Fee Payment Fee by accinent


									       Fee Payment &
                                                                              When you are in QuikPay@UVA, click on the link called              include the remittance advice with the check, and put the
                                                                              Authorize Payer to enter the information. You will be required     student’s name and full University of Virginia ID number on
                                                                              to provide a login ID, parent e-mail address, and temporary        the check.

        Registration                                                          password when creating your Authorized Payer(s).
                                                                              Authorized Payers will receive e-mail notification when a
                                                                              billing is posted and will be able to view the student’s bill on
                                                                                                                                                 Payment can also be made on-line through QuikPay@UVA
                                                                                                                                                 either by electronic debit (e-check) from your checking or
                                                                                                                                                 savings account, or by credit card (PLEASE NOTE: A 2.75%
        Spring 2010                                                           line, and may also choose to pay electronically. The
                                                                              QuikPay@UVA link, after the student has set up an authorized
                                                                                                                                                 convenience fee will be added to your charge by our service
                                                                                                                                                 provider when using a credit card.) Credit Cards that are
                                                                              payer, will be available on our student accounts web site at:      participating in our on-line program are MasterCard, Discover,
                                                                              http://www.virginia.edu/studentaccounts/quikpay.html.              and American Express.
             University of                                                    PARENTS
                                                                                                                                                 A NOTE ABOUT BILL PAYER SERVICES:
                                                                                                                                                 Utilizing a bank’s Bill Payer service can cause delays in our

               Virginia                                                       When your student sets you up as an Authorized Payer, they
                                                                              will assign you a login ID and a temporary password, which
                                                                                                                                                 receipt of your payment. We do not recommend use of Bill
                                                                                                                                                 Payers since the remittance advice cannot be included with the
                                                                              they must give you. When you get your first e-mail and log         payment. However, if you must pay using your bank’s bill

 Student Financial Services                                                   into QuikPay@UVA, the system requires that you immediately
                                                                              change your password. This has caused some confusion, so if
                                                                                                                                                 payer service, please ensure they include the student’s full
                                                                                                                                                 University of Virginia ID number, and allow three weeks from
            www.virginia.edu/studentaccounts                                  you have any problems logging in, please feel free to contact      the time you initiate the payment to ensure payment by the due
             www.virginia.edu/financialaid                                    our office.                                                        date.
                                                                                                                                                 Checks returned for non-sufficient funds are immediately
                                                                              TO TURN OFF POP UP BLOCKERS                                        redeposited. Checks returned a second time are charged a $20
Tuition Bills                                                                 Internet Explorer                                                  service fee and may also result in a $50 late payment fee or
Your University of Virginia Billing Statement is available                             Click on Tools, Pop Up Blocker, Turn Off Pop Up           1.5% of the past due balance (whichever is greater) and a
on-line through QuikPay@UVA!                                                           Blocker                                                   registration block will be placed on your student account.
                                                                                       Exit your browser completely.                             Addresses for payment of bills:
YOU WILL NOT RECEIVE A PAPER BILL                                                      Get back into your browser and verify that your Pop       If you are not paying your bill on-line, below are the proper
All bills from Student Financial Services are processed                                Up Blocker is off.                                        addresses for mailing or wiring your payment:
electronically through our on-line billing and payment system,                         This should allow you to log into QuikPay@UVA.            Regular US Mail:
QuikPay@UVA.                                                                  Firefox                                                                       UVA Student Payment Processing
           Students will receive notification that a bill is                                                                                                PO Box 400999
           available by e-mail.                                                        Go to Tools, Options, then click on the Content
                                                                                       option.                                                              Charlottesville, VA 22904-4999
           Parents may be set up as Authorized Payers and                                                                                        Express mail:
           receive an e-mail notification too!                                         Uncheck the box next to Block pop-up windows to
                                                                                                                                                 (DO NOT send regular US mail to this address)
                                                                                       disable the popup blocker altogether.
                                                                                                                                                            University of Virginia
TO ACCESS YOUR BILLS                                                                   Exit your browser completely.                                        ATTN: Cashiering Office
LOG IN TO THE STUDENT INFORMATION SYSTEM                                               Get back into your browser and verify that your Pop                  1001 N. Emmet St
(SIS)                                                                                  Up Blocker is off.                                                   Charlottesville, VA 22903-4833
       Go to the internet browser on your computer (i.e.                               This should allow you to log into QuikPay@UVA.            Wires: (Payment must be in US Dollars)
       Internet Explorer, Firefox)                                            ____________________________________________                                  Bank of America-100 West 33rd Street
       DISABLE YOUR POP UP BLOCKERS! (see                                                                                                                                      New York, NY 10001
       instructions at the end of this section for disabling                  Tuition Payment                                                               Account Name – University of Virginia
       Pop Up Blockers)                                                       Payments of all charges (tuition and fees, dining, housing and                Account Number – 004117975749
       Go to the SIS Portal:                                                  any past-due amounts) is due no later than January 10, 2010.                  Routing Number – 026009593
       https://sisuva.admin.virginia.edu/epprd/signon.html                    Payment received after this date may result in the assessment                 Chips Address - 0959
       Click SIS Login Button at the top left of the page                     of a $50 late payment fee or 1.5% of the past due balance                     Swift Code: B0FAUS3N
       Enter your UVA computing id and Netbadge                               (whichever is greater). Accounts not paid by this date will be                IBAN: Bank of America does NOT have one (used
       password                                                               blocked from registration until payment is received. Failure to               by European banks only).
       QuikPay@UVA is available under the Finances                            receive your bill does not exclude the obligation to pay by the    ____________________________________________________________________________
       Section. Click on the QuikPay@UVA link and you                         due date.
       will be automatically logged in.                                       YOU MAY CHOOSE TO PAY YOUR BILL BY:
                                                                                                                                                 Installment Payment Plan
                                                                                        Check with Remittance Advice                             In conjunction with Nelnet Business Solutions, the University
STUDENTS MAY CHOOSE TO SET UP PARENTS OR                                                E-Check through QuikPay@UVA                              offers an installment payment plan. For $35 per semester,
OTHER PARTIES AS AUTHORIZED PAYERS TO                                                   Credit Card through QuikPay@UVA                          tuition, fees, housing and dining charges may be paid in 5
ALLOW ACCESS TO THE SYSTEM.                                                   Payment can be made by check. Make checks payable to The           monthly installments. Registration for spring has closed. If
                                                                              University of Virginia. For prompt processing of funds, please     you wish to register for next fall semester, registration begins
in May. Students register for the Payment Plan through                        _________________________________________________________                     _________________________________________________________________
QuikPay@UVA, on-line in the Student Information System.
___________________________________________________________________________   Financial Aid                                                                 Financial Penalties
                                                                              If you have a pending loan or financial aid award, you may                    Students may be suspended for past due obligations.
State Prepaid Education Plan                                                  deduct the expected semester amount from the balance due and                  Your courses may be dropped and you will be unable to
If you are expecting funds from a state prepaid education plan,               pay the remainder by the due date. Deductions can be made                     register until your debt is resolved. Current and former
please notify the state prepaid agency of the student’s                       for:
enrollment at UVA. The agency will then notify our office of
                                                                                                                                                            students will have a hold placed on their academic
                                                                              1. Financial Aid Grants                                                       transcript, and obligations will be reported to the State
your participation in the plan. UVA will bill the agency the                  2. University awarded loans (e.g., Perkins, Nursing)
appropriate tuition and fees AFTER the drop period in mid-                    3.     Stafford* or other non-University loans
                                                                                                                                                            for offset against State income tax refunds, State vendor
March. Payments from the state prepaid agencies typically take                *Please note that all Stafford Loans are subject to a 1-3%                    payments, and lottery winnings. Debts may be reported
at least 30 days after they receive our bill. Until we receive the            Origination fee. This fee will be deducted from the loan when                 to credit bureaus, referred to third-party collection
payment, the student’s account will show an anticipated credit                it is credited to the student’s account. Check your disclosure                agencies or the State Attorney General, or litigated.
of the amount of tuition that the prepaid plan is expected to                 statement from your lender to determine the actual amount of                  The Debtor may be assessed collection costs up to 50%
pay. Refunds of other overpayments, scholarship funds or                      your fee.                                                                     of their debt.
financial aid will not be processed for participants until the                Undergraduate students in full-time degree programs must                      _________________________________________________________
prepaid tuition funds are received and applied to the student’s               enroll for at least 12 credits to obtain the proceeds from Federal
account. For questions regarding state prepaid accounts, please               Title IV and Title VII loans. (BIS students must be enrolled for              Credit Balances
contact UVA at studentaccounts@virginia.edu.                                  at least 6 credits). Graduate students must enroll for the                    Credit balances, resulting from an overpayment, may be offset
_________________________________________________________________________                                                                                   against other current University debts. Remaining balances are
                                                                              number of credits indicated when applying for Financial Aid.
Scholarships/Payment Delays                                                   Loans cannot be applied and/or refunds issued until you                       refunded by check or direct deposit. We recommend you set up
                                                                                                                                                            Direct Deposit so that your refund will go directly to your bank
If you have a pending scholarship, fellowship or grant that has               have enrolled for sufficient credits.
                                                                              Financial Aid information is available at                                     account. Go to www.hrs.virginia.edu/forms/dir-deposit.pdf for
not been credited on your billing statement, you may notify us
                                                                                                                                                            the form to complete.
of the expected scholarship when completing your University                   www.virginia.edu/financialaid or by calling
Financial Aid Application on-line in the SIS, or you may file a                                                                                             Refunds will be processed only after the student is officially
                                                                              434-982-6000.                                                                 enrolled at the university in the proper number of hours,
Notification of Third Party Payment form, if you are not                      For Medical School Financial Aid, call 434-924-0033.
applying for Financial Aid. Please ensure we receive your                                                                                                   and no earlier than 10 days prior to the start of classes.
                                                                              For Law School Financial Aid, call 434-924-7805.                              Students using refunds for living expenses should plan to
information by the payment due date to avoid late payment                     ___________________________________________________________________________
fees. The Notification of Third Party Payment is available at:                                                                                              arrive at school with the first month’s living expenses in
http://www.virginia.edu/studentaccounts/forms/Notification%2                  Graduate & BIS Tuition                                                        order to allow time to receive your refund.
                                                                              Bills for graduate students in variable-charge schools are based              Credits for less than $5 are not refunded unless requested.
                                                                              on the number of credits in which you are pre-enrolled. If you                Refunds are made payable to the student.
Please note, ALL scholarships are divided one half each
semester, UNLESS specified by the donor.                                      have not yet enrolled in any courses, you have been billed for
You may deduct the expected award amount from your bill and                   the full-time tuition rate. If you will be enrolling for less than            Credits for students using the Tuition Payment Plan or any
pay the remainder by the due date. A notation will be made                    full-time credits, pay only the amount for the number of credits              Prepaid Education Plan are NOT refunded until mid-April.
showing an anticipated credit on your student account in the                  for which you are enrolling. Please register for your classes as
                                                                              soon as possible as your account may be blocked until your bill               Students who are receiving loan funds that require a signature
SIS, and will also show in Current Account Activity in
                                                                              is updated with the charges for the correct number of hours. As               will be notified by e-mail when the check is received. Loan
                                                                              always, payment for the correct amount must be made by the                    funds will be applied to the student’s account as soon as the
If you are classified as a Graduate Teaching / Research
                                                                              due date.                                                                     signature is obtained.
Assistant by your department, or if you have been classified as
a Veterans’ Benefits recipient you may delay payment of any                   University tuition and fees are subject to change.
current tuition, room or board balance by filing the Notification                                                                                           **You should not plan on having access to your refund
of Third Party Payment.                                                       Tuition is based on the total number of credits for which you                 immediately upon your arrival in Charlottesville.
                                                                              enroll. If you enroll for certain non-topical research courses                Please plan accordingly.**
Notification of Third Party Payment and non-university                        you must enroll for 12 hours to be considered full-time and be                ___________________________________________________
scholarship checks should be sent to:                                         charged the research rate.
      Student Financial Services                                              _______________________________________________________
           Attn: Scholarships
           PO Box 400204                                                      In-State/Out of State Status
           Charlottesville, VA 22904-4204                                     To request reclassification to in-state tuition status, you must
Medical Students ONLY should mail non-university checks                       submit a change of residency status form to the Virginia Status
and documentation to:                                                         of University Students Committee. This office may be reached
            UVA School of Medicine                                            at 434-982-3391. You must pay out-of-state tuition until a
            Attn: Medical Financial Aid                                       reclassification request is approved. Some military personnel
            PO Box 800730                                                     under contract may need to discuss this issue with the
            Charlottesville, VA 22904-0730
                                                                              Scholarship/Fellowship section of Student Financial Services.
_________________________________________________________                      Financial aid recipients may be subject to different               ________________________________________________________
  ***INFORMATION ABOUT                                                         refund policies. For more information, go to                       Taxpayer Relief Act of 1997
     REGISTRATION***                                                                                                                              The University reports Hope and Lifetime Learning tax
If you have a hold on your account in the SIS, you are                         Week                          % charged            % credited      credit information by February 1 each year. The
required to clear the hold before you can enroll in                            1/20/10 – 01/22/10                20                    80         University of Virginia will report your qualified tuition
courses or become an officially enrolled student at the                        01/23/10 – 01/29/10               20                    80         and related expenses for the calendar year to the IRS as
University of Virginia. If you do not clear your hold(s)                       01/30/10 – 02/05/10               30                    70         long as we have your social security number on file. Your
by 5:00 PM on January 22, 2010, you will be dropped                            02/06/10 – 02/12/10               40                    60         actual payments may not be reflected on the 1098-T form.
from all courses and will not be eligible to receive                           02/13/10 – 02/19/10               50                    50         IRS form 1098-T will be mailed to the student’s
University services, including access to dining and                            02/20/10 – 02/26/10               60                    40         permanent address on an IRS Form 1098-T. Student loan
recreational facilities, student housing, libraries,                           02/27/10 – thereafter            100                               interest is reported on an IRS Form 1098-E.
computer terminals, and other research facilities.                             _________________________________________________________          Unfortunately, the University cannot provide tax advice.
PLEASE NOTIFY YOUR SCHOOL’S DEAN’S                                                                                                                If you need detailed information about these credits,
                                                                               Housing                                                            please see IRS Publication 970: Tax Benefits for Higher
INTEND TO RETURN AS A STUDENT IN                                               For information regarding housing assignments or                   Education. You can access the IRS web site at:
THE SPRING.                                                                    charges, please call the Accommodations Office at                  www.irs.ustreas.gov/formspubs/
Failure to notify the University promptly could result in                       434-924-6873. Student Financial Services cannot adjust            _____________________________________________
                                                                               amounts for Housing charges.
you being charged for full tuition and fees, even it you                                                                                          Privacy Notice
do not attend.                                                                                                                                    The University’s policy on the confidentiality of student
___________________________________________                                    Dining Services                                                    records conforms to the Family Educational Rights and
Late Registration                                                              For information about contract meal plans and charges,             Privacy Act (FERPA). The annual notification of the
Students who are not properly enrolled by January 22nd must                    call Dining Services at 434-982-5140. Student Financial            FERPA rights for the student is available in the
complete late registration at UREG (Office of the University                   Services cannot adjust amounts for Meal Plan charges.              Undergraduate Record, the Graduate Record, and on the
Registrar) in Carruthers Hall. A late registration fee of $25                  Students wishing to cancel their contract for the second           UREG web site at
will be assessed beginning Monday January 25th. Starting                       semester (excluding first-year undergraduates, full                www.virginia.edu/registrar/privacy.html or at
February 8th, the late Registration fee increases to $50.                      athletic grant-in-aid recipients, and residents of Brown           www.virginia.edu/registrar/privacyact.html.
_____________________________________________                                  College, Monroe Lane, Hereford College, Spanish and
Your Addresses                                                                 French Houses) must notify Dining Services in writing.             The University may disclose personally identifiable
University regulations require students to notify the                          There is a cancellation fee of $50.00 that applies to ALL          information designated as directory information from a
university of any change of permanent or local address                         cancellations except in the case of Study Abroad or                student’s education records without the student’s prior
within 48 hours. The student bears the full responsibility                     December graduation.                                               consent, unless the student informs UREG in writing that
for any consequences resulting from University                                  Mail notification to:                                             directory information should NOT be released without
communications misdirected or not received because of                                    UVA Dining Services                                      the student’s prior written consent. More information
an incorrect address. Address changes MUST be made                                       Attn: Contract Coordinator                               related to directory information is available in the annual
online in the Student Information System (SIS)                                           PO Box 400312                                            notification.
https://sisuva.admin.virginia.edu/epprd/signon.html.                                     Charlottesville VA 22904-4312
________________________________________________________                                                                                          If students wish to allow parents or other third parties to
                                                                                                                                                  speak with personnel at the University regarding their
Certification/V.A. Benefits                                                    International Students                                             FINANCIAL records, the student must complete an
Requests for certifications and loan deferments can be                         All students attending the University under the F-1 or J-1 non-
                                                                                                                                                  Authorization To Release Financial Information form
made at UREG, who also serves as the University’s                              immigrant visa status are required to enroll for full-time study
                                                                               in both the fall and spring semesters (12 or more credits). Any    and return it to Student Financial Services. The form is
coordinator for student benefits from the Department of                                                                                           available at:
                                                                               change in visa or citizenship status must be submitted with
Veterans Affairs.                                                                                                                                 http://www.virginia.edu/financialaid/forms/uploads/finan
____________________________________________________________________________   original documentation to the International Student and Scholar
                                                                               Programs Office in Minor Hall. You are also required to            cial_aid_form/135b6d5ad1_FERPAFORM.pdf
Withdrawal                                                                     obtain a Social Security (or ITIN) Number if you will be           _____________________________________________
If you withdraw entirely from the University, tuition and                      receiving University-awarded financial support.                    .
fees are charged on a percentage basis, based on the
school week within which the withdrawal occurs.

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