UT+UTM Student Group Booking Request for UTM buildings grounds

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                                    UT+UTM Student Group Booking Request
                  for UTM buildings & grounds (except gyms, playing fields & the Student Centre)
         Please submit completed request at least five working days in advance of your proposed booking date
        to UTM Conference Services: 3094-H South Bldg. / Fax 905-569-4637 / E-mail confserv.utm@utoronto.ca

 Name of UT+UTM recognized student group responsible for booking:

Public Contact's name (from UT+UTM group recognition process):

Contact's position:                                                                     Contact's phone:

Contact's UT e-mail:                                               @utoronto.ca        (Note that booking follow-ups and responses may be sent to this e-mail)


Event name/topic/title/speaker:

Date requested: (YYYY-MM-DD):                                                          Type of booking:          Meeting         Special event

Estimated total attendance:                                                             How many attendees will be UTM students/faculty/staff?

Preferred type of facility:         Meeting room             Classroom          Other

Set-up start time:                          Event start time:                           Event end time:                          Room reset end time:

Will your booking be advertised off campus or open to non-UTM attendees?                               No         Yes

If any non-UTM group(s), sponsor(s) or speaker(s) will be participating, provide name(s) and nature of involvement.


Is there a cost to attendees?             No        Yes     $                          Will refreshments be offered/available?                   No         Yes
(Food and beverages must be arranged and purchased through UTM Conference Services. Student group pricing and menus are available.)


Note any special set-up or equipment requests (tables, audio-visual, etc.):

Is there anything else that would be helpful for us to know?
Booking Conditions
    This submission constitutes a request for the space. Not all requests can be accommodated -- a location should not be advertised until a booking is confirmed.
     The above-named group may not sponsor non-university groups or activities in this space -- it is for the sole use of the group named above and not for any other
          organization or purpose than is noted above.
    The group is responsible for leaving any space utilized in a clean, usable condition, set up in the same manner it was found, and is responsible for any related charges.
    The provision of space, resources and the approval of a group 's booking is provided on the assumption that the information provided above is a full and accurate
          disclosure of the nature of the activities taking place at the facilities provided. UTM reserves the right to withdraw approval at any time should the activity,
          number of participants, or other details differ from the information provided above, and is not liable for any related losses that occur. UTM reserves the right to
          refuse/cancel bookings of organizations that have not complied with conditions established or who have a balance owing to UTM.
    Access to audio-visual equipment is not provided automatically with a classroom booking. It must be specifically requested on this form and charges may apply. It is
          the public contact's responsibility to contact UTM Classroom Technology at 905-828-4300 to acquire a quote and confirm arrangements.
     Late changes and/or cancellations may result in booking-related charges, depending on the particular service(s) and the notice provided.



 Signature of public contact, acknowledging booking conditions:

 Signature of president, binding organization to booking conditions:

President's name:                                                                          President's UT e-mail:                                           @utoronto.ca


 For UTM use Received:                           Replied:                    By:                Response:                             CC: FS SA CP I&F CT U&G PE OR

Notes/Conditions: