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AU HEALTH MINISTER'S CONFERENCE

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AU HEALTH MINISTER'S CONFERENCE Powered By Docstoc
					SIXTH ORDINARY SESSION OF THE AFRICAN POPULATION
          COMMISSION GENERAL ASSEMBLY



 THEME: “POLICY IMPLICATIONS OF THE STATE OF THE
        AFRICAN POPULATION REPORT 2006”.




      MONDAY, 16TH TO TUESDAY, 17TH JULY 2007


           SANDTON CONVENTION CENTRE
           JOHANNESBURG, SOUTH AFRICA



 PROTOCOL GUIDELINES AND ADMINISTRATIVE ARRANGEMENTS
CONTENTS

                                         Page
  1. Introduction……………………………………………………………………3

  2. Meeting Dates………………………………………………………………….3

  3. Programme of Events….……………………………………………………..3

  4. Venue and Layout……………………………………………………………..3

  5. Special Events………………………………………………………………….5

  6. Responsibility for Arrangements…………………………………….……..6

  7. Status and Number of Delegates……………………………,,,……………7

  8. Accreditation of Delegates…………………………………………………..7

  9. Accommodation……………………….……………………….……………..8

  10. Transportation……………….………………………………………………..8

  11. Security…………………………………………………………………………9

  12. Protocol Arrangements on Arrival & Departure………………………..9

  13. Immigration and Health Requirements…………………………………..9

  14. Medical and Health Services………………..…………………………….10

  15. Media………………………………………………………………………….10

  16. General Information………………..……………………………………….10

  17. Maps……………………………………………………………………………15




                              2
1. INTRODUCTION

The information contained in this document is for the benefit of the participants of the
Sixth Ordinary Session of the African Population Commission General Assembly.
The Africa Population Commission meets every two years in ordinary session
in accordance with the schedule established by the Commission. At this
Session, it receives reports from the Bureau on the activities of the previous
years as well as consider and approve its future programme. Each Member
State is represented at the APC Ordinary Session by a delegation led by the
highest official or a representative of the National Population Commission
and/or analogous institutions dealing with population and development
matters.

During the 5th Ordinary Session which took place in Addis Ababa, Ethiopia in
April 2005, the Government of the Republic of South Africa offered to host the
6th Ordinary Session under the theme “Policy Implications of the State of the
African Population.”

2. MEETING DATES

The Sixth Ordinary Session of the African Population Commission General
Assembly will be held in Johannesburg from Monday, 16th to Tuesday 17th July
2007. There will be only one Plenary Session led by Member of the African
Population Commission.

3. VENUE AND LAYOUT

The meeting will be held at the Sandton Convention Centre, Johannesburg.




                                         3
   4. PROGRAMME

OPENING CEREMONY



Monday:     July 16, 2007


08.00 – 08.50 a.m.          Registration and Closed Session of Heads of
                            Delegation


08:50 – 09.00 a.m.          Delegates, Invited Guests and Observers take their
                            seats in the Plenary Hall




09.00 - 10.30 a.m.
                                  Representative of the Chair of the African
                                   Population Commission calls the meeting to
                                   order.

                                  Welcome Remarks by the Chief Director,
                                   Population and Development of the Republic
                                   of South Africa

                                  Statement by IPPF Director-General

                                  Statement by WHO-EMRO Regional Director

                                  Statement by the Representative of the AfDB

                                  Statement by the Representative of the
                                   UNECA

                                  Statement by the Representative of the
                                   UNFPA

                                  Statement by the Commissioner for Social
                                   Affairs

                                  Opening Address by the Hon. Minister of
                                   Social Development of the Republic of South
                                   Africa.


                                        4
                                Photo opportunity


10.30 -10:00 a.m.       Press Conference:
                           1. Minister of Social Development of the
                              Republic of South Africa;
                           2. Commissioner for Social Affairs, AU
                              Commission


10.30 – 11.30 a.m.      Tea/Coffee Break




Work Programme for the Assembly


Monday, July 16, 2007   ACTIVITY                                REMARKS

08:30 - 09:00           Arrival of Guests
                        Tea/Coffee
09:00 - 10:30           Official Opening Ceremony

10:30 - 11:30
                        Tea/Coffee

11:30 -12:00            Report of the Outgoing Chairperson on    Minister of Social
                        African Population Commission             Development,
                                                                   South Africa
12:00 - 12:30           Procedural Matters

                        a)       Election of the Bureau;
                        b)       Adoption of the Agenda;
                        c)       Organization of Work

12:30 - 14:00                Lunch


SESSION 1               General Debate on The State of the
                        African Population Report 2006

14:30 - 15:00           Presentation of the State of The              AU Commission
                        African Population Report 2006


                                      5
  15:00 – 16:00          General Debate on the policy
                         implications of the State of The African
                         Population Report 2006
  16:00 - 16:30             Tea/Coffee


  SESSION 2              African Population Commission
                         Initiatives

  16:30 - 17:30          1. Report on the Profile Mapping           AU Commission
                            and Way Forward

                         2. Regional Fora Reports

                         3. Report of the Special Session of
                            the African Ministers of Health on
                            SRHR, Maputo, Mozambique

                         4.Report   of       the    Sino-Africa
                           Cooperation

Tuesday, July 17, 2007


  SESSION 2              Wrap up Session


  09:00 – 10:00             1. Any Other Business

                            2. Date, Venue and theme of the
                               7th Ordinary Session of the
                               General Assembly

  10:00 - 11:30          Adoption of the Declaration on the Policy
                         Implications of the State of the African
                         Population

  11:30 – 12:30          Adoption     of    the Report and             AU Commission
                                                  th
                         Recommendations of the 6 Ordinary
                         Session of the APC

  12:30 – 14:00                             Lunch




                                     6
                              Official Closing Ceremony
14:00 – 15:00                                                           AU Commission




   5. SPECIAL EVENTS

      Opening Ceremony, Monday, 16th July 2007

      The official opening ceremony will take place as follows:

      Venue               The Pavilion, Level 5, Sandton Convention Centre
      Time                09:00 – 11:30
      Dress               Formal or Traditional Dress

      Dinner Hosted by Minister of Social Development of South Africa,
      Monday, 16th July 2007

      The Dinner will be held as follows:
      Venue               The Pavilion, Level 5, Sandton Convention Centre
      Time                19:00 – 21:00
      Dress               Formal or Traditional dress


   6. RESPONSIBILITY FOR ARRANGEMENTS

   The AU Commission is responsible for the general organization and conduct
   of meetings in conjunction with the Department of Social Development of
   South Africa. The Government of South Africa, as host, will also be
   responsible for logistics support such as conference facilities, security,
   protocol, transport and accommodation. Delegates are responsible for their
   own flight and accommodation payments.

   The contact details for the AU Conference Coordination Unit in South Africa
   up to Friday, 14th April 2007 are as follows:

   Mr Mpho M.R. Nenweli
   National Department of Social Development
   Chief Directorate Population and Development
   International Population Affairs
   134 Pretorius Street, Pretoria, 0002
   Tel: 012 312 7934; Fax: 0866 155 612




                                       7
7. STATUS AND NUMBER OF DELEGATES

To enable the host to make the necessary arrangements for the reception of
delegates, it is important that all Member States confirm participation by
Friday, 15 June 2007 to the AU Conference Coordination Unit at the
Department of Social Development of South Africa or the AU Commission.
For planning purposes, it is recommended that the number of delegates from
each member state should not exceed five (5) delegates.

8. REGISTRATION AND ACCREDITATION OF DELEGATES

All delegates will have to obtain accreditation on arrival, which will be done at
the Accreditation Centre, situated at the Sandton Conference Centre. Live
accreditation will be done and a valid passport or national identification
document must be presented. All the delegates will be issued with
identification badges. Entrance to the Sandton Convention Centre will strictly
be on such identification.

The Accreditation Centre will be open from Saturday, 15 th July 2007 to
Thursday, 17 July 2007 from 08:00 until 18:00. All journalists will be
accredited at the Sandton Conference Centre.



9. ACCOMMODATION

A list of recommended hotels, from which suitable transport to the Conference
venue would be availed are submitted for consideration. Delegates should
contact hotels in the list directly to make their reservations. The delegates
will be responsible for settling all expenses during their stay in Johannesburg.
The recommended hotels in the Sandton area are:

       Hilton Sandton                             +2711 322 1888

    Garden Court Sandton, Katherine Street
   Cnr Rivonia & Katherine Street, Santon
   Grading: 3 – 157 rooms – Walking distance
   Contact: Bill Frolich:
   Tel: +27 11 884 5660
   Fax: +27 11 783 2004
   E-mail: billf@southernsun.com
   Website: www.southernsun.com


    Garden Court, Morningside
   1 Cullinan Close, Rivonia Road, Sandton


                                      8
Grading: 3 – 150 rooms – Walking distance
Contact: Jeremy Singleton
Tel: +27 11 884 1804
Fax: +27 11 884 6040
E-mail: jeremys@southernsun.com
Website: www.southernsun.com


 Garden Court, Sandton City
Cnr West & Maude Street, Sandton
Grading 3 – 448 rooms – Adjoining to Conference Centre
Contact: Nils Rothbarth:
Tel: +27 11 269 7000
Fax: +27 11 269 7100
E-mail: nilsr@southernsun.com
Website: www.southernsun.com

 Holiday Inn Hotel and Suites
115 Katherine Street, Sandown
Grading 4 – 122 rooms – Walking distance
Contact: Ulrich Kleer:
Tel: +27 11 884 8544
Fax: +27 11 884 8545
E-mail: ulrichk@southernsun.com
Website: www.southernsun.com



 Inter Continental Sandton Sun & Towers
Cnr Fith & Alice Lane, Sandton
Cnr Fith & Maude Street, Sandton
Grading 5 – 565 rooms – Adjoining to Conference Centre
Contact: Peter Davidson (Sandton Sun):
Contact: Andrew Hosking (Sandton Towers):
Tel: +27 11 780 5199 or +2711 780 5000
Fax: +27 11 780 5202
E-mail: peterd@southernsun.com
E-mail: andrewh@southernsun.com
Website: www.southernsun.com



 Michelangelo Hotel
Nelson Mandela Square, Sandown
Grading 5 – 242 rooms – Adjoining to Conference Centre
Contact: Hans Prenner:


                               9
   Tel: +27 11 282 7000
   Fax: +27 11 282 7172
   E-mail: michelangelo@legacyhotels.co.za
   Website: www.legacyhotels.co.za



    Protea Hotel, Balalaika Sandton
   20 Maude Street, Sandton
   Grading 4 – 330 rooms – Walking distance
   Contact: Wayne Pearce:
   Tel: +27 11 322 5000
   Fax: +27 11 322 5023
   E-mail: Wayne@balalaika.co.za
   Website: www.balalaika.co.za
             www.proteahotels.com

    Southern Sun, Grayston
   Cnr Rivonia Road & Grayston Drive, Sandton
   Grading 4 – 346 rooms – Walking distance
   Contact: Stewat Geddes:
   Tel: +27 11 783 5262
   Fax: +27 11 783 5289
   E-mail: stewetg@southernsun.com
   Website: www.southernsun.com

    Town Lodge Sandton, Grayston
   Cnr Rivonia Grayston Drive & Webber Road, Sandton
   Grading 2 – 142 rooms – Walking distance
   Contact: Ronald van Tonder:
   Tel: +27 11 784 8850
   Fax: +27 11 784 8888
   E-mail: tigray.gm@citylodge.co.za
   Website: www.citylodge.co.za



It should be noted that hotels usually require deposits within 48 hours of
making the reservation, failing which, the reservation will be cancelled. It
would be recommended if the AU Conference Coordination Unit at the
Department of Social Development of South Africa could be informed of
where the delegates will be accommodated in order that the transportation
between the hotels and the Sandton Conference Centre could be arranged.




                                   10
10. TRANSPORTATION

There will be shuttle services available from the OR Tambo International
Airport to the hotels in the recommended list as well as between the hotels
and the Conference venue for use by delegates. There will also be shuttle
services operating on a daily basis from the hotels listed above to the
Sandton Conference Center.

Additional transport may be hired by delegations at their own expense.
Rental vehicles are available from the OR Tambo International Airport
through well-known companies. Delegations requiring additional chauffeur-
driven vehicles can arrange this through care hire companies.

To facilitate scheduling of transport from and to the airport, it is requested that
delegates submit their itineraries well in advance which should be faxed or e-
mailed to the AU Conference Coordination Unit at the Department of Social
Development of South Africa.


11. SECURITY

The South Africa Government will be responsible for overall security
throughout the duration of the Conference. Special security arrangements
will apply at the venue of the Conference. Special arrangements for
screening of hand luggage, attaché cases, etc, will be in place at the access
point to the Conference venue.


12. PROTOCOL ARRANGEMENTS ON ARRIVAL AND DEPARTURE

The normal protocol formalities will be available at the OR Tambo
International Airport for arriving delegations. The entry of special guests,
Ministers and the AU Commissioner will be facilitated through the VIP
Lounge. The rest of the delegates will enter through the normal immigration
and custom channels. Note: A dedicated desk will be provided for
delegates at OR Tambo International Airport.


13. IMMIGRATION AND HEALTH REQUIREMENTS

13.1 VISAS

All visitors to South Africa must hold passports that are valid for at thirty (30)
days beyond the expected date of departure from South Africa and must have
at least one unused page when presented for endorsement. Citizens of
countries that require visas for South Africa should obtain these beforehand



                                      11
at the appropriate South African embassies or consulates. Visas will be
obtained at the port of entry for delegates coming from countries where there
is no South African Embassy, High Commission or consulate.

13.2 HEALTH REQUIREMENTS

All visitors to South Africa who travel from or through Yellow Fever areas, as
designated by the World Health Organisation (WHO), must carry valid
certificates of vaccination against Yellow Fever. These certificates will be
checked upon arrival at OR Tambo International Airport to ensure the validity
of vaccinations. Participants failing to provide proof thereof will be required to
submit to vaccination prior to entry into the country, at delegate cost.

14. MEDICAL AND HEALTH SERVICES

Medical services for minor illnesses will be provided at the Conference venue.
These services will be available between 07.30hrs and 21.00hrs daily during
the period of the Conference.

Ambulances and emergency medical response vehicles are also available
and operate on a 24-hour basis. For urgent emergencies, delegates are
requested to contact the following number:

Delegates are encouraged to obtain medical travel insurance from a
reputable organization. A medical centre will be located at the Sandton
Convention Centre and medical personnel will be available to provide
immediate emergency or primary health care if required. In the unlikely event
of a delegate becoming seriously ill, or incurring a serious injury, emergency
medical transportation to the closest appropriate health facility will be
provided. Although any such treatment and/or transportation will be provided
at no charge, any treatment requiring a prescription, in-hospital examinations
or hospitalization will be for the cost of the delegate.

The tap water in South Africa is safe to drink. Gauteng Province falls outside
the malaria risk area in South Africa. Delegates need therefore not to take
any precautions relating to contracting malaria.


15. MEDIA

Members of the local and international press are welcome to cover the Sixth
Ordinary Session of the African Population Commission General Assembly. List of
members of the press should be communicated to the AU Conference
Coordination Unit at the Department of Social Development of South Africa by
Friday, 13th July 2007. A press centre will be provided in the Conference
Centre for members of the press who will cover the sessions.



                                      12
16. GENERAL INFORMATION


16.1 AIRPORT

OR Tambo International Airport is about 25km from the Sandton Convention
Centre (60 kilometers from Pretoria). See transport section for shuttle
services.


16.2 BANKING SERVICES AND CURRENCY

Banking hours are from 09.00 to 15.30 hours on weekdays and from 08.30 to
11.00 on Saturdays. Most banks have cash dispensing machines accepting
Visa, MasterCard and Cirrus. Bureau de Change facilities are available OR
Tambo International Airport and in the Sandton area.

Most internationally recognized currencies and travelers’ cheques can be
exchanged at commercial banks, hotels and international airport. Major credit
cards are accepted in most hotels, restaurants and shops.

There is no limit on the amount of foreign currency that may be imported into
South Africa by individual non-residents, provided that it is declared on arrival
to facilitate the exportation thereof on departure.

The unit of currency is the Rand (R) that is divided into 100 cents. Exchange
rates are subject to fluctuation. At the time of printing the rate of exchange
was approximately US$ 1 = R7. 00 and 1 Euro = R8, 00

16.3 MOBILE TELEPHONE COVERAGE

Mobile telephone coverage will be provided by all South Africa service
providers, viz. Vodacom, MTN, Cell C and Virgin Mobile. Mobile telephone
service providers will also provide gateway to internet using GPRS or 3G.

16.4 CLIMATE

The average temperatures in the area around Gauteng at this time of the year
vary between 22C maximum and 10C minimum.

16.5 TIME

The time in South Africa is GMT plus 2 hours.



                                     13
16.6 ELECTRICITY SUPPLY

The power supply in South Africa is 220vAC, 50Hz. Electrical sockets are
either rounded or squared three pronged

16.7 COMMUNICATION FACILITIES

Telephone, postal, fax and internet services are available at the expense of
the delegates. Prepaid mobile phones/cards will be available at rental desks
located at the Conference centre.

16.8 DRIVERS’ LICENCES

Drivers must have valid driving licence, which carry a photograph of the
holder, and is either printed or authenticated in English.

16.9 BUSINESS AND SHOPPING HOURS

Offices and businesses are generally open from 08:30 to 17:00, Monday to
Friday. Shopping hours vary, but most of the shops are open from 09:00 to
17:00, Monday to Friday. Opening times on Saturdays vary, but range
between 09:00 and 17:00.

16.10    VALUE-ADDED TAX

Value-added tax (VAT) is charged on most goods and services except when
purchased in duty-free shops at international airports. The current rate is
14%. On presentation of the goods and tax invoices, VAT refunds may be
reclaimed at the international airports.




                                   14
17. MAPS




           15
18. APPENDIX

                                                               APPENDIX 1

  The Sixth Ordinary Session of the African Population
             Commission General Assembly

                        REGISTRATION FORM

Please complete and return by Friday, 15th June 2007, under cover of official
letter or diplomatic note. Each member of delegation should complete a
separate form.

COUNTRY/REGIONAL
ORGANIZATION…………………………………………………………………..

1. NAME………………………………………………………………………………

2. MALE [ ]                         FEMALE [ ]                 (Please tick)

3. DESIGNATION……………………………………………………………………

4. ID/PASSPORT NUMBER……………………………………………………….

5. HEAD Of DELEGATION [ ]            DELEGATE [ ] SUPPORT STAFF [ ]
   OTHER (Specify)                                      (Please tick)

6. CONTACT NUMBER…………………………………………………………….

7. DATE OF BIRTH……………………………………………………………….

8. PLACE OF BIRTH………………………………………………………………

9. COUNTRY OF BIRTH………………………………………………………….

10. NATIONALITY…………………………………………………………………..

11. DATE OF PASSPORT ISSUE…………………………………………………

12. PLACE OF ISSUE………………………………………………………………

13. EXPIRY DATE……………………………………………………………………

14. WORK ADDRESS………………………………………………………………
             …………………………………………………………………..…


                                   16
   15. HOME ADDRESS.………………………………………………………………
                …………………………………………/..………………………...
16.TELEPHONE NUMBERS……………………………………………………………

17.FAX NUMBERS:……………………………………………………………………..

18. E-MAIL ADDRESS………………………………………………………………….

19.SPECIAL DIETARY REQUIREMENTS………………………..…………………..




                        17
                                                           APPENDIX 2

  The Sixth Ordinary Session of the African Population
             Commission General Assembly

                       TRAVEL ARRANGEMENTS

Please complete and return by Friday, 15th June 2007 for every member of
the delegation.

COUNTRY……………………………………………………………………………..

NAME…………………………………………………………………………………
……………………………………………………


1. ARRIVAL

(i) Date and Time of Flight   ……………………………………………………..

(ii) Flight Number            ……………………………………………………..

(iii) Hotel in Johannesburg   ……………………………………………………..


2. DEPARTURE

(i) Date and Time of Flight   ………………………………………………………

(ii) Flight Number            ………………………………………………………




                                 18
                                                                      APPENDIX 3

       The Sixth Ordinary Session of the African Population Commission
                              General Assembly

          ACCOMMODATION OPTIONS AND BOOKING PROCEDURE

The following hotels have been identified as suitable for accommodating
delegates who will be attending the Sixth Ordinary Session of the African Population
Commission General Assembly to be held at the Sandton Convention Centre,
Johannesburg, South Africa.


A. RECOMMENDED LIST


      Garden Court Sandton, Katherine Street
       Cnr Rivonia & Katherine Street, Santon
       Grading: 3 – 157 rooms – Walking distance
       Contact: Bill Frolich:
       Tel: +27 11 884 5660
       Fax: +27 11 783 2004
       E-mail: billf@southernsun.com
       Website: www.southernsun.com


      Garden Court, Morningside
       1 Cullinan Close, Rivonia Road, Sandton
       Grading: 3 – 150 rooms – Walking distance
       Contact: Jeremy Singleton
       Tel: +27 11 884 1804
       Fax: +27 11 884 6040
       E-mail: jeremys@southernsun.com
       Website: www.southernsun.com


      Garden Court, Sandton City
       Cnr West & Maude Street, Sandton
       Grading 3 – 448 rooms – Adjoining to Conference Centre
       Contact: Nils Rothbarth:
       Tel: +27 11 269 7000
       Fax: +27 11 269 7100
       E-mail: nilsr@southernsun.com
       Website: www.southernsun.com

      Holiday Inn Hotel and Suites


                                        19
    115 Katherine Street, Sandown
    Grading 4 – 122 rooms – Walking distance
    Contact: Ulrich Kleer:
    Tel: +27 11 884 8544
    Fax: +27 11 884 8545
    E-mail: ulrichk@southernsun.com
    Website: www.southernsun.com



   Inter Continental Sandton Sun & Towers
    Cnr Fith & Alice Lane, Sandton
    Cnr Fith & Maude Street, Sandton
    Grading 5 – 565 rooms – Adjoining to Conference Centre
    Contact: Peter Davidson (Sandton Sun):
    Contact: Andrew Hosking (Sandton Towers):
    Tel: +27 11 780 5199
    Fax: +27 11 780 5202
    E-mail: peterd@southernsun.com
    E-mail: andrewh@southernsun.com
    Website: www.southernsun.com



   Michelangelo Hotel
    Nelson Mandela Square, Sandown
    Grading 5 – 242 rooms – Adjoining to Conference Centre
    Contact: Hans Prenner:
    Tel: +27 11 282 7000
    Fax: +27 11 282 7172
    E-mail: michelangelo@legacyhotels.co.za
    Website: www.legacyhotels.co.za



   Protea Hotel, Balalaika Sandton
    20 Maude Street, Sandton
    Grading 4 – 330 rooms – Walking distance
    Contact: Wayne Pearce:
    Tel: +27 11 322 5000
    Fax: +27 11 322 5023
    E-mail: Wayne@balalaika.co.za
    Website: www.balalaika.co.za
              www.proteahotels.com

   Southern Sun, Grayston


                                  20
    Cnr Rivonia Road & Grayston Drive, Sandton
    Grading 4 – 346 rooms – Walking distance
    Contact: Stewat Geddes:
    Tel: +27 11 783 5262
    Fax: +27 11 783 5289
    E-mail: stewetg@southernsun.com
    Website: www.southernsun.com

   Town Lodge Sandton, Grayston
    Cnr Rivonia Grayston Drive & Webber Road, Sandton
    Grading 2 – 142 rooms – Walking distance
    Contact: Ronald van Tonder:
    Tel: +27 11 784 8850
    Fax: +27 11 784 8888
    E-mail: tigray.gm@citylodge.co.za
    Website: www.citylodge.co.za




                                  21

				
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