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DEPARTMENT OF HEALTH by hcj

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									                     PROVINCE OF THE EASTERN CAPE
                        DEPARTMENT OF HEALTH
                           JOB DESCRIPTION

1.   JOB DETAILS
     Job Holder:
     Job Title:            Assistant Director: Health
                           Information
     Department/Section:   Cradock District Health Office
     Location:             Cradock
     Rank/Grade:           Middle Manager (Information
                           Technology)
     Salary Level:         R

2.   JOB PURPOSE
                                  Co-ordinate the collection, analysis, presentation and
                                   appropriate utilization of District Health and Management
                                   Information at District, Sub-district and facility level.
                                  Provide good quality information at sub-district level to
                                   assist with indicator driven decision-making.
                                  Responsible for the overall quality of health data at the sub-
                                   district office and provide accurate and appropriate
                                   information to facilities and management.
                                  Participation in the development of the DHIS.
                                  Provide management and professional support within the
                                   sub-district health information unit.
                                  Submission of required data to Provincial level.
                                  Manage health information and coordinate and support
                                   related activities at sub-district level.
                                  Contribute to other strategic and operational
                                   programs/policies within the Inxuba Yethemba Health sub-
                                   district by being an active member of the SDHMT.
                                  Supervision/on going review of individual performance of
                                   the data typist.
3.       JOB DIMENSIONS
                                 Report to District manager; liaise with Provincial Informatics
                                  Deputy Director; Hospital Management, Clinic Supervisors
                                  and Clinic staff.
                                 Organising and coordinate the District’s data collection and
                                  the management of the data for District and Provincial
                                  Health Management requirements.




4.       ORGANOGRAM

     Provincial Office


     Dist. Manager              Distr. Info Manager

                                                               Distr. Computer Operator

     Program Managers           Distr. Data Typist



5.       REQUIREMENTS: KNOWLEDGE, SKILLS AND EXPERIENCE
         Knowledge               Proficient in the use of computers and Microsoft programs
                                  and in possession of an appropriate recognized tertiary
                                  qualification
                                 Thorough working knowledge of District Health System
                                  (DHIS).
                                 Working knowledge of basic statistics and experience in
                                  informatics.
                                 Sound public health knowledge.

                                 Information for health.
                                 District health information requirements.


             Skills
                                 Ability to work in MS Excel and MS Word as well as a
                                  working knowledge of email, intranet and internet.
                                     Working knowledge of Arc Explorer.
                                     Ability to work with DHIS (MS Access based).
                                     Efficient in manipulating the DHIS and converting data into
                                      meaningful information.
                                     Efficient in dealing with people from diverse disciplines and
                                      good interpersonal skills.
                                     Independent activity, initiative, integrity, interpersonal
                                      understanding, patience, perseverance, problem solving,
                                      self responsible, team facilitation.




     Experience
                                     Use of computers and working with data.
                                     Knowledge in conducting Public Health Research and
                                      Surveys.
                                     Experience in informatics.
                                     Experience in hospital management.
                                     Experience in Budget and Finance.
                                     Experience in PERSAL




6.   KEY RESULT AREAS
     1. Coordinate and manage all information needs at District level.

     2. Ensure the collection of data at District level.

     3. Validation of data collected at District level.

     4. Coordinate and manage the computer entry of data collected.

     5. Producing reports for supervisors of clinics and hospital management.

     6. Produce reports for the District Management Team.

     7. Providing feedback for management purposes to District level staff.
     8. Submission of data analysis and reports to Provincial Offices.

     9. Process relevant data and information from external sources.

     10. Assist with District Information Technology needs.

     11. Define training needs in District regarding Health Information.

     12. Coordinate, manage, develop and maintain DHIS.
     13. Manage staff.
     14. Ensure welfare of the staff.



7.   LIST OF DUTIES
                             Being responsible for managing data collection, analysis, and
                             reporting of information. This will entail the following:
                              Coordinating and manage the collection of quality data and the
                                maintenance of the DHIS
                              Coordinate health research and surveys within the District –
                                evaluate, analyse and interpret data for management
                                information
                              Coordinate/ensure data is of good quality
                              Analysing, and interpreting data
                              Be able to manipulate data
                              Feeding back information through both summary and
                                comprehensive reports using DHIS
                              Teaching and supporting others by giving them advice,
                                assisting them with information technology and systems related
                                needs
                              Influence appropriate policy development and implementation


                             ADDITIONAL TASKS (multi tasking)

                             -   Fulfil duties of unfilled computer operator post
                             -   Conduct PC training
                             -   Manage Budget and Finance of District
                             -   Assist with District office Provisioning Administration
                             -   Part of Regional Finance and Assets Sub-Task Team – part of
                                 restructuring of health services.
                             -   Part of DHERT- District Health Expenditure Review Team
                          -   PERSAL Controller for the district
                          -   Assist Wilhelm Stahl Hospital Management


8.
COMMUNICATIONS AND WORKING RELATIONSHIPS
                          INTERNAL                            EXTERNAL
                                                                 Approved external users
                             Provincial Information Manger
                                                                  (Researchers)
                             District Coordinator/Manager
                                                                 Other Departments
                             Facility/Program                    (When need arises)
                              Managers/Coordinators
                             Facility/hospital
                              Managers/Supervisors



9.    MOST DIFFICULT ASPECT OF THE JOB
                          Ensuring adequate feedback from
                          managers and supervisors
                          regarding data.
10.   JOB DESCRIPTION AGREEMENT


Job Holder’s Signature:                                       Date:


Supervisor/Manager’s                                          Date:
Signature:

								
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