COLLEGE OF THE SEQUOIAS President’s Cabinet Summary Monday, November 27, 2006 9:00 a.m. – President’s Conference Room Members: Bill Scroggins, President/Superintendent, John Bratsch, Rod Frese, Don Mast, Dale Norton, Steve Renton, Kristin Risner Steve LaMar, Classified Senate Chair, Steve Natoli, Academic Senate President Guest: Merrilyn Brady, Tim Hollabaugh, Larry Dutto Minutes: Cynthia Martinez President‟s Cabinet was opened at 9:00 a.m. Smoke Free Campus: Don Mast introduced Merrilyn Maurer-Brady, Head Nurse Health Center, Jeanine Rodarte, Tulare County Tobacco Free Program representative and Daisy Lopez, State student representative. Merrilyn reported that three sites had been selected for the COS designated smoking areas. The three areas are: 1) upstairs in the 200 building, 2) Instructional Media open area, and 3) Music Building outside. Tulare County has agreed to outfit the smoking areas with necessary smoking urns and signage. The proposed Smoke-Free Campus Policy was reviewed. Discussion followed on enforcement, signage, Government Code, ASB support and student survey results. Action: Review Smoke Free Policy and create a Board Policy to be reviewed at College Council D. Mast Banner Wait List: Tim Hollabaugh reported on the scenario to implement a Wait List on Banner. The Banner Steering Committee will work with Academic Senate and Instructional Council to input the procedures and set up for the internal model during Spring 2007. The procedure will be created by the end of Spring 2007. Banner 8 will be implemented in Spring 08. The Banner Wait List will be implemented during the Spring 2008 cycle. Discussion followed on process, eligibility, wait listing for only 1 section per student, establishing a priority to add students to classes, and receiving Sungard input. The implementation team should consist of representatives from Academic Senate, Instructional Council, and Student Services. The layout discussed should begin with Kern Community College District‟s code, implementing a COS code design and developing a testing scenario/ environment. Timeline developed: Spring 07 - design elements, Summer 07 – modify Kern‟s code, Fall 07 – Testing scenario, advertising and training, Spring 08 – live during registration, Banner 8 implement supported version and review with COS design codes. Lee McDonald will go to a Sungard workshop in January 2007 and discuss implementation. The Academic Senate„s Standing Committee B (Waiting List) is chaired by Benita Harper. Administration expectations: Use our registration priority system On Wait Lists, no more than one section and no overlapped classes Pre-requisite check Mechanism regarding availability and fees assessed After first day – Instructor will do Wait List designation manually Student must attend first day if on a wait list to be considered for adding from the wait list Wait List roster printed for instructor Resource implementation: Designate Human Resources/Faculty Members needed Programming resources needed Marketing resources needed Training needed Action: Report on Task Force Membership and Charge for Wait List (December 11) D. Norton President‟s Cabinet Summary November 27, 2006 Page -2- ABC Contract: Larry Dutto reported on the Associated Builders Contract (ABC) that is a non-union merit shop in Bakersfield that College of the Sequoias has approved for Electrician training. As of January 2008 all electricians must be certified, which will require 8000 hours on-the-job training. College of the Sequoias has approved eight courses toward electrician certification. ABC has requested nine courses for the Spring semester. Future requests have been received from Lindsay and Paso Robles. COS will offer courses at the TCOVE facilities. Discussion followed on the equivalency process, continuation contract education, instructors, and compensation. Cabinet approved and recommended that COS offer contract opportunity with ABC. Action: Create a contract with ABC for Spring 07. Work with Kern Community College District on timeline. D. Norton/R. Frese Campus Technology: Larry Dutto reported on the current inventory of computers on campus and the funds needed for a four-year refresh rate. Discussion followed on growth, current use, District cost, and possible lease. Tim Hollabaugh reported that the cost for a standard computer without monitor would be $850 and the advanced computer would be $1100 without monitor. The monitor costs would be approximately: 1) 17” flat - $150-200, 2) 19” flat - $250-300, and 3) 21” flat - $400-900. The LRC and Business Divisions have the hardware to start the Go Print project for Spring 2007. The cost per individual station is $7,500. There are approximately 30 computer labs that would need to be setup or about $225,000 of additional cost. Rod Frese reported on a lease opportunity with University Lease for a maximum $300,000 project. This project would support 300 machines during a 4-year process. Discussion followed on meeting needs for departments, lease costs, ascertaining set standards, adding/upgrading machines on lease, and funding. Cabinet recommended that institutional computers need to be partially funded, for the first couple of years, from District funds or Above Base then as a COLA percentage. Yearly contributions from categorical funds will also be needed. All campus computers will be no older than four years. Cabinet also recommended that funding for software upgrades should continue with current budgets. The printing solution should be pursued further. Action: Report on specific justification for desktop computers, specific financing with Dell and University Lease, Liability issues, and computer support. Identify data for each vendor. R. Frese Hanford Center: Rod Frese reported that he had received a first proposal that addressed payment information on a shared Hanford Center lease but it did not include infrastructure. Further discussion will be needed on interest rates and external project/street development costs. Action: Report in 60 days (January 22) regarding costs beyond property pay-off, lock-in rates, Voc Tech Building, and infrastructure on site. R. Frese Farm Fund: Rod Frese reported on the past three-year farm history and transition plan. Cabinet recommended creating process controls, operational criteria and criteria for items on the approved list. Action: Organize a meeting with Deans, Division Chairs, Advisory Committee Chair, VP Academic Services, VP Administrative Services, Foundation Director, Superintendent/President, Board Member Lori Cardoza, and Dean of Facilities. R. Frese Board Policy 8030: Steve Natoli reported that revisions to Board Policy 8030 on course repetition had been approved by the Curriculum Committee and Academic Senate. Discussion followed on restriction of classes regarding grade, Title 5 and procedures addressed in Board Policies. Cabinet recommended working within the framework of the new Board Policy Review system. President‟s Cabinet Summary November 27, 2006 Page -3- On-line forms: Steve Renton reported that there is a form directory on the COS website under Faculty/Staff. Electronic forms are being uploaded to that site for completion and printing. NCR forms will no longer be ordered. All forms that are currently being reproduced at the Copy Mail Center will become PDF files on the web. Discussion followed on signature approval, interactive forms, and database storage with links. Action: Report in 60 days (January 22) on SharePoint or Outlook – Phase II, Criteria for electronic approval. T. Hollabaugh/S. Renton Class Schedules: Steve Renton reported on the preparation that needs to be completed to revise the current schedule. Discussion followed on crossover training in layout and input, timeline in production, workload/production, layout review, software, catalog/schedule data, and style sheets. Action: Coordinate a meeting with Gail Robinson, David Cargill, and Tim Hollabaugh S. Renton Update Cabinet, December 18 on interface software with Banner S. Renton Update Cabinet, January 29, 2006 on information pages for inclusion S. Renton Mail Disturbances in Mailroom boxes: Steve Renton reported on mail problems that are occurring due to open mailroom access. Discussion followed on remodeling, ID tags, locks, keypads and security cameras. Action: Investigate door locks/keys for mailroom and security cameras. Report to Cabinet December 18, 2006 S. Renton Summer School Dates/Format: Dale Norton reported on a proposed summer format with two four-week sessions and one six-week session, two options. This would allow summer FTES to be counted before Fall census. Discussion followed on grades due date, holiday conflict, FTES generation, student learning outcomes and impact. Cabinet approved two four-week sessions and option 1 for the one six-week session. Action: Explore shared grade reports within departments and dropping students who don‟t pass prerequisites. D. Norton Faculty and Staff Development State Funds: Dale Norton reported that with the passage of SB 1131 and Governor Schwarzenegger‟s subsequent signature, COS has additional funding to support professional development opportunities. COS‟s portion of the “Faculty and Staff Professional Development Fund” will be $34,358. Discussion followed on the state guidelines, PACE and FEC opportunity and academic ideas. No Cabinet follow-up will be needed as on-going institutional based opportunities are developed. Early Alert Update: Don Mast reported that a core of schools use the Early Alert system. Discussion followed on developing a team of staff to train. Implement scheduled for Spring 2007. President‟s Cabinet adjourned at 11:40 a.m.