Instruction to Authors for Full Paper Submission
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Instruction to Authors for Full Paper Submission Authors who have received notification that their abstract have been accepted for inclusion in the conference proceedings will need to submit a paper (maximum of eight pages) consisting of a complete description of their ideas and applicable research results. Detailed directions concerning the formatting of the paper and the submission process are provided below. The paper is to be submitted electronically to email@example.com via email. This submitted document is required to be in final, publishable form before the deadline of August 31, 2010. Acceptance of full paper submissions is subject to the full paper submitted by August 31, 2010, and will be reviewed by the original reviewers and the scientific committee both to check whether it corresponds to the extended abstract submitted and to assess its overall content. Authors must provide an accompanying document addressing each of the reviewers’ comments/questions. The full paper may be rejected (a) if it does not satisfy the format as stated in the Instruction to Authors, (b) if the paper is vastly different to the corresponding extended abstract (c) if the reviewers’ comments/questions have not been answered satisfactorily or if it contains material not meeting the requirements of statistical rigor. Due to final papers being peer-reviewed, there will be NO extension on the due date. Criteria for technical acceptance of full paper: We will publish innovative contributions to the theory and application of statistics. An applications article should normally consist of the analysis of actual data and need not necessarily contain new theory. Articles of general or non-technical nature will also be considered provided that the topic is of current interest to the theory, application or teaching of statistics. All papers are refereed. The authors of accepted papers are required to prepare a lecture presentation. The filename of the document file should be the first author's last name, followed by the word Paper, a short title and the appropriate extension (.pdf). For example, if the first author's name is Johan Smith, and the short title is Spatial Sampling, you would submit your file as "SmithPaperSpatialSampling.pdf". Requirements for full Paper Submission Papers can be no longer than eight pages, including all text, figures, and references. Papers must be submitted by the deadline date. There will be no exceptions. Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled. Papers must be presented at the conference in order to be published. Papers must be formatted according to the directions below to be published. Correspondence If there are any queries please contact Dr Pravesh Debba at firstname.lastname@example.org or +27 (0)12 8413421. Preparation of the Full Paper Document Formatting Use the following guidelines when preparing your abstract: LENGTH: You are allowed a total of 8 pages for your full paper. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Full papers exceeding the 8 page limit will be rejected. LANGUAGE: All proposals must be in English. MARGINS: Documents should be formatted for A4 (210mm by 297mm) paper All text and figures should be contained in a 180 mm x 230 mm image area. The left margin must be 20 mm. The top margin must be 25 mm, except for the title page where it must be 35 mm. On the first page, the top 50 mm is reserved for the title, author(s), and affiliation(s). These items should be centered on the page, starting at 35 mm from the top of the page. TYPE: Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. Size: Use a font size that is 10 points throughout the paper, including figure captions. TITLE: The paper title should appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title should be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title. Use a font size that is 12 points for the title. AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters and italics. Proposals with multiple authors and affiliations may require two or more lines for this information. Use a font size that is 12 points for the author list. ABSTRACT: The abstract for the full paper must be maximum 50 words. The heading must be in boldface CAPITAL letters and centered on the page. The font size must be 10 points for both the heading and the text. No number should appear before the heading. BODY: Major headings appear in boldface CAPITAL letters, left justified on the page. Subheadings appear in boldface, capital and lower case. They start at the left margin of the page on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be in italics. All body headings should be in 10 points. REFERENCES: List and number all references at the end of the document. The references must appear in alphabetical order. When referring to them in the text, type the corresponding first author surname (for single author for example Cressie (1991)), first and second authors’ surname (for two authors for example Berman & Diggle (1989)), first author surname et al. (three or more authors for example Ribeiro et al. (2003)) and year of publication, with/without round brackets as shown at the end of this sentence (Ribeiro et al., 2003). The end of the document should include a list of references containing information similar to the following example: Berman, M. & Diggle, P. J. (1989). Estimating weighted integrals of the second-order intensity of spatial point patterns. Journal of the Royal Statistical Society B, 51, 81– 92. Cressie, N. (1991). Statistics for Spatial Data. John Wiley and Sons, Inc., New York. Ribeiro, P. J., Christensen, O., & Diggle, P. J. (2003). GeoR and geoRglm: software for model based geostatistics. In Proceedings of the 3rd International Workshop on Distributed Statistical Computing (DSC 2003) Vienna, Austria. ILLUSTRATIONS & COLOUR: Illustrations must appear within the designated margins. If possible, position illustrations at the top of pages, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear when printed on a black-only printer. Be sure that your images are acceptable when printed in black and white (the CD-ROM of the SASA proceedings will retain the colours in your document). FILE SIZE LIMIT: Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, please contact Dr Pravesh Debba at email@example.com or +27 (0)12 8413421. . PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled. Templates The following style files and templates are available for users of LaTeX and Microsoft Word: LaTeX style file with margin, page layout, font, etc. definitions. LaTeX full paper template file (PaperTemplate.tex), an example of using the "sasaconf.sty" file above. PDF generated from the full paper template file (PaperTemplate.pdf). Sample SASAref.bib files. Word Full Paper Sample (WordPaperTemplate.doc), a template of correct formatting and font use. We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the A4 (210mm by 297mm) paper layout. The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style. Notification of Acceptance Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. Required Author Registration In order for a paper to be included in the conference proceedings, payment and registration of the presenting author will need to have been received by the conference organisers by September 30, 2010. No author may present more than one paper but there is no restriction on the co-authoring multiple papers.