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					            PARENT HANDBOOK


             ROUND ROCK ISD


Please read this handbook carefully so that you may ask questions regarding any
aspect of your child’s care. Once your child is enrolled in the Round Rock
Independent School District Child Development Center or the Teen Parent Child
Development Center, it is assumed that you will comply with all policies as listed

We encourage parents to be involved in their child’s “school life.” It is important
that the Center staff and parents communicate and cooperate in order to provide
the best educational experience possible for your child.

Many children experience an adjustment phase when they begin attending a
childcare facility. Please be prepared for this and feel assured that we will love
and care for your child. We will work with your child individually to help him/her
adjust and feel comfortable with their new surroundings.

It is the philosophy of the Round Rock Independent School District Child Development
Center and Teen Parent Child Development Center (the Centers) to provide your infant
or toddler with a program in which he or she can develop and mature to his or her
fullest potential. In compliance with the State of Texas Department of Family and
Protective Services, it is the policy of the Centers to:
        Promote the health, safety, and welfare of children attending this center.
        Provide safe and comfortable physical facilities for children.
        Ensure proper supervision of children by capable and qualified personnel.
        Provide proper nutrition.
        Provide an environment conducive to each child‟s mental and physical
         development and sense of well-being.

The Centers are licensed facilities with the State of Texas Department of Family and
Protective Services and part of the Round Rock Independent School District. The
Centers are licensed for children between six (6) weeks and five (5) years of age. All
children of custodial parenting teenagers enrolled in the Round Rock Independent
School District will be allowed to enroll regardless of race, religion, sex, color, or
national origin, providing there are adequate spaces and properly trained staff as
allowed by our licenses.

The primary focus of the Centers is to provide childcare to custodial teen parents
enrolled in the Round Rock Independent School District. A limited number of spaces
may be available for RRISD employees, as long as these spaces do not interfere with
the needs of the teen parents. Enrollment is limited to the maximum number of children
allowed by the Department of Family and Protective Services in each classroom. The
Advisory Council for the Teen Parent Program makes recommendations on policies
and admittance. Children may be admitted as openings occur. The Centers will enroll

children six (6) weeks through three (3) years of age, as classroom and
developmentally appropriate openings dictate.

The Centers will be open to care for children of RRISD students on regularly scheduled
school days beginning with the first scheduled day of classes. We are closed on all
scheduled RRISD holidays. We are open to RRISD employee parents on specified
staff development days. The Centers are open from 8:00 a.m. to 4:30 p.m. for teen
parents, however parents must remain with their children until adequate staff is on duty.
 Teen parents not riding the bus are expected to arrive at the Center for pick up no later
than 20 minutes after the end of their last scheduled class of the day. All children must
be picked up by 4:30 p.m. unless the parent rides the bus.

Every effort is made to enroll all children of teen parents with RRISD. A waiting list or
public child care may be utilized if there is no space available in an appropriate
The Director and the Teen Parent Coordinator may grant exceptions on an individual

All parents must complete and return the following items before children may attend
    A. Round Rock ISD Registration Form
    B. DFPS Admission Information Form
    C. Discipline and Guidance Policy Form
    D. CCMS Waitlist Application
    E. Application for Free and Reduced Meals
Also required before attending:
    1. Child‟s Social Security Card
    2. Child‟s Official Birth Certificate or Verification of Birth Facts
    3. Up-to-date immunization record. The new immunization law states that children
       must be up-to date before being admitted to childcare. Those children already
       enrolled whose records are past due will be given one week to update them.

Transportation is provided by the District for students using the Centers. If a student
chooses to ride the bus, they must notify the Transportation office or the driver directly
any time transportation needs change. Bus drivers may discontinue services for
students not riding after three consecutive days without notification.
Transportation is provided only for pregnant or parenting students and their children.
Friends, neighbors, etc. may not ride the bus. Siblings of parents may ride the bus
        Prior approval is granted by the Director, and
        There is room on the bus, and
        The stop does not add a significant length of time to the route, and
        Transportation‟s code of conduct rules are followed.
Students may provide their own transportation within the following guidelines:

          Parents may arrive early, but must supervise their children until staffing is
         Children must be picked up within 20 minutes of the end of the parents‟ last
         Parents MUST have an appropriate child car safety device.
If a student with an early dismissal time needs to stay at school later than their regularly
scheduled hours, they must have prior approval. Staffing becomes critical at the end of
the day and children left beyond their expected departure time can create staffing

Students must attend class when their child is in care. If, for any reason, a student has
an unexcused absence while their child is in care, the absence will be reported to the
student‟s assistant principal. Students will be notified that the unexcused absence has
been reported to their assistant principal.
   A. For the health of all children and staff, parents should call their Center when a
      child is absent and report the reason for the absence (example: Joey is
      staying home with Dad today or Joey has a fever and bad cough). This enables
      us to keep track of illnesses and increase our sanitation process, if necessary.
   B. Children should attend the Center every day the parent is in class. Parents are
      expected to call 424-8713 or 464-6874 by 9:30 a.m. when a child is absent.
   C. If a child misses three (3) consecutive days due to illness, parents are
      encouraged to seek medical attention for the child. Please bring a note from a
      health professional stating the child is able to participate in child care activities.
   D. If a child is absent five days in a row without notification, the child may be
      removed from the roll until parent contacts their Center and requests re-
   E. A child may not attend the Center if the parent is not in school. Exceptions must
      be approved through the Director prior to the absence (i.e. parent is in
      cooperative interviews or has a medical or social service appointment that does
      not allow the child to attend).
   F. Childcare will not be provided before or after Center hours for activities such as
      sporting or social events.
   G. If the student rides the school bus, they must also call their Transportation office
      or the driver directly EACH DAY they will not be riding. Failure to notify the bus
      driver may result in suspension of bus services until further notice.

The goal of the Centers is to provide care for the children of teen parents so that each
parent has the opportunity to complete their graduation requirements. Therefore,
students are expected to pass their classes. Grades are monitored each six weeks.
Any student receiving a questionable progress report or report card will be contacted by
the Teen Parent Team for intervention services.

There are opportunities for parents to be involved in their Center on many levels. There
are planned events for parents and their children, which take place within the District.

There are also individual and group experiences in which parents may participate off
Some of our „on campus/in district events‟ include an orientation for all Center parents
before school begins, holiday celebrations for all Center children and their families,
support groups held regularly on each campus, and a yearly parenting seminar for all
students in the Pregnant and Parenting program. Opportunities for individual and group
experiences held off campus will be arranged through the Director and the Teen Parent
Coordinator and might include attending local parenting seminars, visiting other
parenting programs and public child care centers, or researching and presenting
information on current child care practices and topics. It is important for parents to be
involved in the childcare experience with their children. We hope to encourage
involvement by providing opportunities for parents to participate in events, activities and
experiences both in and out of the classroom environment. Parents will be notified of
classroom and Center news, events, and activities through postings, handouts and
newsletters distributed by teachers, the Director or the Teen Parent Team.

                           PARENT GUIDELINES
Parents are responsible for settling their child in each day. This includes:
   A. Clocking your child in and out each day.
   B. Putting all bottles, food and supplies in appropriate places.
   C. Recording daily information about your child‟s morning and previous evening on
      the child‟s Daily Information Sheet.
   D. Filling out medication forms (if necessary).

It is important that children have as smooth a transition from parents to caregiver as
possible each morning. The best way to ensure this is to make your child comfortable
before you leave them. Your child should be fed before leaving since we do not serve
breakfast at the Centers. You should also check and change their diaper if necessary,
before you leave. Make sure you plan enough time in your morning for this routine.
This helps give your child a sense of well being before you leave.

                                 LABEL EVERYTHING!!

Your infant needs the following items available each day:
    **Enough individual bottles of formula or breast milk, containers of infant cereal
       and/or baby food for the day, including the ride to and from the Center. Each
       bottle must be labeled with your child’s first name and last initial on the side.
        It‟s better to pack extra than not enough.
    At least two changes of clothing (including undershirts if desired).
    Enough disposable diapers for changes during Center hours (approximately 10).
    Baby wipes.
    Labeled pacifier, if your baby uses one.
    Any special powder or ointment your doctor has prescribed (labeled).
    Labeled bulb syringe.

      Special diets, if required, must be accompanied by a Doctor‟s note.
      Warm clothing during cold weather.

**Infant feeding information
    o Bottles of formula and infant cereal must be mixed at home. Caregivers cannot
       be responsible for mixing formula or cereal.
    o In order to begin solid foods (cereal) your child must be at least 4 months old and
       able to sit and hold their head up. Speak to your caregiver when you are ready
       to begin cereal.
    o Please do not mix cereal in the bottles. The caregivers cannot give it to your
    o Parents of children over four (4) months of age should bring enough formula or
       breast milk and mixed cereal or baby food for the day. All bottles and
       containers of food should be labeled with child’s first name and last initial.

   o Parents of children not able to eat regular table food on a regular basis are
     required by Licensing Standards to fill out a feeding schedule for their child every
     30 days.

                                LABEL EVERYTHING!!
Bring for your toddler and leave in their cubby:
    A. Change of clothing including underwear and socks in a labeled plastic bag.
    B. Disposable diapers and wipes if toddler is not potty trained.
    C. Training diapers and wipes if your toddler is training.
    D. Special diets, if required, must be accompanied by a Doctor‟s note.
    E. Warm clothing (coat) during cold weather.

                                LABEL EVERYTHING!!

Please dress your child in appropriate, comfortable, washable clothing. Licensing
requires that ALL children go outdoors every day (weather permitting). Children
and clothing are likely to get soiled. In cold weather, please provide a warm coat and a
hat. Please make sure your child is dressed appropriately for going outside.
Our program includes age-appropriate activities such as playing with play dough,
painting, and water/sand play. Please dress your child so that they will feel comfortable
participating in these different activities. Please let your toddler wear play clothes,
comfortable shoes and socks. This is not the place to wear their best clothes unless
you are willing to risk the clothes being damaged or your child being injured. All
walking children should wear appropriate shoes each day. This is especially important
outdoors. Loose flip flops, cowboy boots and other slick bottomed shoes can be
dangerous on the playground and in the classroom. Please put your child‟s name on
sweaters, hats, tote bags and other personal items.

Toddlers often require short rests during the day to keep up their energy level. Our
toddler naptime is after lunch. Children do not have to sleep, but they are encouraged

to be quiet on their mats. Children not sleeping after two (2) hours will be allowed to get
up and participate in “quiet activities”. Each day at naptime, the children are read to or
listen to soothing music or a favorite tape.

  A. Parents must provide formula, breast milk, infant cereal and/or baby food. If a
     parent wishes a child to have whole milk before the child is one year old, a
     doctor‟s or WIC statement must be provided.
  B. The Center will provide lunch through Food Services for all children on table
     food, or parents may choose to pack a healthy lunch for their child. Parents of
     children on table food will be asked to provide 2 snacks and milk, 100% juice or
     water for their child daily.
  C. Parents must provide food for special diets.

It is imperative that we have current contact information for you and your
emergency contacts at all times. If there is any change, it is the parent’s
responsibility to notify the Center.

Revised from RRISD Student/Parent Handbook
Exclusion and Readmission: It is requested that parents notify the Center if a child is diagnosed with a
communicable or contagious disease. The Center requires a note from a parent or health care worker (physician,
local health authority, advanced practice nurse or physician’s assistant) for readmission to school when a child is
excluded from attendance for a communicable disease.

When to Keep Your Child Home from School: The American Academy of Pediatrics, the Texas Department of
State Health Services and the Round Rock ISD recommend that children be kept home from school if any of the
following conditions exist:
      Signs of severe illness, including fever, irritability, difficulty breathing, crying that doesn’t stop with the
         usual comforting, or extreme sleepiness.
      Diarrhea or stools that contain blood or mucus.
      Vomiting two or more times in 24 hours, unless a physician feels the cause of vomiting is not an infectious
         disease, writes a note to that affect and the child is in no danger of becoming dehydrated.
      Mouth sores and/or drooling until a physician or the health authority does not feel the condition is
      Fever or rash accompanied by a change in behavior until a physician has determined that the problem is not
         caused by an infectious disease.

Fever: Students with a temperature of 100˚ or above taken under the arm will be sent home. To prevent the spread of
a communicable disease, ill children must be symptom free and fever free without the use of temperature reducing
medications for 24 hours before returning to school.

Nuisance Diseases: “Nuisance Diseases” such as scabies, head lice (pediculosis), ringworm of the body or scalp and
pinworms are highly contagious and can cause problems in the childcare setting. Children and adults with these
conditions should be excluded until proof of treatment is established.

Diarrheal Disease: Many different viral and bacterial agents may cause diarrhea. The child must be excluded from
attendance until the diarrheal illness has resolved or until the child’s physician or the local health department has
cleared, in writing, the child to return to school.

When a Communicable Disease is Diagnosed or Suspected: If a student becomes ill at school, there are facilities
and personnel to accommodate the student until the parent can be reached to take the student home. School district
personnel will adhere to the exclusion and readmission recommendations provided by the Texas Department of State
Health Services.
    • Children or adults with fever will not be readmitted until the fever subsides (See Fever).
    • Children or adults with diarrhea will not be readmitted until diarrhea subsides (see Diarrheal Disease).
    • Children or adults with conjunctivitis, bacterial meningitis, or tuberculosis will not be readmitted without a
        note from the health care worker.

 A child may return to the Center:
     1. 24 hours after temperature has returned to normal without the aid of medication; or
     2. 24 hours after antibiotics have begun, or after topical ointments have been applied; or
     3. After one treatment of lice ridding product (a second treatment in 7-10 days is recommended); or
     4. At least 12 hours free of vomiting or diarrhea; or
     5. When indicated by a note from the child’s physician.

Parents will be informed if their child has been exposed to a communicable disease that requires exclusion. The
notification will include the signs and symptoms of the disease, so that immediate medical advice and treatment can be
sought. If it is necessary for a child to leave school because of an illness or injury, the child must be picked up and signed
out by a responsible adult.

Immunizations: Many diseases are preventable by vaccine. Childcare centers are required to have current immunizations
record on file for each child enrolled to ensure that each child has received their age-appropriate immunizations. For
immunization information, contact your campus health care provider, local health department or call (800) 252-9152.
The law allows (a) physicians to write a statement stating that the vaccine(s) required would be medically harmful or
injurious to the health and well-being of the child, and (b) parents/guardians to choose an exemption from immunization
requirements for reasons of conscience, including a religious belief. The law does not allow parents/guardians to elect an
exemption simply because of inconvenience (a record is lost or incomplete and it is too much trouble to go to a physician
or clinic to correct the problem).
The Center will maintain an up-to-date list of students with exemptions, so they can be excluded from attending care if an
outbreak occurs.
For children needing medical exemptions, a written statement by the physician should be submitted to the Center.
Instructions for the affidavit to be signed by parents/guardians choosing the exemption for reasons of conscience,
including a religious belief, can be found at
The Center will accept only official affidavit forms developed and issued by the Texas Department of State Health
Services (DSHS), Immunization Branch. No other forms or reproductions will be allowed.
Provisional Enrollment
All immunizations should be completed by the first date of attendance. The law requires that children be fully
vaccinated against the specified diseases. A child may be enrolled provisionally if the child has an immunization
record that indicates the child has received at least one dose of each specified age-appropriate vaccine required by
this rule. To remain enrolled, the child must complete the required subsequent doses in each vaccine series on
schedule and as rapidly as is medically feasible and provide acceptable evidence of vaccination to the Center. The
immunization status of a provisionally enrolled student shall be reviewed every 30 days to ensure continued
compliance in completing the required doses of vaccination. If, at the end of the 30-day period, a child has not
received a subsequent dose of vaccine, the child is not in compliance and the Center shall exclude the child from
attendance until the required dose is administered.
Since many types of personal immunization records are in use, any document will be acceptable provided a physician or
public health personnel has validated it. The month, day, and year that the vaccination was received must be recorded on
all school immunization records created or updated after September 1, 1991.

Each year parents are asked to complete an emergency care section on the Enrollment form that includes a place for
parental consent for Center officials to obtain medical treatment for the child, as permitted by law. Other information that
may be required in case of an emergency should be provided and updated by the parents as necessary. Should it become

necessary to call EMS, the expense will be incurred by the parent, guardian or managing conservator. Should a child’s or
adult’s condition warrant, the Emergency Medical System will be initiated. Every effort will be made to contact the
parent or legal guardian in a timely manner to determine their preferences for treatment.

Prescription medication must be in the original container, in a properly labeled
prescription bottle/box with the child‟s name, medication name, directions for dispensing
the drug, and must be written by a physician licensed to practice in the United States.
A written request from a physician must be obtained if medication needs to be given for
longer than thirty (30) days (a fax is acceptable).
Non-prescription medication must be labeled with the child‟s name and the date the
medication was brought to the Center. Non-prescription medication must be in the
original container. According to Minimum Standards and Guidelines, we cannot
administer over-the-counter medications unless they are “age appropriate” and a
specific dosage for your child‟s age group is indicated on the label. Directions on over-
the-counter medication regarding age, dose, and frequency of medications will be
strictly adhered to. Requests to alter dosage or frequency of medications must be
accompanied by a physician‟s written note stating the dosage and frequency of
medication to be given.
When a label indicates “under age 2, age 6, etc. consult physician”, we will need a
statement from your doctor with the specified dosage for your infant or child. The
Center will document each dose of medication administered showing the child‟s name,
the name of the medicine, date, time, amount administered and the full name of the
staff administering the medicine.

For the safety of all children and staff at the Center, all parents and visitors must enter
the building through the main doorway. You must also sign your child in and out each
day in the Center. Children must be released to a staff member when being dropped
off at the Center and a staff member must be notified when a child is picked up.
Children will be released only to parents or to an authorized adult named by the parent.
 Parents should fill out the Daily Information Sheet for their child and plan to spend a
few minutes talking with the caregiver about any special instructions or circumstances.
For your protection, you are asked to communicate with your child‟s teacher when your
child is to be picked up other than his or her regular time, or by anyone other than you.
All children being transported in personal vehicles must have a car seat. Persons
picking up children from the Center and transporting them in a vehicle without a car
seat are in violation of the Texas Occupant Restraint Law, which is reportable as child

Parents must indicate at least two people allowed to pick up your child on the
Enrollment form. This procedure must be followed with regard to these people:
    The parent must call to inform the Center who will be picking up the child.
    If the staff has not previously met these authorized people, they will ask for
       a picture identification (driver’s license). After staff members are familiar
       with the authorized persons, only a telephone call is required from the

Occasionally, none of the authorized people can pick up the child. If this occurs, the
parent must contact the Center to let the staff know who will be picking up the child.
The individual picking up the child must show picture identification and sign a statement
saying they were given permission to pick up the child by the parent. This statement
remains on file for 3 months.
All children being transported in personal vehicles must have a car seat. Persons
picking up children from the Center and transporting them in a vehicle without a car
seat are in violation of the Texas Occupant Restraint Law, which is reportable as child

Young children develop a sense of trust and security at a very early age by becoming
familiar with a routine. One of the earliest routines to develop in very young children in
childcare is the arrival of their parent. This should be a time of great joy, re-unification
and strengthening of the bond between parent and child. Infants and toddlers can
become quite distressed and frightened when their parent doesn‟t arrive at their
expected time. This is why it is most important for parents to adhere to their scheduled
transportation routine. Late arrivals can also cause a great deal of stress for staff with
their own family demands, schedules and routines.
As soon as a parent realizes they are going to be late, they MUST call the Center and
speak to a caregiver. The sooner we know your situation and when you think you will
arrive, the sooner we can begin making arrangements for your late arrival.
Phone numbers for the Center will be posted where support groups meet and/or the
Nurse‟s office on each campus. All parents are given business cards with the phone
numbers of all classrooms. Please enter these numbers in your cell phones.
Due to the serious impact violating this policy can have on children and staff,
consequences for arriving after pick up time are as follows:
       1st offense: Notification of student‟s parent and assistant principle will be made
        within three school days by phone or in writing.
       Continued violations of this policy will be dealt with on an individual basis.

Visitors must enter the building through the main doorway. Visitors are welcome any
time however, please be respectful of our routines (naps, lunch, field trips, etc) as well
as the emotional value of the visit. It is often the case that while a mid-day visit is
enjoyable; the separation that follows may have a negative effect on the child. This, in
turn, often causes a chain reaction of distress throughout the classroom. If visits
appear to cause distress to the child or other children in the classroom, please consider
postponing them until the children have developed more mature separation skills.

Discipline at the center will follow DFPS Standards.

Discipline must be:
   1. Individualized and consistent for each child;
   2. Appropriate to the child‟s level of understanding; and
   3. Directed toward teaching the child acceptable behavior and self-control.

A caregiver may only use positive methods of discipline and guidance that encourage
self-esteem, self-control, and self-direction, which include at least the following:
    1. Using praise and encouragement of good behavior instead of focusing only upon
       unacceptable behavior;
    2. Reminding a child of behavior expectations daily by using clear, positive
    3. Redirecting behavior using positive statements; and
    4. Using brief supervised separation or time out from the group, when appropriate
       for the child‟s age and development, which is limited to no more than one minute
       per year of the child‟s age.

There must be no harsh, cruel, or unusual treatment of any child. The following types
of discipline and guidance are prohibited by caregiver and parents while in the Center
or on the bus:
    1. Corporal punishment or threats of corporal punishment;
    2. Punishment associated with food, naps, or toilet training;
    3. Pinching, shaking, or biting a child;
    4. Hitting a child with a hand or instrument;
    5. Putting anything in or on a child‟s mouth;
    6. Humiliating, ridiculing, rejecting, or yelling at a child;
    7. Subjecting a child to harsh, abusive, or profane language;
    8. Placing a child in a locked or dark room, bathroom, or closet with the door
       closed; and
    9. Requiring a child to remain silent or inactive for inappropriately long periods of
       time for the child‟s age.

The State of Texas requires that all staff members of day care institutions be alert to
the possibilities of child abuse. Our Centers are obligated by law to report to the State
any suspected cases of child abuse and/or neglect.

All parents are encouraged to be actively involved in their child‟s „away from home
experiences‟. It is our goal to provide a safe, healthy, well-maintained environment for
each and every child in our care. However, a parent should always feel free to present
any concern they may have. They should:
   1. Present the issue to their child‟s immediate and primary caretaker in a respectful
manner. The caregiver should always be the first person with whom the parent
discusses a concern.
   2. If the parent is not satisfied with the actions taken by the caregiver, they should
present their issue to the Director and/or the Teen Parent Coordinator.
   3. If the parent is not satisfied with any actions taken, they may report the issue to
Texas Department of Family and Protective Services.

This is the contact information for TDFPS:

                               Local office - Round Rock
                                 171 Texas Avenue

                                       Round Rock, TX 78664-7048
                                             (512) 388-6200
                                  TDFPS website:
                                   Child Abuse Hotline 1-800-252-5400

It is important for every parent to be an advocate for his or her child. We encourage all
parents to be outspoken in issues involving their children, especially if it concerns their
health and safety.

Local office - Round Rock
171 Texas Avenue
Round Rock, TX 78664-7048
(512) 388-6200

TDFPS website:

Child Abuse Hotline 1-800-252-5400

A copy of TDFPS Minimum Standard Rules for Child-Care Centers is available in the
Director‟s office, in each classroom, or online at All required
licensing documentation, including the most current licensing report, the latest fire,
health, and gas inspections are posted on a clipboard in the main entrance of the

Revised 9/2009

  Round Rock Independent School District is an equal opportunity employer and provides educational programs and services
  which do
  not discriminate on the basis of age, national origin, race, sex, color, religion, disability or against any other legally protected
  Complaints should be addressed to the District‟s Department of Legal Services at 464-5036.

  Contact Title IX Coordinators, Jim Loerwald, Director of Athletics, at 464-5480, or Pat Peterson, Director of Legal Services, at
  for concerns regarding discrimination on the basis of gender.

  Contact the Section 504 Coordinator, Donna Perez at 464-5143, for concerns regarding discrimination on the basis of


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