Serena Collage Content Management System CMS.MEDUOHIO.EDU Log in to the content management system using your Novel Log in and password. Select the project you will be working on Select Content Tab and Contribution from drop-down list After you click the Contribution tab Go to: Website - navigate to your department Ex: Website/depts/facaffairs… About Contribution Documents What are contribution documents? Contribution documents are a special kind of asset that store content in a pre-defined set of fields. Contribution documents store content only, which can be formatted using layout files and, if allowed, the Collage contribution editing view. All contribution documents are XML files, with custom tags that are based on the fields that are defined in the asset definition file. When you deploy a contribution asset, Collage generates an HTML version. Contribution Document Types All contribution documents must belong to a contribution document type category. Typically, a project manager or administrator will pre-define a set of contribution document types, such as press releases, tech briefs, or white papers. Each type has its own content structure definition and uses a layout file to define formatting and template elements. When creating new contribution documents, content contributors must choose which type they will create. Metadata and Contribution Documents Metadata can be used together with the content contribution feature, in order to make the completion of metadata fields just another step in the content editing process. The Metadata is set up so that: You need to select your department when setting up pages so that the correct information for your section of the site will get pulled in. Assign start and end dates for pages if needed. Button Command Description New Folder Create a new folder. New Document Create a new contribution document. Upload Create new assets or folders or create new versions of existing assets. Edit Check out and edit the selected document or asset. If you are editing a contribution document, this command opens the document in the Collage contribution editing view. Tip You can also open individual files for editing, simply by clicking the asset name in the asset list: This checks the file out and opens it in your editor. Delete Delete the selected asset from the project. You can always retrieve deleted assets from the Recycle Bin. Check In Check in the selected document asset. Tip You can check assets in simply by clicking the lock icon in the asset list: When an item is checked out, only one person can edit the page at a time. Be sure to check in your document when you are finished editing. Check Out Check out the selected asset, without opening it in the contribution editing view. Undo Check Undo check out of the selected asset, to unlock it without creating a Out new version, and make it available to other users. Preview Display a preview of the selected asset in a separate browser window. Contribution documents generally appear as they will appear after they are deployed. Metadata Display metadata for the asset, which you can then update. Versions Display a list of all versions of the selected asset, which you can then work on. Add To Current Display a list of all versions of the selected asset, which you can then Task work on. New Task Create a new task. Creating a new page Navigate to the folder the new page will reside. Click the New Document button. In the dialogue box, name the page. Files need to be four to ten characters long, all lowercase, with NO spaces. Underscores can be used. Click OK Complete fields set up on page. Complete Metadata field. In the dialogue box select the name of the department the page belongs to. The start date and end date can be set if desired. This is not required. Click OK Close document. Asset must be checked in and approved before it can be deployed. Updating an existing page Navigate to the file you need to update. Click on the file and the file will open in a window that will allow you to edit the content. Make needed changes. Close file. * Asset must be checked in and approved before it can be deployed. Creating and Editing links: 1. In the contribution editing view, do one of the following: If you want Then... to... Insert a new link Place your cursor where you will insert a link, or select text to convert into a link. Edit an existing Select the link. link 2. Click the Link button . The Insert Link dialog box appears. 3. Do one of the following: If you want Then... to... a. Select the Internal tab. Create a link to an asset that's b. From the list of folders on the left, browse to find the already in asset to link to. Collage c. Select the asset. The asset name appears in the Name field. d. To choose where the linked page will display, choose Current window or New window from the Target drop-down list. Choose new window only if the link is external, email, or PDF format. e. Optionally, if you didn't select text or the link, enter text in the Text field. a. Select the External tab. This tab displays all external Insert or modify links that are defined in the project. a link to an external b. Click the New Link button to create a new external link, webpage or click Edit Link to edit an existing link. To edit a link, you must first select it. c. If you chose to create a new link, enter a name and URL for the link in the New Link dialog box and click OK. d. To choose where the linked page will display, either in the current browser window or in a new window, choose Current window or New window from the Target drop-down list. Choose new window only if the link is external, email, or PDF format. e. Optionally, if you didn't select text to use for the link, enter text in the Text field. 4. Click OK. Inserting and Editing Tables Place the cursor where you want to insert the table. Click the Table button . A pop-up menu of options appears. Select Insert/Edit Table. The Insert Table dialog box appears. Complete the insert table dialog box. Enter initial dimensions and formatting of table. This can always be edited later through the same Insert/Edit Table tab. Inserting an image that has a caption Click in front of the first line of the paragraph that you wish the image to appear next to. Click the Table button. Click Insert Table. In the dialogue box Set columns to 1 Set rows to 2 Set border to 0 Set cell padding to 3 Set cell spacing to 3 From the align dropdown menu choose right or left depending on which side of the paragraph you want the image to appear. Click OK Click in the top cell of the table. Click the Image button. Click on images on the left side of the dialogue box. Click the New Image button. In the dialogue box Click browse. Locate the image on your computer and click open. Make sure the box next to the image name is checked in the image list and click OK Click in the second cell Type or copy and paste the caption. Select the caption text. Click the Style button Choose caption from the list of styles. Inserting an image has no caption Click in front of the first line of the paragraph that you wish the image to appear next to. Click the Image button. Click on images on the left side of the dialogue box. Click the New Image button. In the dialogue box Click browse. Locate the image on your computer and click open. Make sure the box next to the image name is checked in the image list Choose right or left from the align dropdown menu depending on which side of the paragraph you want the image to appear. Set padding to 3 for side and top Click OK Search Fuction (To Approve Assets at one time) Click the drop down menu that says Contribution Click on the Search menu Check the Approve box Change the drop down menu to latest is not approved Click the Search button A list will show you everything that has not been approved to your right. Check the boxes of all files you want approved and updated on your webpage Click the Approve button on the top menu After all of the files have been approved a screen will popup that says Assests approved. Click OK Everything that has been approved will update on your site the following day If you have any problems please contact email@example.com.