Project: Quality Time Bring Parents, Children and Art Together In Your Community! MAEA Fall Conference 2007 Kimberly Haden Katie Gill-Harvey Lisa Stuart Elisa Patterson Linda Andre What is P:QT How it got started The Story Vision Foster and promote family togetherness with the support of local cultural institutions by establishing partnerships with students, their families, and the community. Mission Create an event that brings families together to spend quality time in an art-inspired environment. Goals Introduce first time visitors to area museums and encourage repeat visits. Show families that museums are places they can explore with children of all ages. Expand the number of families positively impacted at each event. Encourage parent involvement in the arts. Provide a structured opportunity for all families to feel comfortable going to museums. First collaboration with the NGA What worked well: Introduced over 3000 first-time visitors to the museum. Helped families learn ways to enjoy an art museum visit with their children. Developed a great collaboration between MCPS teachers and NGA staff. First collaboration with the NGA Challenges: Too few staff to manage crowd control. Needed a larger variety of activities to keep crowds dispersed throughout the building. What we learned: A committed group of people can accomplish just about anything. Needed additional staff resources to continue the program in its original format. Year Two at the NGA What worked well: Experimented with a new format which spread visits over 6 weekends. New families continued to attend the program. Experimented with a self-guide using learning routines that had been introduced in school. Continued the great collaboration with MCPS teachers. Challenges We didn’t have a way to greet families when they entered the museum. We needed more volunteers. It was difficult to track how many families actually attended. It was challenging to maintain momentum of the program. There was confusion among gallery staff as to what P:QT was all about. What we learned Spreading visits among clusters over 6 weekends lessened problems with crowd control. Additional days required more volunteers. We needed to look for more effective ways to run the program. Expanding P:QT Baltimore City Schools What we learned from the MCPS teachers and the National Gallery event: Advertise the event through a variety of channels (i.e. teachers, principals, supervisors, etc.) Start planning and promoting early. Use a variety of self-guiding activities. Have a table or station in the museum. Get museum permission for all plans. Baltimore City Schools What we adapted: Opened P:QT to all grade levels. Used the resources of the BMA. Created self-guiding activities that could be used anywhere in the museum. Challenges: Getting other teachers involved in the project. Spreading the word about P:QT to students and parents. Obtaining materials and funding. Baltimore Museum of Art WhatBMA learned from the first year of P:QT: Families will come to the museum if you invite them. Planning and promotion is best accomplished by the teachers through their own networks. Directing families to specific selected artworks causes overcrowding in the galleries. Self-guides can be based on concepts promoted by Harvard Project Zero. Golf pencils ease Security Department concerns. Baltimore Museum of Art Challenges to BMA: Smaller facility and short-handed staff. Crowded schedule and little time to devote to the project. What BMA adapted We simplified scale and scope of event to fit BMA facility and staff Suggested procedures familiar to BMA Security staff Provided table at entrance for immediate contact between teachers and students Modified self-guide to reflect BMA’s collection and regulations Encouraged open-ended looking rather than visits to specific artwork Future Plans NGA will: Provide staff support on the 6 dates. Continue to spread visits over 6 Saturdays. Edit the self-guide. Improve means of greeting and tracking visitors. Continue to evaluate how the program is working. Future Plans BaltimoreMuseum of Art will offer three P:QT days with audiences ranging from large to small. October 2007: Baltimore County Elementary Schools February 2008: Baltimore City Public Schools March 2008: Bryn Mawr Lower School How could this work for you? Best Practices For Teachers Promote the event within schools. Request a welcome table in the museum. Staff the welcome table with teacher volunteers. Create and provide self-guides. Check with the museum to see what materials are acceptable. Start preparing early; get others excited. Invite art teachers. Respect the uniqueness of a museum setting. Encourage publicity by notifying local press and interested parties. Best Practices Museum Educators Establish clear responsibilities. Clear all plans with Security well ahead of time. Set clear deadlines for set-up requests and submission of self-guide for editing and approval. Request that teachers provide pre-visit information to families to avoid embarrassing situations. Trust teachers to plan and carry out the event in ways that serve their audience best. Contact Information Linda Andre: Interpretation Manager, BMA Landre@artbma.org Elisa Patterson: Coordinator of High School and Community Programs, NGA. E-Patterson@nga.gov Katie Gill-Harvey: Lower School Art Teacher, Bryn Mawr School. email@example.com Kimberly Haden: Art Teacher, Potomac ES, MCPS Kimberly_D_Haden@mcpsmd.org Elizabeth (Lisa) Stuart: Art Instructional Specialist, MCPS Elizabeth_G_Stuart@mcpsmd.org www.projectqualitytime.org How could this work for you?