Canada Agenda for Annual Shareholders Meeting

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					                              ANNUAL MEETING OF SHAREHOLDERS OF
                                       [CORPORATION]
                                  [DATE], [PLACE OF MEETING]
                                                AGENDA
1.      Chairman and Secretary

The [President], [name], takes the chair.

Chairman:
       The meeting will come to order. With the consent of the meeting I shall ask [secretary], the
       Secretary of the Corporation, to act as Secretary of the meeting.

2.      Scrutineers

Chairman:
       The first item of business will be the appointment of scrutineers to report on the holders of voting
       shares present in person and the number of voting shares represented in person or by proxy at
       the meeting.

The following resolution will then be moved and seconded:

        “BE IT RESOLVED THAT [names of scrutineers] be and they are hereby appointed scrutineers to
        report on the holders of voting shares present in person and the number of voting shares
        represented in person or by proxy at this meeting and at any adjournment thereof and to
        compute the votes on any poll taken at this meeting or any adjournment thereof and to report
        thereon to the Chairman.”

Chairman:
       Moved by [name] and seconded by [name]. Is there any discussion on the motion? [Assuming no
       discussion] All those in favor of the resolution, raise your hands. [Hands raised are counted.}
       Opposed? [Hands raised are counted.}
       [If resolution is carried] The resolution is carried. While the scrutineers are preparing their report,
       we will proceed with the business of the meeting.

The scrutineers then proceed to prepare their report on attendance at the meeting.

3.      Notice of Meeting

Chairman:
       The Corporation’s shareholders and auditors were each mailed a copy of the notice calling this
       meeting, the information circular and financial statements. The Secretary has provided me with
       proof of service, which is available for inspection for anyone who wishes to review it. I will now
       ask for someone to move and someone to second a resolution dispensing with the reading of the
       notice of the meeting.

The following resolution will then be moved and seconded:

        “BE IT RESOLVED THAT the reading of the notice of this meeting be dispensed with.”
                                                    -2-


Chairman:
       Moved by [name] and seconded by [name]. Is there any discussion on the motion? [Assuming no
       discussion] All those in favor of the resolution, raise your hands. [Hands raised are counted.}
       Opposed? [Hands raised are counted.}
       [If resolution is carried] The resolution is carried.

4.      Financial Statements

Chairman:
       The financial statements of the Corporation for the year ended [date of year end] and the report
       of the auditors thereon have been mailed to all of the shareholders of the Corporation. The
       Secretary will now read the auditors’ report.

The Secretary of the meeting reads the auditors’ report.

5.      Report to Shareholders

The Chairman reports to the shareholders with respect to the affairs of the Corporation, followed by
discussion and/or questions from the shareholders.

6.      Scrutineers’ Report on Attendance

Chairman:
       I will now call upon the scrutineers to present their report.

The scrutineers give their report. If the report does not show that a quorum of shareholders is present in
accordance with the Corporation’s by-laws, the meeting should be adjourned. If the scrutineers’ report
shows that there is a quorum present, the Chairman says:
        I declare the meeting to be properly constituted and direct that the report of the scrutineers be
        annexed to the minutes of the meeting.

7.      Election of Directors

Chairman:
       We will now proceed with the election of directors. I declare the meeting open for nominations.

A slate of directors will be nominated and seconded as follows:
         “I nominate as directors of the Corporation for the ensuing year or until their successors are
         elected or appointed the following persons, who have consented to act in that capacity:

        {list of names of nominees]

Chairman:
       Are there any further nominations?

(a)     If there are more nominations than there are positions available on the board, then after all
        nominations have been made, it must be moved, seconded and carried to close nominations.

        The Chairman will then direct that a vote by ballot must be taken to elect the directors. The
        Chairman will ask the Secretary to have the names of those nominated written in alphabetical
        order on a blackboard or other means by which all present can see all of the names. The
        Chairman will direct the scrutineers to distribute blank ballots to the shareholders.
                                                   -3-



        The Secretary will then advise the meeting of the voting procedure. The shareholders should
        write on their ballots the names of the nominees for whom they wish to vote. The number of
        names on the ballot must not exceed the number of pos
				
DOCUMENT INFO
Description: Conduct an annual shareholders meeting for a Canadian business corporation with this agenda and procedural guide. The agenda sets out: - the various items of business to properly come before the meeting (such as the election of directors), - guidelines as to how the meeting should be conducted, and - the procedure for taking a poll if any shareholder requests a poll to be taken. This Canada Agenda for Annual Shareholders Meeting form is available in MS Word format.
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