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Treasurer Training - PowerPoint

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Treasurer Training - PowerPoint Powered By Docstoc
					   Campaign Finance

                 Part 1
       Office Organization
     Reporting Requirements
        Processing Reports
Campaign Finance Reporting Software

Presenter: Jason Schrader, Training Specialist

North Carolina State Board of Elections
 McKimmon Center - September 2009
               Office Organization
      Organizing a Campaign Finance Office

   Every office should have an area dedicated to
    public viewing of all campaign finance reports. The
    area should be in plain view of a staff member at all
    times.

   Every committee required to report to your office
    should have their own file that is easily found and
    accessible. All reports and correspondence should
    be maintained in this file.
              Office Organization
     Organizing a Campaign Finance Office

   Original copies of reports that contain financial
    institution account numbers should not be available
    for public viewing and kept in a locked filing
    cabinet. Instead, photocopies of these reports with
    the account numbers blacked out (redacted)
    should be available.

   An adequate number of each reporting form should
    be kept available for public use. Sample forms are
    available on the SBOE website.
              Office Organization
     Organizing a Campaign Finance Office

   A current Campaign Finance Reporting Manual
    should be kept in the public viewing area for
    reference. Include with the manual a copy of any
    law changes that have passed since publication.

   A complete, updated list of all active committees in
    your county or municipalities should be available in
    the public viewing area. It may be helpful to
    include threshold status information on this list to
    accommodate public inquiry.
              Office Organization
      Organizing a Campaign Finance Office

   A campaign finance
    reporting schedule
    relevant to all
    committees in your
    county or
    municipality should
    be posted in your
    public viewing area.
          Reporting Requirements
 Candidates for County Offices and Political
Action Committees (PACs) Involved in County
               Elections only

   Organizational Report (Candidate Committee)
   Organizational Report (PAC)
   48-Hour Report ($1,000 or more)
   Quarterly Reports (First Quarter Plus, Second
    Quarter, Third Quarter Plus, Fourth Quarter)
   Semi-Annual Reports (Mid Year Semi-Annual,
    Year End Semi-Annual)
          Reporting Requirements
      Independent Expenditure Committees

   Organizational Report
   48-Hour Report ($1,000 or more)
   Quarterly Reports (First Quarter Plus, Second
    Quarter, Third Quarter Plus, Fourth Quarter)
   Semi-Annual Reports (Mid Year Semi-Annual,
    Year End Semi-Annual)
          Reporting Requirements
     Individuals or Qualified Nonprofit Organizations

   Independent Expenditures and Contributions Report
    (CRO-2210) is to be filed by any individual or
    Qualified Nonprofit Organization to disclose any
    independent expenditure made in support or
    opposition of a clearly identified candidate or
    referendum issue if the amount is in excess of $100.

   Independent expenditure filings are required to be
    reported within thirty (30) days after they exceed
    $100 or ten (10) days before an election the
    contributions or expenditures affect, whichever
    occurs earlier.
         Reporting Requirements
      Referendum Committees (County)
 Organizational Report
 Pre-Referendum Report
 48-Hour Report ($1,000 or more)
 Final Report
 Supplemental Final
 Annual Report
               Processing Reports
      Processing Campaign Finance Reports

   Receive Reports – Paper reports are to be date-
    stamped upon receipt. The postmark date and
    delivery method should be noted on the Disclosure
    Report Cover Sheet prior to placing the report in the
    committee file. Electronic reports will come to the
    county through the State Board of Elections. The
    committee will e-mail the report to the Campaign
    Finance Division and after importing the report, SBOE
    staff will forward a copy of the report to the county
    office where the committee is registered.
               Processing Reports
      Processing Campaign Finance Reports

   Send a Five (5) Day Reminder – Five days after the
    due date of a report, a reminder postcard or letter
    should be sent to those committees that have failed
    to file the required report.
               Processing Reports
      Processing Campaign Finance Reports

   Make Reports Available to the Public – Within 8 hours
    of receipt reports must be available for public
    viewing. Members of the public are allowed to
    inspect and make copies of all campaign finance
    disclosure reports. Before disclosure, inspect reports
    for financial institution account numbers. Make a
    copy of any reports containing account numbers
    and black out (redact) account numbers on the
    copy (not the original). Keep the original in a secure
    location; the copy should be available for public
    viewing.
               Processing Reports
      Processing Campaign Finance Reports

   Inspection/Audit of Reports – Within 30 days of
    receipt, reports must be inspected and audited by
    the county board of elections for accuracy and
    compliance. As each report is audited an Audit
    Checklist should be completed and attached to the
    report.

   Correspond with Committees – After completing the
    inspection and audit of a report, if there is any
    information that is missing, incomplete or incorrect
    on the report a letter must be sent requesting the
    additions/corrections to be made. The Campaign
    Report Discrepancies Form should be used to
    address these issues.
                Processing Reports
       Processing Campaign Finance Reports

   Certify Committees to the State Board of Elections –
    Any committee that has failed to file a report, filed a
    report late, failed to respond to a request for
    additional information from your office or has
    receipts or disbursements that are considered a
    violation of campaign finance law must be reported
    to the State Board of Elections so notification can be
    sent to the committee.
    Certification of Delinquent Reports
    Certification of Late Reports
    Certification of Noncompliant Committees
    Certification of Prohibited Receipts and
    Disbursements
               Campaign Finance
               Reporting Software
   Software can be used by all committees and is available
    free of charge (downloaded from our website)

   Classes are taught at the State Board of Elections office
    and a User Guide is available on our website

   Reports can be filed via email (through the State Board)
    or printed copy with the County Board of Elections
               Finding Help
   County Campaign Finance Procedural
    Manual

   State Board of Elections Campaign Finance
    Staff (919) 733-7173
     campaign.reporting@ncsbe.gov

   2008-2009 Campaign Finance Manual

   State Board of Elections Website
    http://www.sboe.state.nc.us
     Campaign Finance
            Part 2
  On-Line Treasurer Training
  Regional Treasurer Training
Statement of Economic Interest
  Presenter: Terry Harris, Training Specialist
                     Overview
   Effective October 1, 2006 all treasures of open
    political committees are required to be trained
    by the State Board of Elections.

   Current training options are:
        On-line Training
        In-person Training


   Training is mandatory for all treasurers; this
    included under the threshold committees as well
    as committees that only have filing fee activity.
      On-Line Treasurer Training
Learning Management System
   In July we informed you that we had
    encountered an unforeseen limit on the number
    of users allowed in the training system. As a
    result we were forced to enable your access to
    the sight which allowed you to check the status
    of your treasurers or enroll new treasures.
    Learning Management System
   Unfortunately, your access to the “On-Line
    Training System” is still restricted while we
    are working towards merging our current
    training system with the “On-Line Poll
    Workers Training System” that is used by
    the county.

   We will inform you when the new system
    is available for you and your treasurers.
    Learning Management System
   All treasurers that have contacted SBOE
    during this restrictive period have been
    given access to the on-line training
    through the “Self Registration” process
    and therefore many more of your
    treasurers have already completed the
    training.
    In-Person Treasurer Trainings
   SBOE will continue to hold in-person
    trainings on a regular basis at the State
    Board of Elections office in Raleigh.

   In light of the delays associated with on-
    line training access, we have received
    authorization to conduct a limited number
    of regional trainings throughout the state
    in September and October.
  In-Person Treasurer Training
Host Counties were selected based on;
    Greatest number of candidates filed
    No overnight accommodations required
    General proximity to other well
     populated counties
    Host volunteers


      Regional trainings have been finalized
In-Person Treasurer Training
Host Counties - Fall of 2009 Regional Trainings
        Buncombe County
        Guilford County
        Union County
        Catawba County
        Moore County
        Columbus County
        Craven County
        Martin County
            Raleigh      (State Board)
In-Person Treasurer Training

   Regional Trainings across the State
                Fall 2009
    In-Person Treasurer Training
   A flier containing all training dates and
    instructions on how to register has been
    designed and is available on the FTP site;
       Distribute this flier to your treasurers which you know
        have not completed the training.
            If you are unsure which of your treasurers have previously
             been trained, feel free to attach a cover letter that instructs
             them to “ignore if training has been completed”.

            In light of the 3 month deadline that will expire in late
             October for most treasures it is important that you
             distribute this flier immediately.
Mandatory Training Flier
              Treasurer Training
    Determining which treasures have been trained


   Limited access to the training system can be authorized
    which would allow you to confirm in the system which of
    your treasures have/have not completed the training to
    date.

    Due to system limits only 1-2 day access can be granted
    for this purpose.
              Send email request to:
            Campaign.sboe@ncsbe.gov
Statement of Economic Interest
             (SEI)
  Only candidates filing a Notice of Candidacy
   for NC House, NC Senate and Clerk of Court
   are required to file an SEI at the county level.

  SEI must be filed with the BOE within three
   days of the filing deadline.

  Upon receipt the county board must forward
   all original SEI’s to the state board office.
Statement of Economic Interest
             (SEI)
  The State Board of Elections will immediately
   forward the SEIs to the State Ethics
   Commission where they are processed and
   made available to the public.

  The County Board is only responsible for
   assuring that the form is filed, date stamped,
   contact information on cover is complete and
   last page is signed and notarized.

  All questions on how to complete the form
   must be directed to the State Ethics
   Commission.
Statement of Economic Interest
        (Cover Page)
Statement of Economic Interest
      (Signature Page)
                       Questions

Contact a Training Specialist:
   Terry Harris
        Phone: 919-715-9195
        Email: Terry.harris@ncsboe.gov


   Jason Schrader
        Phone: 919-715-1825
        Email: Jason.schrader@ncsbe.gov
     Campaign Finance
           Part 3
County Noncompliance Process
           Media
Presenter: Adam Ragan, Compliance Specialist
        Noncompliance Process
 County determines whether report is not filed, filed late
  or if additional information requested has not been
  received
 County sends in certification forms to SBOE Campaign
  Finance Division
 Compliance Specialist prepares appropriate letter
 Letters scanned and e-mailed to county for verification
  and accuracy
 Letters sent by certified mail by SBOE
 All responses should be sent to county with the
  exception of penalty payments and waiver responses
      Noncompliance Process
 Certification of Delinquent Reports
 Certification of Late Reports
 Certification of Noncompliant Committees
 Certification of Prohibited Contributions
  and Disbursements
        Noncompliance Process
   Certification of Delinquent Reports
    – Failure to file a report
        Noncompliance letter
Noncompliance Process
Noncompliance Process
        Noncompliance Process
   Certification of Late Reports
    – Filing a report after the due date
        Penalty Waiver or Penalty Assessment letter
Noncompliance Process
Noncompliance Process
Noncompliance Process
        Noncompliance Process
   Certification of Noncompliant Committees
    – Failure to respond to a request for
      amendments
        Noncompliance letter
Noncompliance Process
        Noncompliance Process
   Certification of Prohibited Contributions
    and Disbursements
    – Committee receipt of prohibited contributions
      or disbursement of a prohibited expenditure
        Noncompliance letter
Noncompliance Process
What is media?



                 TV, Radio, Print
                 Billboards
                 Cards (any size)
                 Newspapers/inserts
                 Magazines/periodicals
                 Fliers/pamphlets
                 Mass mailings (500+ pcs)
                           What is a “legend?”


“Paid for by…” disclosure
statement
Statement of Organization name


                 When do I need a legend?



 When an ad is a contribution
 or expenditure
     What is required to
     have the legend?



       Newspaper Ads
      Newspaper Inserts
     Airplane Streamers
              Fliers
   Sound-Truck Advertising
Mass Mailings (over 500 pieces)
        Portable Signs
          Periodicals
             TV Ads
          Radio Ads
             Cards
 Outdoor Advertising Facilities
          Magazines
           Billboards
          Pamphlets
Print Media – Business Card
Print Media - Flyer
Print Media - Flyer
What is not required to
have the legend?


                       Buttons
                 Bumper Stickers
                    Yard Signs
                 Window Posters
         (Approximately 14 x 22 inches)
                   Barn Posters
        (Up to 4 x 6 feet, used on sides of
           buildings generally at no cost)
                      Balloons
                  Shopping Bags
                      Nail Files
         Other campaign paraphernalia
             imprinted with a campaign
                        message
Media – Bumper Stickers
What size does the
“legend” have to be
for print ads?


                      Legend is required to be 5% of
                      the height of the printed
                      space or 12 point type
                      whichever is larger
                      28 point maximum for
                      newspaper ads

				
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