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WSA Student Exchanges Handbook

VIEWS: 59 PAGES: 29

									 Faculty of Law, Arts & Social Sciences

    Winchester School of Art
      University of Southampton




Exchanges & Work Placements Handbook

     Academic Year 2003-2004
Winchester School of Art,
University of Southampton
Park Avenue
Winchester
Hampshire
SO23 8DL

Tel:   +44 (0) 23 8059 6900
Fax:   +44 (0) 23 8059 6901




 The information in this handbook is to the best of our knowledge accurate at the time of printing. Any
 unavoidable or subsequent changes pertaining to exchanges or placements will be notified through the
 School‟s notice boards.

 The information in this handbook does not form part of any contract between the University of
 Southampton and any student.

 In the event of any conflict between the information given here and the regulations of the University
 and/or the Faculty of Law, Arts & Social Sciences, the University and/or Faculty‟s regulations shall prevail.

 FOR AN A4 VERSION OF THIS HANDBOOK, PLEASE REFER TO THE WINCHESTER SCHOOL OF
 ART WEBSITE: www.wsa.soton.ac.uk AND PRINT A REPLACEMENT COPY…




                                                    2
CONTENTS                                                Page No.

INTRODUCTION
1.0   OVERSEAS EXCHANGES & WORK PLACEMENTS                  5

SECTION 1: EXCHANGES
2.0   THE EXCHANGE SCHEME                                   5
      2.1  Destinations                                     6
      2.2  Choice of Destination                           10
      2.3  Eligibility                                     10
      2.4  Expectations                                    11
      2.5  Your Commitment to the Scheme                   11
      2.6  ECTS: European Credit Transfer System           12
      2.7  Staff Contact Details                           12
      2.8  Further Sources of Information                  13
3.0   PREPARATION                                          15
      3.1 The Application Procedure                        15
      3.2 Deadlines                                        15
      3.3 Accommodation                                    16
      3.4 Funding                                          16
      3.5 Programme Choices                                17
      3.6 Travel Arrangements                              18
      3.7 Health & Safety                                  19
4.0   INDUCTION                                            20
      4.1  Arrival & Registration                          20
      4.2  Residence & Work Permits                        20
      4.3  The Host University                             21
      4.4  Safety Abroad                                   21
      4.5  The Student Journal                             22
5.0   MONITORING                                           23
      5.1  Keeping in Contact                              23
      5.2  Consider Opportunities                          23
      5.3  Review Work                                     23

6.0   REFLECTION                                           23
      6.1  Return                                          23
      6.2  Tutorial, Evaluation & De-briefing session      24
      6.3  Presentation                                    24

SECTION 2: PLACEMENTS
7.0   PLACEMENTS (Design Students Only)                   25
      7.1 Textile Design                                  25
      7.2 Textile Art                                     26
      7.3 Fashion                                         27
      7.4 Evaluation Forms                                27




                                         3
APPENDICES

A   ECTS: (European Credit Transfer System) grading scale

B   WSA Exchange Destination Proposal Form

C   Socrates Exchange Application Form

D   Socrates Learning Agreement

E   International Exchange Application Form

F   Information on Travel Cover

G   Example Page of the Exchange Student Journal

H   Socrates Exchanges Questionnaire

I   International Exchanges Questionnaire

J   WSA Exchange Student Evaluation Sheet

K   Work Placement Proposal Sheet

L   Work Placement Evaluation Sheet

M   Example Page of the Work Placement Student Journal




                                       4
INTRODUCTION
1.0   Overseas Exchanges & Work placements
      As a Winchester School of Art student you have the option to participate in an
      exchange or work placement in your second year (level 2), normally during the
      second semester. Section 1 of this handbook has been provided as a basic guide to
      help you plan and make the most of your exchange/placement experience. This
      handbook includes information about: the exchange/placement options available to
      you, the application procedure, the practicalities of travel overseas and the
      academic requirements of participating in these schemes.

      Studying overseas and gaining confidence in practising and using a second
      language offers a challenging and rewarding experience. As an international
      student you will be taught alongside „home‟ students within partner universities,
      creating a learning environment which benefits all students.

      Section 2 of this handbook has been provided to help Design students plan work
      placements, and is for reference for Textile Design, Textile Art and Fashion students
      only.

      Work placements offer you an opportunity to observe and evaluate current practices
      within the industry, and develop your knowledge of career possibilities. Students will
      undertake placements in a concentrated block of no less than 2 weeks, during either
      term or vacation time, depending on your programme. For further information,
      please refer to page 25.

      Please ensure you retain this handbook for future reference. A notes section has
      been included in this handbook for your use (pages 28 and 29). This handbook can
      also be accessed via the WSA website: www.wsa.soton.ac.uk

SECTION 1: EXCHANGES
2.0   The Exchange Scheme
      The Library provides a small exchanges reference section, shelved with the careers
      and work experience files located in Library 3, (also known as the „Terrapin‟); this
      reference section includes current prospectuses from our partner universities
      organised alphabetically by country.

      Studying abroad is a valuable experience and will provide you with an enriching
      opportunity to learn about ideas and cultures and gain additional skills and qualities
      within other countries. A variety of informal and formal meetings will be held during
      semester 2 of year 1, enabling you to consider the range of exchange opportunities.

      For example, returning year 2 Fine Art exchange students participate in a slide
      presentation to year 1 Fine Art students in the New Lecture Theatre. This has
      proved to be a successful and enjoyable conclusion to their exchange experience.

      Design students participate in presentations across subject areas in either one of
      the studios or seminar rooms. These student-led presentations may take place in



                                           5
      groups or individually and include a question and answer session.           For further
      information please refer to page 24.

2.1   Destinations
      Most exchanges are based on a reciprocal exchange with partner universities.
      There are three different types of exchanges available to you:

      Socrates-Erasmus: (referred to as Socrates throughout this handbook). The
      higher education part of the Socrates European Union education programme.
      Exchanges are all based within Europe and are funded by the EU by means of the
      Student Mobility Grant (please refer to page 16 for information on this grant).
      Socrates-Erasmus encourages cooperation between universities across Europe and
      supports exchanges between higher education institutions. Its principle objective is
      to promote a Europe of „knowledge‟ and to open up access to education. Partner
      universities are located in countries such as: Belgium, the Czech Republic, Finland,
      France, Germany, Ireland, Norway, Poland, Portugal, Sweden and Spain.

      To apply to be a Socrates-Erasmus student, you must complete a Socrates Student
      Application form. For further procedural information on this application, please refer
      to page 15.

      For additional detailed information on the Socrates-Erasmus scheme, please refer
      directly to the European Union website: www.europa.eu.int

      International Exchanges: these are non-EU exchanges and outside of the
      Socrates scheme, which means that they are not funded. We currently have links
      with Australia, the USA, Canada, Hong Kong and Japan.

      To apply to be an International Exchange student, you must complete an
      International Exchange application form. For information on this application, please
      refer to page 15.

      Independent Exchanges: these are self-initiated exchanges organised entirely by
      the student with an educational institution outside of agreement with the University
      of Southampton. Students are obliged to keep WSA informed of all independently
      negotiated exchanges, to include copies of all relevant paperwork and
      correspondence.

      For more detailed information on the various academic institutions and
      opportunities, please refer to the following websites, listed alphabetically by country.
      Contact names and email addresses are also provided, but should only be used
      once your application has been successful:

      Socrates-Erasmus Exchanges:

       BELGIUM

       ENS des Arts Visuels de la Cambre, Brussels           www.lacambre.be
       Contact:
       Felix D‟Haeseleer:
       ensav.socrates.lacambre@sup.cfwb.be

                                            6
THE CZECH REPUBLIC

Technical University of Brno, Prague         www.vatbr.cz
Contact:
Hedvika Simichove
simickova@ffa.vutbr.cz

Academy of Art in Prague                     www.x-media.cz
Contact:
Lucie Belinova
belinova@vsup.ce

FINLAND

University of Art & Design, Helsinki         www.uiah.fi
Contact:
Helena Lupari
esalni@uiah.fi

FRANCE

Ecole Sup. Des Arts Appliques, Paris         www.scola.ac-paris.fr
Contact:
Daniel Multon
daniele.multon@scola.ac-paris.fr

Ecole Nat. Superieur des Beaux Arts, Paris   www.ensba.fr
Contact:
Veronique Rabin le Gall
veronique.rabinlegall@ ensba.fr

Institut Francais de la Mode, Paris          www.textile.fr/ifm_a.htm
Contact:
Sylvie Ebel
ebel@ifm-paris.org

GERMANY

Fachhochschule Reutlingen, Reutlingen        www.fh-reutlingen.de
Contact:
Baldur H Veit
Baldur.Veit@fh-reutlingen.de

Hochschule der Kunste, Berlin                www.hdkberlin.de
Contact:
Angelika Theuss
angelica.theuss@intra.hdk-berlin.de




                                       7
Reutlingen University, Reutlingen               www.fh-
(School of Textiles)                            reutlingen.de/englisch

Contact:
Monika Böning
Monika. Böning@fh-reutlingen.de

IRELAND

National College of Art & Design, Dublin        www.ncad.ie
Contact:
Debbie Reddin
reddind@ncad.ie

NORWAY

Kunsthogskolen i Bergen, Bergen                 www.khib.no
Contact:
Kari Bjorgo Johnsen
kbj@khib.no

National College of Art, Oslo                   www.samson.shks.no
Contact:
Linda Thu
linka.thu@khio.no

PORTUGAL

Universidade de Evora, Evora                    www.uevora.pt
Contact:
Manuel Catita
naaci@uevora.pt

SWEDEN

Goteborg Universitet, Goteborg                  www.gu.se
Contact:
Johan Ahigren
Johan.Alhgren@adm.gu.se

Hogskilan I Boras, Boras                        www.utb.boras.se
Contact:
Linda Bertilsson
Linda.Bertilsson@hb.se

SPAIN

Universidad Politecnica de Valencia, Valencia   www.upv.es
Contact:
Jose Luis Clemente Marco
jlclemen@har.upv.es

                                    8
Universidad del Pais Vasco, Bilbao                www.we.lc.ehu.es
Contact:
Adolfo Morais
rvzarbai@lg.ehu.es

Universidad de Barcelona, Barcelona               www.ub.es
Contact:
Rosa Gonzalez
fil-annex2@d1.ub.es

Universidad de Sevilla, Sevilla                   www.us.es
Contact:
Marycruz Arcos Vargas
extension11@usrectorado.us.es

University of Ramon Llul (ESDi), Sabadell         www.esdi.es
Contact:
Diane Hoyle
interchange@esdi.es

Universidad Politecnica de Valencia, Valencia     www.upv.es
Contact:
Jose Luis Clemente Marco
jlclemen@har.upv.es

International Exchanges:

AUSTRALIA

The Australian National University, Canberra      www.anu.edu.au
Contact:
Sally Howes
U9312265@anumail.anu.edu.au

HONG KONG

Hong Kong Polytechnic University, Hong Kong       www.polyu.edu.hk
Contact:
to be announced

USA

FIT (Fashion Institute of Technology), New York   www.fitnyc.edu
Contact:
Carol DeSantis@fitncy.edu




                                     9
       Long Island University, New York                    www.liu.edu
       Contact:
       Pamela Jackson

       Parsons School of Design, New York
       Contact:                                            www.parsons.edu
       Heather T Ward
       parsadm@newschool.edu

       JAPAN

       Kawashima Textile School                            www.kawashima.co.jp/en/
       Contact:
       to be announced

       Tama Art University                                 www.tamabi.ac.jp/wsc/english
       Contact:                                            /default.html
       to be announced

       Tokyo Zokei University                              www.zokei.ac.jp/eng/english/
       Contact:                                            html
       to be announced

2.2   Choice of Destination
      When choosing your destination, please consider the following:
       what will be the language of instruction at your host university?
       consider your language skills, are you able to attend an intensive language
        course in advance of your placement to improve your communication skills (Fine
        Art students are welcome to join Design language classes, please discuss this
        with Susie Hunter)
       what prior knowledge/skills do you need to enhance your application to the
        programme you are considering applying for?
       it may beneficial to you and help your application, to research „something‟ of the
        educational structure of the country you will be applying to, see page 14, DfES
        website

      N.B. Erasmus Intensive Language Courses: if you are applying to one of the
      following countries: Belgium (Flemish-speaking), Bulgaria, Cyprus, the Czech
      Republic, Denmark, Estonia, Finland, Hungary, Iceland, Italy, Latvia, Lithuania,
      Malta, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia and
      Sweden, you can apply for a 3-8 week language course at either beginners or
      intermediate level. Courses are only available before WSA‟s second semester
      begins. For further information and an application form please visit the European
      Union website: europa.eu.int/comm./education/eilc/index_en.html

2.3   Eligibility
      All students eligible to participate in an exchange scheme must:
       for an Socrates-Erasmus exchange, be an EU (European Union) national or a
          national of an EEA (European Economic Area) country or associated country


                                          10
         for an Socrates-Erasmus exchange, be a registered student at a UK institution
         for all exchanges, have successfully completed year 1, and semester one of
          year 2
         for all exchanges, have negotiated agreement to participate in an exchange with
          either your Programme Convenor or Personal Tutor

2.4   Expectations
      Focus on what you wish to achieve:
      You will want to make the most of your exchange experience, and be fully involved
      with your overseas programme. Be ambitious regarding your individual aims, and
      „think‟ reflectively about your work as you progress, referring back to your initial
      objectives and ideas. You are required to monitor your own development and
      progression and to seek guidance from staff within your host university. Your
      Personal Tutor is also available to offer advice via regular email contact.

      The exchange experience will offer opportunities for you to develop both your oral
      speaking skills, and your ability to interact with people of different cultures, in
      addition to enhancing subject related practical skills. You will be required to use a
      range of time management techniques that include setting objectives, prioritising
      your workload and structuring your time.

      Before you leave for your exchange, we strongly recommend you arrange a tutorial
      with your Personal Tutor, to discuss your ideas and aims of what you plan to
      achieve. This will also provide an opportunity to identify and discuss any areas of
      your work that you may need to address. Please allow plenty of time to do this.

      You may also like to contact the Careers Advisory Service, for guidance and
      direction, for example, writing a CV or developing key skills. A professional careers
      adviser, Joan Powell, is based at WSA every Tuesday and can be met by
      appointment made through Registry on: 023 8059 6917/8.

      For further information on the Careers Advisory Service, please visit their website:
      www.careers.soton.ac.uk

2.5   Your Commitment to the Scheme
      If you decide that you wish to withdraw from the scheme altogether for personal or
      financial reasons – you must, in the first instance, notify both your relevant
      Divisional Coordinator and Personal Tutor, and confirm your decision to withdraw in
      writing or via email. WSA will write to inform the relevant host university. You are
      responsible for cancelling your own travel and accommodation arrangements etc.

      While overseas, you are responsible for your own time keeping and attendance.
      Please inform the relevant staff contact at your host university of any absences due
      to illness etc., as you are asked to do at WSA. Your attendance record will be made
      known to WSA by the host university – a poor attendance record will be noted on
      your file. University of Southampton attendance regulations, 1.7 will apply during
      either your exchange or placement. You are required to attend your host university
      as you would attend WSA.




                                          11
      You are reminded that you are required to hand-in assignments, such as HAD by
      the deadlines specified (check with all relevant offices for hand-in dates if you are
      unsure). These deadlines are non-negotiable except in cases of extenuating
      circumstances such as illness. We ask that you contact your relevant tutor(s) to
      discuss any request for an extension to a deadline. Please do not make the
      mistake of assuming you have an extension without agreement from an appropriate
      academic member of staff at WSA.

2.6   ECTS: European Credit Transfer System (Socrates exchanges only)
      The European Credit Transfer System was developed by the European Commission
      to provide a means of measuring and comparing learning achievement from one
      European university to another.

      ECTS facilitates access to European programmes, allowing students the opportunity
      to participate fully within the academic session of a host university and further
      guarantees academic recognition of study abroad.

      ECTS credits are a numerical value allocated to course units (1-60). The number of
      credits allocated to a unit reflect the workload for that unit. At the University of
      Southampton 15 credits are allocated to undergraduate units and there are normally
      8 units in one academic year, making 120 credits for the year (full-time). An ECTS
      full time academic year is allocated 60 credits; therefore, 1 ECTS credit is equal to 2
      University of Southampton credits.

      Assessment results are expressed in grades. An ECTS grading scale has been
      developed to provide member universities a system of translating grades, see
      appendix A.

      This grading system provides WSA with information on your academic performance
      whilst studying within a member university. We recommend you contact the
      Socrates Coordinator of the university you will be studying at for the latest
      information on the course units applicable to you, and their credit value.

      You should receive a copy of your transcript outlining your grades in English, from
      your host university. This should be given to you on completion of your exchange.
      If you do not receive a print out, please make certain that you ask for a copy before
      you leave.

      Universities outside of the ECTS scheme will also provide WSA with a transcript of
      your academic performance, confirming the „courses‟ you have taken and including
      an indication of the level of your attainment. This will vary from university to
      university. Please consult your host university‟s international Coordinator for further
      information.

2.7   Staff Contact Details

      WSA Divisional Exchange Coordinators:
      Nicola Sweed, Fine Art
      N.J.Sweed@soton.ac.uk
      023 8059 6985


                                           12
      Joanna Venters, Design
      J.M.Venters@soton.ac.uk
      023 8059 6965

      WSA Coordinators are available for an informal discussion and advice regarding
      both the Socrates and International exchange options available to you.

      University of Southampton, European Funding Officer:
      Alison Tebbutt, based at Highfield Campus
      A.M.Tebbutt@soton.ac.uk
      023 8059 2473

      University of Southampton, European Assistant:
      Betty Draper, based at Highfield Campus
      bd@soton.ac.uk
      023 8059 6799

      The European Funding Officer is the Institutional Socrates Coordinator for the
      University and can provide further advice and assistance on Socrates exchanges.

2.8   Further sources of information
      Please refer to the following websites/contacts for additional helpful information and
      guidance:

      President of the University’s Erasmus Society:
      Camille Gaudio
      erasmus@soton.ac.uk

      The University of Southampton Erasmus Society:
      The Society was founded to help the integration of international students into student
      life of the University of Southampton, both at Highfield and Winchester.

      The membership is free and open to anyone interested in meeting people from all
      around the world! Email address: erasmus@soton.ac.uk

      “Our aim is to promote the cultural exchange between International and British
      students, through social activities such as parties, trips, informal meetings, and
      opportunities for language exchange.

      We also are eager to inform all students about the Erasmus system and encourage
      them to take the opportunity to study abroad.

      Through our mailing list and informal meetings, students can approach us if they
      encounter any problems, or difficulties. Finally, we hope to help students to make
      the best out of their experience at the University of Southampton in a friendly,
      relaxed, informal atmosphere.”

      SAIC: Student Advice & Information Centre


                                          13
Based at Highfield Campus, the Centre offers advice to students within the
University on issues such as: funding and housing. SAIC also offers a drop-in
session at WSA during term time on Wednesday afternoons from 1.00 to 4.00 pm
Daniel Bedingfield, currently runs this service and can be contacted either at WSA
on Wednesdays, or by telephoning 023 8059 5212.

Alternatively, to make an appointment, contact SAIC directly on: 023 8059 5241 or
email: saic@soton.ac.uk; or contact the WSA Students Union: 01962 840 772. For
further information please refer to SAIC‟s website: www.soton.ac.uk/~susu/saic

A list of Embassies is available at the following website:
www.2.tagish.co.uk/Links/Embassies/Host/U.htm

UKCOSA: The United Kingdom Council for Overseas Students
(The Council for International Education)
An advice line is open to students, Monday to Friday from 1.00 pm until 4.00 pm:
020 73 54 5210, or refer to their website: www.ukcosa.org.uk

ESN: Erasmus Students Network
Student association, please refer to this website for additional information regarding
Erasmus students: www.esn.org

The Foreign Office
Please make full use of this site for up-to-date information on the country you will be
visiting, and to verify for additional information you may need to provide:
www.fco.gov.uk/travel

For currency conversion within Europe
Please refer to: www.eurocalculator.com

For currency conversion outside of Europe
Please refer to the FX Converter website: www.oanda.com/converter/classic

DfES
Please refer to this government website for information regarding education systems
abroad: www.dfes.gov.uk/echoice/index.shtml

Eurodesk
Information site for students interested in studying overseas: www.eurodesk.org

Careers Europe
Information site for students interested in studying overseas:
www.carerseurope.co.uk/students/student.html

LOKI
A multi-media learning package is available on this site combining language
acquisition with cultural awareness: http://linc-www.uia.ac.be/linc




                                     14
3.0   PREPARATION

3.1   The Application Procedure
      The procedure for application for all exchanges is as follows:
       complete a WSA Exchange Destination Proposal Form to register your initial
         interest with an academic member of staff. These forms are available from your
         Divisional Coordinator or the WSA website: www.wsa.soton.ac.uk,
         see appendix B
       either your Programme Convenor or Personal Tutor will approve your choice and
         sign the form. The completed form must then be returned to your WSA
         Divisional Coordinator
       your Divisional Coordinator will contact your selected university to establish
         availability of places
       once availability has been established, your Divisional Coordinator will contact
         you, you must then download and complete the correct exchange application
         form from your host university‟s website, return the completed form with your
         slides etc. (see below) to your Divisional Coordinator
       as part of your application, you must provide 6 examples of your work (either as
         slides or a CD-Rom), a statement of intent, why you wish to study abroad, what
         your objectives are, references from your tutor and confirmation of year one
         marks (your Divisional Coordinator will make certain your application is posted)
       if you have been accepted, the host university will confirm this with your WSA
         Divisional Coordinator
       Socrates exchange students must then complete a Socrates Student Application
         Form, see appendix C, to apply for the mobility grant, and the Socrates-Erasmus
         Learning Agreement, see appendix D. The Learning Agreement confirms the
         courses you will be taking, and their ECTS credit value. Overseas exchange
         students must complete an International Exchange Application Form, see
         appendix E. All forms are available from your Divisional Coordinator and the
         WSA website: www.wsa.soton.ac.uk
       return the completed application form to your Divisional Coordinator, for
         Socrates applications only, copies are forwarded to the European Funding
         Officer at Higfield to secure your mobility grant. All copies of application forms
         will be retained on your file

3.2   Deadlines
      Ensure that your host university has received your application before the end of the
      summer term in year 1, the academic year prior to your exchange. Many
      universities are closed during the month of August, you are therefore urged to
      finalise your application with your relevant overseas contact by July.

      The deadline for making a final choice of destination with WSA is 30th June. If your
      choice has changed, it will be necessary to make another application to your
      alternative choice of university. All applications must be made by the beginning of
      your second year (level 2). Make certain you allow plenty of time to discuss your
      choice of university with appropriate academic members of staff.



                                          15
      Applications for the Socrates Mobility Grant must be sent to the European Funding
      Officer at Highfield by the deadline of November 30th. Please make certain your
      WSA Divisional Coordinator has received your application form at the earliest
      opportunity, and no later than a week before the deadline. Please refer to page 16
      for detailed information on this grant.

3.3   Accommodation
      It is your responsibility to make your own accommodation arrangements for the
      duration of your exchange. We recommend you begin your search early.

      Some universities provide accommodation to visiting students and usually send out
      relevant information with the application forms; however, not all institutions have
      facilities available. If you apply for accommodation at your host university, contact
      the institution to make certain your application has been received as a priority. This
      will allow time to make alternative arrangements should any difficulties arise.

      It is likely international accommodation departments will offer differing services and
      initiate differing accommodation application procedures. Ensure you make yourself
      known to your host university‟s accommodation department either via email or
      phone, to understand what assistance and information such as maps will be made
      available to you.

      If you decide to rent accommodation, consider arriving several days in advance of
      your exchange to find an appropriate place to live within the private sector. Students
      are advised to use the accommodation services at host universities. Consider
      carefully where you wish to live in relation to the distance from your University,
      amenities and transport networks etc.

      Your WSA Divisional Coordinator will help facilitate an accommodation swap
      between outgoing and incoming exchange students, where possible. If you are
      interested in this option, email addresses will be exchanged between WSA and
      overseas students. The negotiation itself is the responsibility of the individual
      students. For further information, please speak with your Divisional Coordinator.

3.4   Funding
      While on exchange you must be able to fund your general living expenses and
      transport costs etc. The cost of living will vary from one country to another;
      however, it is likely the cost incurred will be no more than the living expenses you
      currently pay.

      During your exchange you will still be eligible to receive your student loan, and you
      will not incur any additional costs in tuition fees at your host university. You will
      continue to pay your usual tuition fees to WSA/University of Southampton.

      (For additional information or advice about University of Southampton student fees,
      please see the Finance Office: open Monday until Thursday, from 9.30 am to 12.30
      pm and 2.30 pm to 4.30 pm, and open Fridays from 9.30 am to 12.30 pm and 2.30
      pm to 4.00 pm).

      Student Mobility Grant (Socrates exchanges only)


                                           16
      As part of your application to the Socrates scheme, you must complete and return a
      Student Mobility Contract to your Divisional Coordinator before the University of
      Southampton deadline of November 30th. These contracts are available from your
      Divisional Coordinator, see appendix E, or the WSA website: www.wsa.soton.ac.uk

      The Student Mobility Grant is allocated by the UKSEC (UK Socrates-Erasmus
      Council). This grant is a contribution to costs associated with study abroad; it is
      NOT a maintenance grant. The amount you will receive is variable from year to
      year and is determined by UKSEC. Once the amount has been confirmed by
      UKSEC, a cheque in sterling will be sent from the University of Southampton,
      European Student Funding Officer, to your address, usually by the beginning of
      September. A second payment will be made during semester two. We recommend
      that you use your parents/guardians address as the point of contact to receive your
      cheque, as it may prove necessary for a member of your family or guardian to pay
      the second cheque into your account during semester two, if your exchange has
      begun.

      If you return early from your Socrates exchange and do not complete the
      placement, or you breach any clause within your Student Mobility Contract, it is
      probable (depending on individual circumstances) you will have to repay either part
      of or the entire mobility grant.

      Funding trusts and charities contact details
      For names and contact details for possible funding trusts and charities who aid
      student subsistence for study overseas, please visit the following website:
      www.charity-commission.org

      Eurodesk
      This site provides a database of contacts and publications for students interested in
      study or work overseas: www.eurodesk.communitylearning.org

      British Chamber of Commerce in Germany
      This site offers a limited number of scholarships for students accepted for study
      within a German University: www.bccg.de

      DfES, Career Development Loans
      The CDL is a deferred repayment loan to help pay for vocational learning or
      education. EU citizens are eligible to apply if the home course is within the UK, and
      you plan to study or work in the EU: www.lifelonglearning.co.uk

3.5   Programme Choices
      You are expected to participate fully in the academic life of the university you have
      joined: attending inductions, studio practice, workshops, self-directed study,
      critiques, tutorials, any assessments, lectures and seminars. We strongly advise
      that you discuss the programme you are interested in with your Programme
      Convenor/Subject Leader or Personal Tutor in advance of your application. Your
      choice of programme MUST be approved by an appropriate academic member of
      WSA staff and should be either equivalent to, or complimentary to your WSA
      programme.



                                          17
      Please inform us immediately if you wish to change your programme once you have
      begun your exchange.



3.6   Travel Arrangements
      It is your responsibility to make your own travel arrangements. Therefore it is
      essential you actively plan for your time overseas once your application has been
      confirmed. Please consider the following:

      Preparation:
       is your passport up-to-date, and will it remain so for your entire stay overseas?
         (your passport must be valid within 3 months of your departure date)
       have you considered possible immunisations? (check with your GP if you are
         unsure)
       will you need a visa, or other forms of identification, particularly for an application
         to countries outside of the EU or EEA?
       will you need copies of your birth certificate, or other forms of identification? (non
         EU students will need to provide this)
       have you obtained a copy of an E111 or E128 health insurance form, available
         from the Post Office?, see appendix F for further information
       have you taken out a personal health & travel insurance policy, this should cover
         you for everything you wish to do, including sporting activity?, see appendix F for
         information on the University‟s summary of cover for University of Southampton
         students travelling overseas on exchange: medical and associated expenses
       have you the correct insurance forms to cover your belongings, see appendix F:
         personal property?
       consider extending your overdraft facility, and inform your bank that you will be
         away (on exchange) and specify the exact dates
       have you made a note of all relevant UK contact details, for example your bank
         details? (remember to make note of the full dialling code for telephoning the UK
         from overseas)?
       will you need additional copies of letters of reference, or results letters?
       take additional copies of passport sized photos with you

      Organisation:
       have you established your expected time of arrival date with your host university?
         (Your university may have a separate arrival date for exchange students, please
         check this, look at your host university‟s web site, or contact the university‟s
         Socrates or International Coordinator if you are unsure of start dates)
       have you established term and semester dates?
       book your flight early once your exchange has been confirmed
       have you organised your travel arrangements to and from the airport, both within
         the UK and overseas?

      All departure and arrival dates and times, must be given to your Divisional
      Coordinator. Please keep us updated of any changes you make.




                                            18
      Check with the foreign office: www.fco.gov.uk/travel for up-to-date information on
      the country you will be visiting, and verify for additional information you may need to
      provide.

      Furthermore, we recommend you take your International Student Identity Card
      (ISIC), to gain access to galleries, museums etc. at a reduced rate. If you do not
      have one, these cards can be obtained from the student union at a cost of £7.00.
      Do not leave your travel arrangements to the last minute, start your
      preparations early.

3.7   Health & Safety
      Please see appendix F for information on travel cover for University of Southampton
      students travelling overseas on exchange.

      Ensure that you obtain the correct private Health and Medical insurance, including
      cover for dental and optical insurance. Failure to do so can prove very expensive.

      You must inform your Divisional Coordinator and your host university of any medical
      or chronic condition such as ME, or learning difference that may affect you. If you
      have a special need of any kind, or learning difficulty such as dyslexia, please make
      this known.

      Deb Viney, based at Highfield campus is available to offer information and advice for
      students with special needs or disabilities. Telephone: 023 8059 5644 or email:
      D.Viney@soton.ac.uk.

      If you are on medication, ensure that you have obtained repeat prescriptions to
      cover your length of exchange. Please consult your GP for advice.

      Ensure that you have organised recommended vaccinations well in advance. If you
      are uncertain if vaccinations etc. are required, consult your GP for advice.

      Take copies of all your relevant medical certificates and information relating to
      allergies such as penicillin with you. In addition, include copies of evidence of
      immunisations and vaccinations you have received in the last 5 years. If you have
      not done so, please consult your GP about immunisation against meningitis.

      If you have any individual health concerns, consider arranging a general health
      check with your GP in advance of your exchange.

      N.B. the NHS offers a dedicated advice line on a whole range of medical
      matters: NHS Direct: 0845 4647

      For further useful information, please visit the following websites:

      Travel Health Online: www.trip.prep.com

      Overseas Travel: www.overseastravel.com

      On your arrival, we recommend that you register with a medical practitioner. Seek
      advice from your host university regarding local „general practitioners‟ in advance of

                                            19
      your exchange. Ask your host university‟s exchange Coordinator to provide you with
      all relevant emergency contact numbers, in case of illness or accident, if you have
      not been provided with these numbers.




      Insurance
      All students who complete the Student Travel Insurance Proposal Form and pay the
      relevant premium are covered by the University of Southampton‟s insurance for
      health and personal belongings, see appendix F, for summary of cover etc.

      Consider the climate of the country you will be visiting and ensure you have clothes
      that will protect you sufficiently in all types of weather: both sun and cold
      (additionally, remember to protect your skin from UV light).

      Familiarise yourself with your host university‟s health and safety policy, general
      safety rules, procedures and the correct use of equipment as a priority on your
      arrival, in regard to working in studios and workshops.

4.0   INDUCTION

4.1   Arrival & Registration
      On your arrival, inform your Divisional Coordinator (see page 13 for contact details)
      that you have arrived safely either by telephone, fax or email, and make certain that
      we have all of your correct details so that we will be able to stay in contact with you
      throughout the duration of your exchange. Please keep us informed of your
      progress and welfare.

      Your host university may request that you arrive on a specific date and time, to
      welcome you and introduce you to your „department‟ and the campus (including
      facilities and services) with other international students. If this is the procedure, you
      should receive advanced notification from your Socrates or International
      Coordinator.

      You may be appointed a „student mentor‟ to help you settle in, although this will
      differ from university to university.

      We suggest you contact your Socrates or International Coordinator in advance of
      your exchange to familiarise yourself with their enrolment procedure, as you may be
      required to enrol on-line. Ask for further arrival guidelines to be sent directly to you.

4.2   Residence & Work Permits
      We strongly recommend that you verify with your Socrates or International
      Coordinator, what official documents you may need to provide on arrival. Citizens of
      EU member states are usually entitled to stay in a member EU state without a
      residency permit, for a maximum of 3 months. Any longer, and you may be required
      to apply for a permit. PLEASE MAKE CERTAIN YOU RESEARCH THIS.

      Permits can be applied for either within the UK at the Embassy of the country you
      are applying to, or on your arrival at the local Immigration Board. To qualify for a

                                            20
      permit you will be required to show your valid and current passport (stating your
      citizenship), a document (such as a letter on headed paper) from your host
      university confirming your status as a student and evidence of financial self-
      sufficiency (such as a recent bank statement). You may also be required to provide
      evidence of health insurance.

      Guidelines regarding residency may differ from country to country, from the EU to
      Commonwealth countries. It is therefore ESSENTIAL that you research this aspect
      thoroughly once your application for exchange has been confirmed. In the first
      instance, refer all your queries to your relevant overseas exchange Coordinator.

      For more detailed information on applying for part-time employment for the length of
      your exchange – please refer to the relevant Embassy website.

4.3   The Host University
      We anticipate your host university will prepare a general information pack for your
      use. It should include information relating to practical matters such as: use of public
      telephones, public transport, public holidays, tourist information, shopping hours,
      banks, electricity outlets, emergency contact numbers (fire, police, and ambulance)
      and places of worship for different faiths. If certain information that you need has
      not been made available to you, make certain you ask either your Socrates or
      International Coordinator. For more general information on the country you will be
      visiting, please refer to your host country‟s Embassy website.

      You should also be provided with information describing the academic content of
      your programme including: any prerequisites, methods of assessment, type of
      unit/course, learning and teaching methods, programme resources and the ECTS
      credits (Socrates students only) allocated to your exchange programme. Please
      make certain you have been supplied with this information. If in any doubt, ask your
      Socrates or International exchange Coordinator. (Socrates students will need this
      information to complete their Learning Agreement).

4.4   Safety Abroad
      While you are overseas, it is important to consider your personal safety.          The
      following checklist outlines a number of factors you should consider:

      Out & About
       does anyone know where you are?
       if your travel plans change, have you informed: your Divisional Coordinator, your
        host university or a friend/member of your family/guardian?
       have you ensured you can be contacted? (Remember to give your
        friends/family/guardian and WSA the full international dialling code of the country
        you will be visiting)
       do you know exactly where you are going and how to get there?
       if returning home after dark, have you considered the availability of public
        transport etc?
       have you asked your host university for information and advice in regard to the
        local area?
       are you likely to be carrying valuable items such as a mobile or camera; are
        these items too visible or too accessible?


                                           21
         carry money (and valuables) safely i.e. use a money belt
         carry/keep the following items separately: a number for cancelling credit cards, a
          phone card, a travel card (i.e. for bus, tram, train or underground), your keys and
          enough cash for a taxi
         consider carrying a personal alarm
         be wary of any approach for money (particularly from flower sellers/street
          vendors)
         report any losses or thefts to the police, in order to comply with the conditions of
          the School‟s Insurance Policy: any losses or thefts must be reported within 48
          hours, a copy of the police report should accompany any insurance claim, see
          appendix F

      Travel by Taxi
       where possible, book in advance by telephone and ask for the drivers‟ name
       carry the telephone number of a reputable company: ask your host university for
         a recommendation
       do not get into any Taxi that you have not asked for

      Travel by Train
       at night, always wait in a well lit area, where other people are present
       avoid getting into compartments that have no access to corridors or other parts of
         the train
       avoid getting into empty compartments
       if you feel uneasy: move to another seat or compartment, or get off at the next
         stop
       if you feel threatened, act immediately

      For additional useful information, refer to the Foreign Office website:
      www.fco.gov.uk/travel. This website will provide information on local politics and
      areas to avoid etc.

4.5   The Student Journal
      In choosing to participate in an exchange, you are expected to maintain a weekly
      journal, see appendix G for an example page. Each page offers boxes to indicate
      types of experience including: seminars, lectures, workshops, self-directed study or
      cultural experience (i.e. museum or gallery visit, visit to a market or use of language
      etc.) and a comments section to record your observations and reflections.

      This journal will become an important skills record and reference. Its purpose is to
      encourage reflection and the progress of your work including: new skills acquired,
      new insights gained and observations throughout the duration of your exchange. By
      recording your skills and interests, you will be better informed to make decisions
      concerning future postgraduate study or career choices. In addition, it will support
      you in articulating and providing evidence of your experience when you return to
      WSA. All students make a presentation on their experience to their Programme
      Convenor/Subject Leader or Personal Tutor and where appropriate to student
      groups, for example, to first year students as an introduction to exchanges (see
      page 24).



                                            22
      On your return we ask that you allow your Divisional Coordinator to make a copy of
      this journal, to be retained on your file. The original copy can be kept by you as your
      personal skills record and part of your study portfolio.



5.0   MONITORING

5.1   Keeping in Contact
      For the entire length of your exchange you must maintain regular contact with your
      Personal Tutor and your Divisional Coordinator at WSA. Keep us updated on both
      your progress and welfare. In return we will keep you updated on information that
      you need for example, we will send a timely reminder in regard to your WSA
      submission of work deadlines such as for HAD assignments.

      You are strongly advised to correspond once a week with your Personal Tutor, to
      provide a brief summary of work in progress and any difficulties you may have
      encountered. Your Personal Tutor will be able to offer guidance on the progression
      of your work, although it is expected you will have the confidence and ability to be
      increasingly self-reliant. Make full use of your student journal to evaluate your aims
      and objectives. Please discuss any concerns you may have with your tutor during
      your pre-exchange tutorial. All emails received will be retained on your student file.

5.2   Consider Opportunities
      The exchange experience will offer you an opportunity to consider: future
      employment prospects and will increase your knowledge of careers in different
      cultural and professional contexts; you will also be able to build a network of new
      friends and contacts. We urge you to make full use of the knowledge, technical
      skills and opportunities you will have access to while you are overseas.

      We recommend that you particularly note this aspect of your experience, as it will
      become an invaluable resource to you after graduation: for researching types of
      occupations, employers, additional placement opportunities and continued study or
      work overseas.

5.3   Review Work
      It is your responsibility to fulfil the objectives of your host university‟s project(s) and
      programme criteria. As you plan and organise your work, make certain you review
      the initial aims and objectives set, and make independent judgements. We expect
      you to provide copies of your project(s), the assessment criteria, and the programme
      criteria (a handbook or equivalent) on your return. You ought to be provided with
      this information at the start of your exchange. If this does not happen, please
      make certain you ask for copies.

6.0   REFLECTION

6.1   Return
      All Socrates exchange students are required to complete a Socrates questionnaire,
      see appendix H. Please note; this is a compulsory requirement of the Socrates
      scheme, and is a monitoring system. Please make certain you provide constructive
      and accurate feedback to enable both the UK Socrates Council and the University of

                                             23
      Southampton to either make changes or amendments benefiting future exchange
      visits.

      Additionally, International exchange students are required to complete a general
      questionnaire, on behalf of the University of Southampton and WSA, see appendix I.
      Your host university will be asked to fill out an evaluation sheet regarding your
      studies and general academic studentship while on exchange.

      We value good relations with all of our exchange partners. On your return, we ask
      that all students write a letter of thanks to their host university, to be sent either to
      the Socrates or the International Coordinator and copied to an appropriate academic
      member of staff at WSA.

6.2   Tutorial, Evaluation & De-briefing Session
      We suggest that you book a tutorial with you personal tutor following your return to
      WSA. The tutorial will provide an opportunity to evaluate your work, to discuss your
      experience and to relate the experience with your next WSA project. You will be
      required to provide the following during your tutorial:
       copies of the project(s) undertaken
       the assessment criteria of your host university
       a copy of the programme criteria (i.e. a programme handbook or equivalent , if
         you are able to obtain a copy)
       a portfolio of your work
       photographs of your work if it proves impossible to return with the actual body of
         work
       your student journal
       sketchbooks/notebooks

6.3   Presentation
      As part of your experience you may be required to give an informal presentation to
      your peer group, tutors, and year 1 students. It may also involve students from other
      areas of the School.

      The presentation will be organised at the discretion of your Tutor/Subject Leader
      (this will normally be agreed prior to your exchange) it will take place either within
      your studio area, the lecture theatre or in one of the seminar rooms. You are
      advised to consider the most effective method of presentation, for example: it could
      involve slides, PowerPoint, or the actual body of work produced. It could be
      delivered in a group situation with other WSA exchange students or individually, the
      presentation may also involve a question and answer session. We recommend you
      discuss this with your personal tutor.




                                            24
SECTION 2: PLACEMENTS
7.0   PLACEMENTS (Design Students Only)
7.1   Textile Design
      All level 2 Textile Design students have the option to participate in a work placement
      during semester two. The placement is a valuable opportunity to be involved with,
      and observe the application of textile design from within the industry and will make a
      contribution to the understanding of your subject.

      (Please refer to section 1 of this handbook for useful information on Preparation,
      Accommodation and Health & Safety etc.)
      You are expected to make a record of your experience, to include a
      notebook/Journal to document information such as: an outline of your company‟s
      profile, description of quality of fabrics, use of colour or styling or a compiled „trends‟
      report. You might also research „who‟ the studio/company sells to i.e. stockist or
      outlets, and take photographs of your working environment (ask permission before
      taking photographs). Please note other information you consider appropriate or
      relevant.

      This record of your experience will prove valuable to you after graduation, and will
      form part of your study portfolio.
      The majority of studios and placements do not pay a salary. Some studios will pay a
      percentage if work is sold. Expenses such as lunch may be paid. On occasion,
      accommodation may be provided.
      Print Students
       WSA Contact: Vanessa Calver
       Organisation: Vanessa will begin to assess your suitability to be matched with a
         design studio or company from February. She will contact the studios to set up
         interviews, and print students will usually be interviewed in groups of 3. During
         the interview, you will be required to show and discuss your portfolio.         In
         addition, CV‟s are compiled as „work in progress‟ and distributed during the trade
         fairs Indigo and Premier Vision in Paris
       Location: Most studio placements are based in London; however it is possible
         to participate in placements overseas such as Lyon - Studio Ogier Pitaud; Italy,
         Como - Faro Disegni or New York - London Portfolio Studio. Recent UK
         placements have included: The Works, Owens and Kim studio, Tiger Print (part
         of Hallmark cards), Lewis & Lewis, Designers Guild and the John Miles
         Partnership.     The location within the UK depends on your access to
         accommodation, i.e. stay with a friend, or a member of family. Overseas
         placements are entirely self-funded
       Timing: The placement itself will usually begin after Easter. It will last for a
         minimum of 2 weeks, but can continue for up to 2 months
      Weave Students
       WSA Contact: Annette Poulton
       Organisation: From February Annette will begin to assess your suitability to be
        matched with work experience, for example: a weave studio, a show room, or a



                                             25
          styling placement. Annette will arrange individual interviews; you will be required
          to show and discuss your portfolio
         Location: All weave work experience is UK based. Recent placements have
          included: Monsoon, Accessorize, Wallace Sewell, and Paul Vogel Studio.
         The location depends on your access to accommodation, i.e. stay with a friend,
          or a member of family
         Timing: Weave placements take place throughout semester 2. You will be able
          to participate from February; and placements may continue into late summer.
          The placements will vary in length, although they usually last for no more than 2
          weeks

      Knit Students
       WSA Contact: Lisa Hunter
       Organisation: from February knit students will be assessed for suitability and
         matched with a work placement, for example: a knit studio, a fashion/accessories
         company or a stylist. A member of knit staff will set up individual interviews, and
         you will be required to show and discuss your portfolio. Alternatively, you may
         be asked to send examples of your work
       Location: Most knit placements are UK based. Recent placements have
         included: fashion accessory companies e.g. Tait and Style, Georgina von
         Etzdorf, design consultancies; e.g. Knit-1, Studio M; and fashion companies; e.g.
         Griffin, Justin oH. The location depends on your access to accommodation, i.e.
         stay with a friend, or a member of family
       Timing: The placement itself will usually begin after Easter. It will last for a
         minimum of 2 weeks, but can continue for up to 2 months

7.2    Textile Art
      All level 2 Textile Art students have the option to participate in a work placement
      during the Easter or Summer Vacation of semester two. Work placements do not
      take place during term time.

      (Please refer to section 1 of this handbook for useful information on Preparation,
      Accommodation and Health & Safety etc.)

      Textile Art students are required to source their own placement and make
      arrangements for an interview etc. However, Textile Art staff are available for an
      informal discussion to offer advice regarding potential professional contacts. Please
      discuss this with your Personal Tutor.

      You are required to complete a Placement Proposal Form, see appendix K, and
      submit this proposal to you tutor for approval. The placement proposal seeks to
      detail your reasons for participating in a particular placement; additionally, it will
      provide an outline of what you plan to achieve.

      You are expected to make a record of your experience, to include a notebook/diary
      to document information such as: an outline of the gallery, or the individual artist‟s
      profile, description of the artwork or the environment. You might also research „who‟
      the gallery/artist sells to i.e. individual commission or outlets, and take photographs
      of your working environment (ask permission before taking photographs). Please
      note other information you consider appropriate or relevant.


                                           26
      This record of your experience will prove valuable to you after graduation, and will
      form part of your study portfolio.

      Recent Textile Art placements have included: assistantship to practising textile
      artists such as Jane Wildgoose, Cathy Demoncheux and Sally Freshwater, and also
      gallery experience at IKON gallery.

7.3   Fashion
      All level 2 Fashion students have the option to participate in a work placement
      during the Easter or Summer Vacation of semester two. Work placements do not
      take place during term time.

      (Please refer to section 1 of this handbook for useful information on Preparation,
      Accommodation and Health & Safety etc.)

      Fashion students are required to source their own placement and make
      arrangements for an interview etc. However, Fashion staff are available for an
      informal discussion and to offer advice regarding potential professional contacts.
      Please discuss this with your Personal Tutor.

      You are required to complete a Placement Proposal Form, see appendix K, and
      submit this proposal to you tutor for approval. The placement proposal seeks to
      detail your reasons for participating in a particular placement; additionally, it will
      provide an outline of what you plan to achieve.

      You are expected to make a record of your experience, to include a notebook/diary
      to document information such as: an outline of your company‟s profile, description of
      quality or market of garments or accessories, use of colour or styling, or a compiled
      „trends‟ report. You might also research „who‟ the company sells to i.e. stockist or
      outlets, and take photographs of your working environment (ask permission before
      taking photographs). Please note other information you consider appropriate or
      relevant.

      This record of your experience will prove valuable to you after graduation, and will
      form part of your study portfolio.

      Recent Fashion placements have included: Oswald Botang, Favourbrook, Stephen
      Jones Millinery, LK Bennett and Roland Mouret.

7.4   Evaluation Form
      We ask that all organisations and individuals involved in WSA work placements
      complete a simple one page evaluation form on each student, to record information
      such as: attendance, time keeping, ability to work independently, communication
      and team work. See appendix L for an example of the evaluation form. These
      completed forms will be retained on your student file.




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NOTES SECTION:




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NOTES SECTION:




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