2009 Honors Choir Student Registration Form by jaj75621

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									                            2009 VMEA HONORS CHOIR
                             GENERAL INFORMATION
DATES/PLACES:         November 19-21, 2009
                      Covington High School
                      530. S. Lexington Avenue
                      Covington, Virginia 24426
                      Phone: (540) 965-1410
                      Friday evening and Saturday rehearsals and Performance
                      The Homestead
                      1766 Homestead Drive
                      Hot Springs, VA 24445

CONDUCTOR:            Dr. Craig Jessop   Utah State Univ. formerly of Mormon Tabernacle Choir
ACCOMPANIST:          Mr. Melvin Goodwyn          Woodbridge, VA
CONCERT:              Saturday, November 21, 2009
                      VMEA Conference, 1:00 p.m.
                      The Homestead Hot Springs, VA

REHEARSALS:           Thursday evening’s and Friday morning’s rehearsals will be at Covington
                      High School. Friday afternoon and evening and Saturday morning
                      rehearsals will be at the Homestead. The final performance will be at the
                      Homestead - See rehearsal schedule
HOTELS/MEALS:         Please note: All rooms will accommodate four students.
                      Meals include:     Thursday - Dinner and snack
                      Friday – Breakfast, Lunch and Dinner Saturday – Breakfast and Lunch
                      All members of the Honors Choir, regardless of where they live,
                      are required to stay at the Compare Inn in Covington

DIRECTOR              Getting students to Honors Choir and back is the responsibility of
RESPONSIBILITIES:     each director. Directors will register their own students for the event and
                      accompany them during the Honors Choir event. Directors, you may not
                      register your students and then return home. If a director positively
                      cannot attend the conference, a person designated and approved by the
                      school principal in writing (on school stationary) must assume
                      responsibility for his/her student(s). Notices regarding chaperones
                      signed by the principal must be returned with the registration forms.

DIRECTOR HOUSING:     Directors must make their own hotel reservations. Make reservations
                      immediately! If you wait, you run the risk of not getting a room.
NIGHT CHAPERONES      If you are interested in serving as a night room/floor chaperone, please
                      contact: John Myers at Hidden Valley High - 540-776-7320
                             jamyers@rcs.k12.va.us Your room will be FREE,
                      This is night and breakfast duty only.

              DUPLICATE ALL FORMS AND INFORMATION SHEETS AS NEEDED
                             2009 VMEA HONORS CHOIR
                              GENERAL INFORMATION
REHEARSAL and MEAL      In order to allow the directors to attend as many conference sessions as
MONITORS and            possible, we are attempting to have official parent chaperones serve as
CHAPERONES BUS          rehearsal and meal monitors and bus chaperones. Of course you are
                        invited and encouraged to attend and observe as many rehearsals as
                        you wish. You will not be able to eat with your students but you may
                        visit during their dinner.
                        If teachers are interested in monitoring rehearsals, meals, or buses,
                        please contact me or John Myers at Hidden Valley High - 540-776-7320
                        jamyers@rcs.k12.va.us

DIRECTIONS:      Covington High School, 530. S. Lexington Avenue Covington, Virginia 24426
           *From East* 64W. Take the VA-154 exit- EXIT 14- toward Covington / Hot Springs.
                Turn Left onto VA-154 N / S Durant Rd. 0.3 miles Turn Right onto Chestnut
                Covington High School will be on your left

           *From North* Take I-81 S toward Roanoke. Take I-64 W via EXIT 191 toward
                Lexington / Charleston. 42.1 miles Take the VA-154 exit- EXIT 14- toward
                Covington / Hot Springs. Turn Left onto VA-154 N / S Durant Rd.
                Turn Right onto Chestnut Covington High School will be on your left
           *From South (via I-81)* Take I-81 N Take I-64 W via EXIT 191 toward
                Lexington / Charleston, WV. 42.1 miles Take the VA-154 exit- EXIT 14- toward
                Covington / Hot Springs. Turn Left onto VA-154 N / S Durant Rd.
                Turn Right onto Chestnut     Covington High School will be on your left

           *From West (via I-77)* TAKE I-77 N toward Beckley (Portions toll).
                Take I-64 E via EXIT 40 toward Lewisburg (Crossing into Virginia). 78.8 miles
                Take the VA-154 exit- EXIT 14- toward Covington / Hot Springs. Turn Left
                onto VA-154 N / S Durant Rd. Turn Right onto Chestnut         Covington High
                School will be on your left

STUDENT          Rehearsal – Regular school clothes. PLEASE NO HATS!
DRESS:           Teachers: Please emphasize to your students that appropriate clothing is
                 necessary while guests at CHS and at The Homestead.

CONCERT         Please do not wear cologne, perfume, body sprays, or perfumed lotions.
ATTIRE:         Jewelry should be kept to a minimum. Please maintain a uniform look,
                this is not the time to make personal fashion statements. No corsages.
     Ladies:    Black Dress Skirt, (Knee length or longer) Long Sleeve, Pressed Dress
                Style White Blouse, Black or nude Pantyhose, Dressy black shoes. NO sandals
                or flip-flops. Please keep heel height to 2‖ or less
                                       .
     Gentlemen: Dress Style Black Pants, Long Sleeve, Pressed Dress Style Solid White Shirt
                Dark color tie, and Dressy black shoes and black socks.

                 Please bring a black folder for the concert

              DUPLICATE ALL FORMS AND INFORMATION SHEETS AS NEEDED
                                     2009 VMEA HONORS CHOIR
                                      GENERAL INFORMATION
RECORDING:            Recording CD order forms will be available in the
                      registration packet and at the concert.


REGISTERING AT        Please go to the Honors Choir registration table in front of the auditorium
THE COVINGTON:        at CHS.
                      The students will leave their luggage in the auditorium. Student rooms and room key
                      will be issued at a specific time.
                      All directors must show a ―current‖ MENC card. DIRECTORS, YOU ARE STRONGLY
                      ENCOURAGED NOW TO GET THE PROPER MENC MEMBERSHIP VERIFICATION.
                      WE ARE NOT GOING TO BE ON-SITE AND IF WE CANNOT VERIFY YOUR
                      MEMBERSHIP, YOUR STUDENT(S) WILL NOT BE ALLOWED TO
                      PARTICIPATE AND WILL BE SENT HOME.

Please be advised that students will not be allowed to go off with parents, directors, relatives, or
friends to go to lunch or visit colleges. It is mandatory for students to attend all rehearsals. Their time will
be very structured.

FEES AND MUSIC: The registration fee is $234.00 per singer and includes six meals, lodging and
sight reading music.

Teachers, you must order all of the music except for the sight reading music for your students.
Contact the Musical Source (1-800-276-8723, 1-800-2 SOURCE, or 202-387-7401)
to order the music ASAP! The music will be approximately $9.50 per packet, plus shipping.

You will need to download and copy Ecco Mormorar L’Onde by Claudio Monteverdi from
Choral Public Domain Library (www.cpdl.org) http://www1.cpdl.org/wiki/images/sheet/mont-ecc.pdf


REHEARSAL             : We have rehearsal music that you can download from
MUSIC                 http://www.vcda.net/honorschoir.htm. You must use the passcode HC 10-23
                      (The deadline for mailing everything)
                      Please download and burn rehearsal CDs for all of your HC singers.
                      The music this year is difficult. All singers should be FULLY PREPARED on their
                      music when they arrive on Thursday.




Parents, The Virginia Music Educators Association has arranged with The Homestead for you to be
able to eat lunch at the Homestead on Saturday (app. $25 per person) and/or to stay Saturday night
at the Homestead for the VMEA group rate. The single rate is $192.37 total per night and the double
rate is $133.62 per person.




                  DUPLICATE ALL FORMS AND INFORMATION SHEETS AS NEEDED
                                      2009 VMEA Honors Choir
                                   Student Rules and Regulations
Congratulations! You have been selected to participate in the 2009 VMEA Honors Choir. You have displayed
    an exceptional level of musical talent and maturity through your successful audition for Honors Choir. During
    the event, you are expected to reflect the high standards of behavior and discipline you have already
    demonstrated.
Please carefully read the rules listed below:
      Students are expected to follow the same rules and regulations in regard to prescription drugs
    as dictated by their home school. The consumption or possession of alcoholic beverages,
    tobacco products, and the use or possession of illegal drugs are NOT permitted.
      Students will show respect to their fellow students and those in authority at the event.
      Each student will know the music to be performed prior to arrival at the VMEA
    Conference. All students are expected to be on time for each rehearsal with music and pencil in
    hand.
       All students must be in their assigned rooms by curfew and remain there until 6:30 a.m. No
    visitors are allowed after curfew, this includes directors and pizza delivery.
      Once assigned, no room assignment will be changed.
       Long distance telephone calls are NOT to be made from the hotel rooms. All long distance
    calls are to be made only from pay phones or cell phones. There is a hotel surcharge for all local
    calls. Students within their rooms will be responsible for paying any hotel surcharges. The use of
    personal cell phones will be permitted. Please be aware that you may incur roaming charges that
    could be very expensive.
       All students are required to attend every rehearsal in its entirety. Absence from a
    rehearsal or part of a rehearsal may result in expulsion from the VMEA Honors Choir. The Honors
    Choir Committee will determine whether an absence or partial absence from a rehearsal is
    excused or unexcused. Students will not be allowed to go off with parents, directors, relatives, or
    friends to go to lunch or visit colleges. Again, it is mandatory for students to attend all rehearsals.
    Breaks will be granted at the discretion of the guest conductor.
     Food and beverages are NOT permitted in the rehearsal room. WATER BOTTLES THAT
    CAN BE CLOSED ARE PERMITTED. ALSO, ALL CELL PHONES, BEEPERS, DIGITAL
    WATCHES, PDA ALARMS, ETC. ARE TO BE TURNED OFF DURING ALL REHEARSALS AND
    THE CONCERT. HATS ARE NOT PERMITTED IN REHEARSALS.
      Students in the choir are guests of Covington High School and The Homestead, and
    representatives of the Virginia Music Educators Association. Each student is expected to respect
    the management of each of these organizations and comply with their requests concerning the
    use and care of the property.
      Co-ed visitation—there must be at least four people in the room and the door must be fully
    open. Failure to comply with this restriction can be grounds for dismissal from the choir.
      All students are required to perform in the concert on Saturday, November 21, 2009.
      The Concert Dress Code must be strictly followed.
      Students, please visit this website several times in the next few weeks for updates and
    reminders - http://tazewell.k12.va.us/web/tcrhs/thall/class.apm?dM=10&dD=1&dY=2009&cli=2892
                                      DIRECTORS PLEASE DUPLICATE FOR EACH STUDENTS
Director’s Name_________________
Director’s Cell# _________________                         2009 Honors Choir Student
                                                               Registration Form
Please type or print neatly

Student Name
                                (Last)                                  (First)                               (M.I.)

Home Address
                                                           (Street)


                                    (City)                                                      (Zip Code)

Home Phone (               )                            ___ Student cell ( _        ) __________________

Voice Part                               Height( inches)

School Name                                                     ____Director

Choice of Roommate:                                                     School:

Choice of Roommate:                                                     School:

Choice of Roommate:                                                     School:


                     (We will do our best to honor roommate requests where possible)
                    IMPORTANT – For All Honors Choir Participants
              Please READ CAREFULLY and SIGN the following statement:
I have read the rules and regulations governing the 2009 VMEA Honors Choir. I Pledge to abide by these
rules and give my full support to this choir and to cooperate with all involved in order to make this event a
successful musical experience. I will learn all my music for this event prior to arriving at the VMEA
Conference. I understand that failure to comply with any of the rules may result in my dismissal from the choir
and may prevent my school from participating in the 2009 Honors Choir.

My teacher or chaperone at the 2009 VMEA Conference will be
(Note: Students must be accompanied and chaperoned by their director unless a chaperone has been designated and
approved by the school principal in writing on school stationery. The Chaperone designee letter must be returned with the
registration form.)
                                ______________________________________
                                                  Student Signature

PARENT AUTHORIZATION
I HEREBY GIVE MY PERMISSION FOR
                                                                         (Student’s Name)
to participate in the 2009 VMEA Honors Choir to be held at Covington High School and The
Homestead in Hot Springs, Virginia on November 19, 20, and 21, 2009.
______________________________________________                     __________________________
                Parent/Guardian Signature                                      Date

                     All forms must be postmarked on or before Friday, October 23, 2009
School ______________________
Director name ________________
Director’s Cell # ______________
                                        2009 HONORS CHOIR MEDICAL HISTORY
                                               AND EXAMINATION FORM
 Student Name                                                                Birthday                            Age

 Name of Parent/Guardian                                                              Home Phone

 Address                                                                              Business Phone

 A person we can contact in case a parent or guardian cannot be reached:

 Name                                                                                 Phone

 MEDICAL INSURANCE CARRIER/HMO - This is very important!

 Insurance Company
 POLICY MEMBERSHIP No.:                                                               Group No

 Military Residents Only
 Sponsors Name                                             Rank              Service                    SSAN

 Duty Station                                                                Student ID Card No.

 Student Health History:        Check and/or give approximate dates It is important that you be as complete as possible in the
                               following categories.
 Frequent Colds                           Kidney Trouble                                Chicken Pox
 Sore Throats                             Heart Trouble                                 Mumps
 Measles                                  Convulsions                                   Fainting
 German Measles                           Sleepwalking                                  Ulcers
 Sinusitis                                Nightmares                                    Asthma
 Bronchitis                               Infectious Mono                               Colitis
 Nervous Disorders                        Tuberculosis                                  Stomach Upsets
 Rheumatic Fever                                                                        Other

 Operations, serious injuries, or broken bones

 List all allergies and effective treatments:                                                                             `


 If you are taking medicine regularly, give dosage and timing of each drug named:


 Glasses or contacts worn?               Please bring a spare set of prescription glasses or contacts.

 Inoculations: Type and dates:
 In case of an emergency, I/we understand that every effort will be made to contact us, parents, guardian, or
 designated alternate named above. In the event a parent, guardian or designated alternate cannot be
 contacted, I/we hereby in an emergency situation give permission to the physician selected by the Professional
 Staff to hospitalize and provide treatment for my child, as named above.

                                                                                      Date     _________
                Signatures of Parents/Guardian

                         INFROMATION PROVIDED WILL BE HELD IN STRICT CONFIDENCE
                       Virginia Music Educators Association
                                      2009 Honors Choir Schedule
                                        Thursday, November 19
11:00 a.m.     -       12:45 p.m.           Honors Choir Registration Covington High School
  1:00 p.m.    -        4:00 p.m.           REHEARSAL CHS AUDITORIUM
  4:00 p.m.    -        4:45 p.m.           Break to distribute room keys
  5:00 p.m.    -        5:50 p.m.           Dinner [CHS]
  6:00 p.m.    -        9:00 p.m.           REHEARSAL
  9:00 p.m.    -                            Travel by bus to Compare Inn and Suites.
 10:30 p.m.                                 Students in their own rooms
            11:00 p.m.                 LIGHTS OUT!


                                          Friday, November 20
 7:30 a.m.     -      8:45 a.m.             Breakfast [At Motel]
 8:45                                       Load busses to travel to CHS
 9:15 a.m.     -      1:00 p.m.             REHEARSAL
1:00 p.m.      -      1:40 p.m.             Lunch CHS regular lunches end 12:56
 1:40 p.m.            2:20 p.m.             Travel by bus to Hot Springs
 2:45 p.m.     -      3:30 p.m.             Students visit college exhibits
 2:45 p.m.            3:39 p.m.             Meet the Director Dominion Room Directors and Dr. Jessop
 3:30 p.m.     -      6:00 p.m.             REHEARSAL [DOMINION ROOM]
 6:00 p.m.     -      7:00 p.m.             Dinner [Ballroom East]
 7:00 p.m.     -      9:00 p.m.             REHEARSAL in Grand Ballroom with instruments
 9:00 p.m.     -     10:00 p.m.             Collegiate Section Q & A with Singers
10:15 p.m.           10:50 p.m.             Travel by bus to Covington
           11:30p.m.                        All students in assigned rooms-LIGHTS OUT!


                                         Saturday, November 21
 7:00 a.m.       -       8:00 a.m.          Breakfast Pack up
 8:00 a.m.               9:00 a.m.          Luggage on truck- Load Bus - Travel by bus to Homestead
                                            Put luggage in room TBA
 9:00 a.m.       -      10:00 a.m.          TBA
10:20 a.m.       -      11:30 a.m.          REHEARSAL [Grand Ballroom-with instruments]
11:30 a.m.       -       12:25 p.m.         Lunch Dinning Hall
                 -                          Dress for Concert.
             12:405 p.m.                           Warm-up in Stratford and lineup for concert
             1:00 p.m.                      CONCERT All-VA Jazz Ensemble
                                                   HC will perform at approximately 1:45
              2009 VMEA Honors Choir Remittance Form
                                    Please Type or Print Clearly

SCHOOL AND DIRECTOR INFORMATION:

School:

School Phone (            )


             School Fax (           )


Director                                Director’s home phone

Director’s email

Director’s cell phone number
PAYMENT INFORMATION:

VMEA Honors Choir fee is $234 per student which includes all registration costs,
meals, lodging and the sight reading music. (You need to order the music packet from The Musical
Source (1-800-276-8723, 1-800-2 SOURCE, or 202-387-7401)   )

           Number of student(s) ______ X $234 =                    Total $___________
                                                               Enclose payment

                   Please make checks payable to Richlands High School.
STUDENT INFORMATION
                STUDENT NAME                         VOICE PART        HEIGHT IN INCHES




                                    Please type or print clearly
            Directors, please remind your bookkeeper or secretary to mail this promptly.

           THIS MUST BE POSTMARKED ON OR BEFORE FRIDAY, OCTOBER 23, 2009

								
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