Call for Symposium Proposals

Document Sample
Call for Symposium Proposals Powered By Docstoc
					                   Call for Symposium Proposals
                        2011 AAAS ANNUAL MEETING
                       17-21 February  Washington, D.C.

                           Science Without Borders
         The Annual Meeting of the American Association for the Advancement of Science
(AAAS) is the most important general science venue for a growing segment of scientists and
engineers who are interested in the latest advances as well as multidisciplinary topics and the
influence of science and technology on how we live today. Thousands of leading scientists,
engineers, educators, and policy-makers interact with one another and with hundreds of members
from national and international media. In fact, the growing number of international attendees
attests to the growing international nature of this gathering. More than 150 sessions spread across
about a dozen tracks are usually presented at the Annual Meeting.

       Symposium proposals for the 2011 meeting, which will be held 17-21 February in
Washington, D.C. at the Walter E. Washington Convention Center, Renaissance Washington,
D.C. Hotel, and Grand Hyatt Washington, are now being solicited. The deadline for submission
is Tuesday, 27 April 2010, 11:59 p.m. PT. Decisions will be announced in July.

2011 Theme

        The increasing complexity of problems facing our nation as well as our planet offers
immense challenges for coordinated, innovative problem-solving. So many important decisions
on national security, education, health, sustainability of the planet, and the exploration of the
universe depend on new-found knowledge gained by scientists and engineers. Expectations that
science and technology will rise to these challenges are widely expected.

        Many of these problems require an approach across several disciplines and areas of
technical expertise. A diverse work force will also be necessary so that maximal talent and
different approaches can be utilized. To train such a work force successfully presents the
challenge of attracting talent from a range of backgrounds and transmitting content while
maintaining relevance.

        The theme — Science Without Borders — integrates the practice of science, both in
research and teaching, that utilizes multidisciplinary approaches. It also takes into consideration
the diversity of investigators and students. Science and teaching that cross conventional borders,
or break out from silos, will be highlighted at the 2011 Annual Meeting. Sessions are encouraged
that have strong scientific content, particularly at the interface of different disciplines, or
exemplify a multidisciplinary approach to problem solving.

       The AAAS Annual Meeting Scientific Program Committee is particularly interested in
proposals that highlight the theme but also include ground-breaking areas of research, new and
exciting developments, and cross-cutting activities in support of science, technology, and
education. The following are a few examples of some of the topics that could be explored:

          National security policy and problems: how to approach and solve them
          Sociology of emerging science achievements in developing countries and their
          Planetary science and what it tells us about our own planet
          The economics of health delivery and reform
          The science of learning and problem solving
          Strategies to produce sufficient numbers of scientists and engineers for a
           technological society
          Stem cell policies around the world and the latest in stem cell research
          The impact of climate change on human health and economies
          Adaptation or intervention to a changing climate
          Methods for effectively evaluating S&T policies and programs
          Colonization of planets by humans
          Engineering technologies that offer the best energy alternatives to fossil fuel
          Identification and promotion of established scientific truths
          Research that raises ethical concerns
          Quality teaching and effective curricula in the United States and other countries

    Symposium proposal organizers are encouraged to be creative and to focus on the uniqueness
and interdisciplinary nature of the Annual Meeting. Successful proposals are characterized by
interesting, topical subjects that are thoughtfully developed and include capable and articulate
presenters from a broad range of institutions who are representative of the diversity of science
and society. Authors are also asked to carefully follow the instructions for submitting their
proposals, which will be scored for completeness and clarity during the review process.

About AAAS

        AAAS is the world’s largest general scientific society, and publisher of the journal,
Science as well as Science Translational Medicine and Science Signaling. AAAS was founded in
1848, and includes some 262 affiliated societies and academies of science, serving 10 million
individuals. Science has the largest paid circulation of any peer-reviewed general science journal
in the world, with an estimated total readership of 1 million. The non-profit AAAS
( is open to all and fulfills its mission to “advance science and serve society”
through initiatives in science policy; international programs; science education; and more.
    Instructions for Submitting Symposium Proposals
                              2011 AAAS ANNUAL MEETING
                                   Science Without Borders
                             17-21 February  Washington, D.C.

               All proposals MUST be submitted online before the deadline through the
                      AAAS Proposal Submission Site at

The deadline for proposal submission is Tuesday, 27 April 2010, 11:59 p.m. PT. Proposals will not be
accepted after the deadline. All proposals will be peer-reviewed. Decisions will be announced in July.

You must follow these instructions carefully. The information you provide will be the primary
source of information used by the reviewers to evaluate your proposal. Incomplete proposals will be
eliminated from consideration.

To receive notifications, please ensure that the following e-mail addresses will not be blocked:,,, and

For additional guidance, the Program Committee underscores the fact that a successful symposium
proposal is characterized by interesting and timely topics that are thoughtfully developed and include
capable and articulate presenters who are representative of the diversity of science and society, including
disciplinary field, gender, ethnicity, and geographic location.

SCHEDULING NOTE: When selecting speakers, please ensure that they are available to
participate at any time from Friday, 18 February through the morning of Monday, 21 February
2011. Once the schedule for sessions is announced in the fall of 2010, it will be considered final.

LANGUAGE AND STYLE: For language choice, use American English spelling and translations.
Meeting attendees come from more than 50 countries. For style, use The Chicago Manual of Style.
For example, use a comma before “and” in a series of three or more, and spell out all abbreviations
and acronyms. Do not use “ALL CAPS” or “Sentence case” for the title of a symposium or the title
of a speaker presentation (for example, Rethinking the Science, Biology, and Importance of Stem
Cells in Regenerative Medicine).

TRAVEL SUPPORT: Organizers, speakers, and others participate in the program at their own expense or
use funding secured by an organizer that has been vetted by AAAS Meetings to avoid conflicts of interest.
As a nonprofit organization, AAAS does not have the financial resources to fund travel expenses for the
more than 1,000 program participants at each year’s meeting. However, one of the 24 disciplinary
sections of AAAS may choose to authorize travel support for speakers from their modest budgets.
Funding is limited and typically provides only nominal travel support.
                         THREE STEPS FOR SUBMISSION
1. Set up Proposal
Title must include no more than 85 characters, including spaces. When preparing a proposal and the title
of the symposium, organizers are encouraged to be creative and to focus on the interdisciplinary nature of
the AAAS Annual Meeting. Please avoid jargon.

Please enter a valid e-mail address where messages can be received and accessed year long. The submitter
will immediately receive an e-mail confirming the initiation of a special session proposal.

Select a duration for the session. A 90-minute session is limited to no more or less than three (3) speakers.
An 180-minute symposium is limited to a minimum or four (4) and a maximum of six (6) speakers.

Keep in mind that speakers may travel far and have busy schedules; allow them enough time to make
substantive presentations and to take questions from the audience. The final 15 to 30 minutes of your
symposium should be reserved for discussion with the audience.

Proposals for 180-minute symposia must present compelling reasons as to why the additional time is
needed (1,000 characters, including spaces). The Program Committee reserves the right to accept a
proposal contingent on altering the time requested.

Please select the Primary Subject Category that best describes the overall nature of the symposium. This
information is used by the Program Committee to help generate broader symposium tracks or sub-themes.
Please select Secondary Subject Categories within which the symposium falls. This information is used to
develop the cross-cutting General Subject Index contained in the Program Book.

If applicable, indicate the primary section affiliation of the session organizer.

Indicate if your proposal has been discussed with an AAAS Section. Prior discussion is not a requirement.

Provide a clear, succinct synopsis of your proposed symposium (up to1,500 characters, including spaces)
as it would appear in the Program Book. Avoid the use of report or book references, abbreviations, or
technical jargon. Do not repeat the meeting’s theme title in a symposium title or synopsis. Annual
Meeting programs are archived at and can be a useful source of information.

Describe the subject, highlighting the scientific issues, innovations, or research to be addressed. Do not
name or reference speakers or the titles of their presentations in the synopsis. Speakers are listed
separately along with their presentation titles and description (see Step 2).

Describe how the proposed symposium relates to the theme. Almost any topic in science and technology
can be related to the theme, and submitters are encouraged to extend their reach by thinking
internationally. However, the Committee will consider proposals that are not directly related to the theme
if they involve ground-breaking areas of research, new and exciting developments, or cross-cutting
activities in support of science, technology, and education. (up to500 characters, including spaces)

2. Add/Edit People
Please note: If the organizer or co-organizer will also be participating in the session, each separate role
must be entered into the system (e.g., organizer and moderator).

Symposium Organizer
A symposium may only have one organizer. The organizer serves as the primary contact for all
communications with AAAS Meetings. It is the responsibility of the organizer to submit the proposal
to AAAS and ensure that participants, including the co-organizer(s), receive all information
relevant to their inclusion in the proposal and in the Meeting if the proposal is accepted.

Symposium Co-Organizer (optional)
Co-organizers assist the organizer with lining up speakers and ensuring that deadlines are met by
symposium participants. There is a maximum of two (2) co-organizers.

Moderator (optional)
A maximum of one (1). Provides a brief overview, introduces each speaker, and facilitates a general
discussion by the audience and presenters through a Q&A session. This role is typically filled by the
symposium organizer or co-organizer.

Speakers (Presenters)
A 90-minute session is limited to no more or less than three (3) speakers. An 180-minute symposium is
limited to a minimum or four (4) and a maximum of six (6) speakers. If your symposium addresses a
subject for which there are differing scientific opinions, include speakers with different perspectives.

Discussant (optional):
A maximum of one (1) discussant for a 90-minute session and two (2) for a 180-minute session. Provides
a brief review of, or counterpoint to, the main topics or issues covered by the panel. Discussants do not
make presentations, submit abstracts, or have a formal speaking role.

You will be required to enter the following information for each individual:
    Name (confirm correct spelling)
    Affiliation (primary institution; confirm correct spelling)
    E-mail address (confirm address where messages can be received year long)
    City
    State or Province
    Country
    Status (Confirmed or Invited)
    Complete mailing address
    Fax number
    Telephone number

Without correct contact information, AAAS will be unable to:
    Confirm participation.
     Communicate with speakers who apply for travel assistance.
     Send information to speakers about Newsroom Operations, including invitations to participate in
      news briefings and interviews.

For each speaker include a firm presentation title (up to 85 characters, including spaces); for example,
Domains of Learning and Memory that Are Enhanced with Sleep in Adults.

Also, describe the proposed content or perspective of the presentation in a few sentences. This is crucial
to the reviewers’ understanding of why you are proposing a particular speaker. Please do not submit
CVs, provide biographical information, or submit abstracts. A request to submit an abstract will be made
AFTER the Program Committee has made its program selections. (up to 500 characters, including spaces)

While recognizing that some changes will occur, the Program Committee reserves the right to reconsider
symposia if speaker substitutions at a later date cause a shift in the symposium’s focus that differs
substantially from the original proposal.

3. Enter Keywords
Select up to five (5) keywords that best describe your proposal.

4. Confirmation
Once you have entered all the required information for the people in your session (including a
presentation description for each speaker), proceed to the Confirmation step.

Review all the information you have submitted. If you need to make corrections to any information, just
click on the appropriate step link in the left frame. Otherwise, click the “Submit” button at the bottom of
the page.

To log out, simply close your browser window.

If you run into any problems, please e-mail your questions or comments using the hyperlink to
Technical Support that appears in the Symposium Control Panel.

Shared By: