Facility Rental Agreement City of Copperas Cove_ Texas

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Facility Rental Agreement City of Copperas Cove_ Texas Powered By Docstoc
					                                                 Facility Rental Agreement
                                                City of Copperas Cove, Texas

The City of Copperas Cove operates several facilities that are available to the public for community activities. This form will provide
you with the information you need to determine which facility you need to rent as well as the requirements for each. Use the chart on
page 2 to determine which facility best suits your activity.

The City of Copperas Cove does not discriminate on the basis of race, religion, sex, or national origin. City of Copperas Cove facilities
may not be used for discriminatory, immoral, or illegal purposes.




     •    Reservations are taken on a first paid, first served basis.
     •    Reservations must be made at least seven days prior to the rental date.
     •    You must be at least 18 years of age to rent any facility.
     •    The City of Copperas Cove accepts cash, money orders, cashiers check, or credit card as form of payment.
     •    Reservations are not confirmed until the deposit is paid.
     •    Your reservation permit must be in your possession during the time of rental.
     •    Glass containers are not allowed in pavilion or pool areas.
     •    Rentals must be paid in full no later than 30 days prior to the event.

Listed below are contact numbers for reservations for the facilities.
Facility                               Contact                          Number
All Facilities                        Administrative Staff            (254) 542-2719
Maintenance During Events          Mark Garcia                      (254) 535-4859- Primary number




In addition to the rental fees, all rental groups will be charged a security deposit for each rental. The deposit
covers damage and clean up of the facility. Deposits must be paid in full in order to secure rental date and
facility.

Automatic forfeiture of deposits will occur under the following conditions:
    • Building is left unsecured (unlocked).
    • Smoking in the building
    • Setting off fire alarms (setting off false alarm is illegal and criminal charges may be filed).
    • Disturbance of the peace (playing music too loud, honking horns, etc.)
    • Damage to the facility itself, equipment, furnishings, or decorations including damage from the attachment of
       banners, posters, streamers, signs, etc.
    • Excess trash left in the building or property.
    • The required summoning of the police department due to activities of the participants. Failure to clean up the
       facility by the designated time for that facility.



Long Term Cancellation- Cancellations prior to 30 days from date of event shall be refunded at 100%.
Short Term Cancellation- Cancellations within 30 days of the event are non-refundable. This does include rentals made
less than 30 days prior to the event
  Facility                   Amenities                  Group Size       Rental     Deposit
                                                                          Fees
                                         Facilities

  **Civic       Large facility, tables and chairs
                                                            550         $400.00     $500.00
   Center       included in rental. Alcohol
                consumption allowed.

                Great for small group gatherings.
Alin House                                                   25         $100.00     $200.00
                Ideal place for baby and wedding
                showers.

                City Park Pool                             Varies
Swimming        South Park Pool                          Rental fee
                                                                       $125.00       $25.00
  Pool          Turkey Creek Pool-50 people max          increase if
                                                           over 50
                                                           people

Fester House    Ideal for festivals and musicals.           200          $50.00     $50.00
                Open pavilion area.

                                                                        $20/day       N/A
 RV Area
                RV Park with access to City Park- 3      13 spaces     $100/week      N/A
                way hookup

                                     Ogle Tree Park
                Includes covered 40’x 50’ concrete
                pad, picnic areas, and on-site water,
  Pavilion                                                  400           $225        $200
                covered serving area, restrooms. No
                overnight camping.
                                      Park Pavilions
                Located in City Park
                                                            100           $50
     1          By basketball court                                                    $25
                                                             75           $50
     5          Across from ball field #5

**Civic Center facility is used as a national disaster shelter and rental agreements are subject to
cancellation.
Name of group:____________________________                 Contact Person:__________________

Billing Address:___________________________                 City:_______ St:____ Zip:_________

Phone of Contact:__________________________                2nd Contact Number:______________

Date of Rental:________________ Beginning Time:__________                   Ending Time:________

Function:________________________________________________________________
Will Alcohol be served?      Yes       No          If yes, who will provide security? __________
I have read and understand the rules and regulations for the use of the facility and agree with the
conditions for the return of the deposit. I assume all responsibility for the condition of the facility and
agree with the conditions for the return of my deposit.

_______________________________________________                          ___________________
Signature                                                                       Date
_______________________________________________
Printed Name

I am renting the following:
    Facility          Description/Notes                Group Size         Rental Fee     Deposit
                                              Facilities
**Civic Center    Multi-use facility –550 Max
                       Historic Home- 25 Max
  Alin House

 Fester House       Outdoor stage area near pond

                                City Park Pool
Swimming Pools
                              South Park Pool
                            Turkey Creek Pool
                                        Ogle Tree Park
    Pavilion
                                      City Park Pavilions
       1          By the basketball court

       5          Across from ball field #5
                 Add up total rental and deposits
                                                              Total:
**Civic Center facility is used as a national disaster shelter and rental agreements are subject to
cancellation.
For Office Use Only:
Parks and Recreation: __________________________ Receipt#:__________________    Date_________

Deposit Refund Date: _____________ Additional Damage Fees:$______________ Date Paid: ___________

				
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