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Student Academic Transcript Tuto by benbenzhou

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									                                   Student Academic Transcript Tutorial
                                                        Updated 3/31/09

Q.      What is a student academic transcript?
        A student academic transcript is a full and complete copy of the student’s academic record.

Q.      Are courses I am currently taking included on my student academic transcript?
        Courses in progress will be included on a student academic transcript.

Q.      Is a student academic transcript an official transcript?
        No, a student academic transcript is not an official Purdue University transcript of your academic record.

        Official transcripts are provided free-of-charge by the Office of the Registrar instantaneously at the Kiosk outside
        of Room 45, Hovde Hall (HOVD) or inside Room 45, Hovde Hall. Office hours are Monday through Friday, 8 a.m.
        to 5 p.m. Be sure to bring photo identification with you when submitting your request.

        If you are currently enrolled, you may submit your request directly on myPurdue https://mypurdue.purdue.edu.

        If you are not currently enrolled, you may mail or fax a request that includes your legal signature, full name,
        PUID/Student Identification Number, date of birth, dates of attendance at Purdue, the address where you would
        like the transcripts mailed to, and the number of transcripts being requested.

        Additional information regarding the request of official academic transcripts is available on the Office of the
        Registrar’s web site: http://www.purdue.edu/registrar/Registration%20%26%20Records/Transcripts.html.



                  How to locate your Student Academic Transcript in myPurdue

Log in with your career account and password on the myPurdue homepage https://mypurdue.purdue.edu




You will see your student profile. Select Banner Self-Service




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Open the Student Folder




Select Academic Transcript




Select the transcript level and transcript type




Your unofficial transcript will be listed. It will show what program/major you are currently in. It will list your academic
record beginning when you started at Purdue.




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                             Understanding a Student Academic Transcript

Q.       What do the following mean and how is each calculated?
         Below is a description of each of the components you will see listed on a student academic transcript.

     1) Attempt Hours
        Description: This is the number of credit hours you have enrolled in; past, current and future. Attempted hours
        include grades of Withdrawn, Incomplete, Pass/No-pass and Satisfactory/Unsatisfactory.

         How are “Attempt Hours” calculated? The credit hours for each enrolled class are totaled.

     2) Passed Hours
        Description: The total number of credit hours that you successfully completed coursework in.

         How are “Passed Hours” calculated? The credit hours for each successfully completed course are totaled.

     3) Earned Hours
        Description: In all cases, this is the same as “Passed Hours”

         How are “Earned Hours” calculated? Earned hours are calculated the same as “Passed Hours”

     4) GPA Hours
        Description: The number of credit hours with GPA value. Courses taken Pass/No Pass, for example, have no
        GPA value.

         How are “GPA Hours” calculated? Refer to the chart in Purdue University Regulations
         http://www.purdue.edu/univregs/pages/ac_regs_pro/grades.html ; section J.

     5) Quality Points
        Description: The weight assigned for each grade to be used to calculate GPA. See section J. 6. in the
        Regulations chart link above.

         Note: The header for the Quality Points column does not line up exactly with the data and may cause confusion
         at first.

     6) GPA or Grade Point Average
        Description: The numerical grade value calculated for each course using the quality points and credit hours per
        course.

         Note: The header for the GPA column does not line up exactly with the data and may cause confusion at
         first.

     7) R Column
        Description: Repeat flag field

         This denotes coursework that will be excluded or included from GPA calculation per advisor request.
         E=exclude
         I=include

Q.       What are term totals?
         Below is a description of each term total used on a student academic transcript.

     1) Current Term
        Description: The active term in which the student is sitting in the classroom.

         How is a term GPA calculated? The term GPA is an average determined by weighting each grade received
         during a given academic session by the number of credit hours of credit in the course.

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        Refer to Purdue University Regulations at http://www.purdue.edu/univregs/pages/ac_regs_pro/grades.html;
        section J.

        When will term GPAs be posted? The first business day after final grades are due each term.

     2) Cumulative Totals

        Note: Cumulative totals are a listing of Purdue hours; transfer hours are NOT included.

        Description: The cumulative GPA for an undergraduate student is a weighted average of all grades received
        as an undergraduate student. With the consent of his/her academic advisor, a student may repeat a course not
        intended for repeated registrations. In the case of such a repeated course, only the most recent grade received
        shall be included in the cumulative grade point average. In the case of a course in which a conditional grade has
        been improved by examination, the most recent grade received shall be used.

        The cumulative GPA for a student enrolled in the professional curriculum in pharmacy is a weighted average
        of all grades received by the student while in the professional curriculum. With the consent of his/her academic
        advisor, a student may repeat a course not intended for repeated registrations. In the case of such a repeated
        course, only the most recent grade received shall be included in the graduation index.

        The cumulative GPA for a graduate student is a weighted average of all grades received by the student in all
        coursework taken while a graduate student.

        With the consent of his/her major professor, a student may repeat a course not intended for repeated
        registrations. In the case of such a repeated course, only the most recent grade received shall be included in the
        graduation index. Grades received in foreign language courses to establish reading knowledge as specified by
        the Graduate Council are not used in computing graduation indexes.


     3) Program GPA

        Description: The GPA value for only coursework applying to the student’s current program of study.

        Where will the Program GPA appear? Only on a CAPP (Curriculum Advising and Program Planning)
        report. The program GPA also appears on the official transcript.

        How is a program GPA calculated? The program GPA is derived from a CAPP report and will be used as a
        criterion to accept a student to a program during the process of Request for Change of Curricula (CODO). The
        CAPP report relevant to the program to which a student transfers is used to determine the program grade point
        average. In a case where no courses of the initial program apply to the new program, the same criteria for
        acceptance to a program may be used as for a student applying out of high school.

Q.      What are Transcript Totals?
        Transcript totals are summaries of all credit hours attempted and/or completed; their corresponding GPA and
        Quality point values including a separate listing of total transfer hours.

        Note: A transcript total is the GRAND total of all courses taken at Purdue University. The grand total is
        comparable to hours reported on progress reports that were in the former Student Information System (SIS).

Q.      What does Academic Standing mean?

        For purposes of reports and communications to other institutions or agencies, and in the absence of any further
        qualifications of the term, a student shall be considered in good standing unless he/she has been dismissed,
        suspended, or dropped from the University and not readmitted.

        Good Standing or Continued Good Standing
        Description: Student is achieving minimum University expectations and may continue with their academic
        pursuit.

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     Dropped
     Description: Student dropped for unsatisfactory progress based on University Regulations.

     Probation
     Description: Student’s GPA is below minimum University guidelines, but may continue studies.

     Re-Admit Probation
     Description: Student was previously dismissed from University but has been permitted re-admittance.

Q.   What does Last Academic Standing mean?
     This refers to the student’s standing at the conclusion of his/her last term of attendance.
     The names are identical to those used in Academic Standing.

     When is last academic standing included? This is included only if the student had enrollment in the preceding
     term.




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