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CITY COUNCIL REGULAR MEETING

VIEWS: 5 PAGES: 10

									WORD-02/04/08regularmtg
01/31/08
MED




                          CITY COUNCIL REGULAR MEETING
                             FEBRUARY 04, 2008/ 7:30 PM
                               RIVERVIEW CITY HALL
                                COUNCIL CHAMBERS
                                14100 CIVIC PARK DR.
                              RIVERVIEW, MI 48193-7600
                                    1-734-281-4201

                                    AGENDA

1.         CALL TO ORDER/ROLL CALL.

2.         PLEDGE OF ALLEGIANCE: Councilmember E. Trombley

3.         INVOCATION: Councilmember J. Trombley


4.        AWARDS, PRESENTATIONS, AND PROCLAMATIONS.

           None.



5.         APPROVAL OF MINUTES.

           5.1 APPROVE MINUTES OF THE 01/22/08 REGULAR RIVERVIEW
           CITY COUNCIL MEETING-CITY CLERK.



6.        PUBLIC HEARINGS.

           None.
City of Riverview City Council Regular Meeting – 02/04/08                     Page       2



7.      PUBLIC COMMENTS.




8.      ORGANIZATIONAL BUSINESS.
        None.



9.     CONSENT AGENDA.

        9.1  APPROVE   REQUEST  TO  TRAVEL       FOR    TWO
        COUNCILMEMBERS TO ATTEND THE 2008 WASTE EXPO IN
        CHICAGO, IL OVER THE PERIOD 05/05/08–05/08/08 – CITY
        MANAGER.

        COMMUNITY IMPACT/ BACKGROUND: Waste Expo 2008 will be held
        in Chicago, IL over the period 05/05/08 – 05/08/08. A Councilmember, who is
        a member of the Land Preserve Committee, and a Councilmember who is an
        alternate member of the Land Preserve Committee, have indicated an interest
        in attending this exposition. Funding for travel expenses is available in the
        Land Preserve budget for fiscal year 2007/2008. The anticipated cost of this
        trip is approximately $1,600.00 per person. The Land Preserve has budgeted
        $3,300.00 for City Council education and travel.

        ACTION REQUESTED: The City Council is requested to approve the
        request for two Council members to attend Waste Expo 2008 in Chicago, IL.

        ATTACHMENTS/ENDORSEMENTS:
                                                                   Required     Date
       City Manager Endorsement                                       X       01/29/08
       Financial Certification                                        X       01/30/08
       City Attorney Endorsement                                     N/R
       Department Recommendation                                      X       01/29/08
       Advisory Commission Recommendation                            N/R
City of Riverview City Council Regular Meeting – 02/04/08                       Page   3




        9.2 AUTHORIZE SOLICITATION OF BIDS FOR REPLACEMENT
        BULLDOZER – LAND PRESERVE.

        COMMUNITY IMPACT/BACKGROUND: The Director of Solid Waste is
        requesting authorization to bid a replacement bulldozer. The lead time on
        delivery after order placement may run for six to twelve months. The CAT
        D8T is due for replacement in August of 2008. This item is included in the
        Capital Equipment Replacement Plan for fiscal year 2008/09; therefore, award
        will be subject to appropriations for that fiscal year.

        The Ad Hoc Land Preserve Committee concurred with this request at their
        meeting of 12/10/07.

        ACTION REQUESTED: The City Council is requested to consider
        authorizing the solicitation of bid for a replacement bulldozer.

        ATTACHMENTS/ENDORSEMENTS:
                                                                     Required     Date
            City Manager Endorsement                                    X       01/29/08
            Financial Certification                                    N/R
            City Attorney Endorsement                                  N/R
            Department Recommendation                                   X       01/29/08
            Advisory Commission Recommendation                          X       12/10/07




        9.3 APPROVE CHANGE ORDER #2 IN THE AMOUNT OF $2,527.87
        FOR THE CDBG STREET SECTIONING PROJECT-COMMUNITY
        DEVELOPMENT DEPARTMENT.

        COMMUNITY IMPACT/BACKGROUND: Change Order #2 is for the
        recently completed CDBG street sectioning project on Kennebec (between
        Georgia and Pennsylvania). This is the final reconciling work order and the
        increase to the contract reflects final payout quantities to the contractor
        including retainage. All final costs are recoverable through the CDBG voucher
        process for reimbursement.

        ACTION REQUESTED: City Council is requested to approve Change Order
        #2.
City of Riverview City Council Regular Meeting – 02/04/08                       Page    4




        ATTACHMENTS/ENDORSEMENTS:
                                                                     Required    Date
       City Manager Endorsement                                         X       01/30/08
       Financial Certification                                          X       01/30/08
       City Attorney Endorsement                                       N/R
       Department Recommendation                                        X       01/30/08
       Advisory Commission Recommendation                              N/R




        9.4  AUTHORIZE SOLICITATION OF BIDS FOR DEMOLITION
        SERVICES – COMMUNITY DEVELOPMENT DEPARTMENT.

        COMMUNITY IMPACT/BACKGROUND:                       The Acting Community
        Development Director is requesting authorization to solicit bids for the
        performance of demolition services. This service will be utilized whenever the
        City finds it necessary to tear down a building for the health and safety of
        residents.

        A budget amendment will be required at the time of award.

        ACTION REQUESTED: The City Council is requested to consider
        authorizing the solicitation of bids for demolition services.

        ATTACHMENTS/ENDORSEMENTS:
                                                                     Required    Date
       City Manager Endorsement                                        X        01/30/08
       Financial Certification                                         N/R
       City Attorney Endorsement                                       N/R
       Department Recommendation                                        X       01/30/08
       Advisory Commission Recommendation                              N/R
City of Riverview City Council Regular Meeting – 02/04/08                                                  Page   5




        9.5 APPROVE BUDGET AMENDMENTS-FINANCE DEPARTMENT.
         A.
                                                                 Current             Amended     Amendment or
        Description                           Account Number Appropriation         Appropriation   Change
        2007/08 General Fund -- Police Dept:
          Contractual Services                 101-301-818.000 $  51,306.00        $   52,770.00       $     1,464.00
           Net decrease (increase) to Fund Balance                                                     $     1,464.00


        JUSTIFICATION: This amendment is necessary to appropriate additional funds
        for maintenance and upgrade of the City Hall security system. This amendment
        will also keep the City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        B.
                                                                  Current        Amended     Amendment or
        Description                            Account Number Appropriation    Appropriation   Change
        2007/08 General Fund -- Fire Dept:
          Contractual Services                  101-336-818.000 $   7,762.00   $       9,262.00    $        1,500.00
          Physical Exams                        101-336-836.000     2,500.00           1,000.00            (1,500.00)
            Net decrease (increase) to Fund Balance                                                $            0.00


        JUSTIFICATION: This amendment is necessary to transfer funds for
        unexpected increases in medical waste pickup and also for air compressor
        maintenance. This amendment will also keep the City in compliance with PA 621
        of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        C.
                                                                 Current         Amended     Amendment or
        Description                           Account Number Appropriation     Appropriation   Change
        2007/08 General Fund -- Community Development:
          Contractual Services                 101-447-818.000 $       0.00    $        5,000.00   $         5,000.00
          Consulting Engineer                  101-447-815.000    60,000.00            55,000.00            (5,000.00)
           Net decrease (increase) to Fund Balance                                                 $             0.00


        JUSTIFICATION: This amendment is necessary to transfer funds for the use of
        temporary help. This amendment will also keep the City in compliance with PA
        621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.
City of Riverview City Council Regular Meeting – 02/04/08                                            Page   6




        D.
                                                                  Current          Amended     Amendment or
        Description                            Account Number Appropriation      Appropriation   Change
        2007/08 Local Streets Fund:
          Civic Park Drive Re-Surfacing         203-451-980.044 $  22,619.44     $   31,219.44   $     8,600.00
          Sidewalk Replacement                  203-463-980.100    40,000.00         31,400.00        (8,600.00)
            Net decrease (increase) to Fund Balance                                              $         0.00


        JUSTIFICATION: This amendment is necessary to transfer funds for seal
        coating. This amendment will also keep the City in compliance with PA 621 of
        1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        E.
                                                                  Current          Amended     Amendment or
        Description                            Account Number Appropriation      Appropriation   Change
        2007/08 Capital Improvement & Equipment Fund:
          City Signage                          402-901-991.046 $  25,000.00     $   30,700.00   $     5,700.00
            Net decrease (increase) to Fund Balance                                              $     5,700.00


        JUSTIFICATION: This amendment is necessary to appropriate funds for
        signage to rename Pennsalt Park. This amendment will also keep the City in
        compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available
        for this amendment.

        F.
                                                              Current              Amended     Amendment or
        Description                          Account Number Appropriation        Appropriation   Change
        2007/08 Golf Course Fund:
          Golf Cart Repair                    584-542-947.500    $    2,600.00   $    3,600.00   $    1,000.00
          Greens Aerator                      584-542-973.021        18,000.00       17,000.00       (1,000.00)

        2007/08 Golf Practice Fund:
          Golf Cart Repair                     585-542-947.500   $      400.00   $    1,200.00   $      800.00
          Golf Cart Rental                     585-542-947.000        8,500.00        7,700.00         (800.00)
           Net decrease (increase) to Fund Balance                                               $        0.00


        JUSTIFICATION: This amendment is necessary to transfer funds for golf cart
        repairs. This amendment will also keep the City in compliance with PA 621 of
        1978.
City of Riverview City Council Regular Meeting – 02/04/08                                           Page    7


        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.
        G.
                                                                  Current        Amended     Amendment or
        Description                            Account Number Appropriation    Appropriation   Change
        2007/08 Land Preserve Fund:
          Dues and Subscriptions                596-526-802.000 $     900.00   $     1,300.00   $        400.00
          Physical Exams                        596-526-836.000     1,500.00         1,100.00           (400.00)
            Net decrease (increase) to Fund Balance                                             $          0.00


        JUSTIFICATION: This amendment is necessary to transfer funds for new
        environmental subscriptions. This amendment will also keep the City in
        compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        H.
                                                                Current          Amended     Amendment or
        Description                           Account Number Appropriation     Appropriation   Change
        2007/08 Law Enforcement Fund -- Revenues:
          Operating Transfers -- General Fund 265-000-699.101 $       0.00     $   183,450.32   $   183,450.32

        2007/08 Law Enforcement Fund -- Expenses:
          Operating Supplies -- DEA Funds      265-302-740.000   $     0.00    $   102,967.83   $   102,967.83
          Operating Supplies -- DRANO Funds 265-303-740.000            0.00         75,147.66        75,147.66
          Operating Supplies -- OWI Funds      265-304-740.000         0.00          5,334.83         5,334.83
           Net decrease (increase) to Fund Balance                                              $         0.00


        JUSTIFICATION: This amendment is necessary to transfer drug forfeiture funds
        to its own restricted fund, in accordance with the auditor’s recommendations, and
        appropriate for expenditures equal to the amount of funds on hand. This
        amendment will also keep the City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.
        _______________________________________________________________

        ACTION REQUESTED: The Finance Director requests that the budget
        amendment presented above be placed before the City Council at their City
        Council meeting for their consideration.
City of Riverview City Council Regular Meeting – 02/04/08                        Page    8


        ATTACHMENTS/ENDORSEMENTS:
                                                                      Required    Date
       City Manager Endorsement                                         X        01/29/08
       Financial Certification                                          N/R
       City Attorney Endorsement                                        N/R
       Department Recommendation                                         X       01/29/08
       Advisory Commission Recommendation                               N/R


10. RESOLUTIONS.
           None.



11. ADMINISTRATION.

        11.1 AWARD BID FOR DUMP TRUCK TO MOTOR CITY FORD
        TRUCK IN THE AMOUNT OF $93,550.00 – DEPARTMENT OF
        PUBLIC WORKS.

        COMMUNITY IMPACT/BACKGROUND: On 11/19/07, the City Council
        authorized the solicitation of bids to procure a dump truck on behalf of the
        Department of Public Works. Specifications were drafted and mailed to fifteen
        (15) vendors. On 12/20/07 six vendors responded to the invitation with three
        submitting bids. Motor City Ford Truck, Inc. of Livonia, Michigan is the
        apparent low bidder meeting specifications for a total bid of $93,550.00.

        The 2008 Sterling will replace a 1987 Ford L800 which will be disposed of by
        the competitive selection process after delivery of the new dump truck.

        Funds are available in account 592-536-974.024 of the 2007/08 fiscal year.

        ACTION REQUESTED: The City Council is requested to consider bid
        award for a dump truck to Motor City Ford Truck for the total bid amount of
        $93,550.00.
City of Riverview City Council Regular Meeting – 02/04/08              Page     9


         ATTACHMENTS/ENDORSEMENTS:
                                                            Required     Date
      City Manager Endorsement                                 X       01/29/08
      Financial Certification                                  X       01/29/08
      City Attorney Endorsement                               N/R
      Department Recommendation                                X       01/29/08
      Advisory Commission Recommendation                      N/R




12. ORDINANCES.
         None.


13.      OTHER BUSINESS.




14. CLOSED SESSION.
       None.


15. ADJOURNMENT.
City of Riverview City Council Regular Meeting – 02/04/08   Page 10

								
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