Education Information Management Advisory Consortium Longitudinal Student Data Systems Taskforce Meeting August 14, 2007, Denver, CO Participants Taskforce Members Robin Taylor, Delaware (co-chair) John Brant, Utah Anne Brinson, Indiana Kathy Gosa, Kansas Tracy Korsmo, North Dakota Tom Olson, South Carolina Robert Piro, New Mexico Jeff Stowe, Arizona Tim Webb, Tennessee CCSSO Staff and Invited Guests Paige Kowalski, CCSSO Maureen Matthews, CCSSO Nancy Smith, Data Quality Campaign Welcome and State Updates The task force begins each of its meetings by sharing around the table the updates, challenges, and breakthroughs from each state: Kansas is beginning their third year of collecting student level data. They were one of the recipients of the IES grant for fiscal year 2007 and will be using that funding to build a research consortium with state universities and higher education. Kansas has put in place a governance system in which the Department of Education will house all the data and implement policies that will make the data available to others. Indiana also received an IES Statewide Longitudinal Data System grant for fiscal year 2007. Their student data system is beginning to stabilize and Indiana is working on edits to the system for the prevention of errors. The major problem Indiana is facing is that IDs are managed locally and are subject to uniform standards; Indiana will implement a forced reset of passwords every six months. They are also rewriting their teacher data system to be more comprehensive (tying teachers to students); working with their state on IT and negotiating with oracle for some additional requirements; their RFP for an assessment system rewrite is in the evaluation stage, a decision will hopefully be made shortly. South Carolina will be rolling out the first application originating from their data warehouse; this will include statewide assessments and the high school exit exam. They are working on the development of a new data collection engine using SIF. ID manager has been implemented in the pilot districts and users will have the ability to create new accounts and share the management burden. A statewide rollout is planned for the fall. South Carolina is beginning to engage in conversations around a new placement for the states SASI system. They would like to put in place a sole source upgrade to keep all the districts using the same system (PowerSchool). North Dakota is going live with a new state data collection system and will be able to link teacher and student data. They are also rewriting the rest of the remaining systems (e.g., the teacher licensure system). North Dakota implemented a statewide IEP system and has close to 100% participation from districts. They also have standard course codes to which districts are able to map their own course codes. Tennessee has setup a new statewide connection with AT&T and is simplifying the operation store with SIF. They are working with Oracle for the warehouse and have deployed the first five modules. Discoverer is the business intelligence tool that Tennessee uses; Microstrategy will be released in the fall as the state standard. Tennessee is participating in DSAC II. The state legislature recently passed mandatory assessments for grades 8, 10 and 11 and they will be revising curriculum standards to make algebra II a requirement for graduation. Corey Curl has been appointed the new Chief Information Officer. The Utah state legislature recently passed a $3million measure to purchase an education data system. Utah also received an IES SLDS Grant which they will use to focus on an electronic student record exchange. Utah has an RFP out that will focus on decision support and the student record exchange. They are also writing an RFP for a formative assessment system. New Mexico has completed the first year of use with their new data system and published their first EDEN reports out of that system. They also completed a statewide assessment review. New Mexico faces challenges in the form of business processes and internal struggles with silos. Recent state legislation has changed the charter school laws to allow charters at either the district or state level and charged the state with the creation of a Pk- 20 system. New Mexico now needs to focus on how to create a student ID to encompass students from pre-kindergarten to post secondary as well as link that to teacher data. Arizona received both state funding and a federal IES SLDS Grant to fund a data warehouse. The IT unit will be rewriting existing student and staff systems using SIF formats. Using IES grant funds, Arizona will reformat their EDEN reporting. Arizona has also taken part in the MSIX pilot. They have a migrant student database that holds demographic, eligibility and participation data on migrant students, MSIX is phasing in on an accelerated track. Delaware is implementing a statewide educator evaluation system that will include anyone involved in instruction. This data will not be housed in a statewide database, but at the school/district level. The data is being tied to student achievement. The department is developing a new security plan with set standards for encrypting transferable data included in audits and documenting all processes. Delaware is also working on a balance score card. Framing the Policy Questions Your State System Should Answer The task force focused on the policy questions for longitudinal data systems. The major topics for policy discussions include: Sustainability—what does it look like? And what is needed to sustain a system? P-20 systems and national links to postsecondary Course standardization Workforce intelligence Additional data sources including Special Ed Part C, departments of health, and early childhood Interoperability Standards Communicating across state boundaries It was determined that the ultimate goal of this task force should be to convey information on longitudinal data systems to state and national policy makers. The task force will share this information through policy briefs on the unique capabilities of state systems. The briefs will be targeted to policy makers, state legislatures and governors, business roundtables, and the unions. The group spent some time creating a rough outline of the first such policy brief. Outline: K-12, P-16, P-20: Student Data through the Workforce Policies surrounding the linkages-bring all the data together and sustaining it 1. What is P-20 data? 2. Who is interested? a. K-12 b. Workforce c. Other agencies—corrections, military, health, human services, EVERYTHING 3. Why are these groups interested? What is the impact? a. Evaluation and improving programs/offerings b. What questions need to be answered? c. Continuity of education and the impact on the economy d. Longitudinal Data Systems 4. What are the Issues . . . things to consider a. Data Sharing has to go both ways b. How to get a match on ID when going from one system to another c. Who houses? Data governance issues d. Access; Legal ramifications and necessary agreements with agencies and MOUs e. Who pays? f. Common course codes 5. How do you make it happen? Who to bring to the table?—Ideas a. Stakeholders b. Official council—what is a strong make-up of a council? Critical folks, nice to haves, etc. (i.e. major universities, LEAs, etc) c. Who makes this happen? Do you need an authority? Funding? d. The assumption is that this is going to happen, so how do you make it so? 6. Resources and Research a. Start with the DQC/Nancy The task force will present this work at the Fall 2007 EIMAC Meeting. Data Quality Campaign Update Nancy Smith provided an update on the activities of the Data Quality Campaign. The DQC is compiling the data collection calendars of all their partners to assist states in providing the data to the various collectors. As recommended by this group, the DQC annual survey has been pre-populated with last years answers; questions have been added and deleted, therefore, states are urged to go through every item. Results will be released at the Chief’s Annual Policy Forum in November. The DQC is working with NCHEMS to shift the national policy conversation away from k-12 and to include higher education into these discussions. Check the DQC website for updates including: o The Every Student Counted paper has been posted. o Site visit reports to South Carolina and Massachusetts will be posted shortly. o The implementation briefs are being formatted and will be posted shortly. The Dell Foundation has funded reports regarding teacher student linkages and FERPA issues; these will be available shortly. DQC is hosting a meeting in two weeks that will focus on P-20 issues; Rob Curtin will be representing SEAs at the meeting. A site visit to Rhode Island was requested by their P-16 council The DQC continues to look for opportunities to host regional meetings; topics may include e-transcripts, vendors, data quality, etc. National Education Data Partnership Update Paige Kowalski and Maureen Matthews updated the group on the work going on at CCSSO with the National Education Data Partnership. The Coordinated Data Ask (CDA) has been completed and will be made available to data collectors. States are urged to make the CDA elements available on their websites to assist data collectors. The State Education Data Center (SEDC) will collect a portion of the CDA elements and collectors are urged to first seek data from the SEDC before burdening states. DSAC II is underway with eight states participating in this years round of consulting. The focus of DSAC II is on the functional processes and information systems that a district may implement to conduct its key work. DSAC II will focus on sharing best practices in how these processes are defined, managed, and measured, and identifying the types of technology needed to support the core processes. The DSAC II framework will be made available at the end of the year for use by all states and districts. SIFA has asked if creating a state academic standards repository would be helpful to the states. The group sees no benefit in this project. See Scott McNealy’s curriculum site.
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