Pinpoints Web Admin Guide by Scott_Goldie

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									                         www.pinpoints.us




           Web Administration Guide




Version: ! 0.7
Date: !    19 May 2010




                         Copyright © 2010 Swift Current Ventures Pty. Ltd.
                       pinpoints Web Administration Guide

Introduction!                                                              3

About the Web application!                                                 3

Concepts!                                                                  3
  Availability!                                                            3

  Location!                                                                3

  Message!                                                                 3

Logging In!                                                                5

Navigating!                                                                5
  Menu!                                                                    5

  Forms!                                                                   5

  Help!                                                                    6

  Disclosure Arrow!                                                        6

  Pencil!                                                                  6

  Magnifying Glass!                                                        6

  Quick Set!                                                               6

Company!                                                                   8

Departments !                                                              9

Users!                                                                     9

Locations!                                                                10




                                      Page 2 of 11
                      Copyright © 2010 Swift Current Ventures Pty. Ltd.
                              pinpoints Web Administration Guide




Introduction
Location Based Services (LBS) are starting to permeate general society, with sites such as
Foursquare,Gowalla and Brightkite gaining in popularity all the time. Traditionally, compa-
nies have used a 'pull' model to locate employees ("Has anybody seen Bob?"). As LBS are
becoming more ubiquitous with the ever-increasing number of GPS-enabled and location
aware mobile phones, their capability can be leveraged to move towards a 'push'-centric
model for employee location and communication.

pinpoints is a new Software as a Service (SaaS) offering that will help company employ-
ees stay connected and in touch by allowing them to easily use LBS to keep colleagues
informed with a minimum of fuss.

About the Web application
The pinpoints web application is available at www.pinpoints.us.




Concepts
pinpoints uses the following basic concepts.

Availability
Your availability is selected from a standard list and is a simple way of communicating
status.

Location
A Location is tied to an address and map coordinates (latitude and longitude). It also has
a name which allows you to have many “locations” in one place. e.g. Meeting Room 1,
Meeting Room 2, etc.

Message
pinpoints allows you to communicate with coworkers using standard microblogging func-
tionality.


                                             Page 3 of 11
                             Copyright © 2010 Swift Current Ventures Pty. Ltd.
                              pinpoints Web Administration Guide


Quick Start
The following steps should initially be taken to get pinpoints configured for your company:

• Log in
• Select Company from the admin menu.
• Select the Licenses tab.
• Enter the number of licensed users you will need, click Calculate, then follow the sub-
  scription steps.
• Set up the Departments you will use.
• Set up your companyʼs favorite Locations.
• Email the Company Secret Code to your users.




                                             Page 4 of 11
                             Copyright © 2010 Swift Current Ventures Pty. Ltd.
                              pinpoints Web Administration Guide


Logging In
Clicking the Login link from the main menu bar will bring up the Login and Sign Up
screen.




Navigating
Menu
The menu on the left will allow you to navigate the application.




Forms
On most forms, clicking the Green Tick icon will always submit a form, and the Red Cross
icon will clear or cancel the form.




                                             Page 5 of 11
                             Copyright © 2010 Swift Current Ventures Pty. Ltd.
                                pinpoints Web Administration Guide

Help
Selecting the Help icon will display the help text for the current page.




Selecting the Hide link will hide the help text.

Disclosure Arrow
The Disclosure Arrow icon will toggle the display of options for the page if available.




Pencil
The Pencil icon will allow you to edit an item.




Magnifying Glass
The Magnifying Glass icon will navigate to a more detailed view of an item.




Quick Set
The Quick Set section under the Menu allows you to quickly set your availability without
changing your location.




                                              Page 6 of 11
                              Copyright © 2010 Swift Current Ventures Pty. Ltd.
                               pinpoints Web Administration Guide




Clicking on the Cog item shows a drop list with the availability selections. Clicking on the
Green Tick will change your availability. The Red Cross will hide the drop list.




                                             Page 7 of 11
                             Copyright © 2010 Swift Current Ventures Pty. Ltd.
                               pinpoints Web Administration Guide


Company
This screen contains 3 tabs: Details, Licensing and History.

Details
Every user who signs up from your company will need your Company Secret code dis-
played here.




Clicking on the Send Invites link will launch your email client.

Licensing
This tab shows the details of your licenses.

To modify your license subscription, use the Modify licenses and payment section. Simply
enter the new total number of licenses required, and press the Calculate button.




The server will display the new license subscription price, a PayPal sbscribe button, and
any additional notes about the subscription.




Clicking Subscribe will redirect you to PayPal to complete your subscription.

If at any time you wish to cancel your subscription, you need to cancel via the PayPal ac-
count used to set up the subscription.

History
This tab displays the history of your license subscription.




                                              Page 8 of 11
                              Copyright © 2010 Swift Current Ventures Pty. Ltd.
                              pinpoints Web Administration Guide


Departments
This screen allows you to manage the Departments used by your company within pin-
points. Selecting the Pencil icon will populate the form with the selected department de-
tails for editing




Users
This screen allows you to Activate and Deactivate the users signed up to your company.
The number of active users cannot exceed the number of licensed users.




Select the users you wish to modify (using the checkboxes) and the action you wish to per-
form (Activate/Deactivate using the drop list) and click the Green Tick to save the
change.
                                            Page 9 of 11
                            Copyright © 2010 Swift Current Ventures Pty. Ltd.
                               pinpoints Web Administration Guide

Selecting the Pencil icon will allow you to edit the userʼs account details and reset their
password.




Locations
The Locations screen displays a list of the saved locations for your company. Selecting
the Pencil icon will populate the form with the selected location details for editing. When
you submit this form, the data is validated including the address. If pinpoints cannot find
the address you have specified you will need to refine your entry.




                                             Page 10 of 11
                              Copyright © 2010 Swift Current Ventures Pty. Ltd.
 pinpoints Web Administration Guide




               Page 11 of 11
Copyright © 2010 Swift Current Ventures Pty. Ltd.

								
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