University of Waterloo & Federation of Students Job Description: Federation Orientation Committee Administrative Coordinator General Accountability Orientation Week at the University of Waterloo is planned by one central volunteer committee, the Federation Orientation Committee. This committee plans and implements all of the Orientation Week activities for the residences, and the faculties. This committee also plans and implements the cross campus events: Variety Night, Move-In, Monte Carlo, Saturday Night, Black and Gold Day, the Orientation Shuttle Program, the Ask Me Booth and other cross committee collaborative efforts. The committee is chaired by the Orientation & Special Events Manager of the Federation of Students and the Student Life Coordinator: First-year Experience of the University of Waterloo. The Federation Orientation Committee Administrative Coordinators will assist the Federation Orientation Committee in the planning and implementing of the cross campus events and the other cross committee collaborative efforts. These positions will report jointly to the Orientation & Special Events Manager and the Student Life Coordinator: First-year Experience. Allocated workspace is in the Federation of Students office and in the Student Life Office. In 2010, an additional Federation Orientation Committee Administrative Coordinator will be added to the administrative team. The two positions will chair the cross campus events (including, but not limited to Saturday Night, Monte Carlo, Black and Gold Day, Orientation Shuttle Program, and the Ask Me Booth) and distribute tasks appropriately amongst the team members. These positions will also be responsible for taking the minutes at the weekly Federation Orientation Committee meetings. Delegation of responsibilities between the two Administrative Coordinators will be determined after the incumbents are selected. Nature and Scope of Position: Some of the responsibilities of the Federation Orientation Committee Administrative Coordinators will include: Secretary to the Federation Orientation Committee Chair of the cross campus event committees (Ask Me Booth, Orientation Leader Conference, Orientation Shuttle Program, Variety Night, Move-In, Saturday Night, Monte Carlo, Black and Gold Day, Leader Send-off, and the event previously known as JumpStart Friday) Coordinating the Orientation booths at March Break Open House, You@Waterloo Day, Student Life 101 Coordinate other collaborative efforts on behalf of FOC (group orders, venue bookings, resource sharing, etc.) Design the Orientation Leader Handbook Maintain accurate information on the Orientation Week website Address questions posed by first-year students regarding Orientation Week Job Requirements: Extensive experience as either a Federation Orientation Committee member or an Orientation Leader is essential Excellent knowledge of the cross campus events (Monte Carlo, Saturday Night, Black and Gold Day, Orientation Shuttle Program, Ask Me Booth, Move-In, Variety Night, and JumpStart Friday) Excellent knowledge of Orientation Week and the goals of the Federation of Students and the University of Waterloo for Orientation Week Proven event planning experience Proven communication skills Proven experience leading committees and managing teams Excellent writing skills and interpersonal skills Excellent time management skills and the ability to prioritize tasks Ability to work independently These positions will preferably be filled by full-time students returning to school (or co-op) in the fall term. These positions may be counted as a Co-operative Education work-term during the summer term. Students applying to this position should speak with their Co-op advisor to ensure the position meets faculty requirements. The successful applicants must also be in good or excellent academic standing as of their last school term. Notes: Applying: Applicants are asked to submit a resume and a one-page writing sample on the topic ‘Before I came to university I wish I had known …’ Start Date: Part-time: Monday, January 4 – Friday, April 30, 2010 Hours per week: 10-15 hours per week, flexible, some evenings and weekends required. Full-time: Monday, May 3 – Sunday, September 12, 2010 Hours per week: 35 hour per week, 8:30am-4:30pm days, some evenings and weekends required. Weekday, weekend and evenings in 2010 confirmed include: FOC Training – January 15-17, 2010 Tuesday, March 16, 2010 for March Break Open House Orientation Leader Conference - Date TBD – a weekend in June or July Student Life 101 – Saturday, July 24, 2010 Orientation Week – Saturday, September 4, 2010 – Sunday, September 12, 2010 Both FOCACs will be encouraged to attend the Regional NODA Conference from March 5th-7th, 2010, in Ashland, Ohio. On the days in which an Administrative Coordinator is required to work evenings or weekends they will be given time off at other periods in order to compensate for the overtime. Resumes and writing sample should be submitted via email to Cora Dupuis, Student Life Coordinator: First-year Experience, NH 1121, firstname.lastname@example.org, no later than Friday, November 6, 2009.
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