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Use this downloadable template to prepare a Declaration of Mailing regarding the sending of notices for an upcoming annual meeting of shareholders of a Canadian corporation. The Declaration contains the following information: - the date, time and place on which the shareholder meeting will be held, and - the date on which the notices were mailed, in accordance with the applicable legislation under which the corporation was incorporated. This Canada Declaration of Mailing form is in MS Word format and is fully editable. It can be used for a federal corporation and in any province which has a Business Corporations Act.
DECLARATION AS TO MAILING NOTICE CANADA IN THE MATTER OF the Annual General Meeting of Shareholders of CORPORATION to be held at PROVINCE OF [province] ______________________, at _____ a.m./p.m. on the ___ day of ____________, ________. TO WIT: I, ___________________________, of the City of _________________, _________________, DO SOLEMNLY DECLARE THAT: 1. I am an employee of ___________________ (hereinafter referred to as the "Corporation") and as such have knowledge of the matters hereinafter declared. 2. A letter dated _____________, ______ and enclosures including a copy of a Reporting Letter to Shareholders, a copy of the Notice of Annual General Meeting of Shareholders of the Corporation, an Unsolicited Proxy form, a copy
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