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9th Year ATIA 2008 Conference Showcasing Excellence in Assistive Technology Providing technologies to enhance learning, working and independent living for people with disabilities January 30 – February 2, 2008 Caribe Royale All-Suites Resort and Convention Center Orlando, Florida USA Exhibit & Sponsorship Program Providing opportunities to educate, inform and market assistive technology products and services www.atia.org SHOWCASING EXCELLENCE IN ASSISTIVE TECHNOLOGY Why Exhibit at ATIA? The Assistive Technology Industry Association (ATIA) is the premier source for information and solutions to use, learn, buy, apply and implement assistive technology. The ATIA continues to grow and strengthen its presence within the international AT community each year. Building on the success of the ATIA’s largest ever conference in 2007, we are pleased to present exhibiting and sponsorship opportunities for the ATIA 2008 Conference – the 9th Annual Conference and Exhibition, January 30 – February 2, 2008 in Orlando, Florida. The ATIA Exhibition is viewed by professionals and consumers alike as one of the most innovative, forward-thinking trade shows in the industry. Technologies focus on blind/low vision, AAC, deafness/hard of hearing, learning disabilities, computer access and many other segments of the AT industry. One of the main goals of ATIA is to ensure that the best products and services are delivered to persons with disabilities. We strive to link vendors with potential partners and alliances. By participating in the conference, your products and services can be a part of this important mission. Exhibiting or sponsoring at ATIA 2008 will help you reach thousands of prospective customers and new consumers in the marketplace. Position your company as an industry leader in accessibility and expand your opportunities to educate, inform and market assistive technology products and services to multiple decision- makers and influencers. Who Attends? ATIA attracts a variety of industry professionals including (but not limited to): Administrators AT Consultants Government Personnel Occupational Therapists Physical Therapists Rehabilitation Specialists Researchers and University Personnel Special Education Directors Speech-Language Pathologists Teachers Technology Specialists Consumers, parents and anyone interested in learning more about AT Broaden your Contact Base ATIA is attracting new prospects every year – nearly 36% of 2007 ATIA attendees were first-timers. Purchasing Authority 85% of ATIA 2006 attendees have a say in product and service acquisitions within their organization. 19% Decision Maker 66% Approve/Recommend 15% Other “The vendors were extremely helpful. They answered all my questions and took the time to show me their product’s new and unique features.” – ATIA 2006 conference attendee About ATIA The Assistive Technology Industry Association (ATIA) is the world’s first broad- based multi-disciplinary organization of manufacturers and suppliers of Assistive Technology for people with disabilities. Its mission is to serve as the collective voice of the assistive technology industry and to provide a forum for education and communication. With over 120 member companies and growing, ATIA represents the interests of its members to business, government, education, and the many agencies that serve people with disabilities. Industry Influence ATIA is an organization dedicated to providing a collective voice for its membership to further the cause of assistive technology. There are a variety of opportunities for ATIA members to work collectively to promote the availability of assistive technology. It is through the collective efforts of ATIA that the goal of increasing accessibility for people with disabilities is reached both effectively and economically. Membership in ATIA Join today to help promote the ATIA’s Mission: To serve as the collective voice of the assistive technology industry so that the best products and services are delivered to persons with disabilities Exclusive Member Benefits ATIA is committed to providing its members with unique opportunities and benefits year-round, including: Communal AT industry business issues ATIA Conference o Access to the annual conference pre-registration list (30 days before the conference) and full attendee post conference list (one time only) o Guaranteed educational session spots at the ATIA’s annual conferences o Early selection of exhibit booth space at the ATIA’s annual conferences o The chance to showcase new product launches on the ATIA Web site prior to the annual conferences o Discounted advertising charges o Discounted booth fees for members o Member only vendor meeting space opportunity Global Policy o Advocacy representation on behalf of the AT industry to governments in North America and Europe Public awareness around AT issues o Participation and influence on committees within the ATIA o Participation in affinity programs Year-round exposure and communication o Visibility on the ATIA’s Web site with a link to your company’s Web site o Opportunities for enhanced marketing and outreach through ATIA E-mail email@example.com or call (877) 687-2842 or (312) 321-5172 for more information on becoming an ATIA member! Over 90% of ATIA 2007 Conference attendees spent 3 or more hours in the Exhibit Hall. ATIA Opens the Exhibit Hall to the public with FREE Admission! The Exhibit Hall will be open to the public with free admission on Friday, February 1st from 2 p.m. – 5 .p m. and Saturday, February 2nd from 9 a.m. – 12 p.m. Increase your company’s visibility as hundreds of Assistive Technology users, parents, caregivers and more are invited to attend. Check out the ATIA Exhibit Hall Schedule by visiting www.atia.org/conf_2008.html Note: The ATIA Exhibit Hall Schedule is tentative and subject to change. Exhibit Space Pricing Members* = $1,400 per 8' x 10' booth Non-members = $2,150 per 8' x 10' booth *See page 3 for more information on becoming an ATIA member. Fee Includes: 8' x 10' booth, pipe and drape, ID sign, 6' draped (blue) table, two (2) side chairs, waste basket, 500 watts electrical connection and two (2) complimentary exhibitor registrations per booth. Exhibitor registrations include conference and program materials, admission to all ATIA sessions and labs (excluding the Pre-Conference Seminars), access to the Exhibit Hall. Note: Non-profit organizations and government agencies should contact ATIA for special pricing. Priority Points Secure your spot on the Trade Show floor. Earn priority points towards booth space selection for future years! All ATIA exhibiting companies will earn priority points for booth selection process. How Points are Earned Exhibitors earn priority points several different ways: One (1) point for each year of membership (beginning in 1999) One (1) point for each year of exhibiting (beginning in 1999) One (1) point for each booth purchased (space points valid for the current show only) Points for each year of sponsorship (beginning in 2004) Note – The Priority Point value of sponsorships is detailed in the Sponsorship Opportunities section of this program. One (1) point for recruiting a new member to ATIA (maximum three (3) points per year; member renewals do not qualify) Lead Retrieval Services (Badge Screening) will be available this year. Stay tuned for more information, located in the Exhibitor Manual. CONFERENCE SPONSORSHIP OPPORTUNITIES All materials provided by the sponsor must be approved by show management. Companies that purchase one or more of the following sponsorships receive these core benefits: – Signage listing sponsors in the registration area with their logo – Special sponsor ribbons for exhibit personnel badges – Company logo with a link to your company Web site on the ATIA Conference Web site – Company logo and a box around your listing that highlights your company in the Conference Final Program – Two (2) Priority Points (per company not per sponsorship) Internet Pavilion $10,000 exclusive The Internet Pavilion is the communications hub for conference attendees. With a direct link to your company Web site, this is your chance to get your message out to all conference attendees as they access the Internet and check their e- mail. Sponsor to provide 200 mouse pads and the portal page listing!! Computer Labs $10,000 (includes Internet access) (4 available) Computer labs are vital tools for conference attendees to experience first-hand exciting innovations and techniques in the industry. Sponsor to provide 200 mouse pads and banners/signage (optional). Exhibit Hall Grand Opening Reception $9,000 exclusive or $4,500 (shared) Achieve more exposure in the Exhibit Hall by sponsoring the Grand Opening Reception on Wednesday, January 30, 2008. Beverages and hors d’oeuvres are served in the Exhibit Hall. Signs recognizing your company as the sponsor will be placed throughout the hall. Conference Program/Session Grid Sponsor $8,000 (1 available) Each ATIA attendee will receive a frequently referenced Conference Program and Session Grid containing important information. Sponsorship includes an exclusive half-page advertisement in the Session Grid and a full-page, outside back cover advertisement in the Conference Program. Sponsor will also be listed inside the Conference Program. Sponsor to provide artwork for both advertisements. See materials deadline and ad specifications on page 8. Companies who purchase one or more of the following sponsorships receive these core benefits: Signage listing sponsors in registration area with their logo Special sponsor ribbons for exhibit personnel badge Company logo with a link to your company Web site on the ATIA Conference Web site Company logo and a box around your listing that highlights your company in the Conference Program One (1) Priority Point (per company not per sponsorship) NEW in 2008! Hotel Check-in Welcome Package $3,000 exclusive Be the first point of contact for Conference attendees when they check-in at the hotel. Each attendee will receive marketing materials upon check-in and attendees will have a voicemail message waiting in their rooms. Be the first company to say, “Welcome to the ATIA 2008 Conference!” Pre-Conference Seminar Sponsorship $2,500 (Members only) (5 available) Presenting a Pre-Conference Seminar will give your company high exposure and a chance to reach out to customers by providing in-depth product training before the conference begins. Attendees will receive 50% off the regular Pre- Conference Seminar rate – increasing the likelihood of a large and intrigued audience. Session content must be educational and approved by ATIA management. Session can be identified as a “bring your own laptop” session in the program upon request. Computer lab not provided; pricing available upon request. Conference Bags $2,500 exclusive Sponsor to provide conference bags bearing company and ATIA logo. Every ATIA 2008 conference attendee will receive a bag they can use to collect company literature during the conference or at work long after the close of the conference. 2,000 zippered bags and 50 large backpacks (17L x 13H x 6W; for Braille materials) must be provided by the sponsoring exhibitor. Lanyards $2,500 exclusive ATIA 2008 Conference attendees will not only see your company logo, but they will wear a lanyard with your company’s logo on it. Attendees wear their lanyards throughout all conference functions. 2,000 Lanyards must be provided by sponsoring exhibitor. Directional Footprints $1,500 exclusive NEW in 2008! Direct ATIA conference attendees straight to your booth with these highly visible footprints printed on the exhibit hall floor. The footprints will display your company name and/or logo and will start at the front of the hall leading all the way to your booth – an excellent way to maximize your booth traffic. ATIA to produce stickers, sponsor to provide logo/graphic. Registration Badge Insert $1,500 exclusive Insert your company message in the one item the attendee must have at all times – their registration badge. 2,000 inserts must be provided by the sponsor. Registration Sponsor $1,500 exclusive Sponsor the area in which every conference attendee begins his or her experience – the registration area. Your company’s name and logo will be prominently displayed on signage around the registration counters and your promotional material will be available at registration counters (2,000 promotional pieces provided by sponsor). What better way to catch the attendees’ attention than when they’re waiting to register? Water Bottle (Sport Bottle) $1,200 exclusive Each attendee will receive a water bottle with your company name and logo on it. Water bottles are placed in every attendee’s conference bag. Watering stations will be conveniently located in the Exhibit Hall where attendees can fill their water bottles during refreshment breaks. 2,000 water bottles must be provided by the sponsoring exhibitor. Hotel Room Keys $1,200 exclusive Custom hotel room keys will be provided to all conference attendees who are staying at the Caribe Royale All-Suites Resort & Convention Center with your company name and logo prominently displayed. Keys must be provided by the sponsoring exhibitor. Conference Evaluation Sponsorship $1,000 exclusive Include your company logo and a link to your Web site on the online conference evaluation survey that is sent out to all attendees to provide their feedback after the conference. This is a great way to remind attendees of your company’s products and services even after they leave the show. Sighted Guide T-Shirts $1,000 exclusive Sponsor the T-shirts that all sighted guides are required to wear throughout the conference. Your company name and logo will be prominently displayed on the back of these brightly colored T-shirts, showcasing your company in a positive light. Sponsor to provide shirts. Conference Pens $900 exclusive A great opportunity to maximize your company’s exposure! Conference delegates use these pens, with your company name and logo, during the conference and beyond. Sponsored pens will be distributed in the conference bag. 2,000 pens must be provided by the sponsoring exhibitor. Conference Highlighters $900 exclusive Conference attendees will use these highlighters, with your company name and logo, during the conference and beyond. Sponsored highlighters will be distributed in the conference bag. 2,000 highlighters must be provided by the sponsoring exhibitor. Conference Note Pad $900 exclusive Provide ATIA attendees with a means of note-taking at the conference by sponsoring the ATIA note pads. Note pads will be distributed in the conference bag to all attendees. Your company name and logo must be incorporated along with the ATIA logo. 2,000 conference note pads must be provided by the sponsoring exhibitor. Foot Decals $500 each (limit 5) Place your company’s marketing message on the show floor – literally! A 22"x28" floor decal will be placed in a high traffic spot on the tradeshow floor. Exhibiting company must supply graphic file for the sign. Message Board Sponsor $400 exclusive NEW in 2008! Place your company message/logo on our conference message board! The conference message board is located in the registration area and is the number one place attendees use to find out about session changes and other announcements. As the sponsor, you company will be highlighted on the message board with your logo and booth number. Conference Registration Scholarships $375 minimum donation Help provide scholarships for consumers who are interested in the technology and information presented at ATIA but are unable to participate due to budgetary constraints. ATIA WIRELESS INTERNET BOOTH SPONSORSHIP ATIA has negotiated a special sponsorship package that allows you to have wireless Internet in your booth! $200 – Three (3) complimentary IP addresses for wireless Internet at your booth $150 – Two (2) complimentary IP addresses for wireless Internet at your booth Sponsor benefits include: • Company listed as an Internet Connectivity Sponsor on conference signage • Significant company SAVINGS on wireless Internet! No priority points are earned with this sponsorship. New Product Release Sponsorship $350 - Premier Listing (limit 5 companies) FREE - Basic Listing (limit 10 companies) Is your company planning to launch new products, for the first time ever, at the ATIA 2008 Conference? Announce these products to the AT community even before the Conference begins! Choose from two (2) different New Product Release Sponsorships. Premier Listing (limit 5 companies) $350 per company (up to five (5) products) Company logo on New Product page of ATIA Web site Link to your company’s Web site on New Product page of ATIA Web site Description of products (limit 75 words each) on New Product page of ATIA Web site Picture of products on New Product page of ATIA Web site next to your listing Listing of company name, logo, booth number and products in ATIA 2007 Conference On-site Program Presence in conference-related e-mail blast Basic Listing – (limit 10 companies) FREE (limit one (1) product announcement) Company logo on New Product page of ATIA Web site Link to your company’s Web site on New Product page of ATIA Web site Description of product (limit 75 words) on New Product page of ATIA Web site Presence in conference-related e-mail blast Sponsor to provide company name, booth number, name of product(s), description of product(s) and .jpeg image of product(s) (premier listing only). IN-KIND SPONSORSHIPS *All materials provided by the sponsor must be approved by show management Companies who provide one or more of the following sponsorships receive these core benefits: Signage listing sponsor name and logo in registration area Special sponsor ribbons for exhibit personnel badge Company logo with a link to your company Web site on the ATIA Conference Web site Company logo and a box around your listing that highlights your company in the Conference Program One (1) priority point (per company, not per sponsorship) Conference Accessibility Sponsorships that provide materials to assist and augment an attendee’s Conference experience. In-kind sponsorships include: CCTV for conference registration and hotel check-in 3 needed Braille embosser with ink for on-site conference materials 1 needed Amplified hearing devices 1 needed ITY Devices that assist the deaf or hard of hearing Please contact ATIA Large-print version of Conference Program (30 copies each) Sponsor to provide bound version of Conference Program ATIA to provide Conference Program in Microsoft Word and Microsoft Excel versions for production Large-print version of Conference Addendum (30 copies each) Sponsor to provide bound version of Conference Addendum and Evaluations ATIA to provide Conference Program in Microsoft Word and Microsoft Excel versions for production Braille version of Conference Program, Session Grid, Addendum and Evaluation Master file to be created for printing ATIA to provide Conference Program in Microsoft Word for production Braille printed version of Conference Program and Session Grid (50 copies) Sponsor to provide bound and labeled printed copies of Conference Program in Braille Braille printed version of Conference Addendum and Evaluation (50 copies) Sponsor to provide bound and labeled printed copies of Conference Addendum and Evaluation in Braille Conference Proceedings CD-ROM Master version only; to be reproduced by ATIA for all conference attendees Braille labels for the Conference Proceedings CD-ROM (100 copies) Sponsor to provide clear adhesive labels, which will include CD-ROM cover information (title, sponsor information, etc.) in Braille. Labels will be placed on CD-ROM sleeve by ATIA Staff Talking book CD-ROM (Daisy) of the Conference program (100 copies) Sponsor to provide 100 actual copies of the CD-ROM Braille labels for the Talking book CD-ROM (Daisy) version of Conference Program (100 copies) Sponsor to provide clear adhesive labels, which will include CD-ROM cover information (title, sponsor information, etc.) in Braille. Labels will be placed on CD-ROM sleeve by ATIA Staff Tactile maps of exhibit hall, hotel, convention center and exhibitor list (100 copies each) All in-kind sponsorship agreements must be received at ATIA Headquarters by August 31, 2007. If there is more than one sponsor, every effort will be made to split the sponsorship among all. If this is not possible, agreements will be honored on a first-come, first-served basis. ADVERTISING All materials provided by the sponsor must be approved by show management. Advertising opportunities do not qualify for priority points. Conference Program Advertisements Every ATIA attendee receives a Conference Program on-site. Attendees use this program as a reference for important information. Advertising in the Conference Program will give your company ultimate visibility during and after the conference. Ad Materials Deadline: October 5, 2007 Ad Specifications: Full-Page Color Ads and Inside Front/Inside Back/Tabs Trim: 8-1/2" x 11" Bleed: 8-3/4" x 11-1/4" 4/C Process Half-Page Black & White Ads 7" x 4-1/2" (No Bleeds) Half page ads are not available in four-color. E-mail high resolution PDF-x1a to firstname.lastname@example.org. Advertising Prices: Inside Front Cover – 4-Color $2,000 member/$2,500 non-member Inside Back Cover – 4-Color $2,000 member/$2,500 non-member Full Page Ad on Tab – 4-Color $1,000 member/$1,250 non-member (5 available) Full Page Ad – Black and White $750 member/$1,000 non-member Half Page Ad – Black and White $500 member/$750 non-member Additional Advertising Opportunities NEW in 2008! – Hotel Room Drop (Limit 1 per day, 3 days available) $2500 per day Imagine every attendee waking up to find your company’s message at their doorstep. There’s no better way to get premium exposure at the conference. Sponsor to supply material. Registration Bag Inserts (limit 8) $1,000 member/$1,200 non-member Watch your target audience carry your message around with them! Conference registration bags are distributed to every attendee. Maximize your company’s exposure at the conference by providing an insert that is placed inside every conference registration bag. Sponsor to supply 2,000 inserts. Poster Display (limit 2) $500 member/$700 non-member Place a 22"x 28" sign outside the entrance of the Exhibit Hall for maximum exposure. This is a great way to direct attendees to your booth location and promote raffles or other special activities taking place at your booth. ATIA to print artwork provided by sponsor. Literature Distribution Bins $150 member/$250 non-member Your material will be placed in the Literature Distribution Bins near the entrances to the Exhibit Hall. Your bin will be identified with you company name. Sponsor must supply 500 copies of the piece. Customized Sponsorship/Advertising Packages Create your own customized sponsorship opportunity! Contact Sara Matthys at ATIA Headquarters with your sponsorship ideas or suggestions at (877) 687- 2842 or email@example.com. MEMBER MEETING ROOMS All ATIA member companies exhibiting at the ATIA 2008 Conference can rent meeting space at the conference, allowing you the unique opportunity to get more face-to-face time with potential customers away from the Exhibit Hall. More convenient than a suite, these rooms will allow you to hold special sessions, training for customers, or focus groups during the conference within the convention center. This is a very popular option. Space is limited. Reserve your meeting room(s) early! Note: Member meeting rooms are available in the Boca rooms within the convention center. Requests for space are honored on a first-come, first-served basis and room assignment is determined by show management. Full-Day Session (8am – 10pm) $700 per room Entire Event (Thurs 8am through Sat 12pm) $1,400 per room Please note: All AV, set-up, advertising and food and beverage requirements are the responsibility of the exhibitor. Please contact Sara Matthys at 312-673-4779 for more information or a contract. PASSPORT TO PRIZES PROGRAM $300 Generate the most leads and get your company recognized at the ATIA Conference when you purchase the ATIA Passport to Prizes program. This program is ideal for new or small sized companies and helps to drive traffic to booths of participating vendors and generate additional floor traffic throughout the entire Exhibit Hall. The more you get involved, the more you will reap the benefits. Exhibitors must provide the prize. How Does the Passport to Prizes Program Work? Each ATIA conference attendee is issued a blank passport card at registration. Attendees carry their card around the Exhibit Hall on Wednesday, Thursday and part of Friday. Then, attendees will collect stamps from the participating exhibitor companies listed on their passport. Once attendees have completed their passport card, they will take it to the ticket tumbler located in the Exhibit Hall. All completed entries are eligible for a prize drawing that will be conducted during lunch on Friday. Exhibitors will display the prize in their booth throughout the show until the drawing. Winners do not need to be present to win. Passport to Prizes Participants will receive: Recognition during the giveaway ceremony for your prize description and company name Visibility/signs with the company logo/name Your company name/logo and prize on the passport game card CURRENT ATIA 2008 EXIBITORS (as of February 16, 2007) Company Booth # AAC Connections - DME 1019 AAC Institute Lobby 1 AbleLink Technologies Inc. 213 AbleNet, Inc. 601 Adamlab, LLC 507 Adaptivation, Inc. 1001 Adaptive Computer Control Technology Inc. 219 Adaptive Switch Labs/Com'ation 600 AD Information & Communications Co., Ltd 318 Advanced Multimedia Devices, Inc. 618 Ai Squared 1012 American Foundation for the Blind 508 American Printing House for the Blind (APH) 509 Assistive Technology Inc. 401 Assist Vision 519 ATS, LLC 1005 Attainment Company 501 Augmentative Resources 708 Blink Twice 319 Cambium Learning Technologies 613 Clarity 905 Code Factory, S.L. 405 Compusult Limited 809 The Conover Company 918 Crick Software, Inc. 1007 CrissCross Technologies 308 Daedalus Technologies, Inc. 312 Dolphin Computer Access 307 Don Johnston Incorporated 1013 Duxbury Systems Inc. 1109 DynaVox Technologies 701 Enabling Technologies 1105 Enhanced Vision 301 EVAS 113 Exceptional Computing 619 Eye Response Technology, Inc. 1103 EyeTech Digital Systems, Inc. 1004 Freedom Scientific-Blind/Low Vision Group 801 Freedom Scientific-Learning Systems Group 901 Freedom Vision 906 The Great Talking Box Company 807 Guerilla Technologies Inc. 718 Gus Communications, Inc. 604 GW Micro, Inc. 607 Handy Tech Elektronik GmbH 407 Health Science 1118 HumanWare 513 Inclusive TLC Special Needs 313 Infogrip, Inc. 819 Laureate Learning Systems, Inc. 1113 LevelStar 1100 LVI Low Vision International 419 Madentec Limited 704 Magnifying America 1006 Mayer-Johnson LLC 705 Metroplex Voice Computing Inc. 518 News-2-You 1119 NISH 404 Nokia Inc. 409 Optelec US, Inc. 719 Origin Instruments Corporation 412 Prentke Romich Company 813 Quillsoft Ltd. 605 ReadHowYouWant.com 506 Recording for the Blind & Dyslexic (RFB&D) 304 Saltillo Corporation 913 Slater Software, Inc. 1000 SoftTouch, Inc. 713 TalkingTabs 209 T&I (Technology and Integration) 102 Tash, Inc. 907 Technology for Education, Inc. 919 Texthelp Systems, Inc. 200 Tobii Technology 1018 Turning Point Therapy & Technology, Inc. 201 ViewPlus Technologies 413 VisionCue, LLC 606 Vision Technology Inc. 400 Words+, Inc. 812 The Writer Learning Systems 305 ZYGO Industries, Inc. 406 2008 ATIA Conference – Exhibitor Application ATIA 2008 CONFERENCE AND EXHIBITION • January 30 – February 2, 2008 • ORLANDO, FLORIDA USA COMPANY INFORMATION Company Name Contact Contact E-mail Company Address City/State/Prov/Postal Code/Country Phone Toll Free ( ) Fax ( ) Web Site Company e-mail Area of Emphasis: (ie – AC/B&LV) Exhibit Fees $1,400 (per 8' x 10' booth) for members* • $2,150 (per 8' x 10' booth) for non- members Fee Includes: 8' x 10' booth, pipe and drape, ID sign, two side chairs, table, waste basket, 500 watts electrical connection and two complimentary exhibitor registrations (per booth). *Please contact ATIA Headquarters at info@ATIA.org or (877) 687-2842 for more information on how to become an ATIA member. BOOTH LOCATION Contact Sara Matthys at ATIA Headquarters for available booth locations and specific dimensions or view the current floor plan on www.atia.org/conf_2008. Call toll-free (877) 687-2842 or (312) 673-4779. _______________1st Choice_____________2nd Choice_____________3 rd Choice_____________4th Choice Booth choices will be awarded based on ATIA Policies for Booth Allocation. 50% of your total booth cost is due with application. Full payment is required with all applications submitted after August 1, 2007. Notify ATIA if you require an invoice for payment. Additional exhibitor information will be forwarded to you upon receipt of application and payment. Mail this application and check to: ATIA 2008, Dept. 1325 1325 Paysphere Circle Chicago, IL 60674 For overnight mail, please send to: ATIA 2008, Attn: Sara Matthys 401 North Michigan Ave., Suite 2200 Chicago, IL 60611-4267 Phone: (877) 687-2842 Or fax credit card payments to: (312) 644-0575 (Visa and MasterCard only) Amount: $ Card Number Exp. Date Card Holders Name Signature Acceptance – Unsigned Contracts will not be Accepted: I, the authorized representative of the undersigned company, on behalf of said company subscribe and agree to all terms, conditions, authorizations and covenants obtained in this Contract and the Rules & Regulations governing ATIA. Signature: ________________________________________________________ Date:____________________________________________________________ Exhibitor Rules and Regulations This contract by and between the ATIA and the exhibiting company (“Exhibitor”) hereby applies to the invoice for exhibit space in the Exposition to be held on January 30 – February 2, 2008. The signing of this contract indicates agreement by the Exhibitor to comply with the Exposition regulations, instructions and conditions of the contract published below with all the conditions under which facilities at the Caribe Royale are provided to ATIA. 1. EXPOSITION SITE AND TIME: The Exposition will be held on January 30 – February 2, 2008, at the Caribe Royale. Management reserves the right to make changes in the exhibit hours and dates; however, any such changes will be made known as far in advance of the Exposition as possible and exhibitors will be notified accordingly. 2. EXHIBIT SPACE RENTAL FEE: The exhibit space rental fee per booth unit is as follows: U.S. $1400 for Members/U.S. $2150 for Non-Members. The rental fee per unit includes booth space, table, company identification sign, two chairs, wastebasket, 500 Watts of electricity and two complimentary exhibitor registrations. 3. PAYMENT: Make all checks payable in U.S. currency to ATIA. Exhibit space payments should be made according to the following schedule: • 50% of total invoice is due with application. • 100% of total invoice must accompany this application after August 1, 2007. • Total balances are due on or before August 1, 2007. This application becomes a contract when signed by the exhibitor and accepted by ATIA. • Any exhibitor whose second payment is not received by August 1, 2007 will be subject to a penalty charge of 5% of the total value of their booth space and may risk their booth space being released. (Exhibitors in such a situation will be contacted prior to release.) These penalty charges are considered part of your booth fees and move-in will not be allowed until all payment is made in full 4. BOOTH ALLOCATION: Space assignments are made according to the ATIA booth allocation policy. Please see a member of show management for more detailed information regarding this policy. All requests for changes in booth space location must be received in writing by a member of show management. 5. INSTALLATION AND DISMANTLE: Exhibitors will have reasonable time to erect and dismantle their exhibits, which will be specified in the Exhibitor Service Manual. Exhibit materials not removed from the hall by the time specified will be removed by ATIA at the exhibitor’s expense and liability. No exhibitor will be permitted to dismantle their exhibit displays or remove products from the exhibit hall prior to the close of the trade show. Refer to the Exhibitor Service Manual for complete schedules, rules & regulations, and instructions for the installation and removal of the exhibits. 6. CONTRACT FOR SPACE: The Application and Contract for Exhibit Space shall be considered a binding contract between the two parties and subject to the rules and regulations asset forth by ATIA in this contract when it is submitted with deposit of rental fee and accepted in writing by ATIA. By submitting an application for exhibit space, the exhibitor releases ATIA from any and all liabilities to exhibitor, its agents, licensees, or employees that may arise or be asserted as a result of submission of an application or of participation in this Exposition. 7. CANCELLATION/NON-PAYMENT: In the event a company needs to relinquish its booth space: 1. Prior to August 1, 2007, and informs ATIA in writing - If ATIA is able to sell all booth space, the booth deposit of 50% will be refunded. If ATIA is unable to sell all booth space, the deposit fee is forfeited. 2. After August 1, 2007, and informs ATIA in writing – If ATIA is able to sell all booth space, the booth fees will be refunded, minus the booth deposit of 50%. If ATIA is unable to sell all booth space, the full booth fee is forfeited. 8. ARRANGEMENT OF EXHIBITS: The space provided will be as shown on the floor plan to the extent possible, but ATIA reserves the right in its sole discretion to make changes in the location, size, and display limits of any booth. 9. USE OF SPACE: Exhibitors may not sublet, assign, or apportion any part of the space allotted, nor represent, advertise or distribute literature for the product or services of any other firm or individual except as approved in writing by ATIA. Booth Sharing: ATIA member companies may share booths with other ATIA member companies only with the express written permission of ATIA. Exhibitors’ promotional activities are confined to the actual space purchased, or in areas approved by show management are prohibited in hotel/convention center public spaces, or common areas owned or operated by hotel/convention center or leased by ATIA show management. No Exhibitor will be permitted to display or distribute literature outside the confines of the assigned booth space in the Exposition area. Distribution or display of promotional material in or to attendees’ hotel sleeping rooms, public areas or technical sessions is strictly prohibited. ATIA also reserves the right to remove, at exhibitor cost, any merchandise deemed by show management as not suitable for display at ATIA. Exhibitors will be bound by the booth rules that will be included in the Exhibitor Service Manual. 10. SELLING OF PRODUCTS FOR SHOW DELIVERIES PROHIBITED: Selling of merchandise for delivery at ATIA is strictly prohibited. ATIA provides display space to participating companies to exhibit and demonstrate products and services on the basis of their potential information and commercial value, and not for the purpose of direct commerce. Orders may be taken, but sales transactions involving the exchange of product for payment is strictly prohibited. Also note that accepting orders on-site may have tax implications in the jurisdiction where the exhibit is held. 11. RESTRICTIONS: ATIA reserves the right to restrict or prohibit exhibits which, because of noise, method of operation, or any other reason, are objectionable or otherwise detract from or are out of keeping with the character of the Exposition as a whole. ATIA may prohibit installation or request removal or discontinuance of any exhibitor or promotion that, if continued, departs substantially from exhibitor’s pre-approved design and description. In the event of such restrictions prohibitions or removal, ATIA will, where appropriate, refund the Exhibitor Space Rental Fee and shall not be otherwise liable to the Exhibitor. 12. EXPOSITION BADGES: Exhibit personnel must wear ATIA approved identification badges while on the exhibit floor. 13. SOUVENIRS AND SAMPLES: Distribution of souvenirs and samples is permitted provided there is no interference with other exhibits. ATIA may withhold or withdraw permission to distribute souvenirs, advertising or any other material it considers objectionable. 14. CONDUCT OF EXHIBITOR’S EMPLOYEES: Exhibitor’s employees whether full, part-time or temporary personnel hired by the exhibitor, shall conduct themselves in an ethical manner at all times. Solicitation of employment to any of the attendees or any exhibitor personnel is strictly prohibited and considered unethical and shall result in serious penalties and/or loss of privilege to exhibit in or attend future ATIA events. Show management may also ask any persons deemed, in show management’s opinion, to be acting in an obstructive manner, or inappropriately dressed for the week’s business activities to leave the exhibit floor. 15. LIABILITY AND INSURANCE: ATIA will provide regular guard service at entrances to the Exposition area. However, ATIA will not be liable for damage or loss to any exhibitor’s properties through theft, fire, accident or any other cause whether the result of negligence or otherwise. The Exhibitor shall indemnify the ATIA against, and hold it harmless from any complaints, suits or liabilities resulting from negligence of the Exhibitor in connection with the Exhibitor’s use of display space. It is recommended that exhibitors insure their exhibit and display materials. Exhibitors should carry a minimum of $500,000.00 Public Liability insurance for bodily injury, $1,000,000.00 in any one accident, and $250,000.00 property damage. Certificate of Insurance for said coverage satisfactory to the ATIA shall name ATIA and SmithBucklin Corporation as insured. The Exhibitor should obtain a waiver of subrogation releasing the carrier’s subrogation rights, from any insurance carrier that carries fire, explosion, or any other risk coverage insuring their property. ATIA assumes no liability for any injury that may occur to visitors to the Exposition. In the event that said exhibitor contracts with a firm to erect and/or dismantle their exhibit display at ATIA, it is understood that the contractor will service and maintain insurance coverage as follows: • Workman Compensation insurance in the minimum amounts required by the laws of the State of Florida. • Comprehensive General Liability insurance with minimum combined single limits of $1,000,000 for bodily injury and/or property damage in any one occurrence. • Contractor will include both the ATIA and SmithBucklin, as additionally insured. Such insurance shall be maintained in full force during the period when contractor is working on the display at ATIA in Orlando. The Independent Contractor will furnish Show Management with an original Certificate of Insurance attesting to these coverages. 17. INTERPRETATION AND ENFORCEMENT: These regulations become a part of the, contract between the exhibitor and ATIA. ATIA has full power of interpretation and enforcement of these rules and may amend them at any time. Also, the Exhibitor agrees to abide by all additional reasonable rules and regulations published from time to time with advanced notice. All matters in question not covered by these regulations are subject to the decision of the ATIA and all decisions so made shall be binding on all parties affected by them as the original regulations. Exhibitors or their representatives who fail to observe these conditions of contract or who, in the opinion of ATIA, conduct themselves unethically, may be dismissed from the Exposition without refund or other appeal. 18. COMPLIANCE WITH APPLICABLE LAWS: Exhibitor, its agents, and representatives shall abide by, conform to, and comply with all laws of the United States, the State of Florida, and all ordinances of the City of Orlando, including but not limited to all rules and regulations for the government and management of the Caribe Royale and the requirements of the Police and Fire Departments, and further shall not do, nor allow to be done, anything on the premises during the term of this contract in violation of these rules, laws or ordinances. 19. OTHER TERMS AND CONDITIONS: The Exhibitor shall comply with all fire laws, electrical codes and all other rules, regulations, codes or statutes with respect to the installation, conduct and disassembly of its exhibit. The exhibitor shall also comply with all reasonable requests of ATIA and the Caribe Royale officials with respect to the installation, conduct and disassembly of its exhibit. The exhibit shall be conducted in a decorous manner in order not to be objectionable to other Exhibitors, the Caribe Royale, the Conference or the public. ATIA and the Caribe Royale reserve the right to close, remove or require changes in any exhibit or to remove any of the Exhibitor’s personnel agents, representatives, independent contractors, invitees or guests who are deemed detrimental to ATIA, the Caribe Royale, other Exhibitors, or public. The license granted by this Contract is personal and may not be transferred or assigned without the consent of ATIA. The premises are licensed on an “as is” basis and ATIA will not be liable for pre-existing conditions of the premises or for conditions arising during the period of the license. The Exhibitor shall return the premises in as good condition as they were received. ATIA shall in no event be liable to the Exhibitor in excess of any consideration paid by the xhibitor to ATIA and received by ATIA, for breaches of Contract or conduct by ATIA, by its agents, representatives and independent contractors, whether acting within or out of the scope of their authority by agents, representatives or independent contractors or the Caribe Royale or by the general public. ATIA shall not be liable for failure to perform its obligations under this Contract due to strikes, riots, acts of God, or any other cause beyond its control. Anyone visiting, viewing or otherwise participating in the Exhibitor’s exhibit is deemed to be the invitee or licensee of the exhibitor rather than the invitee of ATIA. ATIA and the Caribe Royale shall not be liable for injury of any type from any cause to property of the Exhibitor or to persons conducting or otherwise participating in the conduct of the exhibit or to invitees or liability for the actions of its agents, employees or independent contractors, whether acting within or out of the scope of their authority, and responsibility or liability resulting directly or indirectly, or jointly, from other causes which arise because of the actions or omissions of its agents, employees or independent contractors, whether acting within or out of the scope of their authority. There is no other agreement or warranty between the Exhibitors and ATIA except as set forth in this application and contract for Exhibit space. The right of ATIA under this Contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of ATIA. The Exhibitor agrees to abide by all rules and regulations published from time to time by, and governing, ATIA. 20. AMERICANS WITH DISABILITIES ACT: Exhibitors shall be responsible for making their exhibit accessible to persons with disabilities as required by the Americans with Disabilities Act and shall hold ATIA harmless from any consequences of failing to do so. 21. PERFORMANCE OF MUSIC AND LICENSES: Exhibitors and vendors are responsible for individual ASCAP/ BMI music licensing fees if applicable to the ATIA exhibit booth and/or vendor hospitality function. Vendors and exhibitors hereby represent that they have, or shall have by the time of the event, obtained all required licenses for the live or recorded performance of music. Exhibitors and/or vendors shall indemnify and hold harmless the ATIA, its directors, officers, agents, members and representatives from and against all claims, costs (including reasonable attorney’s fees), expenses and liabilities arising from breach of the foregoing representations. 22. USE OF THE ATIA NAME: Participation by an exhibitor in the ATIA Conference and Exhibition does not entitle the exhibitor to use the name ATIA or Assistive Technology Industry Association other than reference to the exhibitor’s participation as an exhibitor in the event. Participation at ATIA does not imply endorsement or approval by the ATIA of any product, service or participant and none shall be claimed by a participant. 23. OTHER: This contract is made under and shall be governed by the laws of the State of Illinois in all respects, including matters of construction, validity and performance. 2008 ATIA Conference – Sponsorship Application ATIA 2008 CONFERENCE AND EXHIBITION • January 30 – February 2, 2008 • ORLANDO, FLORIDA USA COMPANY INFORMATION Company Name Contact Name Address City State/Prov./Postal Code/Country Phone Ext Fax Web Site Company e-mail SPONSORSHIP PACKAGES Please check the event(s) that you would like to sponsor and return this application to ATIA Headquarters. Sponsorships are available on a first-come, first-serve basis. Sponsors can also create their own sponsorship packages. Please contact ATIA Headquarters to discuss customized sponsorship packages. Internet Pavilion ❑ $10,000 (exclusive) Computer Labs ❑ $10,000 (with Internet, 4 available) Exhibit Hall Grand Opening Reception ❑ $9,000 (exclusive) ❑ $4,500 (shared) Conference Program/Session Grid Sponsor ❑ $8,000 (1 available) NEW in 2008! Hotel Check-in Welcome Package ❑ $3,000 (exclusive) Pre-Conference Seminar Sponsorship ❑ $2,500 (Members only) (5 available) Conference Bags ❑ $2,500 (exclusive) Lanyards ❑ $2,500 (exclusive) Directional Footprints ❑ $1,500 (exclusive) Registration Badge Insert ❑ $1,500 (exclusive) Registration Sponsor ❑ $1,500 (exclusive) Water Bottle (Sport Bottle) ❑ $1,200 (exclusive) Hotel Room Keys ❑ $1,200 (exclusive) Conference Evaluation Sponsorship ❑ $1,000 (exclusive) Sighted Guide T-Shirt Sponsor ❑ $1,000 (exclusive) Conference Pens ❑ $900 (exclusive) Conference Highlighters ❑ $900 (exclusive) Conference Note Pad ❑ $900 (exclusive) Foot Decals ❑ $500 each (limit 5) NEW in 2008! Message Board Sponsor ❑ $400 (exclusive) Conference Registration Scholarships ❑ $375 minimum donation Wireless Internet Sponsor ❑$150 (2 IP addresses) ❑$200 (3 IP addresses) ADVERTISING Conference Final Program Ads Inside Front Cover – Four Color ❑ $2,000 member ❑ $2,500 non-member Inside Back Cover – Four Color ❑ $2,000 member ❑$2,500 non-member Full Page Tab – Four Color (Limit 5) ❑$1,000 member ❑$1,250 non-member Full Page – Black & White ❑$750 member ❑$1,000 non-member Half Page – Black & White ❑$500 member ❑$750 non-member NEW in 2008! Hotel Room Drop (Limit 1 per day, 3 days available) ❑$2,500 per day Registration Bag Inserts (Limit 8) ❑$1,000 member ❑$1,200 non-member Poster Display (limit 2) ❑$500 member ❑$700 non-member Literature Distribution Bin ❑$150 member ❑$250 non-member Customized Sponsorship/Advertising Packages ❑Contact ATIA for pricing IN-KIND SPONSORSHIPS ❑CCTV for registration areas (3 needed) ❑Braille Embosser (1 needed) ❑Amplified Hearing Device (1 needed) ❑ITY Devices that assist the deaf or hard of hearing (3 needed) ❑Large Print Version of Conference Program (30 copies) ❑Large Print Version of the Conference Addendum (30 copies) ❑Braille Version of the Conference Program, Session Guide, Addendum and Evaluation (Master file only) ❑Braille Printed Version of the Conference Program and Session Grid (50 copies) (Printed copies) ❑Braille Printed Version of the Conference Addendum (50 copies) (Printed copies) ❑Braille labels for the Conference Proceedings CD-ROM (100 copies) ❑Braille labels for the Talking Book CD-ROM (Daisy) version of the Conference Program (100 copies) ❑Conference Proceedings CD-ROM (Master only) ❑Talking book CD-ROM (Daisy) of the Conference Program (100 copies) ❑Tactile maps of exhibit hall, hotel and convention center (100 copies each) PASSPORT TO PRIZES ❑$300 MEMBER MEETING ROOM ❑$1,400 member (Entire event) ❑$ 700 (Full-day session) ❑ Day requested Thursday January 31 ❑ Day requested Friday, February 1 Payment Information Full payment due with application Amount: $____________ ❑Check ❑VISA ❑ MasterCard Card Number Exp. Date Name as it appears on card Signature Please return this application with full payment Payment by credit card should be faxed to (312) 644-0575. Checks should be made payable to ATIA and mailed to: ATIA 2008, Dept. 1325, 1325 Paysphere Circle, Chicago, IL 60674. Once contract payment is received, a confirmation letter will be sent within three weeks. Please direct any ATIA 2008 sponsorship questions to Sara Matthys at ATIA Headquarters, toll free: (877) 687-2842 or (312) 673-4779.
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