Koshwahini - Treasury Information System of Maharashtra by decree


4 Civil Services News May, 2006
Koshwahini - Treasury Information System of Maharashtra
Information Technology (IT)
enabled services in any field cannot be
typecast nor can they form a hierarchical
chain of order. They are merely 'services'
and that's all to it. IT wherever and
whenever is applied is upheld as the
torchbearer for transparent, smooth and
hassle free environment. And if it is the
finance sector then the achievements are
more than remarkable. Hence the
importance to Treasury Information
System or Koshwahini adopted and
practiced in Maharashtra. The financial
sector in itself is a challenge and any
software designed to function in this
sector deserves pat on the back.
What is Koshwahini?
Koshwahini is an online financial
information system designed by the
Directorate of Accounts and Treasuries
in the state of Maharashtra with the aid
of the National Informatics Centre. The
outstanding feature of the system is its
workability at different levels. For
instance, data is collected from 33 District
Treasuries, 292 Sub Treasuries and Pay
and Accounts office and processed and
converted into useful information at the
level of the Directorate. In lay man's
language, the objective of this
technology is to make available up - to
- date financial information required for
various departments of the Government.
The system gives detailed information
for Compiled Payment Data, Compiled
Receipt Data up to voucher level, chalan
level respectively and also Bills in
Process. It also gives reports for various
payments. Moreover, it gives report on
Budget with Expenditure for various
IT - enabled services is not new to
the state. It was in April 1976 that
computerization was first introduced in
the Mantralaya (Secretariat) with a view
to providing compiled information to the
various administrative departments. The
information obtained from the treasuries
and Pay & Accounts Office, Forest,
Irrigation & Public Works Department
were checked by the Directorate and sent
to the Bureau of Economics in soft copies.
The remaining information was processed
manually. All this changed with the
introduction of the new system.
The new system has been introduced
in three stages:
i)	Sub Treasury Taluka level
ii)	District Treasury District level
iii)	Directorate level State level
Stepping up of gradual progress
Sub - Treasuries handle receipt and
payment transaction of Taluka offices at
the Taluka level. The Taluka level accounts
are incorporated at the district Treasury.
Every Taluka Sub - Treasury sends
computerized daily sheet in electronic form
so that the incorporation is done through
computer at district treasury. Koshwahini
manual has been developed for Intranet
and Internet users called MAHANET.
Local Area Network or LAN too was
roped in to make the new system work.
Initially in 6 treasuries at regional places
LAN was established. Now, with the
passage of time and further consolidation
of initial success, all the 33 Treasuries in
the district have access to the LAN. As a
result of which, all the work right from
accepting the bill up to payment and
generation of accounts is done through
computerized accounting system on LAN.
The data is to be transmitted periodically
through MAHANET for generation of
various reports at various levels of
Computerization of Treasuries &
6.	Printing cheque on pre - printed
7.	Cheque Reconciliation Module
8.	Personal Ledger Accounting
9.	Incorporation of Sub - Treasury
accounts Module
The Sub - Treasuries have also
been computerized and connected to
District Treasuries and Mantralaya via
The transaction data is all
integrated into a comprehensive
Database with a web - based front - end
designed to provide the necessary MIS.
This software can be used by various
States for Treasury Information System.
However, to ensure complete data
integrity, data can be transmitted through
FTP, e - mail or floppies to DAT, Mumbai
only after the daily accounts have been
closed after matching cash balance with
the Reserve Bank of India / State Bank
of India. As the system was being
launched, the staff was provided in -
house training to handle the situation.
Like every other exemplary good
practice adopted for good governance
with an eye to the citizen centric services,
Koshwahini too brought in its wake a
sack of change. The change was how a
citizen was looked at; how services were
provided to him; how departments
functioned or how staff was always
either aggressive or defensive. In one go
all that changed, gone are the long
queues and endless wait. If the accounts
at all levels became streamlined, with the
ledger - folios getting centralized.
As a good practice it could be
transmitted and replicated by various
states / organizations at all levels. A
transparent administration is already
something of an achievement but a
transparent financial sector is actually
the icing on the cake. An order where
right from billing to payment is under the
stern eye of the masses, speaks volumes
about the administration.
The treasuries and PAOs have been
computerized on LAN, which is divided in
following modules:
1. Bill Receipt and Scroll Preparation
2. Audit Module
3.	Budget Control Module
4.	Cheque Drawn Module & Cheque
Delivery Module
5.	Pension Bills Incorporation
Edited,Printed and Published by Shri Alok Ranjan, Deputy Secretary, on behalf of the Department of Administrative Reforms and Public Grievances,
Sardar Patel Bhavan, Sansad Marg, New Delhi-110001 and printed at Chaar Dishayen Printers, G-39 to 41, Sector-3, Noida-201301. Tel-95120-
2541292, Cell-9810297155. If undelivered please return it to the Editor

To top