Fee Payment & When you are in QuikPay@UVA, click on the link called include the remittance advice with the check, and put the Authorize Payer to enter the information. You will be required student’s name and full University of Virginia ID number on to provide a login ID, parent e-mail address, and temporary the check. Registration password when creating your Authorized Payer(s). Authorized Payers will receive e-mail notification when a billing is posted and will be able to view the student’s bill on Payment can also be made on-line through QuikPay@UVA either by electronic debit (e-check) from your checking or savings account, or by credit card (PLEASE NOTE: A 2.75% Spring 2010 line, and may also choose to pay electronically. The QuikPay@UVA link, after the student has set up an authorized convenience fee will be added to your charge by our service provider when using a credit card.) Credit Cards that are payer, will be available on our student accounts web site at: participating in our on-line program are MasterCard, Discover, http://www.virginia.edu/studentaccounts/quikpay.html. and American Express. University of PARENTS A NOTE ABOUT BILL PAYER SERVICES: Utilizing a bank’s Bill Payer service can cause delays in our Virginia When your student sets you up as an Authorized Payer, they will assign you a login ID and a temporary password, which receipt of your payment. We do not recommend use of Bill Payers since the remittance advice cannot be included with the they must give you. When you get your first e-mail and log payment. However, if you must pay using your bank’s bill Student Financial Services into QuikPay@UVA, the system requires that you immediately change your password. This has caused some confusion, so if payer service, please ensure they include the student’s full University of Virginia ID number, and allow three weeks from www.virginia.edu/studentaccounts you have any problems logging in, please feel free to contact the time you initiate the payment to ensure payment by the due www.virginia.edu/financialaid our office. date. Checks returned for non-sufficient funds are immediately ___________________________________________________________________________ TO TURN OFF POP UP BLOCKERS redeposited. Checks returned a second time are charged a $20 Tuition Bills Internet Explorer service fee and may also result in a $50 late payment fee or Your University of Virginia Billing Statement is available Click on Tools, Pop Up Blocker, Turn Off Pop Up 1.5% of the past due balance (whichever is greater) and a on-line through QuikPay@UVA! Blocker registration block will be placed on your student account. Exit your browser completely. Addresses for payment of bills: YOU WILL NOT RECEIVE A PAPER BILL Get back into your browser and verify that your Pop If you are not paying your bill on-line, below are the proper All bills from Student Financial Services are processed Up Blocker is off. addresses for mailing or wiring your payment: electronically through our on-line billing and payment system, This should allow you to log into QuikPay@UVA. Regular US Mail: QuikPay@UVA. Firefox UVA Student Payment Processing Students will receive notification that a bill is PO Box 400999 available by e-mail. Go to Tools, Options, then click on the Content option. Charlottesville, VA 22904-4999 Parents may be set up as Authorized Payers and Express mail: receive an e-mail notification too! Uncheck the box next to Block pop-up windows to (DO NOT send regular US mail to this address) disable the popup blocker altogether. University of Virginia TO ACCESS YOUR BILLS Exit your browser completely. ATTN: Cashiering Office LOG IN TO THE STUDENT INFORMATION SYSTEM Get back into your browser and verify that your Pop 1001 N. Emmet St (SIS) Up Blocker is off. Charlottesville, VA 22903-4833 Go to the internet browser on your computer (i.e. This should allow you to log into QuikPay@UVA. Wires: (Payment must be in US Dollars) Internet Explorer, Firefox) ____________________________________________ Bank of America-100 West 33rd Street DISABLE YOUR POP UP BLOCKERS! (see New York, NY 10001 instructions at the end of this section for disabling Tuition Payment Account Name – University of Virginia Pop Up Blockers) Payments of all charges (tuition and fees, dining, housing and Account Number – 004117975749 Go to the SIS Portal: any past-due amounts) is due no later than January 10, 2010. Routing Number – 026009593 https://sisuva.admin.virginia.edu/epprd/signon.html Payment received after this date may result in the assessment Chips Address - 0959 Click SIS Login Button at the top left of the page of a $50 late payment fee or 1.5% of the past due balance Swift Code: B0FAUS3N Enter your UVA computing id and Netbadge (whichever is greater). Accounts not paid by this date will be IBAN: Bank of America does NOT have one (used password blocked from registration until payment is received. Failure to by European banks only). QuikPay@UVA is available under the Finances receive your bill does not exclude the obligation to pay by the ____________________________________________________________________________ Section. Click on the QuikPay@UVA link and you due date. will be automatically logged in. YOU MAY CHOOSE TO PAY YOUR BILL BY: Installment Payment Plan Check with Remittance Advice In conjunction with Nelnet Business Solutions, the University STUDENTS MAY CHOOSE TO SET UP PARENTS OR E-Check through QuikPay@UVA offers an installment payment plan. For $35 per semester, OTHER PARTIES AS AUTHORIZED PAYERS TO Credit Card through QuikPay@UVA tuition, fees, housing and dining charges may be paid in 5 ALLOW ACCESS TO THE SYSTEM. Payment can be made by check. Make checks payable to The monthly installments. Registration for spring has closed. If University of Virginia. For prompt processing of funds, please you wish to register for next fall semester, registration begins in May. Students register for the Payment Plan through _________________________________________________________ _________________________________________________________________ QuikPay@UVA, on-line in the Student Information System. ___________________________________________________________________________ Financial Aid Financial Penalties If you have a pending loan or financial aid award, you may Students may be suspended for past due obligations. State Prepaid Education Plan deduct the expected semester amount from the balance due and Your courses may be dropped and you will be unable to If you are expecting funds from a state prepaid education plan, pay the remainder by the due date. Deductions can be made register until your debt is resolved. Current and former please notify the state prepaid agency of the student’s for: enrollment at UVA. The agency will then notify our office of students will have a hold placed on their academic 1. Financial Aid Grants transcript, and obligations will be reported to the State your participation in the plan. UVA will bill the agency the 2. University awarded loans (e.g., Perkins, Nursing) appropriate tuition and fees AFTER the drop period in mid- 3. Stafford* or other non-University loans for offset against State income tax refunds, State vendor March. Payments from the state prepaid agencies typically take *Please note that all Stafford Loans are subject to a 1-3% payments, and lottery winnings. Debts may be reported at least 30 days after they receive our bill. Until we receive the Origination fee. This fee will be deducted from the loan when to credit bureaus, referred to third-party collection payment, the student’s account will show an anticipated credit it is credited to the student’s account. Check your disclosure agencies or the State Attorney General, or litigated. of the amount of tuition that the prepaid plan is expected to statement from your lender to determine the actual amount of The Debtor may be assessed collection costs up to 50% pay. Refunds of other overpayments, scholarship funds or your fee. of their debt. financial aid will not be processed for participants until the Undergraduate students in full-time degree programs must _________________________________________________________ prepaid tuition funds are received and applied to the student’s enroll for at least 12 credits to obtain the proceeds from Federal account. For questions regarding state prepaid accounts, please Title IV and Title VII loans. (BIS students must be enrolled for Credit Balances contact UVA at firstname.lastname@example.org. at least 6 credits). Graduate students must enroll for the Credit balances, resulting from an overpayment, may be offset _________________________________________________________________________ against other current University debts. Remaining balances are number of credits indicated when applying for Financial Aid. Scholarships/Payment Delays Loans cannot be applied and/or refunds issued until you refunded by check or direct deposit. We recommend you set up Direct Deposit so that your refund will go directly to your bank If you have a pending scholarship, fellowship or grant that has have enrolled for sufficient credits. Financial Aid information is available at account. Go to www.hrs.virginia.edu/forms/dir-deposit.pdf for not been credited on your billing statement, you may notify us the form to complete. of the expected scholarship when completing your University www.virginia.edu/financialaid or by calling Financial Aid Application on-line in the SIS, or you may file a Refunds will be processed only after the student is officially 434-982-6000. enrolled at the university in the proper number of hours, Notification of Third Party Payment form, if you are not For Medical School Financial Aid, call 434-924-0033. applying for Financial Aid. Please ensure we receive your and no earlier than 10 days prior to the start of classes. For Law School Financial Aid, call 434-924-7805. Students using refunds for living expenses should plan to information by the payment due date to avoid late payment ___________________________________________________________________________ fees. The Notification of Third Party Payment is available at: arrive at school with the first month’s living expenses in http://www.virginia.edu/studentaccounts/forms/Notification%2 Graduate & BIS Tuition order to allow time to receive your refund. Bills for graduate students in variable-charge schools are based Credits for less than $5 are not refunded unless requested. 0of%20Third%20Party%20Payment.pdf on the number of credits in which you are pre-enrolled. If you Refunds are made payable to the student. Please note, ALL scholarships are divided one half each semester, UNLESS specified by the donor. have not yet enrolled in any courses, you have been billed for You may deduct the expected award amount from your bill and the full-time tuition rate. If you will be enrolling for less than Credits for students using the Tuition Payment Plan or any pay the remainder by the due date. A notation will be made full-time credits, pay only the amount for the number of credits Prepaid Education Plan are NOT refunded until mid-April. showing an anticipated credit on your student account in the for which you are enrolling. Please register for your classes as soon as possible as your account may be blocked until your bill Students who are receiving loan funds that require a signature SIS, and will also show in Current Account Activity in is updated with the charges for the correct number of hours. As will be notified by e-mail when the check is received. Loan QuikPay. always, payment for the correct amount must be made by the funds will be applied to the student’s account as soon as the If you are classified as a Graduate Teaching / Research due date. signature is obtained. Assistant by your department, or if you have been classified as a Veterans’ Benefits recipient you may delay payment of any University tuition and fees are subject to change. current tuition, room or board balance by filing the Notification **You should not plan on having access to your refund of Third Party Payment. Tuition is based on the total number of credits for which you immediately upon your arrival in Charlottesville. enroll. If you enroll for certain non-topical research courses Please plan accordingly.** Notification of Third Party Payment and non-university you must enroll for 12 hours to be considered full-time and be ___________________________________________________ scholarship checks should be sent to: charged the research rate. Student Financial Services _______________________________________________________ Attn: Scholarships PO Box 400204 In-State/Out of State Status Charlottesville, VA 22904-4204 To request reclassification to in-state tuition status, you must Medical Students ONLY should mail non-university checks submit a change of residency status form to the Virginia Status and documentation to: of University Students Committee. This office may be reached UVA School of Medicine at 434-982-3391. You must pay out-of-state tuition until a Attn: Medical Financial Aid reclassification request is approved. Some military personnel PO Box 800730 under contract may need to discuss this issue with the Charlottesville, VA 22904-0730 Scholarship/Fellowship section of Student Financial Services. _________________________________________________________ Financial aid recipients may be subject to different ________________________________________________________ ***INFORMATION ABOUT refund policies. For more information, go to Taxpayer Relief Act of 1997 www.virginia.edu/financialaid. REGISTRATION*** The University reports Hope and Lifetime Learning tax If you have a hold on your account in the SIS, you are Week % charged % credited credit information by February 1 each year. The required to clear the hold before you can enroll in 1/20/10 – 01/22/10 20 80 University of Virginia will report your qualified tuition courses or become an officially enrolled student at the 01/23/10 – 01/29/10 20 80 and related expenses for the calendar year to the IRS as University of Virginia. If you do not clear your hold(s) 01/30/10 – 02/05/10 30 70 long as we have your social security number on file. Your by 5:00 PM on January 22, 2010, you will be dropped 02/06/10 – 02/12/10 40 60 actual payments may not be reflected on the 1098-T form. from all courses and will not be eligible to receive 02/13/10 – 02/19/10 50 50 IRS form 1098-T will be mailed to the student’s University services, including access to dining and 02/20/10 – 02/26/10 60 40 permanent address on an IRS Form 1098-T. Student loan recreational facilities, student housing, libraries, 02/27/10 – thereafter 100 interest is reported on an IRS Form 1098-E. computer terminals, and other research facilities. _________________________________________________________ Unfortunately, the University cannot provide tax advice. PLEASE NOTIFY YOUR SCHOOL’S DEAN’S If you need detailed information about these credits, OFFICE IMMEDIATELY IF YOU DO NOT Housing please see IRS Publication 970: Tax Benefits for Higher INTEND TO RETURN AS A STUDENT IN For information regarding housing assignments or Education. You can access the IRS web site at: THE SPRING. charges, please call the Accommodations Office at www.irs.ustreas.gov/formspubs/ Failure to notify the University promptly could result in 434-924-6873. Student Financial Services cannot adjust _____________________________________________ amounts for Housing charges. you being charged for full tuition and fees, even it you Privacy Notice do not attend. The University’s policy on the confidentiality of student ___________________________________________ Dining Services records conforms to the Family Educational Rights and Late Registration For information about contract meal plans and charges, Privacy Act (FERPA). The annual notification of the Students who are not properly enrolled by January 22nd must call Dining Services at 434-982-5140. Student Financial FERPA rights for the student is available in the complete late registration at UREG (Office of the University Services cannot adjust amounts for Meal Plan charges. Undergraduate Record, the Graduate Record, and on the Registrar) in Carruthers Hall. A late registration fee of $25 Students wishing to cancel their contract for the second UREG web site at will be assessed beginning Monday January 25th. Starting semester (excluding first-year undergraduates, full www.virginia.edu/registrar/privacy.html or at February 8th, the late Registration fee increases to $50. athletic grant-in-aid recipients, and residents of Brown www.virginia.edu/registrar/privacyact.html. _____________________________________________ College, Monroe Lane, Hereford College, Spanish and Your Addresses French Houses) must notify Dining Services in writing. The University may disclose personally identifiable University regulations require students to notify the There is a cancellation fee of $50.00 that applies to ALL information designated as directory information from a university of any change of permanent or local address cancellations except in the case of Study Abroad or student’s education records without the student’s prior within 48 hours. The student bears the full responsibility December graduation. consent, unless the student informs UREG in writing that for any consequences resulting from University Mail notification to: directory information should NOT be released without communications misdirected or not received because of UVA Dining Services the student’s prior written consent. More information an incorrect address. Address changes MUST be made Attn: Contract Coordinator related to directory information is available in the annual online in the Student Information System (SIS) PO Box 400312 notification. https://sisuva.admin.virginia.edu/epprd/signon.html. Charlottesville VA 22904-4312 ________________________________________________________ If students wish to allow parents or other third parties to speak with personnel at the University regarding their Certification/V.A. Benefits International Students FINANCIAL records, the student must complete an Requests for certifications and loan deferments can be All students attending the University under the F-1 or J-1 non- Authorization To Release Financial Information form made at UREG, who also serves as the University’s immigrant visa status are required to enroll for full-time study in both the fall and spring semesters (12 or more credits). Any and return it to Student Financial Services. The form is coordinator for student benefits from the Department of available at: change in visa or citizenship status must be submitted with Veterans Affairs. http://www.virginia.edu/financialaid/forms/uploads/finan ____________________________________________________________________________ original documentation to the International Student and Scholar Programs Office in Minor Hall. You are also required to cial_aid_form/135b6d5ad1_FERPAFORM.pdf Withdrawal obtain a Social Security (or ITIN) Number if you will be _____________________________________________ If you withdraw entirely from the University, tuition and receiving University-awarded financial support. . ________________________________________________________________ fees are charged on a percentage basis, based on the school week within which the withdrawal occurs.