IJIS Program County of Sacramento Sacramento, CA April 2007 IJIS Program Mission The County’s Integrated Justice Information System (IJIS) Program is designed to improve public safety through the timely and accurate sharing of critical criminal justice information among the stakeholder organizations in the local criminal justice community. Sponsor: Sacramento Criminal Justice Cabinet Scope: Adult and Juvenile criminal justice processes Budget: Approximately $800k budget each Fiscal Year from the County Shared Systems Budget Program Management: IJIS Program is staffed and managed by the IJIS Program Manager (OCIT employee) IJIS Program Mission The IJIS Program Team implements related integrated justice projects on behalf of the IJIS Steering Committee & IJIS stakeholder organizations Each project is approved by the Steering Committee and must meet at least one or more of the following goals: Improved data sharing among stakeholders Reduced redundant activities Improved ability to perform ad-hoc or trend analysis reporting IJIS Stakeholders Sacramento Police Probation Department District Attorney Public Defender Coroner IJIS Program Stakeholders (12) Sacramento County: Sacramento Police Department Conflict Criminal Defenders Sacramento County Superior Coroners Office Court County Executive’s Office District Attorney Department of Health and Human Services - Adult Protective Services and Child Protective Services Department of Human Assistance - Welfare Fraud Probation Department Public Defender Department of Revenue Recovery Sheriff Governance Structure Sacramento County Criminal Justice Cabinet Executive Committee County Chief Information Officer IJIS Steering Committee Technology Security Committee Committee (CJIS / IJIS) IJIS Program Office Users Group CJIS System (our justice system workhorse) Core justice operational system utilized by the stakeholders Resides on a mainframe in ADABAS Implemented in phases from 1978 thru 1996 Supports: arrests/booking, known persons file, court calendaring/dispos, jail management, warrant processing, local criminal history, Probation and Public Defender Case Management System(s) Currently in maintenance mode with minor enhancements Over the Years Technology has migrated towards client server vs. mainframe Stakeholders are developing their own Case Management Systems IT staffing has migrated from centralized to decentralized; IT staff have grown significantly in the stakeholder organizations Stakeholders have an increasing need to exchange data with other justice organizations is a distributed environment Stakeholders desire to use CJIS data directly with their departmental system in order to meet their operational needs Issues Stakeholders desire to leverage CJIS data and use the information in a distributed environment for reporting, case processing, etc. Stakeholders have developed their own systems that often duplicate functionality Provide Super Query Capabilities Maintain momentum in IJIS Program by implementing integration projects that are of operational value to the stakeholders IJIS Database Environment Integrated Justice Information System (IJIS) - Microsoft SQL Server 2005 Clustered Database Environment IJIS is currently populated in near-real-time with data updated from CJIS using Treehouse Software’s DPSync product IJIS Stakeholders use the IJIS database for reporting and to interface with their mission critical applications County Environment Overview (continued) IJIS Accomplishments Comprehensive IJIS Strategic Plan developed and published Benchmarking Study completed & published (included study of 19 jurisdictions) Effective Governance Structure in place (Steering, Technology, & Security Committee(s); Users Group) Implemented a District Attorney/Court Interface for electronic transfer of criminal complaints Implemented an IJIS Database Environment (complete copy of CJIS database in a SQL server environment; data security by departmental role; updated on a near real time basis; replication of data to 5 stakeholders, date/time stamps on all tables) IJIS Accomplishments Justice Information Sharing Capability Assessment completed with State University of New York at Albany Shared Systems Budget and Service Level Agreement in place and revised as needed IJIS Program intranet and internet site(s) established: Internet: www.ijisprogram.saccounty.net Intranet: http://inside.ocit.saccounty.net Recently completed a Proof of Concept to allow stakeholder applications to update CJIS via web services Lessons Learned Establish a comprehensive plan and update as needed; ensure stakeholder buy-in Build a strong business case/ Return on Investment (ROI) Establish a solid/on-going funding source Establish and effectively use a strong governance structure Utilize a dedicated project team Strive to make enterprise-wide decisions, focus on the “big picture” Publicize accomplishments and keep stakeholders engaged Use Internet/Intranet to raise awareness and share program info Keep key decision makers involved; recruit executive level champions Lessons Learned Reach out to other jurisdictions to bring new voices to the table Look for collaborative projects to be implemented Jointly fund projects where appropriate; implement bite size projects Strike an effective balance of “planning” and “doing” Ensure that business needs drive program outcomes; not proposed technical solutions Questions?
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