OEMA JOB DESCRIPTION BEVERLY CLEARY CHILDREN’S CHOICE AWARD by nye15450

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									OEMA JOB DESCRIPTION: BEVERLY CLEARY CHILDREN’S
CHOICE AWARD COMMITTEE CHAIR

TERM OF OFFICE: Two years, appointed (nonvoting)

ROLE: Implement Awards Policy 7.5 and organize strategies for
the running of the Beverly Cleary Children’s Choice Award.

RESPONSIBILITIES:

A. Chair the selection process of the Beverly Cleary Children’s Choice Award
   Select committee members, appoint and oversee members to complete various
       committee tasks
   Gather suggested titles and communicate them to the Selection Committee members
       so they can read them and choose the list of titles to be nominated for the annual
       contest, following the established timeline for this committee
   Set meeting date for the Selection Committee and make arrangements for the
       meeting, including lunch
   Oversee publicity and promotion of the annual contest
   Gather and tally votes, announce winner and inform winner and winner’s publisher
   Work with Fall Conference committee to invite winning author to conference

B. Present Award at the fall conference

C Attend all Board of Directors meetings

D. Report on current activities by submitting an email report to all Board members one
week prior to each Board meeting.

E. Follow appropriate accounting procedures as per Policy 3.0

F. Maintain Board of Directors notebook

G. Maintain a history of the award activities including documents and letters.

13. Board Reports:
    o Using the template, make a quarterly report of current activities prior to each
       board meeting (August, October, January).
    o Email the report to the board list a week before the board meeting.
    o Make a summary report and submit via email in May.
    o Place a copy of each report in your board notebook.
14. Maintain Board of Directors notebook that includes the following sections.
    o Office history (who has been in the office)
    o Job description
    o Calendar of responsibilities
   o   Minutes
   o   By Laws
   o   Policy and procedures
   o   Board reports
   o   Budget reports
   o   Calendar

When term is completed, the notebook is to be handed over to incoming Beverly Cleary
Awards Chair at the annual transition Board of Directors meeting. If unable to attend,
mail the notebook prior to the meeting.



January, 2005

								
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