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COUNCIL MEETING MONDAY 12 OCTOBER 2009 OPEN FORUM

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COUNCIL MEETING MONDAY 12 OCTOBER 2009 OPEN FORUM Powered By Docstoc
					COUNCIL MEETING
MONDAY 12th OCTOBER 2009
Stockinbingal Bowling Club
Stockinbingal


OPEN FORUM

PROCEDURAL

•   Attendance
•   Apologies
•   Adoption of the Minutes of the Ordinary Meeting of Council held on Monday
    14th September 2009.
•   A Citizenship Ceremony will be conducted at 6.00pm.
•   At 7.15pm the Muttama Creek Regeneration Group will address Council.

CORRESPONDENCE (INFORMATION)                                                             6
GENERAL (Information)                                                                    6

    1.    MAYORAL AND DEPUTY MAYORAL ELECTIONS                                           6

LGSA (Information)                                                                       8

    2.    WEEKLY CIRCULARS                                                               8

DEPARTMENT OF LOCAL GOVERNMENT (Information)                                             8

    3.    CIRCULARS                                                                      8

GENERAL MANAGERS REPORT                                                                 10

EXECUTIVE SERVICES DIVISION                                                             10

3. COUNCIL                                                                              10
               This is the Minutes of the meeting of Council held at Stockinbingal on
                                                th
                                     Monday, 12 October 2009
                                               Page 1
 1)    COUNCILLOR LAPTOPS                                                            10

ENGINEERING SERVICES DIVISION                                                        12

 2)    WORKS REPORT                                                                  12

SERVICES GROUP                                                                       16

23. ASSET PLANNING                                                                   16

 3)    REGIONAL AND LOCAL COMMUNITY INFRASTRUCTURE PROGRAM 17

WATER AND WASTE GROUP                                                                18

30. WATER RETICULATION                                                               18

 4)    WATER REPORT                                                                  18

31. SEWERAGE SYSTEM                                                                  18

 5)    SEWER REPORT                                                                  18

WORKS GROUP                                                                          20

39. FOOTPATHS AND CYCLEWAYS                                                          20

 6)    WALLENDOON STREET FOOTPATH                                                    20

CORPORATE SERVICES DIVISION                                                          22

44. ANNUAL RETURNS                                                                   22

 7)    PECUNIARY INTEREST RETURNS 2008/09                                            22

50. POLICY DEVELOPMENT                                                               22

 8)    DIALYSIS USE – ADDITIONAL ALLOWANCE                                           22

DEVELOPMENT GROUP                                                                    24

53. ECONOMIC DEVELOPMENT                                                             24

 9)    POTENTIAL LAND PURCHASE                                                       24


54. LAND DEVELOPMENT                                                                 24

 10)   AIRPORT HOUSE AND LAND DEVELOPMENT                                            24




            This is the Minutes of the meeting of Council held at Stockinbingal on
                                             th
                                  Monday, 12 October 2009
                                            Page 2
 11)   DEVELOPMENT APPLICATION DA10/014 – PROPOSED TWO LOT
       RESIDENTIAL SUBDIVISION– McHARDIE – LOT 14 DP 1108729 POOLE
       STREET & SCOTT AVENUE, COOTAMUNDRA                         26

 12)   DEVELOPMENT APPLICATION DA10/018 – PROPOSED RESIDENTIAL
       SUBDIVISION–DICKINSON DEVELOPMENTS – LOTS 28, 31 & 41 DP
       1092957 MARY ANGOVE CRESCENT, COOTAMUNDRA                31

55. LAND USE, STRATEGIC AND REGULATORY PLANNING                                        34

 13)   DEVELOPMENT APPLICATIONS                                                        34

 14)   PLANNING REFORM FUND                                                            35

 15)   BUILDING LINE VARIATION – DEVELOPMENT APPLICATION
       DA10/016, 4 BETHANY PLACE COOTAMUNDRA.                                          37

59. TOURISM                                                                            38

 16)   VISITOR INFORMATION CENTRE                                                      38

FINANCE GROUP                                                                          40

62. DEBTORS/CREDITORS                                                                  40

 17)   OVERDUE RATES AND CHARGES                                                       40

63. FINANCIAL PLANNING                                                                 41

 18)   INVESTMENT REPORT                                                               41

CUSTOMER SERVICES GROUP                                                                41

71. COMMUNITY GROUPS                                                                   41

 19)   IMMUNE DEFICIENCIES FOUNDATION DONATION REQUEST                                 41

 20)   APEX CHRISTMAS CARNIVAL SPONSORSHIP                                             42

GENERAL BUSINESS (QUESTIONS)                                                           43




              This is the Minutes of the meeting of Council held at Stockinbingal on
                                               th
                                    Monday, 12 October 2009
                                              Page 3
OPEN FORUM - 6.15 PM

An open forum was conducted before the commencement of the Council
meeting with one resident wishing to address Council.

Mr John Speechley read from a letter that he had hand delivered to Council’s
offices immediately prior to the meeting individually addressed to each
Councillor. The letter was primarily regarding the General Manager and the
gantry project but also made reference to the Mayor and Councillors. During
the address, and after the allocated time had elapsed, Mr Speechley made
reference to corruption. At this point the Mayor interrupted the reading and
indicated to Mr Speechley that a public forum was not the appropriate forum to
make the claims included in the letter. The Mayor advised that if Mr Speechley
had evidence of corrupt behaviour he should contact the Independent
Commission Against Corruption and take the correct course of action.


THIS IS THE MINUTES OF THE MEETING OF COOTAMUNDRA SHIRE COUNCIL
HELD ON 12th OCTOBER 2009 AT THE STOCKINBINGAL BOWLING CLUB
COMMENCING AT 6.21 PM



PRESENT

Cr Braybrooks, Cr Palmer, Cr A Smith, Cr B Smith, Cr Slattery, Cr Sutherland,
Cr Donnelly



Also Present

General Manager, Director Engineering Services, Director Corporate Services



APOLOGIES

Cr Holt, Cr Phillips

01/10/09       RESOLVED – Moved: A Smith                     Seconded: Palmer

               That the apology of Cr Holt and Cr Phillips be accepted and that
               leave of absence be granted.


ADOPTION OF MINUTES

02/10/09       RESOLVED – Moved: Palmer                      Seconded: B Smith

                This is the Minutes of the meeting of Council held at Stockinbingal on
                                                 th
                                      Monday, 12 October 2009
                                                Page 4
That the Minutes of the Council meeting held on Monday 14th
September 2009 be confirmed as a true and correct record of the
meeting.




 This is the Minutes of the meeting of Council held at Stockinbingal on
                                  th
                       Monday, 12 October 2009
                                 Page 5
CORRESPONDENCE (Information)

GENERAL (Information)


1. MAYORAL AND DEPUTY MAYORAL ELECTIONS

COUNCIL                            MAYOR                                 DEPUTY MAYOR
Albury City Council                Cr Alice Glachan                      Cr Henk Van de Ven
Armidale Dumaresq Council          Cr Peter Ducat                        Cr James Maher
Ashfield Municipal Council         Cr Ted Cassidy PSM                    Cr Lyall Kennedy
Auburn Shire Council               Cr Hicham Zraika                      Cr Izzet Anmak
Balranald Shire Council            Cr Ron Emngler                        Cr Tina Powis
Bathurst Shire Council             Cr Paul Toole                         Cr Ian North
Bega Valley Shire Council          Cr Tony Allen                         Cr Michael Britten
Bland Shire Council                Cr Tony Lord                          Cr Neil Pokoney
Blue Mountains City Council        Cr Adam Searle                        Cr Janet Mays
Bogan Shire Council                Cr Ray Donald                         Cr James Hampstead
Bombala Council                    Cr Robert Stewart                     Cr Steve Goodyer
Boorowa Shire Council              Cr Wendy Tuckerman                    Cr Elisabeth Webster
Brewarrina Shire Council           Cr Matthew Slack-Smith                Cr Wulf Reichler
Bourke Shire Council               Cr Andrew Lewis                       Cr Robert Stutsel
Burwood Council                    Cr John Sidoti                        Cr Lesley Furneaux-Cook
Cabonne Council                    Cr Kevin Duffy                        Cr Robert Dowling
Camden Council                     Cr Chris Patterson                    Cr Greg Warren
Campbelltown City Council          Cr Aaron Rule                         Cr Mollie Thomas
Carrathool Shire Council           Cr Peter Laird                        Cr Darryl Jardine
Central      Darling   Shire       Cr Ray Longfellow                     Cr Graham Wellings
Council
Cobar Shire Council                Cr Lilliane Brady                     Cr Greg Martin
Coffs Harbour City Council         Cr Keith Rhoades AFSM                 Cr Bill Palmer
Coolamon Shire Council             Cr Robert Menzies                     Cr John Seymour
Cooma-Monaro                       Cr Vin Good                           Cr Dean Lynch
Coonamble Shire Council            Cr Tim Horan                          Cr Michael Webb
Corowa Shire Council               Cr Gary Poidevin                      Cr Fred Longmire
Cowra Council                      Cr Bill West                          Cr Ian Brown
Deniliquin Shire Council           Cr Brian Mitsch                       Cr Susan Taylor
Dubbo City Council                 Cr Allan Smith                        Cr Rod Towney
Eurobodalla Shire Council          Cr Fergus Thomson                     Cr Chris Vardon OAM
Forbes Shire Council               Cr Phyllis Miller                     Cr Graeme Falconer
Gilgrandra Shire Council           Cr Doug Batten                        Cr Doug Lummis
Glen Innes Severn Council          Cr Steve Toms                         Cr Colin Price
Goulburn Mulwaree Council          Cr Carol James                        Cr Bob Kirk
Greater Hume Shire Council         Cr Denise Osborne                     Cr John Ross
Griffith City Council              Cr Mike Neville u                     Cr Allan Bennett
Gundagai Shire Council             Cr Len Tozer                          Cr Abb McAlister
Gunnedah Shire Council             Cr Adam Marshall                      Cr Colleen Fuller
Guyra Shire council                Cr Hans Hietbrink                     Cr Shane Davidson
Gwydir Shire Council               Cr John Coulton                       Cr Catherine Egan
Harden Shire Council               Cr Chris Manchester                   Cr Tony Flanery
Hawkesbury City Council            Cr Bart Bassett                       Cr Kevin Conolly
The Hills Shire                    Cr Peter Dimbrowsky                   Cr Mike Thomas
               This is the Minutes of the meeting of Council held at Stockinbingal on
                                                th
                                     Monday, 12 October 2009
                                               Page 6
Holroyd City Council.               Cr John Perry                         Cr Peter Monaghan
Hunter's Hill Council               Cr Susan Hoopman                      Cr Richard Quinn
Jerilderie Shire Council            Cr Terry Hogan                        Cr Ruth McRae
Junee Shire Council                 Cr Lola Cummins                       Cr Norm Bray
Kiama Municipal Council             Cr Sandra McCarthy                    Cr Ben van der Wijngaart
Kogarah Council                     Cr Nickolas Varvaris                  Cr Annie Tang
Lachlan Shire Council               Cr Des Manwaring                      Cr Kim Jones
Leeton Shire Council                Cr Paul Maytom                        Cr Tracey Valenzisi
Leichhardt Council                  Cr Jamie Parker                       Cr Michele McKenzie
Lithgow City Council                Cr Neville Castle                     Cr Ray Thompson
Liverpool City Council              Cr Wendy Waller                       Cr Tony Hadchiti
Liverpool     Plains     Shire      Cr Ian Lobsey OAM                     Cr Bernie Perkins
Council
Lockhart Shire                      Cr Peter Yates                        Cr Jean Gooden
Marrickville Council                Cr Sam Iskandar                       Cr Fiona Byrne
Murray Shire Council                Cr Brian Sharp                        Cr Graeme Shiells
Narrabri Shire Council              Cr Robyn Faber                        Cr Lester Kelly
Narrandera Shire Council            Cr Wesley Hall                        Cr Jenny Clarke
Narromine Shire Council             Cr Dawn Collins                       Cr Bill McAnally
Palerang Council’s                  Cr Walter Raynolds                    Cr Richard Graham
Parkes Shire Council                Cr Ken Keith                          Cr John Magill
Penrith City Council                Cr Kevin Crameri                      Cr Ross Fowler OAM
Port Stephens Council               Cr Bruce MacKenzie                    Cr Bob Westbury
Rockdale City Council               Cr Shaoquett Moselmane                Cr Bill Saravinovski
Ryde City Council                   Cr Butterworth                        Cr Maggio
Snowy River Shire Council           Cr Cahill                             Cr Shumack
Tamworth Regional Council           Cr James Treloar                      Cr Col Murray
Temora Shire Council                Cr Peter Speirs                       Cr Rick Firman
Tenterfield Shire Council           Cr Tony Smith                         Cr John Macnish
Tumbarumba Shire Council            Cr Ian Chaffey                        Cr Graham Smith
Tumut Shire Council                 Cr Trina Thomson                      Cr John Larter
Upper Hunter Shire Council          Cr Lee Watts                          Cr Errol Bates
Upper Lachlan Shire Council         Cr John Shaw                          Cr James Wheelwright
Urana Shire Council                 Cr Marg Bunton                        Cr Patrick Bourke
Wakool Shire Council                Cr Rod Chalmers                       Cr Phil O’Neill
Wagga Wagga City Council            Cr Kerry Pascoe                       Cr Lindsay Vidler
Walcha Council                      Cr Bill Heazlett                      Cr Kevin Ferrier
Warren Shire Council                Cr Rex Wilson OAM                     Cr Paul McKay
Warrumbungle             Shire      Cr Peter Shinton                      Cr Murray Coe
Council
Weddin Shire Council                Cr Maurice Simpson                    Cr Nevin Hughes
Wellington Council                  Cr Anne Jones                         Cr Mike Augee
Wentworth Shire Council             Cr Margaret Thomson                   Cr Brian Wakefield
Wingecarribee Shire Council         Cr Duncan Gair                        Cr Graham McLaughlin
Wollondilly Shire Council           Cr Colin Mitchell                     Cr Benn Banasik
Yass Valley Council                 Cr Nic Carmody                        Cr Judith Williams
Young Shire Council’s               Cr Stuart Freudenstein                Cr John Drum

RECOMMENDATION

That the information be noted.

03/10/09      RESOLVED – Moved: B Smith                      Seconded: Slattery

                This is the Minutes of the meeting of Council held at Stockinbingal on
                                                 th
                                      Monday, 12 October 2009
                                                Page 7
              That the information be noted.



LGSA (Information)

2. WEEKLY CIRCULARS
The Index of Weekly No’s 36/09, 37/09 and 38/09 were distributed at the
meeting.

If any Councillor is interested in a particular item, please contact Mr David
Hume, Director of Corporate Services.

RECOMMENDATION

That the information be noted.

04/10/09      RESOLVED – Moved: Slattery                    Seconded: Palmer

              That the information be noted.


DEPARTMENT OF LOCAL GOVERNMENT (Information)

3. CIRCULARS

 25/09/2009    Circulars        to      Promoting Water and Backyard Pool Safety
               Councils                 Awareness - Water Safety Week 2009
               Ref : 09-35

 25/09/2009    Circulars        to      Amendment to the Local Government
               Councils                 (General)  Regulation   2005   -    Rate
               Ref : 09-34              Exemptions And Pensioner Concession

 16/09/2009    Annual                   PIDT Annual Report 2009
               Reports
               Ref : PIDT
               Annual Report
               2009

 11/09/2009    Other                    NSW Governments Response to the Final
               Publications             Report and Recommendations of the
               Ref : NSW                Independent Inquiry into the Financial
               Govt                     Sustainability of NSW Local Government
               Response to

 10/09/2009    Circulars        to      Walk to Work Day - 2 October 2009
               Councils
               Ref : 09-33

RECOMMENDATION

That the information be noted.

               This is the Minutes of the meeting of Council held at Stockinbingal on
                                                th
                                     Monday, 12 October 2009
                                               Page 8
05/10/09   RESOLVED – Moved: Slattery                    Seconded: A Smith

           That the information be noted.




            This is the Minutes of the meeting of Council held at Stockinbingal on
                                             th
                                  Monday, 12 October 2009
                                            Page 9
GENERAL MANAGERS REPORT


               EXECUTIVE SERVICES DIVISION


3. COUNCIL


   1) COUNCILLOR LAPTOPS

Introduction

At the September 2009 Council meeting it was suggested that Councillors
purchase their own laptops for both Council and personal use and that
Council’s Manager Information Services investigate the most appropriate
laptop to purchase.

Discussion

Upon investigation, Council’s Manager Information Services has suggested a
Dell Inspiron 15 as the most suitable choice for Councillor’s use. The main
objective was to provide all Councillors with an appropriate model laptop PC of
reputable brand with applicable components for personal and Council meeting
usage.

Therefore the following considerations must be taken into account: -
  • Overall cost
  • Reasonable computing performance
  • Microsoft® Operating System – Windows® 6.x or greater
  • Microsoft® Office 2007 applications including Word and Excel for
      document and spreadsheet viewing and editing
  • Optical drive access for CD’s and DVD’s
  • Wireless Networking capabilities to work with Councils existing
      Wireless Access Points + Bluetooth™ short range wireless technology.

All major retailer’s laptop models were examined (Lenovo®, HP/Compaq®,
Sony®, and Dell™) but there was basically only one model that fits within all of
the above parameters. It is the Dell™ Inspiron 15 Laptop that when customised,
equates to a total cost of $1005.20, which includes a basic version of
Microsoft® Office 2007. The package also includes a carry bag which is
essential at the time of purchase.

Norton AntiVirus 2010 is also recommended as a third party security solution
for this PC. A 10 user license may be purchased from as little as $198.00.




                This is the Minutes of the meeting of Council held at Stockinbingal on
                                                 th
                                      Monday, 12 October 2009
                                               Page 10
Recommended Hardware – Dell™ Inspiron 15 Laptop

Features / Specifications: -
   • Intel® Pentium® Processor T4200 (2GHz/800 FSB/1MB Cache)
   • Genuine Windows Vista® Home Premium SP1 32 bit Edition (English)
   • Microsoft® Office Home & Student 2007 OEM Version
   • 1Yr Dell™ OnCall help
   • 1 Yr Ltd Hardware Warranty, InHome Service after Remote Diagnosis
   • 15.6" 720p WLED (1366x768) Display with TrueLife™, with integrated 1.3
      mega pixel web cam
   • 4GB Dual-channel DDR2 SDRAM
   • 250GB SATA Hard Drive
   • 8X DVD+/-RW Drive with DVD+R double layer write capability, with Roxio
      Burn 1.0
   • Intel™ Graphics Media Accelerator X4500HD
   • Intel(R) High Definition Audio 2.0
   • 6-Cell Lithium Ion Primary Battery
   • Dell™ Wireless 1397 802.11b/g Half Mini Card
   • Dell™ Wireless 365 Bluetooth™
   • Matte Black
   • Accessorise My Dell™
   • Belkin Messenger Bag Fits up to 15.6 " Screen (pictured below)
   • Dell™ Remote Access, free basic service
   • Dell™ Online Backup 2GB
   • Standard Delivery: Delivery 9am-5pm - Monday to Friday (excl. public
      holidays)

Dell™ Inspiron 15 Laptop (S510521AU1) as above = $1005.20

Also included is a laptop carry-bag.

Recommended Software - Microsoft Office 2007

Features: -
   • MS Office Home & Student Edition 2007 Includes: Word 2007, Excel
      2007, PowerPoint2007 & OneNote 2007.
   • An enhanced formatting capability makes it easier to format Docs.
   • Text effects & graphics gallery enable users to preview & format items.
   • Quick Styles can be used to create a consistent appearance across
      Word 2007 documents, Excel 2007 worksheets & PowerPoint 2007
      presentations.
   • Digital Signature can be added to documents to help others verify
      content.
   • Document Inspector protects private information by automatically.
   • Command tabs on the results-oriented Ribbon reveal commonly used
      commands that previously appeared lengthy drop-down menus.
   • Tutorials provide users with step-by-step instructions for common
      tasks.
   • Easy-to-use Help system offers a smooth transition between the Help
      menu in the MS Office system and Help on the Internet.
   • ToolTips provide quick access to information about a command directly.

               This is the Minutes of the meeting of Council held at Stockinbingal on
                                                th
                                     Monday, 12 October 2009
                                              Page 11
   •   Powerful keyword search enables users to quickly find any type of
       information including handwritten notes & spoken words in audio
       recording.

Cost: -
   • Microsoft Office 2007 Home and Student Version 1 user license = $99.00
        (Dell – bundled with PC purchase and included in purchase price)

Recommended Software - Norton AntiVirus 2010

Features: -
   • Protection against viruses, spyware, and other malicious threats.
   • Up-to-the-minute protection.
   • Faster, fewer, shorter scans.
   • Improved performance delivers faster scans.
   • Detects and removes spyware and viruses.
   • Protects email and instant messaging from viruses.

Cost: -
   • Norton AntiVirus 2010 1 User license = $48.00 (OfficeWorks)
   • Norton AntiVirus 2010 10 Users = $198 (OfficeWorks)

Because these laptops will be used for Council business, Council is in a
position to purchase the Norton AntiVirus to ensure the security of the laptops
and thumb drives that will be utilised to load business papers onto the laptops.

RECOMMENDATION

That Councillors purchase the Dell Inspiron 15 laptop and associated software
as recommended in the report.

06/10/09      RESOLVED – Moved: B Smith                     Seconded: Donnelly

              That interested Councillors purchase the Dell Inspiron 15 laptop
              and associated software as recommended in the report and that
              payment for these be deducted from Councillor monthly fees.


ENGINEERING SERVICES DIVISION


   2) WORKS REPORT

State Roads

Council recently engaged a contractor to undertake crack sealing on various
segments along the Olympic Highway and Burley Griffin Way. This crew
utilises a specialised mix of melted rubber and bitumen which is injected into
the pavement cracks in order to seal out and prevent water ingress. Council’s
State Road maintenance crew worked with these contractors to provide the
traffic control for the work.

Gravel Shire Roads

               This is the Minutes of the meeting of Council held at Stockinbingal on
                                                th
                                     Monday, 12 October 2009
                                              Page 12
Maintenance grading has continued on gravel roads around the Wallendbeen
area on such roads as: Black Springs, Hines, Haines , Back Nubba, and Ingolds
Lane. Work is currently underway in the Jindalee area west of the Main
Southern Railway.

Wallendoon Street Upgrade

Work on the Wallendoon Street upgrade is now about 80% completed. The
section in front of the Globe Hotel has been completed and is now fully usable
by pedestrians, The garden beds are in place with soil placed and ready for
planting out. Laying of the pavers from the Globe Hotel to the Bakery is about
to commence with the asphalt infill expected shortly afterwards.

Work on the toilet block now sees all the tiles laid and outside rendered and
painted. Work will shortly commence on the internal fitting out of the toilets.

The business houses fronting this work have been kept up to date with works
progress with disruptions to their businesses being kept to a minimum.

Water Supply.

Work is underway on the installation of water meters on both town reservoirs
as part of the Water Loss program. At the time of writing this report the actual
meter has been installed at Reservoir two. It is expected that the meter at
reservoir one will be installed prior to this meeting. Once the meters are
installed, they will be physically ‘wired’ up to communicate with Council’s
telemetry system.

Cootamundra Township

Works crews have been undertaking small concrete projects around the
township. These include, two picnic tables along the Muttama creek, meter pit
Albert Park, pram ramps Wallendoon Street near the Arts Centre, resurfacing
the walking track through Jubilee Park (50/50 funded by RTA and Council
under the 09/10 Cycleway program), footpath extension Scott Ave and footpath
repairs at the Fisher Park gates- both funded from the town tracks program.

Council’s grass slashers have been busy mowing grass around the roadsides
and recreational areas around town. A contract line marker has repainted the
control lines on town intersections, railway crossings, and marked the Murray
Street car parking bays.

Stockinbingal Village

Apart from the recent works on the improvements to the Stockinbingal
Cemetery Gates completed under the Regional and Local Community
Infrastructure Program, several small jobs have been completed on cleaning
drainage structures, table drains and other general maintenance issues around
the village. Grass slashing should have commenced in Stockinbingal prior to
this Council meeting, with Wallendbeen already underway

Kingston Park

                This is the Minutes of the meeting of Council held at Stockinbingal on
                                                 th
                                      Monday, 12 October 2009
                                               Page 13
   1. Irrigation components have arrived, a new water supply and water meter
      has been installed and underground gas and telecommunications lines
      located.
   2. The park has been sprayed to eradicate broadleaf weeds, some shrubs
      (mostly oleander and privet) have been removed with irrigation
      equipment installation to be completed by the end of the 2nd week of
      October.

Albert Park

   1. Some re-paving of the entrance to the cenotaph is underway. The RSL
      noted that some senior veterans were tripping on the paver edging just
      inside the cenotaph gate. To reduce this hazard, the paver edge is being
      moved back and the paved area just inside the gate widened.

Mackay Park

   1. A row of bollards has been installed between the car park and the toilet
      block to prevent motorists driving down the footpath between the two
      and parking just outside the toilets. The new bollards, made of recycled
      material, should reduce damage to the kerb and footpath and allow
      grass to establish between the footpath and toilet block.

Nicholson Park

   1. The main field has been aerated, top dressed, fertilised and turf seed
      has been sown. Most of this work was done on a voluntary basis by
      members of the Junior League Club with some help from the Touch
      Football Association. The turf is quickly establishing in the top dressed
      sections.

Swimming Pool

   1. Pre season maintenance work is underway at the pool. Electrical
      equipment is being safety tested, a faulty ice-cream freezer in the kiosk
      is being repaired and the gas hot water systems have been serviced.
   2. Various painting jobs have been done during the winter and a thorough
      clean up of the store room and pump house undertaken.
   3. The pool has been kept drained during the winter via a small sump
      pump. Pre-season cleaning should therefore be reasonably quick this
      year.
   4. Work is currently underway to drain, dry and coat the balance tanks with
      a waterproof sealant. An examination of the balance tanks by a diver
      some time ago revealed some evidence of minor spalling and possible
      porosity of the balance tank walls. Sealing the tanks will preserve the
      concrete and reduce the chance of leakage.
   5. MJT catering has indicated their continued interest in operating the
      kiosk for the coming season.
   6. One of our assistant pool supervisors from last summer is re-engaged
      for the coming season. The second assistant has not responded at this
      stage to an inquiry regarding availability over the summer. An
      advertisement has been placed in the local media seeking suitable
      persons to fill the role of assistant pool supervisor/lifeguard.

                 This is the Minutes of the meeting of Council held at Stockinbingal on
                                                  th
                                       Monday, 12 October 2009
                                                Page 14
   7. A group of local residents has sought permission to establish an
      informal senior/social swimming club to use the pool for approximately
      two hours per week on a Sunday morning. The group will be aiming to
      promote swimming as a healthy activity and improve swimming skills in
      a non-competitive setting.
   8. Some new signage will be installed for this swimming season.

Jubilee Park

   1. The wheelchair access path is nearing completion. Some backfilling
      remains to be done and trenching in of piping from the drain grates in
      the path will be finalised shortly.
   2. The existing asphalt footpath through the park has been re-topped. Fill
      has been placed along the path edges to reduce the risk of trips or ankle
      injury on the raised edge of the re-seal. A number of positive comments
      have been made to Council staff about the re-seal of the path.
   3. Recent strong wind brought down a tree limb causing some minor
      damage to playground equipment.

Sports Stadium

   1. Installation of the new air conditioning units has been completed. A few
      minor leaks are being corrected as they show up with rainfall.

Street Trees

   1. A large poplar tree adjacent to the Stratton Bridge split at the base
      during strong winds on the 22nd of September. There was concern that
      one of the two trunks could fall across the bridge in further strong wind
      events. The base of the tree was significantly decayed. With help from
      Country Energy and Nioka Tree Services the tree was reduced to a safe
      height initially and then removed completely over subsequent days.
   2. Country energy is undertaking its annual tree trimming program to clear
      foliage away from aerial conductors. Council staff are cleaning up and
      chipping the trimmings per contract. The chipped material is being used
      to mulch tree seedlings.

Noxious weeds

   1. Spraying road shoulders has been completed throughout the Shire.
   2. Private property inspections are continuing with an emphasis on scotch
      thistle and wild radish infestations.
   3. The Noxious Weeds Inspector visited the Henty Field Days, picking up
      information about improved spraying methods and equipment.
   4. Control of broadleaf weeds is ongoing across Council’s parks, sporting
      fields, cemeteries, the treatment works etc.

Cemeteries

   1. Around a dozen new trees have been planted in the Cootamundra Lawn
      Cemetery section. These trees will eventually provide shade for
      cemetery visitors and improve the visual amenity of the section.



                This is the Minutes of the meeting of Council held at Stockinbingal on
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                                      Monday, 12 October 2009
                                               Page 15
   2. Weed spraying has been undertaken over recent weeks at all three
      cemeteries. Capeweed has been a particular problem this year at
      Cootamundra and Wallendbeen Cemeteries.
   3. The rear fence at the Stockinbingal Cemetery has been replaced along
      with some tidying up of fallen timber and debris along the fence line.

Compliance Issues

   1. It has come to the attention of Council Officers that there has been an
      increase in the illegal dumping of rubbish, particularly in rural areas.
      Areas that have recently had rubbish dumped include Back Brawlin Rd,
      Netherleigh Lane and the reserve across from the abattoirs. The
      travelling stock reserve at the top of Stock Hill also has rubbish
      constantly dumped in it. Council’s Compliance officer is keeping these
      areas under close scrutiny. It would seem that the dumping of rubbish
      is occurring mainly on weekends as most reports about illegal rubbish
      dumping occur on Monday mornings.

Risk Management and OH&S

   1. The 6th of October saw the retirement of Tony Pavert from Council after
      five years in the Risk Manager’s position. Tony made considerable steps
      forward in regard to Councils compliance with OH&S and risk
      management documentation. Streamlining OH&S and risk complaint
      response and emphasising an attitude of personal responsibility and
      accountability for residents/Council customers/stakeholders rather than
      an automatic presumption of fault on the part of Council is an important
      shift in corporate thinking Tony brought to the role.
   2. Prior to leaving Tony had just finished a full safety inspection of parks,
      footpaths and playground equipment.
   3. A review of the position description for the Risk Manager’s job is
      currently underway.

Transfer Station

For the month of August 323.34 Tonnes of waste was transferred to the Bald
Hill facility


RECOMMENDATION

That the information be noted.

07/10/09     RESOLVED – Moved: A Smith                      Seconded: B Smith

             That the information be noted.


SERVICES GROUP


23. ASSET PLANNING


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      3)   REGIONAL AND LOCAL COMMUNITY INFRASTRUCTURE PROGRAM

Introduction

On 30th January 2009 Council made application for funding for Projects 1 – 9
listed below under the Commonwealth Government’s Regional and Local
Community Infrastructure Program (RCLIP).

No.        PROJECTS                                             EST. COST          CATEGORY
1          Construction of a new public toilet                  $140,000           Social
           block in Wallendoon Street in                                           infrastructure
           conjunction with Wallendoon Street
           footpath upgrade
2          Funding of additional works on the                   $55,000            Cultural
           theatre section of the Arts Centre                                      infrastructure
3          Construction       of    a   wheelchair              $26,400            Access facilities &
           accessible walking path through the                                     Tourism
           Captain’s Walk
4          Installation of irrigation at Kingston               $8,000             Social
           Park                                                                    Infrastructure
5          Installation    of     evaporative    air            $52,000            Recreation
           conditioning at Cootamundra Sport                                       facilities
           Stadium
6          Upgrading of the Luncheon Pavilion at                $30,000            Social
           the Cootamundra Showgrounds                                             infrastructure
7          Provision of improved access to                      $5,000             Social
           Stockinbingal cemetery                                                  infrastructure
8          Improvements to park facilities and                  $13,600            Recreation
           kiosk      at   Barry     Grace    Oval,                                facilities
           Wallendbeen
9          Installation of additional seating along             $5,000             Tourism
           Muttama Creek walking track                                             infrastructure
           TOTAL                                                $334,000

Discussion

The full $334,000 was released to Council by the Commonwealth in early March
and it is pleasing to report that the RLCIP funded portion of all of these
projects has been completed by the 30th September 2009 deadline set by the
Commonwealth.

Two projects are yet to be physically completed, namely; the Wallendoon
Street amenities and the Captains Walk path. Both of these projects have been
extended with additional works being undertaken using Council funds. This is
partially due to the short timeframe allowed for costing and submission of
applications, and partly due to additional unexpected works being required.
Council’s usual processes include a much longer lead time allowing far more
accurate investigation and costing prior to a budget being developed and
adopted by Council.

Despite the unusual circumstances leading to the projects it is a credit to all
Council staff involved in these nine projects that they have been completed to
the high standard achieved and are generally on time and on budget.

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RECOMMENDATION

That the information be noted.

08/10/09        RESOLVED – Moved: A Smith                         Seconded: Donnelly

                That the information be noted.




WATER AND WASTE GROUP

30. WATER RETICULATION

     4) WATER REPORT

The September 2009 statistics for Cootamundra’s water reticulation are as
follows:

WATER SERVICE TOTALS FOR SEPTEMBER 2009
MAIN                                                     SERVICE
DIRTY WATER               PIPE BREAK
Flush      Flush                                                                                    New
Main       Service
                          Repair          Replace        Maintenance         Repair       Replace
                                                                                                    Service

12         0              2               0              12                  9            1         3

RECOMMENDATION

That the information be noted.

09/10/09        RESOLVED – Moved: Donnelly                        Seconded: B Smith

                That the information be noted.


31. SEWERAGE SYSTEM

     5)   SEWER REPORT

The September 2009 statistics for Cootamundra’s sewer reticulation are as
follows:


                     This is the Minutes of the meeting of Council held at Stockinbingal on
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                                           Monday, 12 October 2009
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SEWER SERVICE TOTALS FOR SEPTEMBER 2009
MAIN                                             SERVICE
                                                                                                 New
Choke      Maint        Repair      Replace      Choke        Maint       Repair       Replace   Service
13         1            0           0            18           1           0            0         0

RECOMMENDATION

That the information be noted.

10/10/09       RESOLVED – Moved: A Smith                          Seconded: Palmer

               That the information be noted.




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SUSPENSION OF STANDING ORDERS

11/10/09       RESOLVED – Moved: Palmer                            Seconded: A Smith
               That standing orders be suspended at 6.40 pm to enable the
               ceremony and presentation of Australian Citizenship to Mr John
               Gregg at this time.



RESUMPTION OF STANDING ORDERS
12/10/09       RESOLVED – Moved: Palmer                           Seconded: A Smith

               That standing orders be resumed at 6.45pm


WORKS GROUP


39. FOOTPATHS AND CYCLEWAYS


   6) WALLENDOON STREET FOOTPATH

Introduction

Council allocated $138,000.00 in the 08/09 budget to upgrade the CBD footpath
along Wallendoon Street from Parker Street to Cooper Street. In December
2008 Council resolved to commence construction on the section of
Wallendoon Street from Parker Street to Cooper Lane on both sides. The
section of Wallendoon Street from the Newsagent to Cohen’s Corner was then
to be part of future funding dependent upon the potential upgrade of the
Cooper Street/ Wallendoon Street intersection and upgrade of the Town Hall.

Discussion

The works are now at a point where completion is a few weeks away with the
paving and garden plantings underway from the Globe Hotel to the laneway
past the new toilet block, Chinese Restaurant and Bakery and ashphalting
works programmed for when the paving is completed.

At the end of September the total cost for the works is $170,000 and it is
estimated that completion will add a further $30,000 bringing the total cost of
the project to $200,000.

The costs to 30th September 2009 are broken up as follows;

 Council plant                         $13,202.00
 Payroll                               $47,407.00
 Pavers                                $25,075.00
 Asphalt                               $9,181.00
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 Excavate and underbore              $13,115.00
 Telemetry cabling                   $2,290.00
 Survey and design                   $10,985.00
 Concrete,      pipes,  pits,
 litterbins, kerb and gutter,        $30,428.00
 bollards sundries etc
 On-costs                            $18,317.00
 Total                               $170,000.00


There are a number of factors which when combined have resulted in an
increase in costs over the original budget for 2008/2009.

      1.     The original budget was underestimated in 2007/2008 and was
             not revised to reflect increased costs.
      2.     There were a number of problems associated with the weather
             during the works
      3.     Once excavation commenced the subgrade was found to be
             totally unsatisfactory resulting in increased earthworks .The
             excavation was down to 900mm in places due to saturation and
             required the addition of geotextiles to strengthen the pavement.
      4.      Increased costs resulting from the lowering of Telstra cables in
             the footpath area.
      5.     The costs associated with asphalting the parking lanes on the
             northern side of Wallendoon Street were charged to this project.
      6.     The underground stormwater system was extended some 25
             metres to drain the Cooper Laneway area which was not part of
             the original estimate.
      7.     Underboring and installing of telemetry cabling for future
             irrigation systems was completed outside the original estimate.
      8.     Re-scheduling of works to fit in with toilet block construction
             added to the overall costs.

In addition to this the pavers and garbage bins have been purchased for the
complete project up to and including Cooper Street and the survey and design
has also been completed up to this point. Also, the original estimate included
$30,000.00 funding under the PAMP’s program for the Cooper Street pedestrian
crossing works which was not applicable to the revised project. This funding
would have provided an offset in Council’s costs.

Overall the shortfall in funds will be in the vicinity of $62,000 which will be
addressed in the next QBR. Savings of around $40,000 have been made on the
laneway reconstruction adjacent to the footpath upgrade and the costs
associated to the roadway asphalting, Main Street irrigation systems and
stormwater extension can be reallocated to the respective areas within the
current budget.


RECOMMENDATION

That Council note the information on the Wallendoon Street footpath project
and review the costing allocations along with the first quarter QBR.


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                                     Monday, 12 October 2009
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13/10/09       RESOLVED – Moved: B Smith                     Seconded: Slattery

               That Council note the information on the Wallendoon Street
               footpath project and review the costing allocations along with the
               first quarter QBR.


CORPORATE SERVICES DIVISION


44. ANNUAL RETURNS


   7)   PECUNIARY INTEREST RETURNS 2008/09

Section 449(3) of the Local Government Act 1993 requires that;
   “a councillor or designated person holding that position at 30 June in any
   year must complete and lodge with the general manager within 3 months
   after that date a return in the form prescribed by regulation”.

The Returns submitted by Councillors and designated officers are tabled at
this meeting, as required by the Section 450A(2)(b) of the Act. The Returns are
included in Council’s register and are available for public viewing.

RECOMMENDATION

That the tabling of the Pecuniary Interest Returns for the period 1st July 2008 to
30th June 2009 be noted.

14/10/09       RESOLVED – Moved: B Smith                     Seconded: Slattery

               That the tabling of the Pecuniary Interest Returns for the period
               1st July 2008 to 30th June 2009 be noted.


50. POLICY DEVELOPMENT


   8)   DIALYSIS USE – ADDITIONAL ALLOWANCE

Introduction

Council has a policy that assists dialysis users through an allowance of water
free of charge depending on whether they are low, middle or high users of
dialysis equipment. Council’s current policy forms Tabled Document 1
OCTOBER 2009 (Page 1).

Discussion

This policy has been in place for some time and has not been adjusted since
Council has moved to a user pays water pricing system. The intention of the
policy remains the same however adjustments need to be made to allow for the
two tiered pricing system that Council is now required to employ.

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To provide an example of dialysis water usage, a high user may be required to
operate a dialysis machine for 6 hours per day, 5 days per week. A dialysis
machine uses 2.5 litres of water per minute. This equates to 900 litres of water
per day or 234 kilolitres per year.

Council’s proposed new policy makes a clear distinction between dialysis
users by specifying at which points the two tiered pricing system is applied.
The proposed new policy appears below.

1)       DIALYSIS USE – ADDITIONAL ALLOWANCE

PURPOSE:

To establish a policy regarding the provision of an allowance for water
consumption through the use of dialysis machines by residents.

POLICY PROVISIONS:

Where a person seeks support from Council, in writing, due to the use of a
dialysis machine within their home the following provisions will apply.

(a)     A special allowance for low, medium and high users will be set at 100, 150
        and 200 kilolitres per annum. This allowance will be provided free of
        charge. Council’s two tiered water pricing system will then be applied as
        per the table below.

      Dialysis Use          Free Allowance in Tier     1                    Price Tier   2    Price
                            Kilolitres        Activation                          Activation
      Low                   100               100       –                    550 550+ Kilolitres
                                              Kilolitres
      Medium                150               150       –                     600 600+ Kilolitres
                                              Kilolitres
      High                  200               200       –                     650 650+ Kilolitres
                                              Kilolitres

(b)     Each application must be supported by documentation from their treating
        hospital, which must state their usage pattern, to determine the
        applicable special allowance.

(c)     Access charges are not affected by this policy.

RECOMMENDATION

That the revised Dialysis Use – Additional Allowance Policy be adopted.

15/10/09        RESOLVED – Moved: Palmer                          Seconded: Sutherland

                That the revised Dialysis Use – Additional Allowance Policy be
                adopted.




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DEVELOPMENT GROUP

53. ECONOMIC DEVELOPMENT

   9) POTENTIAL LAND PURCHASE

Introduction

In June 2009 council received inquiries from Ron Loiterton Real Estate
regarding the potential purchase of Lot 127 in DP 1111593. After consideration
of the offer Council resolved the following:

     That Council agree in principle to reducing the listed sale price for Lot
     127 in DP 1111593 from $30,000 + GST to $25,500 + GST, plus the
     refunding of $2,000 to the purchaser if the purchaser creates an
     operating business premises on the site within 18 months of purchase,
     and that Council advertise pursuant to Section 356 of the Local
     Government Act 1993 it’s intention to assist a person who acts for
     private gain.

Council subsequently advertised the proposed sale and sought comment
regarding the terms and conditions agreed.

Council received no written submissions.

Discussion

Council has now received advice from Loiterton’s that the prospective
purchaser is no longer in a position to proceed with the purchase.

RECOMMENDATION

That the information be noted.

16/10/09       RESOLVED – Moved: Palmer                      Seconded: Slattery

               That the information be noted.


54. LAND DEVELOPMENT


   10) AIRPORT HOUSE AND LAND DEVELOPMENT

Introduction

In late 2008 Council purchased Lots 16 – 30 in DP 2843 (1.26 hectares ex
Baptist Units land) for the purpose of creating a house and hanger package
development associated with the Cootamundra airport.

Council then determined to sell part of its excess effluent reuse land (Lot 5 in
DP1140161) to fund the initial airport house and hanger development. On 18th
September 2009 Council sold Lot 5 in DP1140161 by auction for $306,000. This
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should net Council approximately $280,000 after costs to put towards the
airport development.

Discussion

In the interim Council has contracted the principal of local engineering firm
Regional Engineering, Michael Murphy, to investigate potential layouts and
service requirements to maximise the development potential of the site. After a
period of investigation and consideration of various options the layout
included as Tabled Document 2 OCTOBER 2009 (Page 2) is presented as the
most viable option.

This layout has been checked with CASA to ensure that all the separation and
turning distances are correct and has been designed to maximise the number
of hangers that can be fitted into the available land on the aerodrome between
the two runway flight paths. The layout gives 24 house and hanger packages
with the house blocks being similar in size to those in Bass Terrace.

Council has yet to determine the type of subdivision (community title or
Torrens title) that will be most acceptable to potential purchasers whilst
providing the levels of security that would be expected in such a development.
After this has been determined Council will need to have local Surveyor Ian
Pengelly produce plans to allow Council to grant development consent to the
subdivision.

Both Regional Engineering Services and Council staff are presently working on
engineering designs for the sewer, water, electricity and roads and at this
stage the rough preliminary estimates indicate that the total development will
cost over $1,000,000 (including the land and demolition, $140,000).

As Council will only have $280,000 initially the development will need to be
staged to allow the sale of the first stage lots to fund the remainder of the
development. This would most likely be lots 1-9 as this limits road works and
services to a single hanger road and part of the residential development.


RECOMMENDATION

That Council approve the preliminary design presented and proceed to a
subdivision application.

17/10/09     RESOLVED – Moved: A Smith                      Seconded: Slattery

             That Council approve the preliminary design presented and
             proceed to a subdivision application.




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   11) DEVELOPMENT APPLICATION DA10/014 – PROPOSED TWO LOT
       RESIDENTIAL SUBDIVISION– McHARDIE – LOT 14 DP 1108729 POOLE
       STREET & SCOTT AVENUE, COOTAMUNDRA

Applicant

Charles McHardie
5 Poole Street Cootamundra

Owner

As above

Property Description

Lot 14 in Deposited Plan No 1108729, corner of Poole Street and Scott Avenue
Cootamundra

The subject land is located on the north western corner of the intersection of
Poole Street and Scott Avenue Cootamundra. A location plan of the land is
included in the tabled documents. See Tabled Document 3 OCTOBER 2009
(Page 3).

Zoning

Existing Zoning: The property is currently zoned Village 2(v) under Interim
Development Order No 1 – Shire of Cootamundra

Proposed Zoning: The property was proposed to be zoned Residential 2(a)
General Residential under the draft Cootamundra LEP 2005. This plan has not
been adopted and is currently being revised.

Existing Use

The subject land is currently used a residential property. There is a two storey
dwelling on proposed Lot 4 and there is a tennis court on proposed Lot 3.

Proposal

The purpose of the proposed subdivision is to create an additional residential
allotment as follows:

Proposed Lot 3 (tennis court) will have frontage to Scott Avenue; an area of
977 square metres; a frontage of 21.5 metres and a depth of 45.3 metres.

Proposed Lot 4 (residue land incorporating the existing dwelling) situated on
the corner of Poole Street and Scott Avenue will have an area of 7094 square
metres.

It is intended that proposed Lot 3 will be used for residential purposes. Any
future development on this land will require separate approval.

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A plan of the proposed subdivision is provided in the tabled documents. See
Tabled Document 4 OCTOBER 2009 (Page 4).




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Discussion

   1. Council approved a Development Application (DA06/075) on 20th July
      2006 to carry out a boundary adjustment between the subject land and
      the adjoining property owned by Chaplin as well as to create one new
      residential lot. The boundary adjustment proposed in DA06/75 was
      finalised. However, the proposed new lot was not created. The new
      residential lot proposed in the 2006 application is the same lot proposed
      in the current application.
   2. Adjoining and adjacent property owners in Poole Street and Scott
      Avenue were notified of the development application. No submissions
      were received.
   3. Council’s Interim Development Order (IDO) places no restrictions on
      such development in this location. Under the Environmental Planning
      and Assessment Model Provisions 1980 adopted by Council’s IDO the
      minimum allowable area per residential lot is set at 233 square metres.
      Under the draft Cootamundra LEP (which has not been adopted) the
      minimum allowable area per residential lot is set at 600 square metres.
      The proposal complies with both limits.
   4. Proposed lot 4 incorporating the two storey dwelling has existing
      access from Scott Avenue and is connected to all services.
   5. The proposed new lot 3 does not have access to the existing sewer
      mains that service the area and will require a sewer main extension.
   6. Water, electricity, gas and telephone services are available to the
      proposed new lot from Scott Avenue. The developer will be responsible
      for providing all standard services to the proposed new lot.
   7. The proposed new lot does not have existing access from Scott Avenue
      and this will need to be provided by the developer.
   8. Council must also consider all of the matters referred to in sections 5,
      5A, 5B and 79C of the Environmental Planning and Assessment Act
      1979 before making an assessment of a development application. All of
      these sections have been duly considered and all relevant matters have
      been taken into account in making the following recommendation.

RECOMMENDATION

That Development Application DA 10/014 be APPROVED subject to the
following conditions:

1.The formal plan of subdivision being prepared and submitted generally in
accordance with the site plan prepared by the applicant and submitted with
DA10/014 dated 24th August 2009;

2. The provision of a standard water supply, electricity supply, gas supply, and
telecommunications services to proposed lot 3 to a standard approved by
Council, at the full cost of the applicant in accordance with Council’s standards
and requirements;

3. The formal plan of subdivision including an easement under Section 88B of
the Conveyancing Act 1919 to proposed lot 3 for stormwater and sewage. The
easement is to have a minimum width of 3 metres and is to be located clear of
any buildings;

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4. The provision of a sewer mains extension, including an easement, to the
boundary of proposed lot 3, at the full cost of the developer;

5. The payment to Council of the appropriate Goldenfields Water County
Council Water Supply Head Works Infrastructure Contribution Charge for
proposed lot 3 shown on the sketch plan submitted, at the full cost of the
developer ($4,620 per lot per 20mm service current until 30th June 2010);

6. The payment of the appropriate Sewer Scheme Augmentation charge ($2750
per lot current until 30th June 2010) for proposed Lot 3 shown on the sketch
plan submitted, at the full cost of the developer;

7. The provision of vehicle access to proposed lot 3 from Scott Avenue at a
location separately approved by Council and to a standard acceptable to
Council, at the full cost of the developer;

8. That authority be granted to release the subdivision plans when compliance
with the conditions is met;

9. Consent for the subdivision lapsing after two years in accordance with
Council’s Policy “Standard Time Limits of Development Consent” adopted on
14th December 2004 at Minute No.13/12/04.


18/10/09     RESOLVED – Moved: Palmer                       Seconded: Sutherland


             That Development Application DA 10/014 be APPROVED subject
             to the following conditions:

             1.The formal plan of subdivision being prepared and submitted
             generally in accordance with the site plan prepared by the
             applicant and submitted with DA10/014 dated 24th August 2009;

             2. The provision of a standard water supply, electricity supply,
             gas supply, and telecommunications services to proposed lot 3
             to a standard approved by Council, at the full cost of the
             applicant in accordance with Council’s standards and
             requirements;

             3. The formal plan of subdivision including an easement under
             Section 88B of the Conveyancing Act 1919 to proposed lot 3 for
             stormwater and sewage. The easement is to have a minimum
             width of 3 metres and is to be located clear of any buildings;

             4. The provision of a sewer mains extension, including an
             easement, to the boundary of proposed lot 3, at the full cost of
             the developer;

             5. The payment to Council of the appropriate Goldenfields Water
             County Council Water Supply Head Works Infrastructure
             Contribution Charge for proposed lot 3 shown on the sketch plan
             submitted, at the full cost of the developer ($4,620 per lot per
             20mm service current until 30th June 2010);
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                 6. The payment of the appropriate Sewer Scheme Augmentation
                 charge ($2750 per lot current until 30th June 2010) for proposed
                 Lot 3 shown on the sketch plan submitted, at the full cost of the
                 developer;

                 7. The provision of vehicle access to proposed lot 3 from Scott
                 Avenue at a location separately approved by Council and to a
                 standard acceptable to Council, at the full cost of the developer;

                 8. That authority be granted to release the subdivision plans
                 when compliance with the conditions is met;

                 9. Consent for the subdivision lapsing after two years in
                 accordance with Council’s Policy “Standard Time Limits of
                 Development Consent” adopted on 14th December 2004 at
                 Minute No.13/12/04.

VOTING RECORD for Minute 18/10/09 - Development Application DA 10/014
FOR RESOLUTION                        AGAINST RESOLUTION
Braybrooks, Palmer, A Smith, B Nil
Smith, Slattery, Sutherland, Donnelly


ABSENT                                              DECLARED INTEREST
Phillips, Holt                                      Nil




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   12) DEVELOPMENT APPLICATION DA10/018 – PROPOSED RESIDENTIAL
       SUBDIVISION–DICKINSON DEVELOPMENTS – LOTS 28, 31 & 41 DP
       1092957 MARY ANGOVE CRESCENT, COOTAMUNDRA

Applicant

Pengelly & Gray Pty Ltd
90 Wallendoon Street
Cootamundra 2590

Owner

Cootamundra Developments
Shop 16, Level 1
Exchange Parade
Narellan Business Park 2567

Property Description

Lots 28, 31 and 41 in Deposited Plan No 1092957, Mary Angove Crescent
Cootamundra

The subject land includes three corner lots on both the northern and southern
sides of Mary Angove Crescent. A location plan of the land is included in the
tabled documents. See Tabled Document 5 OCTOBER 2009 (Page 5).

Zoning

The property is zoned Residential 2V (Village) under Interim Development
Order No 1 – Shire of Cootamundra and under Cootamundra Local
Environmental Plan No 2

The proposed development is permissible with Council’s consent under the
provisions of the IDO and the LEP No 2.

Existing Use

The subject land is vacant.

Proposal

The applicant seeks Council’s approval to subdivide three corner lots into two
lots each to create three additional residential lots in Mary Angove Crescent.
The new lots will range in area from approximately 900m2 to 1093m2.

A plan of the proposed subdivision is provided in the tabled documents. See
Tabled Document 6 OCTOBER 2009 (Page 6).




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Discussion

1. A Development Application (DA07/173) to subdivide the three lots in the
same manner as that proposed in the current application was previously
approved by Council at its meeting held on 21st May 2007. This consent was
valid for two years and lapsed on 21st May 2009. The applicant has lodged a
new Development Application (DA07/173) seeking Council’s approval to carry
out the same subdivision.

2. Adjoining and adjacent property owners were notified of the proposed
development and two submissions objecting to the proposed subdivision were
received. Both objectors are the owners of properties situated opposite lot 28
(proposed lots 49 and 50). These two submissions are identical in content.
Copies of the submissions are included in the tabled documents. See Tabled
Document 7 OCTOBER 2009 (Pages 7 - 8).

The main issues raised in the submissions were:

  (a) The main reason for purchasing in this area was the attractiveness of
  being in a subdivision with larger residential lots with an area of 2000m2;

  Comment: It is assumed that the objectors were not aware of any proposal
  to further subdivide Mary Angove Crescent at the time of purchase.
  However, the zoning does permit the smaller lot sizes proposed.

  (b) Smaller lots will result in smaller houses or duplexes which will not
  conform to the conditions that the owners must comply with;

  Comment: At this stage it is not possible to predict what type of housing
  would be developed on the proposed lots. Both detached dwellings and/or
  duplexes could be considered under the current zoning. However, the owner
  would be required to lodge applications with Council in relation to any future
  development.

  (c) The proposed subdivision is contrary to the spirit of the contracts and
  agreements for the estate.

  Comment: This objection may refer to covenants which apply to the land.
  However, if such covenants exist they would be between the developer and
  purchasers only. Council does not have an interest in any covenant to this
  effect.

3. A total of 13 lots in the Florence Gardens Estate have been sold by the
developer and 11 dwellings have been constructed to date. If the proposed
subdivision is approved, it will establish a precedent for the new owners of the
13 lots sold to also further subdivide their land in a similar manner, subject to
the location on site of existing dwellings and ancillary buildings in relation to
lot boundaries.

4. The original subdivision approval for the Florence Gardens Estate did not
require kerb and guttering on the basis that the subdivision was for the
creation of larger than normal residential size allotments.

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Therefore, if the current development application were to be approved, no
provision has been made for adequate stormwater drainage and for the kerb
and guttering of Mary Angove Crescent. Kerb and gutter and associated
underground piped stormwater drainage is Council’s standard requirement for
the subdivision of lots of similar area to those proposed in this development
application.

Council would be entitled to require the developer to cover the full cost of kerb
and gutter across the frontage of the lots being developed only. The provision
of kerb and gutter to the whole of Mary Angove Crescent could only be
achieved with the co-operation of all of the current land owners. However,
Council could not require any of the other landowners to contribute more than
50% towards the cost of kerb and gutter and Council would be required to
provide the remaining 50%.       These landowners have purchased in the
knowledge that the development is comprised of larger lots which do not
require kerb and gutter and would obviously resist any attempt to levy for kerb
and gutter.

5. As there are now multiple landowners involved, it is considered that Council
should refuse the application on the basis that no provision has been made for
stormwater drainage and kerb and guttering of Mary Angove Crescent.

6. Council must also consider all the matters referred to in sections 5, 5A, 5B
and 79C of the Environmental Planning and Assessment Act 1979 before
making an assessment of a development application. All of these sections
have been duly considered and all relevant matters have been taken into
account in making the following recommendation.

RECOMMENDATION

That DA 10/018 be REFUSED for the following reasons:

•   No provision has been made for stormwater drainage and kerb and
    guttering of Mary Angove Crescent to comply with Council’s standard
    requirements for residential lot sizes of less than 2000m2 as proposed.
•   Council is not able to levy the full cost of kerb and gutter and associated
    underground stormwater pipes to Mary Angove Crescent against the
    developer of DA 10/018.



19/10/09      RESOLVED – Moved: B Smith                        Seconded: A Smith

              That DA 10/018 be REFUSED for the following reasons:

              •     No provision has been made for stormwater drainage and
                    kerb and guttering of Mary Angove Crescent to comply with
                    Council’s standard requirements for residential lot sizes of
                    less than 2000m2 as proposed.
              •     Council is not able to levy the full cost of kerb and gutter and
                    associated underground stormwater pipes to Mary Angove
                    Crescent against the developer of DA 10/018.


                  This is the Minutes of the meeting of Council held at Stockinbingal on
                                                   th
                                        Monday, 12 October 2009
                                                 Page 33
   VOTING RECORD for Minute 19/10/09 - Development Application DA 10/018

   FOR RESOLUTION                                      AGAINST RESOLUTION
   Braybrooks, A Smith, B                   Smith, Palmer
   Slattery, Sutherland, Donnelly


   ABSENT                                              DECLARED INTEREST
   Phillips, Holt                                      Nil



   55. LAND USE, STRATEGIC AND REGULATORY PLANNING


   13) DEVELOPMENT APPLICATIONS

The following development applications have been approved:
APP. NO. PROPOSED BUILDING                            ESTIMATED COST
DA10/009      GARAGE                                                                                4,900
DA10/012      SHED                                                                                 10,000
DA10/013      GARAGE & CARPORT                                                                     11,950
DA10/017      NEW DWELLING                                                                        204,000
DA10/021      CARPORT & PERGOLA                                                                     2,000
DA10/025      PATIO                                                                                 4,990
CDC10/010     USE OF BUILDING - COMMERCIAL FOOD SHOP                                                7,500
CDC10/011     SHED                                                                                  2,500
CDC10/012     GARAGE                                                                               11,500
CDC10/013     DETACHED ADDITIONS                                                                   10,000
CDC10/014     CONVERT GARAGE TO LIVING AREA                                                         3,000
CDC10/015     CHANGE OF USE - COFFEE SHOP                                                           5,000
CDC10/016     GARAGE                                                                               11,000
CDC10/017     DWELLING                                                                            199,000
CDC10/018     DWELLING                                                                            149,000
CDC10/019     SWIMMING POOL                                                                        32,000
CDC10/020     SHED                                                                                  4,990


   VALUE OF WORK REPORTED TO THIS MEETING:                                         $    673,330
   AMOUNT COMPARABLE SAME MONTH LAST YEAR                                              $152,570
   VALUE OF WORK REPORTED YEAR TO DATE                                            $11,364,819

   RECOMMENDATION
   That the information be noted

   20/10/09         RESOLVED – Moved: Sutherland Seconded: Donnelly

                    That the information be noted




                     This is the Minutes of the meeting of Council held at Stockinbingal on
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                                           Monday, 12 October 2009
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   14) PLANNING REFORM FUND

Introduction

The Department of Planning has allocated $50,000 to Council to undertake a
Rural Residential Land Areas Development Strategy and an Industrial Land
Areas Development Strategy.

Discussion

Council has now entered into an MOU with the Dept of Planning (DoP) that the
funds will be used to:

   1- To synthesise current strategies and review outdated strategies and
      strategic issues with the aim to develop an overall local planning
      strategy to support Cootamundra new Standard LEP.

   2- To involve the Cootamundra community in the process from the outset.

   3- To prepare a community based Rural Residential Land Areas
      Development Study and Strategy for the next 15 years for the Shire.

   4- To prepare a community based Industrial Land Areas Development
      Study and Strategy for the next 15 years for the Shire.

   5- To create an environment conducive to and supportive of forward
      planning within the Shire community and it’s Council.

The primary focus will be points three and four above leading to the exhibition
and final adoption of Cootamundra 2010 - 2025 Rural Residential Land Areas
Development Strategy and Industrial Areas Development Strategy. The results
of these strategies will then be incorporated into the draft Local Environment
Plan (LEP).

It is proposed that Council will use the services of Garry Salvestro of Lennon
Salvestro Planning of Wagga Wagga to direct and produce the two strategies
referred to above. Garry Salvestro has extensive local experience over 20
years as the senior planner for Wagga Wagga City Council, has a good
reputation with the Department of Planning and knows the Riverina area well
and is available immediately.

Council has consulted with the Department of Planning and they have no
requirement for tenders, or specific methods of appointing consultants and
have no objection to Council using Lennon Salvestro Planning.

Council’s Purchasing Policy requires us to seek three written quotes for the
purchase of services between $50,000 and $150,000. However, the General
Manager may allow an exemption from this requirement where one or more of
the following apply:

   •   A matter of urgent public health, security or safety;
   •   Situations of genuine urgency and unforeseen circumstances;

               This is the Minutes of the meeting of Council held at Stockinbingal on
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   •   The presence of a sole supplier with a particular product or highly
       specialized skills
   •   There is limited availability of suppliers such that a competitive process
       is not possible/practicable
   •   A requirement to integrate with a standard operating environment;
   •   Sole source of or access to particular intellectual property ;or
   •   Security or confidentiality requirements.

Points two, four and six above are all applicable to this project, particularly
when Council seeks to gain maximum value for money by reducing travel and
overnight expenses and to have the project completed within an acceptable
time frame.

Given that the cost of the service is set at $50,000 and taking into account
Garry Salvestro’s particular skill-set, the General Manager has not sought
further quotes for the work and has appointed Lennon Salvestro Planning to
undertake this project.

RECOMMENDATION

That Council endorse the appointment of Lennon Salvestro Planning as the
consultants to undertake the Rural Residential Land Areas Development
Strategy and Industrial Land Areas Development Strategy utilising the Planning
Reform Fund grant.

21/10/09      RESOLVED – Moved: B Smith                     Seconded: Palmer

              That Council endorse the appointment of Lennon Salvestro
              Planning as the consultants to undertake the Rural Residential
              Land Areas Development Strategy and Industrial Land Areas
              Development Strategy utilising the Planning Reform Fund grant.




               This is the Minutes of the meeting of Council held at Stockinbingal on
                                                th
                                     Monday, 12 October 2009
                                              Page 36
   15) BUILDING LINE VARIATION – DEVELOPMENT APPLICATION DA10/016,
       4 BETHANY PLACE COOTAMUNDRA.

APPLICANT/OWNER

Dickinson Property Group
16/38 Exchange Parade
Narellan NSW 2596

PROPERTY DESCRIPTION

Lot 4, Deposited Plan 1133629
4 Bethany Place Cootamundra

A Location plan of the subject land is provided in the tabled documents. See
Tabled Document 8 OCTOBER 2009 (Page 9).

PROPOSAL

A request has been received by the owner, for a variation of the building line to
facilitate the erection of a new dwelling that will be sited 4.5 metres from the
properties front boundary with Bethany Place.          See Tabled Document 9
OCTOBER 2009 (Page 10).

DISCUSSION

The proposal is to erect a new three bedroom, single storey, brick veneer
dwelling on the existing vacant residential allotment. The dwelling will be
located 4.5 metres from the properties front boundary with Bethany place and
will be encroaching into the building line by 2.8 metres.

Three new dwellings were recently approved in the street all having a setback
of 6 metres and the existing two storey units are located on the other adjoining
allotment having a setback of 8.6 metres. The site is unusual as it has a curved
street frontage which reduces the available building envelope which is why the
applicant has requested a variation.

Given the curved street frontage and the nominated setback review of the site
determined that the dwelling will maintain a similar line to that already
approved on adjoining allotments in the street which will preserve the
character of both the existing and projected streetscape, it is considered that
the proposed dwelling having a setback of 4.5 metres would still be in keeping
with that already approved and would not set an undesirable precedent for the
estate. See Tabled Document 10 OCTOBER 2009 (Page 11).

The adjoining and adjacent lands are still owned by the applicant so neighbour
notification was considered unnecessary.




               This is the Minutes of the meeting of Council held at Stockinbingal on
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                                     Monday, 12 October 2009
                                              Page 37
RECOMMENDATION

   That the building line be rescinded to permit the proposed dwelling to be
   located 4.5 metres from the front property boundary with Bethany Place.


22/10/09         RESOLVED – Moved: B Smith                     Seconded: Palmer

                 That the building line be rescinded to permit the proposed
                 dwelling to be located 4.5 metres from the front property
                 boundary with Bethany Place.


VOTING RECORD for Minute 22/10/09 - Development Application DA 10/016

FOR RESOLUTION                                      AGAINST RESOLUTION
                                                    Nil
Braybrooks, Palmer, A Smith, B
Smith, Slattery, Sutherland, Donnelly

ABSENT                                              DECLARED INTEREST
Phillips, Holt                                      Nil



59. TOURISM

   16) VISITOR INFORMATION CENTRE

Introduction

Council has received a letter from the Manager of the Visitor Information
Centre, Wendy Frazier, requesting the cancellation of her lease as of November
2, 2009. This correspondence forms Tabled Document 11 OCTOBER 2009
(Page 12).

Discussion

Council will now be required to call for expressions of interest regarding the
management of the Visitor Information Centre and the operation of a coffee
shop if that is the direction in which Council wishes to continue.

It is also important to note that Council’s lease of the Visitor Information Centre
office/shop space with Rail Corp is due for renewal on February 28, 2010. It is
essential that confirmation of Rail Corp’s intention to extend this lease is
secured prior to calling for expressions of interest as this will be a major
contributing factor in any party’s desire to enter into a sub-lease with Council.

To date Rail Corp has not provided any guarantee as to their intention to
continue the lease. If renewal of the lease with Rail Corp cannot be confirmed
it may not be possible to commit to a sub-lease which means the Visitor
Information Centre may be unoccupied in the interim.
                  This is the Minutes of the meeting of Council held at Stockinbingal on
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                                        Monday, 12 October 2009
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However, if confirmation of the continuance of the lease is forthcoming, it is
the ideal time to ensure that the sub-lease with Council coincides with
Council’s lease with Rail Corp to avoid future problems. It is also an ideal time
to restructure the sub-lease to suit the current needs of Council and to ensure
the future of the Visitor Information Centre.

It is worth noting that a number of train travellers commuting from Melbourne
or Sydney to Canberra are now disembarking the train at Yass Junction for the
bus trip to Canberra rather than disembarking in Cootamundra for the bus trip
to Canberra. This effectively reduces the numbers of travellers utilising the
Visitor Information Centre / coffee shop complex.

The Visitor Information Centre currently costs Council approximately $21,135
per annum to operate. This total is made up of the following items;

•   Rail Corp rental   - $6,930
•   Wages Subsidy      - $6,857
•   Electricity               - $5,026
•   Gas                - $1,602
•   Internet           - $720

Other incidentals include paper, printing ink, pamphlets and so on.

The VIC is presently Level 2 Accredited but Council should consider dropping
this to Level 3. This primarily has implications for the hours of operation with
Level 2 being 43 hours & 7 days/week and Level 3 being 5 days/week for 7
hours. The differences between the levels of accreditation and the associated
descriptions of each level can be viewed on Tabled Document 12 OCTOBER
2009 (Pages 13 - 14).

It is suggested that Level 3 is adequate with Council only requiring the VIC to
be open 5 days including Saturday and Sunday between 10.00am -5.00pm.

The coffee shop part of the business appears to only really be viable for 2-3
hours/day when buses and trains are present. As stated previously the
numbers of bus travellers have reduced over the past few years making the
present coffee shop arrangement less viable than when the lease was last
negotiated. As a result Council will need to increase its subsidy of the VIC to
make any arrangement worthwhile.

If the wages subsidy was deleted and a simple payment of $10,400 ($200 per
week) was made to operate the VIC for Council, this would increase Councils
cost approximately $69 per week. This would raise Council’s annual operating
budget for the VIC to approximately $28,678, and this would increase annually
as both the rental of the site from Rail Corp and the VIC subsidy would be
indexed to the Consumer Price Index (CPI).

That would mean Council was effectively paying the operator $200/week plus
covering all electricity and gas and internet/phone for having the VIC open the
extra 20 hours when no trains or buses were about.

Alternative sites for the location of the Visitor Information Centre are currently
being investigated should the continuation of the Rail Corp lease cease to be
               This is the Minutes of the meeting of Council held at Stockinbingal on
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                                     Monday, 12 October 2009
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viable. If these alternatives become a possibility, a separate report will be
presented to the November 2009 meeting of Council.

RECOMMENDATION

That, in the absence of suitable alternatives, Council renegotiate the Visitor
Information Centre lease with Rail Corp and that expressions of interest be
sought for the sub-lease of the Visitor Information Centre.

23/10/09       RESOLVED – Moved: B Smith                     Seconded: Sutherland

               That, in the absence of suitable alternatives, Council renegotiate
               the Visitor Information Centre lease with Rail Corp and that
               expressions of interest be sought for the sub-lease of the Visitor
               Information Centre.


FINANCE GROUP

62. DEBTORS/CREDITORS

   17) OVERDUE RATES AND CHARGES

Introduction

In accordance with the Debt Recovery Policy, a report on the progress made
during the 2009/2010 financial year is supplied, along with an update on the
current outstanding debts.

Discussion

During the 2007/08 financial year, Council actively undertook the steps
required to reduce the overdue rates and charges accrued by ratepayers.

In July 2009, Council brought forward $280,115.73 of rate arrears from the
previous financial years, and at the end of September 2009, this figure had
been reduced to $153,307.35. This represents a $126,808.38 reduction in
arrears brought forward from 2008/2009.

At the beginning of September 2009, 146 assessments with arrears totalling
$54,841.64 were referred to Council’s debt recovery agent for overdue rates
and charges and were issued with 14-day Letters of Demand by Council’s
external agent.

As of 1 October 2009, 39 assessments (totalling $22,210.13) were yet to make
payment or to contact Council staff to negotiate payment arrangements. Of
these, 29 assessments are still being actioned by the debt recovery agent.
These 29 assessments are being served a Statement of Claim.

Overall, Council staff considers this to be a very pleasing result, as $32,631.51
of the original $54,841.64 has been recovered in one month, which is 60% of
the original total claimed paid in full.


                This is the Minutes of the meeting of Council held at Stockinbingal on
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                                      Monday, 12 October 2009
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The total amount outstanding at the end of September is detailed in Tabled
Document 13 OCTOBER 2009 (Page 15). The total amount of arrears recovered
during the quarter ending September is $122,810.39.

The arrears from the first instalment (due 31st August 2009) is $82,242.36,
which is pleasing as each quarterly instalment has less arrears one month after
the issuing of the instalment than the preceding quarter. Council staff are
confident that this is attributable to the implementation and execution of the
steps and timelines outlined in the Debt Recovery Policy adopted during
2008/09.

RECOMMENDATION

That the information be noted.

24/10/09     RESOLVED – Moved: Slattery                     Seconded: B Smith

             That the information be noted.


63. FINANCIAL PLANNING


   18) INVESTMENT REPORT

A summary of investments as at 30th September 2009 forms Tabled Document
14 OCTOBER 2009 (Page 16).

RECOMMENDATION

That the summary of investments as at 30th September 2009 be noted.

25/10/09     RESOLVED – Moved: Slattery                     Seconded: B Smith

             That the summary of investments as at 30th September 2009 be
             noted.


CUSTOMER SERVICES GROUP


71. COMMUNITY GROUPS

   19) IMMUNE DEFICIENCIES FOUNDATION DONATION REQUEST

A request has been received from the Immune Deficiencies Foundation
regarding a donation to sponsor the attendance of local children to the World
Festival of Magic. The request was received on Tuesday the 17th of September,
2009 with the performance taking place last week on the 8th October, 2009.
Their correspondence forms Tabled Document 15 OCTOBER 2009 (Page 17).

Due to the short notice provided, concurrence was sought from the Mayor to
provide this sponsorship as Council had done on previous occasions. A

               This is the Minutes of the meeting of Council held at Stockinbingal on
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                                     Monday, 12 October 2009
                                              Page 41
donation of $200 was made by electronic funds transfer on Wednesday the 1st
of October.

RECOMMENDATION

That the information be noted.

26/10/09       RESOLVED – Moved: Sutherland Seconded: Slattery

               That the information be noted.


   20) APEX CHRISTMAS CARNIVAL SPONSORSHIP

Introduction

Correspondence has been received from the Apex Club of Cootamundra
seeking sponsorship for their Christmas Carnival to be held on Saturday the
28th November, 2009. This correspondence forms Tabled Document 16
OCTOBER 2009 (Page 18).

Discussion

Council has sponsored the Apex Club Christmas Carnival in the past to the
tune of $200. Since this is a popular community event similar sponsorship is
again warranted.

RECOMMENDATION

That Council sponsor the Apex Club of Cootamundra Christmas Carnival to the
value of $200.

27/10/09       RESOLVED – Moved: Slattery                    Seconded: B Smith

               That Council sponsor the Apex Club of Cootamundra Christmas
               Carnival to the value of $200.




                This is the Minutes of the meeting of Council held at Stockinbingal on
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                                      Monday, 12 October 2009
                                               Page 42
GENERAL BUSINESS (Questions)


Cr Donnelly


   1. Five-Ways Petrol Station.
Cr Donnelly commented on the poor state of the surrounds of the disused five-
ways petrol station.       The Director Engineering will have the nature strip
cleaned up and a letter will be sent to the owners regarding the property
condition.


   2. Cootamundra Creative Arts and Cultural Centre Committee meeting.
Cr Donnelly attended the last meeting of the committee and informed Council
that a letter would be forthcoming regarding a request for the removal of the
two cedar trees in the car park area.                The General Manager advised that
Council will act on this once the letter is received.


   3. Overgrown Back Yards.
Cr Donnelly enquired as to the progress on the clean up of the two back yards
mentioned at a previous Council meeting. The General Manager stated that the
sites had been inspected and were currently in a state that was satisfactory
and Council was unable to pursue the matter further at this stage. Council
staff were alerted to a possible infestation of rats but no evidence of this was
found. The General Manager advised that both properties would continue to be
monitored.


Cr Sutherland


   4. Taxi Service.
Cr Sutherland asked if Council had any involvement in the taxi service
provided to residents as he had been asked why there was not a late night train
service. The Mayor indicated that Council was not involved in this and that it
was a commercial decision made by the service provider not to provide this
service.


Cr Slattery
                This is the Minutes of the meeting of Council held at Stockinbingal on
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                                      Monday, 12 October 2009
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   5. Pigeons at Westpac Bank.
Cr Slattery noted that the mess from the pigeons at Westpac Bank was starting
to increase again particularly when wet. The General Manager advised that
Council will write to the owners of all affected sites seeking assistance with
this issue.


Cr B Smith


   6. Letter from Ken Loiterton.
Cr B Smith mentioned that Mr Ken Loiterton had spoken to him regarding a
letter Mr Loiterton had sent to Council stating some concerns he had with the
removal of exotic plants from the banks of Muttama Creek behind the old
hospital. The Mayor indicated that these concerns would be addressed by
members of the Muttama Creek Regeneration Group in their report to Council
at the completion of the meeting.


Cr A Smith


   7. Rules for Stalls in the Main Street.
Cr Smith asked what the rules were for stalls to be allowed to sell tickets and
goods at shop fronts in the main street. The General Manager stated all that
was required was for group wishing to run the stall to gain written permission
from the shop front owner to do so and to fill in and sign the required
documentation and present this to Council.


Cr Palmer


   8. Roundabout at Wallendoon and Parker Streets.
Cr Palmer commented on the deterioration of the road at the Wallendoon and
Parker Street roundabout and wondered if there was a water leak from pipes
below the surface. The Director Engineering Services indicated that there were
no leaking pipes however there was a concern that there may be subsurface
moisture in that area. The Director Engineering Services advised that this has
been investigated and work on the repair of the road should commence within



               This is the Minutes of the meeting of Council held at Stockinbingal on
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                                     Monday, 12 October 2009
                                              Page 44
the next fortnight in conjunction with the completion of the Wallendoon Street
footpath sealing.


Cr Braybrooks


   9. Regional and Local Community Infrastructure Program Round 2.
Cr Braybrooks brought to Council’s attention that round 2 of the Regional and
Local Community Infrastructure Program had been released.                                Council was
entitled to $127,000 and consideration now needs to be given to the projects
Council wishes to undertake.                Notification of these projects with the
accompanying application forms needs to be submitted to the Commonwealth
by Friday, November 20, 2009.



SUSPENSION OF STANDING ORDERS

28/10/09     RESOLVED – Moved: B Smith                             Seconded: Slattery
             That standing orders be suspended at 7.20pm to enable members
             of the Muttama Creek Regeneration Group to report to Council at
             this time.



Mr Graeme Pinney, Chairman of the Muttama Creek Regeneration Group,
provided an extensive and informative report to Council on the activities of the
group and the proposal for the removal and planting of trees from Parker Street
to Thompson Street. The report included comment from creek regeneration
experts and methods of tree removal resulting in minimal erosion of existing
creek structure.



RESUMPTION OF STANDING ORDERS
29/10/09     RESOLVED – Moved: B Smith                            Seconded: Slattery

             That standing orders be resumed at 7.40pm



THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 7.41PM.




                This is the Minutes of the meeting of Council held at Stockinbingal on
                                                 th
                                      Monday, 12 October 2009
                                               Page 45
These Minutes were confirmed by resolution of Council at the Council Meeting
held on November 16th 2009 and endorsed by:




___________________________________                        __________________________
MAYOR                                                      GENERAL MANAGER




              This is the Minutes of the meeting of Council held at Stockinbingal on
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                                    Monday, 12 October 2009
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