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At a meeting of the Town Board of the Town of New Scotland_ held

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At a meeting of the Town Board of the Town of New Scotland_ held Powered By Docstoc
					                                         FINAL 2/13/2008
                                     TOWN OF NEW SCOTLAND
                                  REGULAR TOWN BOARD MEETING
                                            01/09/08



The following Town Officials were in attendance:

             Supervisor:             Thomas Dolin
             Councilperson:          Deborah Baron
                                     Douglas LaGrange
                                     Margaret Neri
                                     Richard Reilly
             Highway Superintendent: Darrell Duncan
             Town Engineer:          R. Mark Dempf
             Town Attorney           L. Michael Mackey
             Town Clerk:             Diane Deschenes

I.    Call to Order
Supervisor Dolin called the meeting to order at 7:00 p.m.

II.    Pledge of Allegiance

III.   Invitation to Participate in Town Board Meeting

IV.  Approval of the Minutes of the following:
      December 12, 2007 Public Hearing
      December 12, 2007 Public Hearing
      December 12, 2007 Regular Town Board Meeting
RESOLUTION 08-041
Councilperson Baron offered the following resolution and moved its adoption:

      RESOLVED, that the Town Board of the Town of New Scotland does hereby approve the
minutes listed above.

Councilperson Neri seconded the motion. All present and voting, the motion carried (5 Ayes).

V.     Resolution to amend the mileage rate
Councilperson Baron researched the mileage rate and found that other municipalities tie the rate in
with the IRS rate eliminating the need to pass a resolution whenever the rate changes.

RESOLUTION 08-042
Councilperson Neri offered the following resolution and moved its adoption:

      RESOLVED, that the Town Board of the Town of New Scotland hereby approves the town
reimbursement rate for a vehicles used for town business be set at the rate established by the IRS.

Councilperson Reilly seconded the motion. All present and voting, the motion carried (5 Ayes).

Councilperson LaGrange said that the town has a policy on mileage and asked if it was working out.
Town Clerk Deschenes hadn’t heard of any problems. Mrs. Gleason asked about the rate.
Councilperson Baron advised that the current town rate is 48.5 cents per mile and the IRS rate as of
January 1 is 50.5.

VI.    Engineering
        Engineering Project Status Report
A report was included with the agenda package for information.
        Engineering Agreement with Stantec
Board members were given an engineer agreement for review.
        Mason Lane ROW for roadway, water and sewer
Engineer Dempf advised that an individual has purchased a substantial amount of property on Mason
Lane that he will be donating land to the town on either sides of the roadway. Maps have been
prepared. Engineer Dempf said that progress has been made and we are moving towards a
resolution on acquiring the entire ROW for the road, water and sewer. Supervisor Dolin asked if
there is a time problem. Engineer Dempf said not with this particular item. Engineer Dempf added
that there are a couple of pieces of ROW that we would like to acquire.

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                                          FINAL 2/13/2008
                                      TOWN OF NEW SCOTLAND
                                   REGULAR TOWN BOARD MEETING
                                             01/09/08

         Payment #3 Heldervale Master Meter Project $9,205.00
This item is contained within the bills.
         Clarksville Water District Extension #7 Change Order
Information was included with the agenda package. Town Clerk Deschenes didn’t know if the Board
needed to authorize the Supervisor to sign the change order. Engineer Dempf said that the change
order was to install one fire hydrant at the booster pump station that was requested by them and to
install a fire hydrant at the end of Morningstar Lane. One additional crossing of Route 32 was also
included. The total cost is $14,721. Engineer Dempf thought the voucher was included but if it
wasn’t he will forward it to the town.

VII.    Water Committee Update
         Normanskill Wormer Road Water Project
At the Water Committee there was a discussion on the Normanskill Wormer Road water project with
the residents. Mrs. Davis prepared a summary of the meeting. Four different alternatives were
outlined. Everything that was looked at to date is out of the question due to the magnitude. Engineer
Dempf added that there are other areas to look at for additional funding and some residents are
going to contact their elected officials. A meeting will be arranged with Environmental Facilities so
that the residents or a representative can sit with Engineer Dempf and understand what they might
have to offer. Engineer Dempf said that right now he doesn’t have anything extremely favorable but
he will take one more step in looking at how to get support.
         New Salem Water District
The water committee briefly discussed this district and it will probably be the main agenda item at the
next meeting.

VIII. Appointment of Storm Water Management Officer
RESOLUTION 08-43
Councilperson LaGrange offered the following resolution and moved its adoption:

       RESOLVED, that the Town Board of the Town of New Scotland does hereby appoint Paul
Cantlin as Storm Water Management Officer.

Councilperson Reilly seconded the motion. All present and voting, the motion carried (5 Ayes).

IX.    Legal
        2008 Agreement Mohawk & Hudson River Humane Society
Attorney Mackey spoke with the Executive Director at the Mohawk & Hudson River Humane Society
regarding the 2008 agreement. In paragraph 4 of Article I and II Attorney Mackey wanted to clarify
who’s responsible for veterinary treatment. Attorney Mackey recapped the language that was agreed
upon and said with that change the contract was acceptable from a legal standpoint. Attorney
Mackey added that there are two options for payment. One is to pay $58 per day or a flat fee of
$288 per dog. There is a redemption period of seven days that the Town is responsible for. The
town actually holds the dogs for part of that redemption period. Highway Superintendent Duncan
said that most dogs are returned to their owner within a day or two. Highway Superintendent
recommended that the town opt for the per day charge. The town purchased a cage during 2007
and will purchase another in 2008. The cages are used to temporarily hold animals rather then take
them to the Humane Society. Attorney Mackey needed to know which option the town wants and
then he can finalize the contract. Supervisor Dolin asked if Attorney Mackey is looking for a
resolution tonight. Attorney Mackey said if he knows which option the town wants the resolution can
be adopted. The Board agreed on $58 per day. Mrs. Gleason asked about the yearly contract fee.
Highway Superintendent Duncan said it’s around $2,000 and then there’s a charge per animal.

RESOLUTION 08-44
Councilperson Reilly offered the following resolution and moved its adoption:

       WHEREAS, the Town of New Scotland has an obligation under the New York State
Agriculture and Markets Law to seize dogs that are not licensed or which pose an immediate threat
to the public safety; and

      WHEREAS, Section 118 of the Agriculture and Markets Law requires that dogs so seized
must be properly sheltered, fed and watered for a certain “redemption period”; and


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                                          FINAL 2/13/2008
                                      TOWN OF NEW SCOTLAND
                                   REGULAR TOWN BOARD MEETING
                                             01/09/08
       WHEREAS, the Mohawk and Hudson River Humane Society (“Society”) has heretofore,
pursuant to contract, provided shelter to dogs seized by the Town of New Scotland pursuant to the
Agriculture and Markets Law; and

      WHEREAS, the 2007 contract with the Society has expired; and

      WHEREAS, the Society has proposed a contract with the Town for calendar year 2008; and

     WHEREAS, the Town Board deems it to be in the best interest of the residents of the Town of
New Scotland for such contract to be executed;

       NOW, THEREFORE, it is hereby RESOLVED that the proposed contract with the Mohawk
and Hudson River Humane Society be, and hereby is, approved and the Supervisor is hereby
authorized to execute the same on behalf of the Town of New Scotland.

Councilperson Baron seconded the motion. All present and voting, the motion carried (5 Ayes).

X.     Highway Department/Water/Parks/Animal Control
        Speed Limit Request for Hilton Road
Highway Superintendent Duncan received a request to lower the speed limit from 40 mph to 30 mph
on Hilton Road. A request of this type is usually sent to the County for research.

RESOLUTION 08-45
Councilperson LaGrange offered the following resolution and moved its adoption:

      RESOLVED, that the Town Board of the Town of New Scotland does hereby approve sending
a request to Albany County for a speed limit study on Hilton Road.

Councilperson Baron seconded the motion. All present and voting, the motion carried (5 Ayes).

        Results of Bid Opening for Water Meters
At last month Board meeting there was a question from the audience concerning the reason for
proposing the bid be awarded to Blair Supply. A summary of the analysis was prepared and given to
the Board. This deals with the water utility records management grant. The person questioning the
bid submitted a bid that was non responsive. Engineer Dempf asked the Board to move forward with
the original recommendation and award the bid to Blair Supply Corporation.

RESOLUTION 08-46
Councilperson LaGrange offered the following resolution and moved its adoption:

       RESOLVED, that the Town Board of the Town of New Scotland hereby approves awarding the
bid to Blair Supply.

Councilperson Neri seconded the motion. All present and voting, the motion carried (5 Ayes).

Mrs. Abrams asked if the analysis is on the Town’s website. Town Clerk Deschenes said that the
attachments are not on the website but are in the public binder in the back of the room.

         Permission to go out to bid for a Pick-up and plow
Highway Superintendent asked for permission to purchase the pick-up and plow off of State contract.
This was included in the budget and he would like to order it. There was no opposition from the
Board.
         Tapping Fees
The Board was given information concerning a revised tapping fee structure last month. Highway
Superintendent Duncan asked for a motion to accept the new fees or review it again for the next
meeting. Highway Superintendent Duncan said there is still time because it won’t take effect until the
building cycle, which is after March 15th for water. Attorney Mackey said that the fees are part of our
local law so it will need to be amended.

XI.    Town Clerk
        2007 Annual Report
This is for information only.

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                                           FINAL 2/13/2008
                                       TOWN OF NEW SCOTLAND
                                    REGULAR TOWN BOARD MEETING
                                              01/09/08
        Information from the Association of Town
Town Clerk Deschenes received the standard information from the Association of Town’s again this
year. If anyone plans to attend a delegate and an alternate delegate need to be appointed. This can
be acted next month if someone plans to attend.

XII.    Building & Assessing Department
         Parcel Split by Disputed Town Line
The Building and Assessing Department received a letter from a resident in November who has a
parcel that’s split between New Scotland and Bethlehem. The property owner requested that their
parcel be assessed and zoned solely within Bethlehem. Assessor Nooney said that the parcel lies in
an area disputed between the Town of New Scotland tax map and the actual parcels that the Town
of New Scotland assesses on the Bethlehem side. This was looked at years ago. Assessor Nooney
asked the Board for assistance. Supervisor Dolin spoke to Attorney Mackey about it. This might
need to be discussed in an executive session. Supervisor Dolin understood that one acre of the sixty
acre parcel is in New Scotland according to the tax maps. Attorney Mackey said that two lines
appear on the tax map and as far as he knew no one ever surveyed where the town line is between
the municipalities. New Scotland was once a part of Bethlehem. Over a hundred years ago the
legislature split off New Scotland and the boundary is a certain number of miles from the Hudson
River. The problem is that the river has changed over the years and no one knows precisely where
the line is. Attorney Mackey suggested Supervisor Dolin arrange a meeting between various town
officials from both municipalities. Boundary lines were discussed. Planning Board Chairperson Stapf
has an entire folder on this and felt that the municipalities needed to discuss this. An alterative is that
the Department of Transportation is required to resolve disputes. There is also wording in the public
land law concerning disputes between municipalities. Planning Board Chairperson Stapf thought it
would be easier to discuss this with Bethlehem. Planning Board Chairperson Stapf said that this is
not uncommon between municipalities. Supervisor Dolin noted that this deals with one parcel.
Attorney Mackey said it would be very costly to survey the town line and items like this can usually be
handled by an agreement between towns. Building Inspector Cantlin said that this isn’t a dispute
between towns, building or assessing departments. This is a request from the applicant. Building
Inspector Cantlin advised that there was a law in the nineties that said tax mapping can’t move
parcels from one municipality to another. Building Inspector Cantlin added that it could be moved by
the agreement of the landowners, municipalities, and the blessing of a judge. Building Inspector
Cantlin didn’t know if that had changed. Attorney Mackey said that it’s a complex area of law.
Attorney Mackey researched this today and discussed his findings. Attorney Mackey said the real
question here is where the boundary line is. Supervisor Dolin suggested setting up an informal
meeting. Mr. Jared George, who is assisting the landowner, was present. Supervisor Dolin said he
would set up a meeting.

         2007 Annual Report – Assessing
This is for information only. Supervisor Dolin noted that there was 34 new homes in 2007.
         Volunteer Firefighters & Ambulance Workers Exemption
Assessor Nooney said that this exemption came down from the State and the County and Albany
County recently adopted it. Assessor Nooney didn’t think the exemption was very beneficial to the
applicants. Attorney Mackey added that the maximum exemption is $3,000 multiplied by the
equalization rate. Assessor Nooney said that the schools haven’t been interested in the exemption
and it’s been deemed the “happy meal exemption”. Assessor Nooney said at this point she wouldn’t
recommend adopting the law. Attorney Mackey added that if someone were to file for this exemption
they wouldn’t qualify for a $200 state tax credit. The amount someone would save for this exemption
would be a lot less. Public Safety Commission Miller also reached out for input on the law and felt
the town was better off not doing anything at this time.

XIII.Public Safety Committee Update
      Approval for membership of Elizabeth Sullivan and Chelsea Siegfried Myers in the New
         Salem Fire Department.
RESOLUTION 08-47
Councilperson Reilly offered the following resolution and moved its adoption:

       RESOLVED, that the Town Board of the Town of New Scotland does hereby approve
Elizabeth Sullivan and Chelsea Siegfried Myers for membership in the New Salem Fire Department.

Councilperson LaGrange seconded the motion. All present and voting, the motion carried (5 Ayes).


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                                         FINAL 2/13/2008
                                     TOWN OF NEW SCOTLAND
                                  REGULAR TOWN BOARD MEETING
                                            01/09/08
        Status of the Voorheesville Area Ambulance Revenue Recovery
Councilperson Reilly said that the Voorheesville Area Ambulance has a proposed contact but he
hasn’t seen it. Supervisor Dolin received it today and will forward it onto Attorney Mackey.
Councilperson Reilly thought it sounded like they anticipate being up and running at the start of the
Village’s fiscal year in June. Supervisor Dolin said that they selected a third party administrator.
Councilperson Reilly added that they’ve also selected an attorney.
            Public Safety Committee
Public Safety Commissioner Miller plans to have a committee meeting in February.

XIV. Moratorium/Rezoning Proposal
Councilperson Reilly said that the Planning Board had a discussion last night on the senior housing
district. Councilperson Reilly incorporated last night’s suggestions, a number of the Planning Board
suggestions from November, Councilperson LaGrange’s suggestions, and a few suggestions from
the public. Councilperson Reilly felt a public hearing could be scheduled and information could be
added to the website. Councilperson Reilly had a copy that was easy to read but said that ultimately
two different areas of the Zoning Law would need to be amended. Definitions will also need to be
amended.

RESOLUTION 08-48
Councilperson LaGrange offered the following resolution and moved its adoption:

      WHEREAS, on August 8, 2007 the Town Board conducted a Public Hearing to hear
comments from members of the public regarding a proposed Senior Citizen Housing District Law
(Proposed Local Law B of the Year 2007); and

      WHEREAS, the Town Board received written comments regarding the same through August
31, 2007; and

       WHEREAS, the Town Board heard additional comments concerning the proposal at a
continuance of the public hearing on September 12, 2007; and

      WHEREAS, on September 12, 2007 the Town Board resolved to refer the proposed Local
Law to the New Scotland Planning Board for it to study the merits of the various comments received
concerning the proposal and to report its findings thereon to the Town Board; and

      WHEREAS, the New Scotland Planning Board has concluded its study of such comments and
has revised the proposed Local Law; and

       WHEREAS, the proposed Local Law, as revised, has been presented as Proposed Local Law
A of the Year 2008; and

       WHEREAS, the Town Board wishes to conduct a Public Hearing to hear from members of the
public concerning the Proposed Local Law A of the year 2008;

      NOW, THEREFORE, it is hereby RESOLVED that a Public Hearing will be held by the Town
Board of the Town of New Scotland on February 13, 2008 at 6 p.m. at New Scotland Town Hall to
hear comments from members of the public regarding Proposed Local Law A of the Year 2008.

Councilperson Neri seconded the motion. All present and voting, the motion carried (4 Ayes).

Councilperson Baron abstained.

Councilperson Reilly advised that the Planning Board scheduled a meeting prior to their February
meeting at 6PM to discuss the VISTA project and the zoning changes that need to be considered for
it. Councilperson Reilly advised that the remaining items he’s working on, which include a number of
the more technical changes to the zoning law, can wait until the Comprehensive Plan is finalized.

XV. Comprehensive Plan Update
Councilperson Reilly thought at the last meeting Chairperson Hennessey still had a pretty aggressive
schedule. Mrs. Abrams asked when the comprehensive plan is presented to the public would the
entire plan need to be reviewed at once or will it be presented in sections. Councilperson LaGrange
said that can be discussed and decided on prior to scheduling a hearing. Councilperson LaGrange
said that the December meeting went well. Groups that might have input have been invited to the
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                                          FINAL 2/13/2008
                                      TOWN OF NEW SCOTLAND
                                   REGULAR TOWN BOARD MEETING
                                             01/09/08
February meeting. Mr. Miller suggested posting the entire Comprehensive Plan on the website and
then allowing people to submit comments by email. Town Clerk Deschenes said she could put it up
on the site but an individual’s email address would need to be designated. Attorney Mackey added
that a public hearing would still be necessary. Councilperson Reilly suggested talking to the
committee about setting up a summary of the changes.

Mr. John Smith
Mr. Smith asked what the Comprehensive Plan is. Councilperson LaGrange said that it’s a
formulation of ideas of where the town wants to go in planning. Geological, road, and population
studies are part of it. Councilperson LaGrange added that generally updates are done every ten
years. The current plan was updated in 1994. Mr. Smith asked if the Colonie Country Club and the
Amedore building project are included in the plan. Councilperson LaGrange advised that the plan
doesn’t deal with specific project. Mr. Smith said his concern is an access road that will be right near
his home with no buffer. Mr. Smith added the people on Scotch Pine Drive and Locust Drive are
going to have a fifty foot buffer. Councilperson LaGrange said that would be discussed by the
Planning Board at the site plan review. Supervisor Dolin added that it would be covered under
Zoning Law which is always up for review.

XVI. Recreation Program Update
Councilperson Reilly said that Mrs. Geurtze is trying to schedule programs for the February break.
Some new programs are being considered. Supervisor Dolin asked how the new skating rink is
working out. Highway Superintendent Duncan said it hasn’t been cold enough.

XVII. Senior Citizens/Libraries Update
         Senior Citizens
The seniors had a Christmas luncheon on December 26 th at Crossgates Restaurant and
approximately 40 people attended. The business meeting was January 2nd and their next meeting is
January 16th. It’s a covered dish luncheon. Councilperson Baron said that the seniors expressed
their thanks to the Town Board for increasing Ms. Kidder’s hours.
         Albany County Senior Outreach Grant $10,785.80
Councilperson Baron said that Ms. Kidder advised her of the grant which will be used to continue the
yellow bus trips. This is twice the amount that the town received in 2007. Councilperson Baron
added that Ms. Kidder would like to pursue purchasing a vehicle. This money could be used for
things like gas and repairs. Supervisor Dolin added that this is over and above what was put in the
budget.
         Library Update
The Voorheesville Library is still focusing on their survey. Their next meeting is next week.

XVIII. New Scotland Historical Association and Clarksville Historical Society Update
        Clarksville Historical Society
Clarksville will be celebrating its 175th Anniversary on April 16th. A special program is planned with
refreshments. Councilperson Neri encouraged everyone to come.
        New Scotland Historical Association
Councilperson Neri advised that the next program is February 3rd at 2 P.M. Don Rittner will speak
about Onrust a Dutch ship that is currently under construction.

Building Inspector Cantlin asked if the Clarksville Historical is still considering taking the Woodside
School. Councilperson Neri said that they are but their being cautious. They want to use it as a
museum and a meeting place but there are concerns. Clarksville Historical is looking to have it
deeded to them though the Land Conservancy. Building Inspector Cantlin wondered how close this
is to happening. Councilperson Neri will have Mr. Hogan from the Clarksville Historical Society
contact Building Inspector Cantlin. Building Inspector Cantlin noted that the building did get its
historical classification.

XIX. Justice Court Monthly Reports
This is for information only.

XX. Budget Modifications
RESOLUTION 08-49
Councilperson Reilly offered the following resolution and moved its adoption:



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                                        FINAL 2/13/2008
                                    TOWN OF NEW SCOTLAND
                                 REGULAR TOWN BOARD MEETING
                                           01/09/08
      Whereas, there is a need to provide additional funding for amounts made or to be made in
excess of the appropriation provided in the adopted budget, the Town Board resolves to provide
funding as follows:
         FROM             CODE               TO            CODE      AMOUNT
PARKS PERSONAL SERVICES A7110.1      SUPT. OF HWYS.     A5010.1    $1646.77
                                     PERSONAL
                                     SERVICES
* FOR ADDITIONAL BI-WEEKLY PAY DAYS CARRIED OVER FROM 2006 TO 2007
            FROM             CODE            TO            CODE      AMOUNT
  PLANNING CONTRACTUAL     B8020.4    CENTRAL PRINTING    B1670.4     $24.69
                                          & MAILING
*DUE TO INCREASED POSTAGE
            FROM             CODE            TO            CODE      AMOUNT
 SNOW REMOVAL PERSONAL DB5142.1        SNOW REMOVAL      DB5142.4   $13,951.23
          SERVICES                      CONTRACTUAL
    GENERAL REPAIRS –       DB5110.1   SNOW REMOVAL      DB5142.4    $8,210.31
    PERSONAL SERVICES                     CONTRACT
     GENERAL REPAIRS -      DB5110.4   SNOW REMOVAL      DB5142.4
       CONTRACTUAL                        CONTRACT                 $8,096.02
*DUE TO AN INCREASED FUEL AND SALT COST AMOUNTING TO $30,257.56
            FROM             CODE            TO            CODE      AMOUNT
       TRANSMISSION         WG8340.4    PURIFICATION     WG8330.4     $14.50
       /DISTRIBUTION
*DUE TO UNEXPECTED TESTING

The Town Board hereby resolves, pursuant to authority in Town Law, section 112, to amend the
Town’s 2007 budget as stated above.

Councilperson Baron seconded the motion. All present and voting, the motion carried (5 Ayes).

XXI. Pay the Bills
RESOLUTION 08-50
Councilperson Baron offered the following resolution and moved its adoption:

        RESOLVED, that the Town Board of the Town of New Scotland does hereby approve paying
the following bills and prepays:

Pay the Bills 2007
VOUCHER 20071789-20071877               $117,720.41

Pay the Prepays 2007
VOUCHER 20071771-20071788               $ 38,003.07

Pay the Bills 2008
VOUCHER 20080001-20080038               $ 90,805.01

Councilperson LaGrange seconded the motion. All present and voting, the motion carried (5 Ayes).

Supervisor Dolin introduced his Confidential Secretary Sarah Kavanaugh. Supervisor Dolin also
hired Jessica Stewart temporarily as a bookkeeper on a per diem basis.

XXIII. Executive Session
Supervisor Dolin requested an executive session to discuss personal matters and contract
negotiations.

RESOLUTION 08-50
Councilperson Baron offered the following resolution and moved its adoption:

      RESOLVED, that the Town Board of the Town of New Scotland hereby approves an executive
session to discuss personal matters and contract negotiations.

Councilperson LaGrange seconded the motion. All present and voting, the motion carried (5 Ayes)
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                                          FINAL 2/13/2008
                                      TOWN OF NEW SCOTLAND
                                   REGULAR TOWN BOARD MEETING
                                             01/09/08

Executive Session began at 8:00 P.M.

Councilperson Baron made the motion to adjourn executive session at 8:35 PM and seconded by
Councilperson Reilly.

Supervisor Dolin asked for confirmation of the appointment of Sarah Kavanaugh as Confidential
Secretary for 35 hours per week at a rate of $18 per hour.

RESOLUTION 08-51
Councilperson Reilly offered the following resolution and moved its adoption:

       RESOLVED, that the Town Board of the Town of New Scotland does hereby confirm the
appointment of Sarah Kavanaugh as Confidential Secretary to the Supervisor at a rate of $18 per
hour for 35 hours per week.

Councilperson Baron seconded the motion. All present and voting, the motion carried (5 Ayes)

Supervisor Dolin is not appointing a bookkeeper at this time but asked for approval to hire a part time
employee at $12 per hour for 7 hours per day for approximately 19 days.

RESOLUTION 08-52
Councilperson Neri offered the following resolution and moved its adoption:

      RESOLVED, that the Town Board of the Town of New Scotland does hereby authorize the
Supervisor to hire a part time employee at $12 per hour for 7 hours per day for approximately 19
days.

Councilperson LaGrange seconded the motion. All present and voting, the motion carried (5 Ayes)

Supervisor Dolin asked for approval to sign a contract with Kathleen Musella who has agreed to
come in on a consulting basis to prepare the next two town payrolls. The process is expected to take
20 hours but not to exceed 30 hours for the month of January at a rate of $55 per hour. Services are
to begin January 10th and end January 31st and will not exceed $1,650. In fairness to the employees
and the current staff, Supervisor Dolin asked permission to enter into the contract. The town uses
ADP for payroll and they do not have staff in Albany to train our employees. Supervisor Dolin added
that as part of the contact Mrs. Musella would train town employees.

RESOLUTION 08-53
Councilperson LaGrange offered the following resolution and moved its adoption:

       RESOLVED, that the Town Board of the Town of New Scotland does hereby authorize the
Supervisor to enter into a contract with Kathleen Musella to prepare and train staff on the town
payroll process at a rate of $55 per hours not to exceed $1,650 beginning January 10 th and ending
January 31st .

Councilperson Baron seconded the motion. All present and voting, the motion carried (5 Ayes)

Supervisor Dolin advised that in order for an employee to participate in town health insurance plans
the board has to authorize it. Supervisor Dolin requested a resolution authorizing Sarah Kavanaugh
to participate in one of the health plans.

RESOLUTION 08-54
Councilperson Neri offered the following resolution and moved its adoption:

     RESOLVED, that the Town Board of the Town of New Scotland does hereby authorize Sarah
Kavanaugh to participate in the town’s health plan.

Councilperson Reilly seconded the motion. All present and voting, the motion carried (5 Ayes)

Councilperson Reilly asked that Mrs. Kavanaugh be advised that the town is looking to abolish the
one plan.

                                                   8
                                        FINAL 2/13/2008
                                    TOWN OF NEW SCOTLAND
                                 REGULAR TOWN BOARD MEETING
                                           01/09/08
Supervisor Dolin asked for a motion to approve a meeting on January 23, 2008 at 7 P.M. to further
discuss town business.

RESOLUTION 08-55
Councilperson Baron offered the following resolution and moved its adoption:

      RESOLVED, that the Town Board of the Town of New Scotland does hereby approve a
special meeting on January 23, 2008 at 7 P.M. to further discuss town business.

Councilperson LaGrange seconded the motion. All present and voting, the motion carried (5 Ayes)

Supervisor Dolin noted that the main purpose of the meeting is to set water rates and if necessary
pay any bills. Supervisor Dolin also asked the Board to consider appointing Kevin Phalen as
Chairperson of the Water Committee at that time. Engineer Dempf spoke with Mr. Phalen who
indicated that he would do it. Councilperson Reilly suggested that the engineering contract also be
considered at that time.

III.   Invitation to Participate in Town Board Meeting
Edith Abrams
Mrs. Abrams asked about the town website. Town Clerk Deschenes said that it’s in the process of
being updated and should be done any day now. Mr. Crouse is still our webmaster. Mrs. Abrams
asked if the format would be changed. Town Clerk Deschenes thought it would be and hoped that in
the future that each department would be able to upload their own information. Town Clerk
Deschenes added that Mr. Crouse would be adding a search feature.

Andrea Gleason
Mrs. Gleason asked if the website would be more up to date. Town Clerk Deschenes said it’s not
updated right now because of the changes in officials. Town Clerk Deschenes said other than that
she’s not sure what Mrs. Gleason is referring to. Mrs. Deschenes added that she puts the agenda’s
up when she gets them and continually updates the calendars. Mrs. Gleason asked about the
minutes. Town Clerk Deschenes said she adds them once there approved. Mrs. Abrams asked
about previous year minutes. Town Clerk Deschenes said that they continue to stay on the site.

XXIV. Adjourn
Councilperson Baron made the motion to adjourn and seconded by Councilperson Neri. The meeting
adjourned at 8:50 P.M.
_____________________________
Diane R. Deschenes, Town Clerk




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