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EXHIBITOR
PROSPECTUS
2010
Renaissance Orlando Resort at SeaWorld, Orlando, Florida
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General Information
The American College of Phlebology invites you to participate in the Exhibit Program
INVITATION TO for the 24th Annual Congress, November 4-8, 2010. The ACP Annual Congress offers
EXHIBIT exhibiting companies the opportunity to display their products and services to one
of the largest annual gatherings of phlebologists. The ACP is comprised of over 2000
members from diverse specialties including dermatology, general and vascular surgery,
phlebology, internal medicine, and obstetrics and gynecology. The ACP Congress
registers approximately 800 phlebologists from the United States and abroad each year
(including physicians, physician assistants, nurse practitioners, ultrasound technologists,
podiatrists and other medical professionals who specialize in venous disease). Exhibits
will be located in the Oceans Ballroom at the Renaissance Orlando Resort at SeaWorld.
The exhibit program is designed to provide physicians and attendees with first-hand
CATEGORIES OF information about products and services specific to the area of phlebology and to serve
EXHIBITS as a forum for updating the physician’s knowledge of current technological advances in
the field of phlebology. The exhibit program is an integral part of the overall educational
program for the ACP Annual Congress.
The ACP will consider applications for exhibit space for products and services in the
following categories:
Pharmaceuticals specific to phlebology, both prescription and non-prescription.
Equipment and devices which are designed for diagnosis and treatment of venous
conditions.
Office equipment, record-keeping equipment, or services relating to the support of
non-medical aspects of the practice of phlebology.
Scientific educational publications.
Activities of professional and educational organizations.
Permission to exhibit may be granted to firms only if their proposed exhibit meets
CRITERIA FOR the following criteria, determined by the ACP in its sole discretion:
ACCEPTANCE
The products or services relate specifically to the medical and scientific aspects of the
practice of phlebology;
The products or services to be displayed are safe when used in accordance with the
instructions or recommendations of the applicant;
The products or services are capable of safely performing in accordance with the claims
made by the applicant;
The products or services to be displayed contribute significantly to the educational
purpose of the Congress;
The availability of space and other logistical consideration permit assignment of your
company.
2 GENERAL INFORMATION | www.phlebology.org
Deadline for applications is Friday, May 28, 2010. The processing of your application and
ASSIGNMENT deposit does not constitute acceptance by the ACP of your exhibit. Your company will
OF SPACE be notified when your booth assignment has been made. Should your company be
declined, you will receive a full refund of your deposit and any advance payment.
Exhibit booths for the Annual Congress will be assigned based on the following
PRIORITY POINT priority point system:
SYSTEM
1 point for each booth or table top purchased at any ACP meeting
1 point for every year exhibited
0.5 to 6 points for Foundation donors (donor level=.5 points, supporter level=1 point,
partner level=2 points, director level=3 points, visionary level=4 points, founder level=5
points, and chairman level=6 points)
0.5 to 3 points for general supporters ($500-$1000=.5 points, $1500-$2500=1 point,
$3000-$4500=2 points, $5000 or more=3 points)
0.5 to 1 point for item(s) donated to Silent Auction ($500-$4999 value=.5 points, $5000-
$10,000=1 point)
1 point for support of ACPF Golf Outing
Each booth is 8’x10’. All dimensions are believed to be accurate but are not warranted
BOOTH by the ACP. To maintain uniformity and to prevent obstruction of view of adjoining
INFORMATION booths, no solid or draped walls can be higher than eight feet in the back and three feet
along the dividers and aisles.
The price of the booth includes-in addition to the space itself for the entire exhibit-an
identification sign showing firm name, cleaning service for the aisles of the exhibit area
and three complimentary registrations per booth. The exhibit hall is carpeted.
Sufficient lighting is provided for adequate illumination in the exhibit area, but no
individual electrical outlets are provided in the booth space. All electrical work must be
supplied by the decorator contractor, AGS EXPO, to ensure that it will meet the safety
requirements of the fire regulations of Orlando, Florida. All draping or display materials
of cloth must be fireproofed. Under no conditions will combustible oils or gases be
permitted in the exhibit area.
It is the responsibility of each exhibitor to maintain such insurance against injury to
INSURANCE person or damage or loss of property in such amounts as the exhibitor deems
adequate. Insurance protection will not be afforded to the exhibitor either by the ACP,
or by the Renaissance Orlando Resort at SeaWorld. Proof of insurance may be requested
by the ACP.
3 GENERAL INFORMATION | www.phlebology.org
Booth fees are:
PAYMENT, DEPOSIT, $3,600 per inside 8’x10’ booth and $4,000 per corner 8’x10’ booth
REFUND AND Multiple adjoining booth spaces (i.e., double or triple booths) may be purchased.
CANCELLATION Because of the limited booths available, a maximum of 3 booths per company will be
permitted.
If you are eligible for a complimentary booth as a Platinum / ACP Foundation Donor,
please list the total number of booths you would like. Any accounting credits will be
subtracted from your total exhibit fee due, and you will be billed the net difference.
This fee includes:
One identification sign per company
8’x10’ exhibit space for each booth purchased
Complimentary registration for three (3) company representatives for each booth
purchased (e.g., six complimentary reps for a double booth, etc.).
Pre-registration and final registration mailing list
Additional representatives may be registered at a fee of $350.00 each.
A deposit in U.S. funds of 1/3 of the total rental fee for requested space (whole U.S.
dollar amounts only) must be submitted with the application for exhibit space, with the
balance to be paid no later than September 3, 2010.
No refund of deposit will be made in the event of cancellation after September 3, 2010.
There will be a $350 cancellation fee assessed for any booth cancelled prior to
September 3, 2010.
PLEASE NOTE: The acceptance by the ACP of a deposit with an application does not
in any way constitute acceptance of the application. If an application is subsequently
denied, a full refund of deposit will be made promptly.
The Exhibit Hall will be located in the Oceans Ballroom at the Renaissance Orlando
LOCATION Resort at SeaWorld. Continental breakfast, morning refreshment breaks, and a reception
on Friday, November 5th will be held in the exhibit area.
Renaissance Orlando Resort at SeaWorld
6677 Sea Harbor Drive, Orlando, Florida 32821
Phone: 407.351.5555 or 800.327.6677
HOTEL RESERVATION PROCEDURE FOR 2010. Please note that for the 24th Annual
Congress, the ACP will have a separate sub-room block for exhibiting companies. Each
company will be allowed up to four (4) rooms and you will need to submit individual
names along with your company name for each room reservation. There will be a
specific code you will need to use to make your reservations at the Renaissance Orlando
Resort at SeaWorld. This code will be emailed to you once you submit your exhibit
application and deposit.
4 GENERAL INFORMATION | www.phlebology.org
Date Time
EXHIBIT DATES
AND HOURS Set Up November 3, 2010 (Wednesday) 2:00 pm to 6:00 pm
Exhibit Hours November 4, 2010 (Thursday) 12:00 pm to 4:00 pm
November 5, 2010 (Friday) 10:00 am to 4:00 pm and
6:15 pm to 7:45 pm
November 6, 2010 (Saturday) 10:00 am to 4:00 pm
Dismantle November 6, 2010 (Saturday) 4:00 pm to 7:00 pm
Exhibitors may only set up and dismantle during the designated hours listed in this
prospectus. Exhibitors may not dismantle or leave their booth unattended prior to the
designated dismantle times. All companies must adhere to exhibitor hours. Admittance
to the exhibit hall by exhibitors and attendees will be allowed during posted hours only,
except with the authorization of ACP staff. Violations of this regulation will be cause
for expulsion from the exhibit hall and exclusion from future exhibit functions of the
American College of Phlebology.
The ACP reserves the right to modify the times listed above as circumstances dictate. If
necessary, the revised hours will be sent out.
NOTE: Any exhibitor dismantling prior to the designated dismantle times will have 5
points deducted during the calculation phase of their next Congress exhibit application.
The Exhibitor Service Kit containing order forms for such services as shipping,
CONTRACTOR decorating, drayage, electrical work, customs brokerage, signs, cleaning, lead retrieval,
SERVICES etc. will be sent to you in July. The contractor listed below has been selected as the
official decorating contractor for the 2010 Congress. All official contractors act on
their own behalf in all arrangements with exhibitors and are not agents, employees or
representatives of the ACP. All services or materials supplied by such contractors on
order of the exhibitor will be billed directly by the contractor to the exhibitor. The ACP
does not assume any liability or responsibility for any act performed or omitted by such
official contractors.
Decorating Contractor: AGS Expo
Attention: Ginny O’Neal
4561 SW 34th Street, Orlando, FL 32811
Phone: 407.292.6162
Fax: 407.292.4414
5 GENERAL INFORMATION | www.phlebology.org
The ACP will provide watchmen on a 24-hour basis from the beginning of set-up
SECURITY through dismantling. Furnishing of this service is not to be construed to be any
assumption of obligation or duty with respect to the protection of the property of the
exhibitors, which shall at all times be the sole responsibility of each exhibitor. The ACP,
the Renaissance Orlando Resort at SeaWorld or any of its officers, agents, or employees
shall not be liable for any act of omission of such watchmen.
Each registered exhibitor will receive a pre-registration list approximately 30 days before
MAILING LIST the meeting and a final registration list 30 days after the meeting. Use of this list will be
restricted to a one time use and information directly related to the ACP Annual Congress
(email addresses and phone numbers will not be provided). These lists will be sent via
email to the contact person listed on the application for exhibit space.
Sponsorship opportunities are available for the 24th Annual Congress. Please check the
SPONSORSHIP appropriate area on the application form if your company is interested in sponsorship.
The exhibitor will be fully responsible for any claims, liabilities, losses, damages or
LIABILITY AND expenses relating to or arising out of any property of exhibitor or any other property
INDEMNIFICATION where such injury, loss or damage is incident to, arises out of, or is in any way
connected with exhibitor’s participation in the ACP, its officers, directors, agents and
employees and the Renaissance Orlando Resort at SeaWorld and its agents, servants,
and employees from and against any and all such claims, liabilities, losses, damages
and expenses; provided that the foregoing shall not apply to injury, loss or damage
caused by or resulting from the negligence or willful misconduct of the ACP, its officers,
directors, agents or employees of the Renaissance Orlando Resort at SeaWorld or its
agents, servants or employees. In case any part of the exhibition hall is destroyed or
damaged so as to prevent the ACP from permitting an exhibitor to occupy assigned
space during any part or the whole of the exhibition period, or in case occupation of
assigned space during any part or the whole of the exposition period is prevented by
strikes, Acts of God, national emergency or other cause beyond the control of the ACP,
then the exhibitor will be charged for space only for the period the space was or could
have been occupied by exhibitor. The exhibitor hereby waives any claim against the
ACP, its directors, officers, agents, or employees for losses or damages that may arise in
consequence of such inability to occupy assigned space.
6 GENERAL INFORMATION | www.phlebology.org
Rules and Regulations
For your own protection be sure to read the exhibitor AWARDS, CONTEST, DRAWINGS, RAFFLES AND LOTTERIES.
rules and regulations outlined in this prospectus. Also it is All activities must be approved in writing by the ACP
important to review these terms and conditions, as well as headquarters office no later than 30 days prior to the start of
any general information with your exhibitor representatives the meeting. If an exhibitor does not receive such approval, 2
who will be staffing your booth on-site. points will be deducted.
ADVERTISING. Exhibit items, advertising literature, or LITERATURE DISTRIBUTION. No exhibitor is permitted to
pamphlets that are distributed may contain only recognized hand out literature of any type outside the perimeters of
indications and claims. Advertising in any media to the effect their booth. This includes meeting rooms, registration areas,
that particular products or services have been exhibited at internet café, and all public areas of the Renaissance Orlando
the ACP Annual Congress or which could be construed as Resort at SeaWorld Resort.
an endorsement by the ACP or by its members is prohibited.
The use of ACP logos, seals of approval, trademarks or other CME COMPLIANCE. All exhibitors are expected to comply
similar property rights may not be used in connection with the Accreditation Council for Continuing Medical
with any product or advertising materials displayed or Education (ACCME) guidelines for commercial support.
disseminated at the Annual Congress.
FDA REGULATIONS. Exhibitors are reminded of the Food and
ANCILLARY FUNCTIONS. ACP approval is required for all Drug Administration (FDA) restrictions on the promotion
exhibitor ancillary functions. Requests for such activities of investigational and pre-approved drugs and devices.
must be submitted in writing to the ACP headquarters Exhibitors are also cautioned about FDA prohibition on
office prior to September 3, 2010. The request must specify promoting approved drugs for unapproved uses. Exhibitors
date, time, location, type of function and anticipated are expected to abide by all applicable FDA regulations.
attendance. Functions will not be permitted during the Requests for information and guidance should be directed to:
hours of operation for the Scientific Program or other ACP
functions (please contact the ACP headquarters office for FDA Division of Drug Marketing,
available hours and fees). Advertising and Communications
5600 Fishers Lane - HFD-240
BOOTH ACTIVITIES – DEMONSTRATIONS – A/V. The exhibitor Rockville, MD 20857
is permitted to demonstrate the firm’s equipment and to Phone: 301.796.3400
make informal presentations regarding the product line
or service in the booth. However, other attention getting NOTE: Selling non-FDA approved drugs and devices during
devices in the form of entertainment, amusement, or ACP meetings is prohibited. Violators will be removed from
demonstrations of non-product items or services must be the exhibit hall immediately and will be prohibited from
approved in writing by the ACP headquarters office. Only exhibiting at any ACP meeting or event for a minimum of
such activities which, at the discretion of the headquarters two years.
office, are in keeping with the professional deportment
of the technical exhibits program will be permitted. All SUBLETTING / SHARING OF SPACE. No part of any exhibit
demonstrations shall be confined to the space allocated to space assigned to an exhibitor may be reassigned, sublet or
each exhibitor. The use of other than closed-sound systems shared with any other party by that exhibitor.
will be permitted only with the prior written approval of
the ACP headquarters office. Any exhibit may be closed INTERPRETATION AND APPLICATION OF RULES AND
if deemed by the ACP headquarters office staff to have an REGULATIONS. All matters in question not specifically covered
excessive noise level. by these rules and regulations are subject to the decision of the
ACP through the Board of Directors or the Executive Director.
For additional exhibit information, please contact the ACP Meetings Department at 510.346.6800 or meetings@acpmail.org. ACP reserves the right to decline to
accommodate your request for exhibit space, based on space limitations or any other considerations, to be determined by the ACP in its sole discretion. In the
event that ACP declines your request, all monies received by ACP pursuant to this agreement shall be refunded to you promptly. In the event that ACP accepts your
request, you hereby agree to be bound by the rules and regulations set forth in this document.
7 RULES AND REGULATIONS | www.phlebology.org
Exhibitors Floor Plan
07 EXHIBITORS FLOOR PLAN | www.phlebology.org
2009 ACP Congress
Exhibitors
Ageless Aesthetics Institute Market Access Partners
American Board of Phlebology MD Connect
American Physician Medi USA
American Venous Forum Medical Positioning, Inc
Ames Walker MedNet Technologies
AngioDynamics MedPro Imaging
Aureole Pharmaceuticals ParamountMD
Bauerfeind USA Redfield Corporation
Best Vein Care Royal Society of Medicine Press
BioForm Medical, Inc Saringer Life Science Tech.
Biolitec Scanlan International, Inc.
Bioniche Pharma Sciton
Biosound Esaote, Inc Siemens Medical Solutions
Boiron SIGVARIS, Inc
Candela Corp. Solaris, Inc
Cardiovascular Credentialing International SonoSite
Carolon Co. SonoSoft
Center for Venous Disease Sound Ergonomics, LLC
CircAid Medical STD Pharmaceutical
ComfoMed Stradis Healthcare
Cook Medical StreamlineMD
CoolTouch, Inc Syris Scientific
Cutera Terason
Dornier Med Tech Total Vein Systems
Elsevier Translite
FotoFinder Systems United Medical
GE Healthcare Varix Medical Corp
Gloria Med Vascular Disease Foundation
HK Surgical Vascular Solutions
Hokanson Vein Centers for Excellence
InaVein, LLC Vein Technology Solutions
Incredible Marketing VeinDirectory
Iridex VeinSpecEMR
JOBST (BSN Medical) VeinWave USA
Juzo Venosan
Laser Peripherals VNUS Medical
Lave’ MD Wagner Medical
Lohmann & Rauscher, Inc. Zonare Medical Systems
Lympha Press
www.phlebology.org | 2008 ACP CONGRESS EXHIBITORS 08
APPLICATION FOR EXHIBIT SPACE APPLICATION
DEADLINE
ACP 24th ANNUAL CONGRESS Friday, May 28, 2010.
Complete this
application and fax or
November 4-7, 2010 mail with payment.
Renaissance Orlando Resort at SeaWorld (Orlando, Florida) Please Print Clearly!
PLEASE MAKE A PHOTOCOPY OF THIS FORM FOR YOUR RECORDS
Applicant Information
Company Contact Person
Mailing Address
City / State / Zip Code Country
Phone Email
We wish to exhibit the following products / services Please do not locate me near the following company(s)*
Space requested (if you plan on purchasing multiple booths, please list all booth numbers for each choice)
Sponsorship Opportunities Payment Information
q Yes. We are interested in sponsoring at the Annual Congress. The ACP may q Check Enclosed (Please make payable to American College of Phlebology)
contact the following person to discuss opportunities available to our company.
Amount enclosed / to charge $ _________________________________________
Contact Name q Visa q MasterCard q American Express q Discover
Contact Phone Card Number
Expiration Date Security Code
FDA
Does your company sell non-FDA approved drugs or devices? q Yes q No Name On Card
If yes, please list Signature of Cardholder
Mailing Address (q Check here if same as above)
EXHIBIT FEES**
# of Booths Booth Rate Total Fees City / State / Zip Code
____________ X $3,600 per inside = $____________
Country
____________ X $4,000 per corner = $____________
*Every effort will be made to honor your request, however, this may be difficult due to the limited size of the exhibit area.
**A deposit in U.S. funds of 1/3 of the expected total rental fee, or full payment, must be included with this application. Any balance due must be paid by September 4, 2009.
Please email a 50-word company or product description to meetings@acpmail.com. It must be received by September 4, 2009, to have this informationincluded in the attendee registration packets.
The acceptance by the ACP of a deposit with an application does not in any way constitute acceptance of the application. If an
application is subsequently denied, a full refund of deposit will be made promptly. We/I agree to abide by all regulations set forth in the
accompanying brochure which is made part of this contract, and to all conditions under which exhibit space in the Renaissance Orlando
Resort at SeaWorld is leased to the American College of Phlebology. NO refund of any deposit will be allowed for voluntary cancellation
after September 3, 2010. There will be a $350 cancellation fee assessed for any applications cancelled prior to September 3, 2010.
____________________________________________________________________________ ________________________________
Authorized Signature Date
PLEASE RETURN YOUR COMPLETED APPLICATION WITH PAYMENT TO:
American College of Phlebology
101 Callan Avenue, Suite 210, San Leandro, CA 94577
FOR CREDIT CARD PAYMENTS, FAX TO: 510.346.6808
Wednesday, November 3rd, is the date for the ACP Foundation’s 5th Annual
Golf Outing. All level of players are welcome at this charity event – come play,
network, and have fun in the Florida sunshine. Sponsorships will be available
including longest putt, hole in one, beverage carts, individual hole sponsors,
and donor reception. Full details available in Spring 2010.
The 3rd Annual Silent Auction for the ACP Foundation will be held during
the ACP’s 24th Annual Congress. All ACP members, industry affiliates, and
other interested associates are invited to donate an item to this fundraising
event. All Annual Congress attendees are encouraged to bid on items ranging
from training courses to weekend hotel getaways to phlebology supplies to
equipment used by members... the list goes on and on.
The monies raised during these two premier events help to fund projects
that benefit the entire phlebology community as well as the patient. A listing
of these projects includes (but is not limited to): ACP Phlebology Fellowship
Training Program, Physicians in Training Scholarships to attend Congress, the
ACP Speakers Bureau, Research Grants, Grants to Insurance Medical Directors
to attend Congress, Development of Professional Education Courses, and the
ACP Public Awareness Campaign. Full details about the ACP Foundation can
be found at www.phlebologyfoundation.org.
11 GENERAL INFORMATION | www.phlebology.org www.phlebology.org | ACP FOUNDATION 11
Advertising Opportunities
The Preliminary Program for the ACP Congress is printed and mailed to registrants
PRELIMINARY during the early summer before the Congress each year and contains vital information
PROGRAM BOOK about the Congress. The Final Program for the ACP Congress is posted online in the fall
of each year providing additional exposure to advertisers. The cost is $2,500 for a full
page color ad and $1,300 for a half-page color ad. Circulation will be approximately
3,000. Please visit www.phlebology.org/sponsorship for more details.
Each attendee will receive a printed journal in their registration bag in which they
ATTENDEE JOURNAL can take notes on during the Congress. The cost is $1,000 for a full page color ad and
$600 for a half-page color ad. Circulation will be approximately 1000. Please visit www.
phlebology.org/sponsorship for more details.
The Daily Congress newsletter will be distributed via daily room drops at the
DAILY CONGRESS Renaissance Orlando Resort at SeaWorld, the host hotel, during the 24th Annual
NEWSLETTER Congress. The cost is $1,600 for a full page color ad and $800 for a half page color ad.
Circulation will be approximately 1000. Please visit www.phlebology.org/sponsorship for
more details.
The ACP will have a dedicated television channel at the host hotel on which your
ACP TV: IN-ROOM advertisement or announcement will show in conjunction with the daily schedule of
TELEVISION events and other ACP news. Rates are $7995 for a one minute spot and $4,995 for a 30
second spot. Please visit www.phlebology.org/sponsorship for more details.
For additional adverting opportunities, please contact advertising@acpmail.org.
American College of Phlebology
101 Callan Avenue, Suite 210
San Leandro, CA 94577
phone 510.346.6800
fax 510.346.6808
email info@acpmail.org
website www.phlebology.org
w w w. p h l e b o l o g y. o r g
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