Sealed proposals for the develop

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REQUEST FOR PROPOSALS #08-004
FOOD/BEVERAGE/NEWS&GIFT CONCESSION
FOR GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY

The Gainesville-Alachua County Regional Airport Authority (GACRAA) is soliciting sealed
proposals for the development, management and operation of a Food/Beverage/News and Gift
Concession in the commercial passenger terminal of the Gainesville Regional Airport.

The term of the contract is for one (1), five (5) year period with three (3) one (1) year renewal
options.

Sealed proposals will be received in the Authority’s Administrative Office, located at 3880, NE
39th Ave., Suite A, Gainesville, FL, 32609 until 4:00 pm on Monday, July 7, 2008. Proposals
received after 4:00 p.m. on Monday, July 7, 2008 will not be considered. The official clock is
located in the Authority’s Administrative Office.

Proposers are to submit three copies of the proposal forms. Proposal forms may be obtained at
the office of the Airport CEO or at www.flygainesville.com under “About GNV RFP & RFQ –
Business Opportunities.

A mandatory pre-proposal conference will be held at 10:00 a.m. on Wednesday, June 4, 2008 in
the Authority’s main conference room adjacent to the Administrative Office in the main
passenger terminal.

Interested parties shall submit their proposal on approved forms and be willing to enter into an
agreement with the Airport Authority. Each proposal must be accompanied by a guaranty in the
form of a cashier’s check, certified check, or money order in the amount of Two Thousand
Dollars ($2,000) made payable to the Gainesville-Alachua County Regional Airport Authority.

The solicitations of proposals shall in no manner be construed as a commitment on the part of the
Authority to make an award. The right is reserved by the Authority to waive minor irregularities
in any proposal, to reject any or all proposals, to solicit new proposals, or to accept any proposal
that is deemed to be more advantageous to the traveling public and the Airport Authority.

For additional information, contact Lynn Noffsinger at (352) 373-0249.

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REQUEST FOR PROPOSALS # 08-004
FOOD/BEVERAGE/NEWS&GIFTCONCESSION

Table of Contents

Section I………………………………………………………………………………….. 4
Invitation

Section II…………………………………………………………………………………. 4
Schedule, Document Discussion, Proposal Submission and Award
A). Schedule………………………….…………………………………………. 4
B). Pre-Proposal Meeting…………….…………………………………………. 4
C). RFP Questions and Comments……………………………………………… 4
D). Deadline for Submission……………………………………………………. 4
E). Proposal Guarantee………………..………………………………………… 5
F). Proposal Withdrawal……………….……………………………………….. 5
G). Affirmative Action Requirements….……………………………………….. 5
H). Airport Concessions Disadvantaged Business Enterprise (ACDBE) Goal…. 6
I). Minimum Qualifications………………………….…………………………. 6
J). Proposal Evaluation Process and Criteria………..………………………….. 6
K). Authority’s Reservation of Rights…………………..………………………. 8
L). Award and Rejection………………………………………….…………….. 9
M). Concession Agreement……………………………………………………… 9
N). Failure to Contract…………………………………………………………... 9
O). Consent to Investigation…………………………………………………….. 10
P). Proposer Interview……………………………………………….………….. 10
Q). Expenses…………………………………………………………………….. 10
R). Representation by Brokers………………………………………….……….. 10
S). Anti-Lobbying Provisions…………………………………………………… 10
T). Ownership…………………………………………………………………… 10
U). Disclaimer…………………………………………………………………… 11

Section III…………………………………………………………………………………. 11
Scope and Conditions of Offered Concessions
A). Concession Premises………………………………………………………… 11
B). Use of Public Areas and Other Authority Improvements …………………… 13
C). Term of Agreement…………………………………………………….…….. 13
D). Compensation to Authority………………………………………….....…….. 13
E). Airport Security………………………………………………………………. 14
F). Utilities and General Maintenance…………………………………………… 14
G). Exclusivity……………………………………………………………………. 15
H). Value Pricing…………………………………………………………………. 15
I). Hours of Operation…………………………………………………………… 15
J). Insurance Coverage…………………………………………………………… 16
K). Performance Guarantee……………………………………………………….. 16
L). Liquor and Food and Beverage Licenses………………………………..……. 16
M). Storage Space…………………………………………………………………. 16
N). Security Regulations and Public Accommodation Laws……………………... 17
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O). Accounting Reports and Report………………………………………………. 17
P). Performance Standard………………………….……………………………... 17
Q). Employees……………………………………..……………………………… 17

Section IV…………………………………………………………………………………. 18
Airport Background

Section V…………………………………………………………………………………... 21
Recommended Merchandising Plan and Concepts

Section VI…………………………………………………………………………………. 23
Submission Requirements

Attachment A
Required Proposal Forms
1. Executed Affidavit Form
2. Business Information Questionnaire
3. Business and Financial References
4. Experience and Qualifications Statement
5. Methods of Management and Operation
6. Restaurant Concept and Design
7. Projected Sales, Net Income and Cash Flow
8. Capital Investment and Financing Plan
9. Proposed Minimum Annual Guarantee
10. Airport Concession Disadvantaged Business Enterprise Plan
11. Non-Collusion Affidavit
12. Florida Public Entity Crimes Statement
13. Drug Free Work Place
14. Exceptions
15. Opinion of Legal Counsel
16. Other Information
17. Resolution of the Board of Directors (For Corporations and Partnerships Only)
18. Insurability
19. Release Form
20. Proposal Guarantee

Attachment B
1. Concession Location Plot
2. Conceptual Perspective 1
3. Conceptual Perspective 2
4. Food & Beverage Layout Plans (CD)

Attachment C
Draft Form of Concession Agreement

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SECTION I – INVITATION
The Gainesville-Alachua County Regional Airport Authority (“Authority”) invites the
submission of proposals for the non-exclusive right to lease, develop, and operate a food and
beverage concession at the Gainesville Regional Airport. The goals of the concessions program
are to: (1) provide first-class service and a broad variety of food and beverages at reasonable
prices to travelers and Airport users; (2) provide innovative facility design, branding and themes;
(3) provide business opportunities for disadvantaged business enterprises; (4) maximize sales
and Airport revenues; and (5) achieve consistent and continuous high food quality to passengers
during all periods the terminal is in operation.

SECTION II – SCHEDULE, DOCUMENT DISCUSSION, AND PROPOSAL
SUBMISSION AND AWARD

A. SCHEDULE
Outlined below is a schedule of events associated with this RFP:

Advertisement Date: May 18, 2008
Mandatory Pre-Proposal Meeting: Wednesday, June 4, 2008, 10:00 a.m.
Proposal Deadline: Monday, July 7, 2008, 4:00 p.m.
Proposal Award (tentative): July 24, 2008

B. PRE-PROPOSAL MEETING
A mandatory pre-proposal meeting will be held in the Authority’s Conference Room
located adjacent to the Administrative Offices in the main commercial terminal at 10:00
a.m. on Wednesday, June 4, 2008 to discuss the proposal documents and examine the
concession area and planned GACRAA provided improvements. The Pre-Proposal
meeting is mandatory for all parties interested in submitting a proposal.

C. RFP QUESTIONS AND COMMENTS
Following the Pre-proposal Conference, any questions or comments regarding
discrepancies or omissions in this RFP must be submitted in writing to:

Attn: Lynn Noffsinger
Grants & Contracts Administrator
Gainesville Regional Airport
3880 NE 39th Avenue, Suite A
Gainesville, FL 32609

Deadline for submission of requests for information or clarification of RFP 08-004 is
June 20, 2008

D. DEADLINE FOR SUBMISSION
Three (3) copies of the proposal must be submitted to the attention of Allan Penksa at the
address below no later than 4:00 p.m. on Monday, July 7, 2008 in a sealed envelope
clearly marked on the outside as follows:

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RFP # 08-004
Airport Food/Beverage/News & Gift Concession
Attn: Allan Penksa
Gainesville Regional Airport
3880 NE 39th Avenue, Suite A
Gainesville, FL 32609

The delivery of the proposal prior to the deadline is solely and strictly the responsibility
of the Proposer. The Authority will in no way be responsible for delays caused by the
United States Postal Service or for delays caused by any other occurrence.

E. PROPOSAL GUARANTEE
All Proposers are required to submit a Proposal Guarantee in the amount of Two
Thousand Dollars ($2,000) made payable without condition to the Gainesville-Alachua
County Regional Airport Authority. The Proposal Guarantee may be in the form of a
certified check, cashier’s check, or Money Order.

The proposal guarantee will be deposited by the Authority and held for a period no longer
than one hundred twenty (120) days after the proposal due date at which time the security
will be refunded (without interest) to all Proposers except the Selected Proposer. The
Selected Proposer’s Proposal Guarantee will be held until an agreement is executed and
all security and performance bonds required thereunder are received.

The Selected Proposer shall enter into a Concession Agreement with the Authority within
thirty (30) days of notification of selection. Failure to execute a Concession Agreement
within thirty (30) days will result in forfeiture of the Proposal Guarantee as liquidated
damages. The final agreement shall be substantially similar to the Draft Concession
Agreement contained herein as Attachment “C”. The Airport CEO may grant additional
time to execute the Concession Agreement if warranted. The agreement will be binding
upon execution.

F. PROPOSAL WITHDRAWAL
Proposals may be withdrawn by written request prior to the Proposal Due Date. Such
withdrawal will not preclude the submission of another proposal by the Proposer prior to
the due date. After the due date and time, the Proposer will not be permitted to withdraw
its proposal without forfeiture of the Proposal Guarantee.

The submission of a proposal will constitute a valid offer subject to acceptance by the
Authority for a period of one hundred and twenty (120) calendar days following the
Proposal Due Date.

G. AFFIRMATIVE ACTION REQUIREMENTS
The Selected Proposer shall be required to comply with the following terms of the
contract:

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1. Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted
Programs of the Department of Transportation – Effectuation of the Civil Rights
Act of 1964, (42 U.S.C. 2000 d-1 et seq).

2. Title 14, Code of Federal Regulations (CFR), Part 152, Subpart E,
Nondiscrimination in Airport Aid Programs.

H. AIRPORT CONCESSIONS DISADVANTAGED BUSINESS ENTERPRISE
(ACDBE) GOAL
The Selected Proposer shall be required to comply with the following terms of the
contract:

1. Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted
Programs of the Department of Transportation – Effectuation of the Civil Rights
Act of 1964, (42 U.S.C. 2000 d-1 et seq).

2. Title 14, Code of Federal Regulations (CFR), Part 152, Subpart E,
Nondiscrimination in Airport Aid Programs.

3. The Authority has established the following minimum DBE participation goal for
all services offered by this RFP: ___10%__.

4. DBE revenues must be attributable to and reportable as Disadvantaged Business
Enterprise(s), as certified by the State of Florida.

5. Proposers are requested to indicate to what extent Disadvantaged Business
Enterprises (DBE’s) would be utilized in the services offered and should show
good faith efforts to include DBE’s in their proposals.

I. MINIMUM QUALIFICATIONS
The Respondent, including any joint venture partners as appropriate, must provide
evidence that it has the necessary experience and capacity to fulfill the scope and
conditions of the offered concession.

J. PROPOSAL EVALUATION PROCESS AND CRITERIA
All proposals will be reviewed and evaluated by an evaluation committee; the committee
will provide its recommendation(s) to the Authority for award of the subject concession
packages. The following criteria will be considered in the valuation of proposals:

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1. Experience and Qualifications of Proposer or Proposer Team
 Number of years of experience with concepts and functions similar to those being
proposed
 Professional references
 Quality of existing facilities operated by Proposer as determined by a review of
photographs and other materials submitted by Proposer and possible site visits.

2. Food and Beverage Concept and Theme Development
 Quality and variety of menu offerings
 Design theme – Innovation and creativity in execution of overall theme (visual
presentation of concepts, uniforms, product branding and presentation.
 Quality and innovation of graphics

3. Design and Quality of Owner Funded Improvements
 Creative and innovative design
 Design themes and quality of finishes

4. Management, Operations and Marketing Plan
 Level of management staff and its experience
 Compliance with Authority’s strict value pricing objectives
 Staffing and customer service programs, philosophies and training
 Methods for monitoring customer service
 Operations plan, including delivery and stocking of products and materials.
 Plans for efficient maintenance and repairs of equipment
 Employee identification and uniforms
 Frequency and quality of marketing efforts
 Employee Drug Free Workplace Policies

5. Financial Considerations
 Financial return to the Authority. Statement of Minimum Annual Guaranty and
percentage of gross to be paid to the Authority.

6. Disadvantaged Business Enterprise Participation (DBE) (Pass / Fail)
 As further described in Section II of this RFP, Respondents must submit a DBE
Plan that (1) provides participation by certified DBEs in the offered concession
equal to at least 10.0% of the Minimum Annual Guarantee paid to the Authority
or 5% of the expected annual gross revenues, whichever is greater or; (2)
demonstrates good faith efforts by Respondent to achieve the DBE participation
goals. Failure to demonstrate good faith efforts to meet the goal may constitute
grounds for the Authority to determine that the proposal is not responsive to this
RFP and the Proposer is not eligible for contract award under this RFP.

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 DBE’s identified in a proposal must be certified in accordance with State of
Florida regulations as of the Proposal Due Date to meet the DBE participation
goals set forth for this RFP.

7. Completeness and Comprehensiveness of Proposal (Pass/Fail)
 This criterion assesses whether the Proposer through its proposal and possible
interview has provided adequate information for the Committee to evaluate the
proposal.

Proposals will be evaluated based on the following criteria and weighting.

8. Evaluation Criteria Weighting
Criteria Weight

Experience and Qualifications of Proposer Team 25%

Concept and Theme Development 20%

Design and Quality of Improvements 15%

Management, Operations and Marketing Plan 25%

Financial Considerations 15%

Total 100%

DBE Participation Pass/Fail

Completeness of Proposal Pass/Fail

K. AUTHORITY’S RESERVATION OF RIGHTS
The Authority reserves the right to reject any or all proposals and to invite new proposals,
or to take such other courses of action as the Authority deems appropriate at Authority’s
sole and absolute discretion. Authority reserves the right to:

1. Waive any informality in any proposal or proposing procedure.
2. Reject any or all proposals.
3. Reject any portion(s) of a proposal.
4. Reissue the RFP with or without modification.
5. Specify approximate quantities in the RFP.
6. Modify the locations and sizes of the offered space.
7. Negotiate all proposal elements.
8. Any other reason the Authority determines serves its best interests.

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L. AWARD AND REJECTION
The Authority intends to award the concessions offered by this RFP to the qualified and
responsible Proposer who provides the best overall proposal. The Authority is not
required to select the proposal with the highest proposed Minimum Annual Guaranteed
rental or the highest projected compensation to the Authority. Any one or more of the
following, among others, may be considered sufficient reason for the rejection of a
proposal, regardless of Proposer’s qualifications in respect to the Evaluation Criteria
contained above:

1. Evidence of collusion among Proposers.

2. Non-responsibility, as determined by the Authority in its sole judgment, as shown
by past work, references or other relevant factors.

3. Default on any obligation to the Authority including debt contract, as surety or
otherwise.

4. Submission of a proposal that is incomplete, conditional, ambiguous, obscure, or
that contains alterations or irregularities of any kind.

5. Submission of a food and beverage concept deemed by the Authority; in its sole
judgment, to be inconsistent with the goals and objectives of the concessions
program, including its merchandising plan.

M. CONCESSION AGREEMENT
The Selected Proposer shall enter into a Concession Agreement with the Gainesville-
Alachua County Regional Airport Authority within thirty (30) days of notification of
selection. Failure to execute a Concession Agreement within thirty (30) days will result
in forfeiture of the Proposal Guarantee as liquidated damages. The final agreement shall
be substantially similar to the Draft Concession Agreement contained herein as
Attachment “C”. The Airport CEO may grant additional time to execute the Concession
Agreement if warranted. Subject to earlier termination as provided in the attached
Informational Draft of the Agreement, the agreement will be binding upon execution.

Proposers are encouraged to carefully read this document to familiarize themselves with
the obligations required of concessionaire.

N. FAILURE TO CONTRACT
If a Selected Proposer fails to execute an agreement with the Authority within 30
calendar days after notification of selection, the Authority reserves the right to
withdraw the selection and reject the proposal. In such event, all rights and/or claims
purported to arise from said selection will be forfeited. Further, the Authority shall retain
the Proposal Guarantee, not as a penalty, but as liquidated damages.

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O. CONSENT TO INVESTIGATION
The Authority’s determination as to whether a Proposer is qualified and responsible will
be based on information provided by the Proposer in its proposal, interviews (if
applicable) and other sources deemed to be valid, in Authority’s sole judgment. A
contract will not be awarded until all investigations of the Proposer’s business
experience, financial responsibility and character are completed. By submitting its
Proposal, the Proposer agrees to permit and cooperate with such investigations.

P. PROPOSER INTERVIEW
Proposers may be required to attend one or more interviews with the Authority and its
designees to discuss specific issues related to the proposal. The Authority will determine
the dates and times of such interviews and invited Proposers will be given notice of such
at the appropriate time.

Q. EXPENSES
All expenses incurred by the Proposer in preparation of Proposer’s submittal including
costs associated with interviews will be borne solely by the Proposer. The Authority is
not responsible for any costs associated with any proposal submission.

R. REPRESENTATION BY BROKERS
The Authority will not be responsible for any fees, expenses or commissions for brokers
or their agents. Communications by or between employees of, or consultants to the
Authority, and any potential or actual Proposer broker or agent, are not to be construed as
an agreement to pay, nor will the Authority pay any such fees, expenses or commissions.
Proposer must hold the Authority harmless from any claims, demands, actions or
judgments in connection with such broker fees, expenses or commissions.

S. ANTI-LOBBYING PROVISIONS
Except as otherwise provided herein, all Proposers will refrain, under penalty of
disqualification, from direct or indirect contact for the purpose of influencing the
selection or creating bias in the selection process with any person who may play a part in
the selection process, including the evaluation team.

T. OWNERSHIP
All proposals and supplementary material submitted by Proposers will become the
property of the Authority. After Award, these documents become public records and,
therefore, are subject to Florida Public Records Statutes even if said documents are
marked proprietary or confidential.

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U. DISCLAIMER
The information contained in this RFP, and the attachments and appendices hereto, and
any addendum that may be issued, is provided to assist prospective Proposers in the
preparation of proposals. Proposers should satisfy themselves by personal investigation
or such other means as they may think necessary as to the conditions affecting the offered
concession. The information shown herein has been obtained from sources thought to be
reliable, but the Authority and Airport staff, their respective officers, employees, agents,
and contractors, are not liable for the accuracy of the information or its use by
prospective Proposers.

SECTION III. SCOPE AND CONDITIONS OF THE OFFERED CONCESSIONS
The following paragraphs summarize the scope and key terms and conditions of the offered
concession that will be incorporated in the Concession Agreement. This summary is not
intended to be a complete description of the Agreement. A Draft Concession Agreement is
included with this RFP as Attachment C. In the event of a discrepancy between this RFP and the
Agreement, the terms of the Agreement shall prevail. Unless otherwise defined in this RFP, all
capitalized terms shall have the same meaning as defined in the Draft Concession Agreement.

A. CONCESSION PREMISES – AUTHORITY AND PROPOSER IMPROVEMENTS
The food & beverage location to be leased to the Selected Proposer is shown in
Attachment B. The Successful Proposer will be expected to lease the partially finished
Concession Area, which includes the customer service counter and all areas behind the
counter provided for food preparation and storage. The successful proposer will also
have the right to serve food from a self-contained portable kiosk or food service cart to be
located in the secure passenger lounge (TSA sterile area). The amount of space and
location shall be at the discretion of the Authority. The Successful Proposer shall have
access to one 110v outlet sufficient for Proposer’s cash register and credit card
transaction machine. Access to and use of additional utilities are at the discretion of the
Authority and any need for additional utility service should be noted in the Proposal. The
cost for additional utility connections will be the responsibility of the Successful
Proposer.

With the exception of additional electrical service improvements to be made by the
Authority and described below, the Proposer understands that the areas and the facilities
related to this RFP will be made available in “as is/where is” condition, as reflected in the
Food & Beverage Layout Plans contained herein as Attachment B (on CD). All
Proposers are expected to thoroughly familiarize themselves with the attachments, visit
the construction site during the mandatory pre-proposal meeting and request project
drawings or additional information as necessary prior to submitting a proposal.

The airport is constructing a partially finished concession area within the main waiting
lounge of the commercial passenger terminal. Drawings detailing the airport supplied
concession area and improvements are attached as Attachment B, (on CD). The
concession area includes a high quality counter shell of approximately 5,200 linear feet.
The counter shell is equipped with a pull down security grill so that the vendor side of the
concession area can be secured whenever the concession operation is closed or
unattended.
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The leased concession area will have a bare concrete floor behind the customer service
counter. The Selected Proposer will be responsible for any floor coverings or treatments.
The leased concession area will have a finished drywall soffit above the customer service
counter complete with recessed lighting. The ceiling within the concession area will be a
lay-in grid type with “food safe” ceiling tiles and recessed fluorescent lighting provided
by the Authority. The Selected Proposer will be responsible for any additional lighting
improvements, i.e. Theme/ambiance lighting or additional task lighting in preparation
areas.

The leased concession area is equipped with “floor sinks” (floor drains) in strategic
locations to facilitate the installation of stainless steel wash and prep sinks. Rough in
water supply lines as shown in the Attachments shall be provided by the Authority.
Additional water supply lines required to accommodate Proposer’s equipment will be
furnished and installed by the Selected Proposer.

The Authority shall install a minimum 200 amp electric distribution panel to serve the
area. Should the Successful Proposer’s operation require additional electrical capacity
beyond 200 amps, the cost for upgrading the electrical capacity shall be at the expense of
the Selected Proposer. The Selected Proposer shall coordinate with the Authority prior to
final installation of the electric distribution panel. The Selected Proposer shall be
responsible to run all electrical conduits and install electrical devices required to service
Proposer’s equipment.

The Authority is installing a 96 inch wide by 42 inch deep by 30 inch high hood system
complete with an Amerex Brand fire protection system to accommodate installation of
electric grills/fryers/oven or other cooking appliances. The Selected Proposer shall be
responsible to furnish and install all such cooking equipment and appliances and to make
any required modifications of the hood system to accommodate said equipment at
Proposer’s expense.

The Authority has installed a 1050 gallon grease interceptor in the sanitary sewer
connection to the concession area. The Selected Proposer shall be responsible to service
the unit as required to keep the Authority’s sewer lines free of grease and contaminants,
as determined by the Authority, but no less than twice per year.

Proposer shall be responsible to furnish and install all counter seating/bar stools, sinks,
food preparation counters, dishwashers, cooking appliances, utensils, cookery, cash
registers, menu boards, signage, ambiance/design lighting, additional task lighting,
construction of style elements/improvements, and all other equipment, furnishings and
fixtures necessary for Proposer’s food and beverage service operations. All work shall be
permitted as required and accomplished in accordance with local and state building codes
as applicable.

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B. USE OF PUBLIC AREAS AND OTHER AUTHORITY IMPROVEMENTS
The Selected Proposer’s employees, patrons and guests shall have use, in common with
the public, of all public restrooms and dining areas within the commercial passenger
terminal. Proposer’s employees shall park their automobiles in the airport’s permitted
employee parking lot. The monthly permit fee shall be equal to that charged to
employees of other airport tenant businesses. This fee is published in the Authority’s
Schedule of Airport Rates and Charges and is amended by the Authority from time to
time.

The AUTHORITY will make sufficient space available in the passenger gate area (TSA
sterile area) to accommodate a food and beverage cart or portable kiosk service. The cart
or kiosk should be an attractive, quality unit and reasonably self-sufficient, without need
of a sanitary drain connection. Water service can be made available to service the cart or
kiosk in some locations. Electric power is also available in some locations for plug-in of
a cash register and credit card machine. The proposed location for the cart must be
approved by the Airport CEO.

The Authority has a paid parking lot (short-term and long-term) directly south of the
commercial terminal. Proposer’s vendors and guests shall park in the paid parking lots
under the rules established for those facilities. Currently, the first 30 minutes of parking is
granted free of charge. The Authority is interested in maximizing the business potential
of the concessionaire with the goal of improving the products and services available to air
passengers. In order to achieve this, the Authority will allow free parking for Proposer’s
patrons for no longer than two hours, on a space available basis, as determined by the
Authority. The rules for use of the airport parking facility will be as determined by the
Authority and may be modified, eliminated or suspended at the pleasure of the Authority.

C. TERM OF AGREEMENT
The Agreement will become effective and binding upon execution of the Agreement on
behalf of the Authority, “Effective Date”. The Term will commence on the designated
Commencement date as stated in the Concession Agreement and shall continue for Five
(5) years. Depending upon the amount of capital investment committed to in the
proposal, the Authority may allow the Selected Proposer renewal options of up to five (5)
additional one (1) year terms, years nine and 10 at the sole discretion of the Authority.

D. COMPENSATION TO THE AUTHORITY
In consideration of the rights and privileges to be granted to the Selected Proposer by the
Authority, the Selected Proposer will pay to the Authority during each year of the Term
of the Concession Agreement, a sum equal to the greater of the proposed Minimum
Annual Guaranteed rent, “MAG” for such year or the Percentage Fee to equal the
proposed Percentage Fee Rate(s) multiplied by applicable gross sales for such year.

The Authority will require a minimum Percentage Fee Rate of five percent (5%) of
Gross Sales for this contract. Proposers are to complete Form ___ showing the
proposed MAG and Concession Fee for each year of the contract. Weighting of
selection criteria, including proposed revenue to the Authority is shown in Section
II, item J-8.

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The MAG for the Selected Proposer will commence as of the opening of the facility or
the “commencement date” as designated in the Concession Agreement, whichever shall
occur sooner. The MAG will be paid to the Authority in twelve (12) equal monthly
installments. The Percentage Fee will commence as of the opening of the facility or the
“Commencement Date” as designated in the Concession Agreement. The Percentage Fee
shall be calculated monthly based upon the Proposer’s gross sales. The Proposer shall
pay to the Authority the larger of the percent of monthly gross sales agreed to in the
Concession Agreement or the monthly installment of the Minimum Annual Guarantee
(MAG). Gross Sales shall mean the gross receipts for all goods and services rendered at
the Airport, exclusive of retail sales taxes. Concession fees will not apply to tips which
may be offered to Proposer or its employees only at their customer’s discretion.

E. AIRPORT SECURITY
The Selected Proposer shall be responsible to obtain airport issued security badges for
each employee that needs access to a kiosk or any food and beverage cart operation
within the passenger gate area (TSA sterile area). This area is beyond the TSA security
checkpoint. The Authority will arrange for the required FBI background check, training
and issuance of security badges, based on information properly supplied by Proposer’s
employees. The fee charged to the Proposer for said services will equal that charged to
airlines and other vendors requiring access to the airport sterile area. Vendor personnel
as well as all food, utensils, materials and supplies and other items are subject to search
and examination by TSA personnel prior to entering the sterile area. Certain potentially
dangerous utensils may be subject to strict controls or be banned from the sterile waiting
lounge. It is understood that the requirements of the FAA, TSA and the Authority
regarding security matters may change from time to time and the Selected Proposer shall
comply with all such requirements. Any fines assessed against the Authority for security
violations by the Selected Proposer shall be reimbursed to the Authority. The Selected
Proposer and its employees and agents shall follow all airport and TSA security rules and
shall be subject to any fines levied for non-compliance by the TSA or other agency
having jurisdiction.

There is no security badge requirement for employees who do not need access beyond the
TSA security checkpoint.

F. UTILITIES & GENERAL MAINTENANCE
The Authority will provide utility hookups and a grease interceptor serving the
concession area. The Selected Proposer shall be responsible for all electric charges
associated with the leased area. The Authority shall be responsible for all water and
sewer charges, however, the Selected Proposer shall be responsible for all charges related
to the pump-out of the grease interceptor to be conducted as needed to keep the
Authority’s sewer lines free and clear of grease build-up. Pump-out of the grease
interceptor shall be performed at a minimum of once every six months if the Selected
Proposer installs any grease fryers, griddles, automatic dishwashing equipment or other
appliances or cooking methods which generate significant amounts of grease as
determined by the Authority.

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The Selected Proposer shall, at its own expense, keep the Leased Premises including all
Authority supplied equipment and fixtures as well as Proposer’s equipment and other
personal property, neat and clean and in good repair and operating condition. If upon
inspection by the Authority it is determined that maintenance, repair, or janitorial
obligations are not being performed adequately, the Authority, or its agents, contractors,
or employees, shall have the right to perform the maintenance, repair, or janitorial
services, the cost of which will be reimbursed to the Authority plus a 15% administrative
fee.

G. EXCLUSIVITY
The Authority will not enter into exclusive agreements with the Selected Proposer. It is
understood and agreed that nothing herein is to be construed to grant or authorize the
granting of an exclusive right to an individual Proposer.

H. VALUE PRICING
It is the policy of the Authority to provide the traveling public and other Airport visitors
with the highest quality products for the highest value. Accordingly, the Agreement will
include product-pricing requirements generally as follows:

1. Upon request, the Selected Proposer will be required to submit a Market Basket
Survey comparing prices charged at the airport location to prices charged at
Approved Benchmark Locations in the Gainesville Metropolitan Area.

2. The price for food and beverage items sold by the Selected Proposer must be
priced no higher than the average price plus 10% for the same merchandise
found in comparable off-Airport locations (excluding special promotional items)
within the Gainesville Metropolitan Area. Comparable locations will be
determined by the Authority, in consultation with the Selected Proposer, and may
change throughout the Term of the Concession Agreement as determined
necessary by the Authority. All menu item comparisons are to be similar or
“like” in size, quantity, and quality. All branded or franchised food and beverage
concepts should be compared to other identical brand stores or locations (e.g.,
Burger King compared to Burger King, Sbarro compared to Sbarro, etc.)

3. At least 30 days prior to opening the facility, the Selected Proposer shall submit to
the Authority for its written approval, an initial proposed list of all items for sale
with proposed prices for each item based upon prices of similar food and
beverage offerings at the selected comparable locations.

I. HOURS OF OPERATION
The Authority would prefer the Selected Proposer to open the concession every day
during such hours as stated in its proposal and agreed to in writing by the Authority.
Ideally, Food & beverage facilities should be open at least 45 minutes before the first
scheduled flight through 20 minutes after the last scheduled arrival flight. Proposers
should accommodate passengers from flights that are delayed. Proposers should include
the proposed operating hours in their proposal. Actual operating hours will be agreed to
in-writing by the parties. Proposer shall comply with operating hours required in the
concession agreement or alternate hours as approved in writing by the Airport CEO.
15
J. INSURANCE COVERAGE
The Selected Proposer shall maintain at Proposer’s own expense insurance coverage in
the areas and amounts required by the Authority, in full force and effect at all times
during the term of the Concession Agreement. Required insurance shall be provided by
an insurance company acceptable to the Authority as specified in the Agreement. The
Authorities insurance requirements are listed in the Draft Concession Agreement
included herein as Attachment C. The Authority reserves the right to update the required
insurance areas and amounts as deemed necessary.

K. PERFORMANCE GUARANTEE
The Selected Proposer will be required to provide a Performance Guarantee equal to one-
half (50%) of the Minimum Annual Guarantee as appears on Form 9, “Proposed
Minimum Annual Guarantee”, within thirty (30) calendar days after the date the contract
is awarded. This performance guarantee may be in the form of a Performance Bond,
Certified Check, Cashier’s Check, Irrevocable Letter of Credit, or Money Order, made
payable without condition to Gainesville-Alachua County Regional Airport Authority.

L. LIQUOR AND FOOD AND BEVERAGE LICENSES
The Selected Proposer will be responsible to obtain a Food and Beverage Service License
from the State of Florida Division of Hotels and Restaurants. The Successful proposer
must submit 3 sets of drawings of the concession area showing all equipment to be
installed by the Proposer along with the required application form (4150) and fee to the
Division of Hotels and Restaurants (tel. 850 487-1395). The permit process may take 30-
90 days. There is a $150 application fee. Information about the application, forms and
current fees are available at www.MyFlorida.com/dbpr/hr.

The Gainesville Regional Airport also is entitled to a special airport liquor license
granted by the State of Florida Division of Alcoholic Beverages and Tobacco. The
Selected Proposer will be responsible to transfer this license from the existing airport
concessionaire by submitting form 6035 to the Division of Alcoholic Beverages and
Tobacco. The transfer fee is $100. For current information about the liquor license
application, fees and transfer process, contact the Division’s Gainesville Office at 352
333-2515.

M. STORAGE SPACE
In addition to the facilities listed herein, storage space may be available in other locations
of the terminal building. If provided, all such storage will be at a rental rate of no less
than twelve dollars ($12.00) per square foot per annum, which rental rate is subject to
adjustment periodically to conform with revisions to the Airport Schedule of Rates and
Charges established by the Airport Authority. Rental for ancillary storage space shall not
be considered a part of the Minimum Annual Guarantee. Proposer shall be responsible to
secure any items within the available storage space and stores them at Proposer’s own
risk. The amount of ancillary storage space available for rent is at the sole discretion of
the Authority.

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N. SECURITY REGULATIONS AND PUBLIC ACCOMMODATION LAWS
Proposer shall comply fully with applicable laws, regulations, building codes, health
codes, regulations governing airport security and nondiscrimination in public
accommodations and commercial facilities, including without limitation to the
requirements of Title VI of the Civil Rights Act of 1964 and the Americans with
Disabilities Act and all regulations thereunder.

O. ACCOUNTING RECORDS AND REPORTS
The Selected Proposer shall, no later than the 15th day of each month during the Term of
the Concession Agreement, provide to the Authority: 1) a statement of Gross Receipts
for the preceding month; 2) payment of fees in accordance with the Agreement; 3) a
summary report of Gross Receipts and number of transactions and product category as
requested by the Authority; and 4) such other reports as may be required by the Authority
in accordance with the Agreement. The Selected Proposer shall maintain separate and
accurate records of gross receipts in a form acceptable to the Authority.

Within ninety (90) days after the end of a Concessionaire’s accounting year,
Concessionaire shall provide the Authority with an audited statement of annual Gross
Receipts prepared by an independent Certified Public Accountant. Concessionaire will
have 30 days following submission of the Independent Audit Report to adjust the Audit,
if a subsequent audit indicates errors in reporting. No additional credits or payments will
be given to Concessionaire following the 30 day adjustment period.

Upon written notice, at any time within four (4) years after the end of any operational
year, the Authority may cause, without cost to Concessionaire, an inspection and audit to
be made of the books and records of Concessionaire relating to its operation at the
Airport. Fees, penalties and credits due as a result of such audit will be payable as
established in the Agreement.

P. PERFORMANCE STANDARDS
The Authority desires to provide the traveling public, airport visitors and employees the
highest level of customer service and product quality. Accordingly, the Authority has
established various requirements specified in this RFP and the Concession Agreement.
The Authority reasonably believes that failure by the Selected Proposer to adhere to these
standards will result in significant inconvenience to the traveling public, visitors, and
employees, adversely affecting the overall food & beverage business at the Airport and
reduce the amount of rentals to be paid to the Authority.

Q. EMPLOYEES
The Selected Proposer shall insure a seamless and timely transition from the incumbent
concessionaire that is without loss of service or revenue. The Selected Proposer shall
employ and shall have available to GACRAA during all operating hours, competent,
professional managerial/supervisory personnel to deal with emergencies. All of the
Proposer’s employees shall be clean and neat in appearance and shall provide customer
services in a competent, courteous and helpful manner.

17
SECTION IV. AIRPORT BACKGROUND
The information provided in Section IV is intended to give Proposers an overview of business
and passenger activity at the Gainesville Regional Airport. All the information listed including
the number and types of airport businesses, air carriers, flight schedules, passenger and employee
counts and related information is subject to change at any time and without notice.

Gainesville Regional Airport (GNV) serves North Central Florida and the Heart of Florida
through all facets of aviation: general aviation, commercial airlines, military and air cargo.
Located in Gainesville, Florida, approximately 70 miles southwest of Jacksonville and just
minutes away from the University of Florida, Gainesville Regional Airport provides a close,
convenient and competitively priced “gateway” to the Heart of Florida.

Delta Connection, operated by Atlantic Southeast Airlines, provides service to Atlanta, and US
Airways Express, operated by PSA Airlines, provides service to Charlotte. In 2007, the airport
served nearly 300,000 passengers (arriving and departing passengers). These numbers included
an additional airline, Continental Connection, operated by Gulfstream International Airlines that
will cease operations July 11, 2008. This airline accounted for approximately 8 percent of the
traffic in 2007.

Passenger Traffic Calendar Year
2003-2007

200000

150000
Enplanements
100000
Deplanements
50000

0
2003 2004 2005 2006 2007

18
Passenger Traffic Calendar Year
2000-2007

400000

300000

200000

100000

0
2000 2001 2002 2003 2004 2005 2006 2007

Passenger Traffic Calendar Year
1983-2007

450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
83

07
19

19
Flight Schedule

Sun Mon Tue Wed Thu Fri Sat
Arr Dep Arr Dep Arr Dep Arr Dep Arr Dep Arr Dep Arr Dep
Delta 1-Jun 2 3 4 5 6 7 Legend
4156 6:15 6:15 6:15 6:00 6:00 6:00 DL
4204 8:00 8:00 7:15 7:15 7:15 US
4215 4215 10:20 10:50 10:20 10:50 10:50 10:50 10:00 10:25 10:00 10:25 10:00 10:25
4631 4850 11:37 12:05 11:37 12:05 11:37 1:05 11:37 1:05 12:22 12:47 12:22 12:47 12:22 12:47
4881 4882 3:09 2:00 3:09 3:40 3:09 3:40 3:09 3:40 3:03 3:30 3:03 3:30 3:03 3:30
4338 4338 4:29 4:55 4:29 4:55 4:29 4:55 4:29 4:55 5:05 5:30 5:05 5:30 5:05
4337 8:18 8:18 8:18 8:18 8:01 8:01 8:01
4339 11:05 11:05 11:05 11:05 11:15 11:15 11:15

Sun Mon Tue Wed Thu Fri Sat
Arr Dep Arr Dep Arr Dep Arr Dep Arr Dep Arr Dep Arr Dep
US 5May 6 7 8 9 10 11

2410 7:25 7:25 7:25 7:25 7:25
2410 8:04 8:04
2401 2416 10:44 12:05 10:44 11:27 10:44 11:27 10:44 11:27 10:44 11:27 10:44 11:27 10:44 12:05
2417 2594 2:59 3:40 2:59 3:40
2321 2338 4:21 4:49 4:21 4:49 4:21 4:49 4:21 4:49 4:21 4:49
2525 2362 7:07 7:43 7:07 7:43 7:07 7:43 7:07 7:43 7:07 7:43 7:07 7:43
2537 9:07
2397 11:27 11:27 11:27 11:27 11:27 11:27

US Airways Express offers four flights (departures) per day with the exception of Saturdays.
Delta Connection offers six flights (departures) per day with the exception of Sundays and
Tuesdays. Charters for sporting events, and most recently, Harrah’s Entertainment customers,
also depart from the airline terminal during the year. About 5600 passengers departed the airport
on large charters in 2007 and 2300 in 2006.

A number of car rental agencies serve the airport, including Alamo, Avis, Budget, Enterprise,
Hertz and National. The airport currently provides 400 jobs at the airport, with 131 full-time
employees and 97 part-time employees located at the airline passenger terminal. These figures do
not include temporary jobs provided through FAA, FDOT and GACRAA funded construction
projects. Some of the major General Aviation employers include University Air Center, Eclipse
Aviation and DayJet.

Full Part-
Time Time
Terminal 131 97
General Aviation 140 32
Totals 271 129

20
Airline Terminal Full-time Part-time
ACVCB 0 2
ASA/Delta
Connection 21 5
Avis 16 30
Budget 3 0
Continental Conn. 3 3
Enterprise 4 4
Fox Security 3 0
GACRAA 31 3
GPD 4 0
Hertz 7 25
National 4 2
Robinson - ATCT 6 0
Taxicab Drivers 10 0
TSA 12 16
USAirways 6 6
Wal-Staf
(GACRAA) 1 1
Total 131 97

SECTION V. RECCOMMENDED MERCHANDISING PLAN AND CONCEPTS
The Selected Proposer shall provide food and beverage service to airport passengers, employees
and visitors from a new concession area in the commercial passenger terminal. Proposer is also
highly encouraged to provide food and beverage cart, portable kiosk or carryall coffee
service in the sterile waiting lounge (gate area) beginning at least 30 minutes prior to each
morning flight.

Fresh food items vs. pre-packaged items are desired whenever practical. Proposers should
project an image of quality and consistency in a unique style that is reflective of the region, the
Gainesville Area, an independent theme outlined in the proposal or an established brand.
Proposer’s should adequately depict or describe the employee uniforms, menu/menu boards,
graphics, signage, lighting and décor which would work to create the desired theme and image.

The Selected Proposer shall provide legal alcoholic beverage items, including beer, wine and
cocktails in accordance with an existing liquor license available as an airport operator.

The Selected Proposer shall also have the opportunity to provide newspapers, magazines,
paperback books, and various gift and sundry items as are routinely desired and available at
airports as well as souvenir or gift items unique to the Gainesville area.

21
The Proposer may also propose to offer off-site catering services and retail delivery from the
airport concession facility. These and other related activities may be approved at the discretion
of the Authority so long as they do not negatively impact the concessionaire’s primary
responsibility to provide quality food and beverage services to air passengers.

The Authority has a paid parking lot (short-term and long-term) directly south of the commercial
terminal. The Authority is interested in maximizing the business potential of the concessionaire
with the goal of improving the products and services available to air passengers. In order to
achieve this, the Authority will allow free parking on a trial basis for non-airline passenger
patrons of the concessionaire for up to two hours on a space available basis as determined by the
Authority. The rules for use of the airport parking facility will be as determined by the Authority
and use of the parking facility by non-airline passenger patrons may be modified, eliminated or
suspended at the pleasure of the Authority.

1. Morning Coffee Service
Recommended food and beverage items include:
A variety of quality, freshly prepared coffee drinks, hot teas, fruit juices, bottled
water and cold soft drinks and energy drinks; baked goods such as danish, rolls,
croissants, toasted bagels and spreads, scones, and muffins; Fresh, hot breakfast
sandwiches of eggs, bacon and sausage; a variety of fresh fruits, granola bars,
bran muffins, yogurt and other healthy selections. Fresh food items are preferred
over pre-packaged items.

As beverages and other liquids are not permitted to pass through the TSA security
check-point, it is also recommended that the Proposer offer a snack and beverage
cart or carryall coffee service in the sterile waiting lounge (gate area) beginning at
least 30 minutes prior to each morning flight. Recommended cart service menu
items include: Regular and de-caffeinated coffees, hot tea, juices, bagels, muffins,
croissants, donuts/pastries or similar convenience breakfast items. Fresh food
items are preferred over pre-packaged items.

2. Day and Evening Service
Menu offerings should include a variety of freshly prepared deli sandwiches and
salad offerings: i.e. wraps, fruit salad, pasta and deli salads, fresh greens and other
cold selections; Freshly prepared hot sandwiches and convenience foods like
hamburgers, hot dogs, hot sausage sandwiches, fresh pizza and calzone, hot pitas
and wraps, pasta dishes and ethnic specialties are desirable; Beverages should
include coffee drinks, iced tea, major branded fountain drinks, energy drinks,
juices and bottled water.

3. Bar Service
Recommended hours for bar service are from 11 a.m. until twenty minutes before
the last scheduled departure. Packaged or poured domestic and imported beers,
wine and related beverages, i.e. wine coolers. A mixture of popular brands and
unique specialty brands are recommended. The Authority will look favorably on
Proposers that also provide a variety of mixed drink specialties. All activities shall
be conducted in accordance with state and local license requirements.

22
SECTION VI. SUBMISSION REQUIREMENTS
In order to expedite the evaluation of proposals, Proposer’s MUST organize and label proposals
as described below. Proposals must be organized to follow the sequence given below .Proposals
which do not follow the specified format may be deemed unresponsive and may be disqualified
from the process. In addition, failure on the part of the Proposer to provide the required
documentation may be cause for rejection of the proposal.

A. COVER/TRANSMITTAL LETTER

B. EXECUTED AFFIDAVIT FORM (Form 1)
Proposer must include an executed Affidavit Form in the format of Form 1.

C. BUSINESS INFORMATION QUESTIONNAIRE (Form 2)
Proposer must include a completed Business Information Questionnaire in the
format of Form 2.

D. BUSINESS AND FINANCIAL REFERENCES (Form 3)
The Proposer should list no less than three business references and three financial
references related to its business operations during the past three years. Proposers
should use the format provided in Form 3.

E. EXPERIENCE AND QUALIFICATIONS STATEMENT AND
PROPOSER’S HISTORICAL RETAIL SALES STATISTICS (Form 4)
Proposers should explain in detail the number of years and extent of Proposer’s
food service experience or comparable business experience with special emphasis
on the operation and management of a restaurant or other retail service outlet.
Proposer should also provide resumes and details on the relevant experience of
persons who will be directly involved in the management of this concession
including, specifically, on-site manager(s).

This section of the Proposal should include the following and be presented in the
format of Form 4:

 Names of restaurants and other food service outlets operated by the
Proposer in the prior five years

 Description of the food service concepts.

 sales volume and any existing business operations for the past three years

 History of food service experience

 Number of employees in total
 Photographs of the interior and exterior of a sample of an existing
restaurant or comparable retail outlet.

 Other information that supports Proposer’s food service experience as it
pertains to the Proposal.
23
F. METHODS OF MANAGEMENT AND OPERATION (Form 5)
Describe the specific plan for operation and the services that will be provided.
Include the following:

a) Hours of Operation
 Propose hours of operation for the concession located on the main
passenger course and any kiosk proposed for the secured passenger
gate area.

b) Staffing Plan
 Staffing plan to include the number of management and non-
management employees and the shifts to cover the operating hours.

c) Customer Service Philosophy and Programs
 A description of the Proposer’s goals with regard to customer service.
 Employee Training Programs, as available.
 Employee Policy Manual, as available.

d) Logistics and Frequency
 Planned delivery schedule of new goods
 Replenishment of on-site stock

e) Facility Maintenance Plan
 Policy for maintenance and repairs
 Frequency of cleaning and trash disposal
 Replacement of equipment, displays, fixtures and carpeting

f) Policies and Practices
 Affirmative Action Plan

G. RESTAURANT CONCEPT AND DESIGN (Form 6)
Proposer should submit the following information in sufficient detail to clearly
define the proposed food service outlet. This information should be presented in
the format of Form 6, and include the following detailed descriptions: a) food
service concept and theme including, as appropriate, a discussion of its relation to
the Gainesville area; b) sample menu including proposed prices; c) a narrative
description of the proposed capital improvements to be made to the space, the
dominant design theme and a discussion of its relation to the Gainesville area, if
applicable; d) preliminary plans in sufficient detail to allow evaluation of the
quality and design of the proposed tenant improvements including:

 Visual presentation of any proposed improvements to the facility; such
as renderings, drawings, sketches, photographs, etc., that include the
interior and exterior views of the concession space and show the
overall design of the space, general color scheme and fixtures; and;

24
 Visual presentation of proposed interior and exterior signage and
graphics.

Proposer should identify its architectural design team, if applicable, specifying
prior experience in the design of retail facilities (including resumes and project
experience) with photographs of sample projects attached.

H. PROJECTED SALES, NET INCOME AND CASH FLOW (Form 7)
Provide a good faith estimate of the expected annual gross sales, cost of goods
sold, other direct expenses, general and administrative expenses, net income and
cash flow to be derived from the proposed operations over the Term for each
location. Major assumptions used in developing the sales projections should also
be clearly stated.

I. CAPITAL INVESTMENT AND FINANCING PLAN (Form 8)
Provide a detailed cost estimate for the proposed improvements and other start-up
costs. Proposer should specify the source of funds (cash, bank loan, etc.) for
capital improvements and start-up costs for each location.

J. PROPOSED MINIMUM ANNUAL GUARANTEE (Form 9)
State the Minimum Annual Guaranteed Rent (MAG) that Proposer proposes to
pay for the first full lease year (Form 9).

For subsequent years of the Term, the Minimum Annual Guarantee shall equal the
greater of the proposed MAG or the proposed % of concessions gross revenue
(5% minimum).

K. AIRPORT CONCESSION DISADVANTAGED BUSINESS ENTERPRISE
PLAN (Form 10)
It is the policy of the Authority that Certified Disadvantaged Business Enterprises
(DBEs) should have the maximum practical opportunity to participate in the
competitive process of supplying goods and services to the Authority as managers
and operators of concessions at the Airport.

The Authority expects each Proposer to formulate a DBE Plan that is beneficial to
the Proposer and the Airport community. Each Proposer shall make good faith
effort to include DBE participation sufficient to reach the goal and include a DBE
Plan or evidence of good faith effort as part of its proposal. The Proposer’s DBE
Plan must be specific and identify operation of specific aspects of its business
plan by DBE participants. Proposer must identify its DBE participants and
describe in detail each DBE’s participation and the expected dollar value of these
goods or services.

25
Information regarding the Good Faith Effort process is included in RFP 08-004 on
Form 10. This portion of the form must be completed by those Proposers who are
unable to meet the 10% DBE goal.

Additional information regarding the Authority’s DBE program can be obtained
by contacting Lynn Noffsinger, Grants and Contracts Administrator at (352) 378-
8797 or lynn.noffsinger@flygainesville.com.

L. NON-COLLUSION AFFADAVIT (Form 11)
Proposers must submit a signed and completed Form 11 with their proposal.

M. FLORIDA PUBLIC ENTITY CRIMES STATEMENT (Form 12)
Section 287.133(2)(a), Florida Statutes, contains the following provisions: “A
person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to a public entity, may not perform
work as a contactor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity, in excess
of the threshold amount provided in Section 287.017, for CATEGORY TWO for
a period of 36 months from the date of being placed on the convicted vendor list.”
Proposers must submit a signed and completed Form 12 with their proposal.

N. DRUG FREE WORK PLACE (Form 13)
Preference shall be given to Proposers submitting a completed Form 13 certifying
they have a drug-free workplace. In the event two or more proposals are received
and are equal with respect to fee offered, quality, and level of service and in all
other respects, as determined by the Authority, preference will be given to the
Proposal dedicated to a Drug-Free Work Place.

O. EXCEPTIONS (Form 14)
Proposer should include a list of exceptions, if any, to the requirements of this
RFP, Forms and Attachments. State all such exceptions on the “Exceptions”
Form 14. Identify the requirement, nature of the exception and explanation. If
there are no exceptions to any portion of this RFP, Proposer should state so on the
“Exceptions” page, Form 14. If no exceptions are identified and Proposer’s
proposal is accepted, Proposer will conform to all of the requirements specified
herein, including but not limited to, execution of the Concession Agreement in a
similar form to the one in Attachment C.

26
P. OPINION OF LEGAL COUNSEL (Form 15)
Proposer should obtain an opinion from legal counsel stating whether or not
litigation is pending or contemplated that could affect Proposer’s ability to
undertake its proposal.

Q. OTHER INFORMATION (Form 16)
Proposer should provide any other information that it believes would be helpful in
evaluating the Proposer’s ability to successfully develop and operate the
concession.

R. RESOLUTION OF THE BOARD OF DIRECTORS (Form 17)
CORPORATIONS AND PARTNERSHIPS ONLY.
Proposer must complete a Resolution of the Board of Directors stating that it is
duly authorized to submit this proposal and to enter into and execute a Concession
Agreement, naming the officers of the Corporation or Partnership who are
authorized to negotiate and to execute a Concession Agreement on the Proposer’s
behalf.

S. INSURABILITY (Form 18)
Proposer must submit a letter from Proposer’s insurance company stating that the
insurance company would provide insurance at the limits required in the Draft
Concession Agreement for the services being proposed.

T. RELEASE FORM (Form 19)
Proposer must complete a Release Form to be used in the verification of reference
information included in the RFP.

U. PROPOSAL GUARANTEE (Form 20)
Proposer must submit a proposal guarantee in the form and amount specified in
Section II (E), payable to Gainesville-Alachua County Regional Airport Authority
without condition or restrictive endorsement.

27
ATTACHMENT A
REQUIRED PROPOSAL FORMS

Required Proposal Forms
1. Executed Affidavit Form
2. Business Information Questionnaire
3. Business and Financial References
4. Experience and Qualifications Statement
5. Methods of Management and Operation
6. Restaurant Concept and Design
7. Projected Sales, Net Income and Cash Flow
8. Capital Investment and Financing Plan
9. Proposed Minimum Annual Guarantee
10. Airport Concession Disadvantaged Business Enterprise Plan
11. Non-Collusion Affidavit
12. Florida Public Entity Crimes Statement
13. Drug Free Work Place
14. Exceptions
15. Opinion of Legal Counsel
16. Other Information
17. Resolution of the Board of Directors (For Corporations and Partnerships Only)
18. Insurability
19. Release Form
20. Proposal Guarantee