with specific reference to individuals who will be associated with the team and their particular responsibilities. Hourly rates for each individual who will work on the project. Rates are to be fixed for the initial contract period. Also, please provide reimbursable rates for all applicable expenses. The City will enter into a contract with the chosen architect. For larger projects, a lump sum fee will be negotiated per assignment, while smaller assigned projects will be billed on an hourly basis. Most projects will be hourly. Proposed Consulting Contract Terms and Conditions The contract will be funded with public funds so the following provisions shall apply: Consultant may have no conflict of interests involving any ownership share of any property or any benefit from the conferring of development contracts which would bring this consultant any gain by influencing or taking part in the process in any way. Consultant shall not discriminate against any person on the grounds of race, national origin, sex or sexual preference, religion, age or handicap during the execution of his/her duties under this contract. All official project records and documents must be properly maintained and available for review by the City for the duration of this contract and for a period of three years following. Evaluation Criteria • The level of qualifications of the lead consultant and supporting project team. • The level of experience doing similar projects that are generally done by the City’s CD Department. • The level of satisfaction of references. • The availability of the lead consultant and support team to provide consultant services on an as needed basis for projects centrally located to downtown Raleigh. • The completeness of the proposal. City’s Right to Reject The City of Raleigh reserves the right to reject any and all proposals received as a result of this RFQ, or to negotiate issues so as to best serve the interests of the City of Raleigh. Submittal Five copies of submittals are due in the Community Development Department, 310 West Martin Street, Suite 101, PO Box 590, Raleigh, NC 27602-0590 no later than 4PM Tuesday, May 12, 2009. Questions can be sent to Doug Bethune at the above address, or by calling 919-857-4344, or by email email@example.com.
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