FGDC Subcommittee for Cadastral Data Business Plan Template by mwo18667

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									FGDC Subcommittee for Cadastral Data
      Business Plan Template
           Instructions




                 March 2009
                  Version 5

       David Stage and Nancy von Meyer
                                        Table of Contents

Introduction ...................................................................................1
Purpose:..........................................................................................1
Implementation..............................................................................2
  Stewardship................................................................................................. 2

  Production vs. Publication Data:............................................................... 2

  Best Practices for State Parcel Management Programs........................... 3
     Strategic Plan .................................................................................................. 3

     Program Oversight......................................................................................... 3

     Involvement of Parcel/Cadastral Oversight Agency ................................... 3

     Budgeting and Funding Capabilities ............................................................ 3

     Benefits to local governments ........................................................................ 4

     Standards......................................................................................................... 4

     Support Data for Local Governments .......................................................... 4

     Training and Technical Support................................................................... 4

     Funding to Leverage Resources .................................................................... 4

     Encourage Cooperative Activities................................................................. 4

  Business Plan Components........................................................................ 4
Example Business Plan Template.................................................7




                                   FGDC Cadastral Data Subcommittee
                                            March 2009
                         Draft State Parcel Business Plan Template – Version 5




Introduction
The FGDC Cadastral Data Subcommittee (Subcommittee) has found that there is a
growing interest in parcel data for emergency response and regional planning
accompanied by a willingness of these programs to provide funding to support the
creation and maintenance of published parcel data that is readily available and meets the
business needs of the user agency. In a recent survey on the status of parcel information
in the 50 states1 it was found that parcel automation is largely completed in the urban
areas of the United States but there is a need to complete parcel conversion and
publication in the more rural areas. Likewise it was discovered that many of the
consumer agencies that would utilize this parcel information if it were available are
willing to contribute in-kind services or financial resources for the development or
improvement of the parcel data. The purpose of the business plan template is to facilitate
partnerships between the parcel data producers and potential funding organizations to
complete the national parcel coverage and provide ready access to published parcel data.

Each state’s institutional infrastructure, the availability of state resources, the status of
parcel automation, geography and demographics will determine how a state designs its
parcel management program. The template provides a way of describing the components
of a state’s parcel management program, the standards or guidelines being used and the
strategy for implementation. The completed parcel management business plan will be
used by the Subcommittee to facilitate the establishment of federal partnerships to assist
with all phases of parcel data automation that result in the publication and maintenance of
a statewide parcel data layer.



Purpose:
This business plan template has been developed from the components of successful
parcel management programs as identified in a seven state survey (Stage, 2006)2. The
template and the identified components are designed to document and refine existing
parcel management programs or to be used as a guide to create a new state efforts that
will:

        1) assists local governments to spatially enable or improve their parcel data;
        2) facilitate the publication of a subset of the local data to be used by emergency
           responders and planners in a regional setting; and
        3) encourage assistance from the beneficiaries of this spatially enabled data by
           using standards that will meet a wide user community.


1
  The results of the 50 states surveys form 2003 and 2005 are available at http://www.nationalcad.org
2
  An Assessment of parcel Management Programs in Seven States, 2006, David Stage (published report is
in draft form and will be available at http://www.nationalcad.org)
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                       Draft State Parcel Business Plan Template – Version 5


It needs to be recognized that any effort to create statewide parcel effort will necessarily
include the Public Land Survey System or other corners of common control and
supporting data such as orthoimagery, hydrography, soils, street centerlines that are used
by local governments to spatially enable their parcel data. Although these efforts should
be separate the State’s Strategic Plan for Spatial Data recognizing their importance to
improving the parcel fabric is important and provides opportunities for cooperation and
resource sharing.

Implementation

Stewardship

The Subcommittee’s blue print for a
national cadastral is for each State to
assume the responsibility of compiling,
integrating and publishing local government
parcel data for government to government
data sharing. A national inventory will be
compiled that describes the level of
stewardship that has achieved (see
Appendix A). The Cadastral Business Plan
will be attached to the state inventory and
provide the user community with a state by
state Cadastral Blue Print for improving the
cadastral infrastructure that can range from
improvements to State Portals, improvements to the PLSS to the creation of parcels at theof
                                             Figure 1 Local and State Government Publication
local level.                                 Cadastral Data



Production vs. Publication Data:

The Subcommittee has found that there is
continued confusion about the three different
mediums of parcel data; production,
publication and project data. Production data
is the parcel data (spatial and attribute
information) that are used by the assessor or
other parcel data producer to maintain the
parcel information and to conduct daily
business operations. These are quite complex
systems that are updated daily and even
though there may be state standards there can
be considerable variation between
jurisdictions. Publication data is a subset of
                                                       Figure 2 Production, Publication and Project Data
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                             FGDC Cadastral Data Subcommittee
                                      March 2009
                        Draft State Parcel Business Plan Template – Version 5


production data consisting of approximately twenty attributes and spatial geometry that is
published into a uniform format on an annual update cycle. Project data is a subset of the
parcel data for which the user requests from an authoritative or trusted data source3
additional information to describe a parcel or a more current version of the data


Best Practices for State Parcel Management Programs

The Subcommittee conducted a research project to identify the best practices found used
by states with successful parcel management programs4. The following is a list of those
practices with a brief description of what it means. It is understood that each state will be
different and will have in place many of these components. The 50 States Initiative that
is a product of the Federal Geographic Data Committee is providing funding for each
state to develop a strategic plan that includes the cadastre. There will also be many State
Programs that already exist that are identified as important. The objective of the
Cadastral Business Plan is to bring these efforts under one umbrella so that they can
effectively work together and support each other to meet the Goal of publishing a
statewide parcel layer for government to government data sharing.

Strategic Plan
The Cadastral/Parcel Business Plan serves as a strategic plan to build and improve a
State’s parcel fabric. This effort should be recognized within the State’s Technology and
the State’s GIS or Spatial Data Strategic Plan.

Program Oversight
As with any strategic initiative there is a need for oversight and reporting of progress.
The State Cadastral Coordinator should have a significant role in this effort as well as
involvement of the

Involvement of Parcel/Cadastral Oversight Agency
Active involvement of the State Agency that is responsible for oversight of assessment
process in the state. The state GIS coordinating office or other GIS servicing agency may
take on responsibility for technical components but the oversight agency has the contact
and often legal responsibility to work with local governments. Whatever the relationship
is any activities should support the oversight agencies business needs.

Budgeting and Funding Capabilities
The ability to receive and spend money, manage contracts and carry funding from one
fiscal year to another is important aspect of any program. These three topics should be
discussed in the current conditions as well as addressing areas for improvement as a part
of implementation.

3
 Authoritative Data
4
 David Stage and Nancy von Meyer, An Assessment of Best Practices in Seven State Parcel Management
Programs, FGDC Subcommittee for Cadastral Data, February 2006, Internet,
http://www.nationalcad.org/showdocs.asp?docid=168&navsrc=Search&navsrc2=\
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Benefits to local governments
Programs should be a two way street demonstrating an ability to return benefits to local
governments as a part of their willingness to publish their data.

Standards
The State should have and promote standards that reflect best practices. This should
include both parcels, corners of common control and supporting data such as
orthoimagery, hydrography, geodetic control, etc. Implementation of these standards can
best be pursued through contract management and “grants” provided to local
governments.

Support Data for Local Governments
Data such as orthoimagery, hydrography, geodetic control, corners of common control,
soils data can be packaged and provided to local governments as a service.
Implementation can be through grants or simply by making the data available to local
governments. This will accomplish two things; first it reduces the costs to local
governments and secondly facilitates the compliance with standards.

Training and Technical Support
Training and technical support was identified as one of the most important services that
can be provided to local governments. This is valuable for both large and small counties.
Those local governments that have the technical expertise to implement a GIS still need
guidance on standards and knowledge about opportunities to participate in programs that
the State can provide. Those counties without the resources to maintain a GIS staff will
need not only the knowledge of opportunities provided by the state and because they
won’t have the resources to maintain internal technical resources there is a strong
argument of a State level support arm the works to support their efforts within the
framework of a larger strategic initiative to create and publish parcel data.

Funding to Leverage Resources
Funding from that passes through the state to local governments for the modernization of
the state’s cadastre is the most effective way of implementing a uniform statewide parcel
layer. Funding provided as a seed money that requires the local government to provide
match through in-kind services or resources is demonstrably effective.

Encourage Cooperative Activities
The State can do much to create opportunities for cooperative ventures. These efforts
whether that are under the umbrella of a State program provide justification for local
government participation. This is particularly effective when coupled with funding even
if small.


Business Plan Components

The following are the components that should be included in the business plans
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1. Executive summary
2. Goals and objectives         Statement of the next level of stewardship that the state
                                can achieve. The objectives should describe activities that
                                will need to be achieved in order to reach the goal. These
                                objectives should be achievable within the next two to
                                three years given that adequate and reasonable resources
                                are available.
3. Program Benefits             Benefits to be expected if Goal achieved
4.0 State Profile
4.1 Parcel Data                 Describes the current status of parcel modernization in the
Infrastructure                  State along with resources in place to support the
                                compilation, integration and publication of parcels and
                                PLSS data for government to government data sharing.
4.1.1 Principle managing        Description of agency(s) responsible for the states “parcel
agency(s)                       management program” and the role(s) that it plays.
4.1.2 Level of Stewardship      Description of the current level of State Cadastral
                                Stewardship.
4.1.3 Parcel County             Inventory of parcel data (county, state and federal)
Inventory
4.1.4 Standards                 Standards and guidelines being adopted or promoted in
                                the State.
4.1.5 Education                 Available training to state and local governments that
                                supports the development, improvement, implementation
                                and or publication of cadastral data.
4.1.6 State Strategic Plan      Status of the State Geospatial Strategic Plan and the parcel
                                data component
4.1.7 Budget/Funding            A description of how funding is managed to support any
Management                      parcel improvement effort.
4.1.8 Partners and              Listing of the parcel stakeholders and the role that they
Stakeholders                    play.
4.2 Corners of Common           Describes the current status of the state’s role for
Reference Infrastructure        improving the corners of common control on which the
                                parcels are referencing. This includes the PLSS use of the
                                GCDB where available, and other reference system for the
                                non-PLSS states.
4.2.1 Principle Managing        Contact information about the principle managing
Agencies                        agencies.
4.2.2 Publication of corners    Description of how the corners of common control are
of common control.              published.
4.2.3 Standards: Corners of     Does the state have a program or standards to enhance the
common control                  cadastral fabric (PLSS, GDCDB, Other Reference
                                System). This would include remonumentaiton programs,
                                standards).
4.2.4 Education
4.2.5 State Strategic Plan      Status of the State Geospatial Strategic Plan and the
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                             FGDC Cadastral Data Subcommittee
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                       Draft State Parcel Business Plan Template – Version 5


and Corners of Common            corners of common control component.
Control
4.2.6 Budget/Funding             A description of how funding is managed to support any
                                 corner improvement effort.
4.2.7 Partners and               Listing of the corners of common control stakeholders and
Stakeholders                     the role that they play.
4.5 Data Access and              How to acquire data and the core plus data requirements.
Publication Requirements
4.6 Local Government Data        A description of the agreements needed by the
Access                           stakeholders and the status of their development.
5. Implementation Plan
5.1 Areas of Improvement         A list of subject areas where the state has identified areas
                                 for improvement.
5.2 Draft Implementation         High level tasks to address 5.1, the areas for improvement
Strategy
5.2.1 Priorities                 Prioritization of the tasks based on need, critical path and
                                 reasonable expectations that the tasks can be funded and
                                 completed within the next two to three years.
5.2.2 Tasks                      High level description of tasks, deliverables and cost if
                                 they can be estimated.
5.3 Phases and Milestones        To be developed once a project funding source is
                                 identified. It is recommended that the phases and
                                 milestones are completed for the top tasks to allow
                                 potential funding sources to have a better understanding of
                                 the resource requirements.
5.4 Budget Estimates             To be developed once a project funding source is
                                 identified. It is recommended that the Budget Estimate is
                                 completed for the priority task(s) to allow potential
                                 funding sources to have a better understanding of the
                                 resource requirements.
5.5 Measures of Success          Describe the measures of success to achieve the stated
                                 goals and objectives.
5.5.1 Product Deliverables
5.5.2 Jobs created               Number and description of the type of jobs that would be
                                 created.


Figure 3 on page 7 is the table of contents for the business plant template. .




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                             FGDC Cadastral Data Subcommittee
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                         Parcel Business Plan Template – Version 5




                          Business Plan Template




Figure 3 Example Table of Contents



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                         FGDC Cadastral Data Subcommittee
                                  March 2009

								
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