REGULAR MEETING SAUK RAPIDS CITY COUNCIL City Hall Council - DOC by maclaren1

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									                                   REGULAR MEETING
                             SAUK RAPIDS CITY COUNCIL
                        City Hall Council Chambers, 115 2nd Ave N.
                                Tuesday, October 13, 2009
                                         6:00 PM
                                       MINUTES

6:00 PM

1.     Call to Order and Pledge of Allegiance
Mayor Campbell called the meeting to order at 6:00p.m. Members present: Brad Gunderson,
Paul Weber, Jared Gapinski, and Dave Saunders. Others present: Tim Sime, City Attorney, Ross
Olson, City Administrator, Todd Schultz, Community Development Director, Perry Beise, Police
Chief, Roger Schotl, Public Works Director, and Dana Furman, Administrative Assistant.

2.   Additions or Changes to the Agenda
None

3.     Approve the Agenda
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to
approve the Agenda. Motion carried unanimously.

4.      Approve Minutes
        A. 9-28-09 Regular City Council Meeting Minutes
Mayor Campbell pointed out to the Council that an error that existed on the last page of the
minutes under adjournment has been corrected and the revised minutes were placed on the dais
prior to the start of the meeting.

Motion: Moved by Councilperson Gapinski and seconded by Councilperson Weber
to approve the 9-28-09 Regular City Council Meeting Minutes with the noted change. Motion
carried unanimously.

5.   Receive and File
None

6.     Mayor’s Communications
          10 Year Service Award—Brent Bukowski, Police Department-
         Mayor Campbell recognized Brent Bukowski from the Sauk Rapids Police
         Department for his 10 years of service to the City of Sauk Rapids. Mayor Campbell
         noted that Bukowski is also the trainer of Storm, the City’s K-9 dog.
          10 Year Service Award—Jim Schulte, Public Works Department (not present
             to receive service award)

7.     Audience Items/Visitors
       Total Time Limit 10 Minutes for Items NOT on the Agenda
None

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8.     Public Hearings
A. Applicant                                  Purpose
City of Sauk Rapids                           To Consider an Amendment to Sauk Rapids’
                                              Ordinance Code Sections 10.10, 10.10A, 10.11,
                                              10.12, 10.12B, and 10.13 Regulating Parking
                                              Next to Alleyways in the R-3, R-4, C-1, C-2,
                                              C-3, and I-1 Districts Within the City of Sauk
                                              Rapids.
                                              1. Open Public Hearing
Todd Schultz advised the Council that due to the recent discussions concerning vehicles backing
into alleyways, staff recommends that the language regarding this be removed from the R-3, R-4,
C-1, C-2, C-3, and I-1 Districts. Schultz noted that last month the Planning Commission
recommended striking this same language from the D-1, Downtown Business District Ordinance
Code Language and the Council approved the amendment. He stated that the Planning
Commission unanimously recommends the amendments. Schultz said that after discussions with
legal, staff is recommending that the words “public way” are no longer stricken and that a
sentence should be added that states, “that this prohibition should not apply to alleys”.
                                              2. Close Public Hearing
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Gapinski to close
the public hearing. Motion carried unanimously.
                                              3. Consider Action
Motion: Moved by Councilperson Gapinski and seconded by Councilperson Weber to approve
an ordinance amending ordinance sections 10.10, 10.10A, 10.11, 10.12, 10.12B, and 10.13
regulating parking next to alleyways in the R-3, R-4, C-1, C-2, C-3, and I-1 Districts within the
City of Sauk Rapids with the noted changes. Motion carried unanimously.

Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders
to approve the summary of publication by resolution. Motion carried unanimously.

9.        Consent Agenda
     A.   Approve 2009 Plumbing Contractor License
     B.   Accept Donation from REACT to the Sauk Rapids Police Canine Program
     C.   Receive and File 3rd Quarter Building Permits
     D.   Approve Removal of Recreation Board Member
     E.   Approve Purchase of 1 Portable, STX Model 2, Motorola 800MHZ Radio
     F.   Approve and Award Rescue Truck Bid
     G.   Receive and File RETAP Energy & Waste Reduction Assessments
     H.   Approve Modification to City Planner Job Description

Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson
to approve consent agenda items A-H. Motion carried unanimously.




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10.      Regular Agenda
         A. Approve Parade of Lights Route and City Participation
Mayor Campbell advised the Council that Marla Elness and representatives from the Miss Sauk
Rapids organization wanted to be at tonight’s meeting but due to a scheduling conflict they will
be unable to attend. He noted that the Parade of Lights was one of the community projects that
the Celebrate Sauk Rapids group had created, which today is being championed by the Miss
Sauk Rapids organization. Mayor Campbell said that the Miss Sauk Rapids organization would
like to facilitate this community event again this year. The parade is proposed to again begin
near Sacred Heart School and end near the Harvest Fellowship Community Center parking lot.
Mayor Campbell said that the event needs approval from the City to use the roadway. Marla
Elness has stated that she will meet with the City’s Public Works and Police Departments to
establish the appropriate road closure procedures and to ensure a safe event. The parade is
proposed to take place on December 11th, 2009 with a 6:00pm start time and a 7:30pm end time.

Mayor Campbell noted that last year’s event was a big success. He stated that he did have one
suggestion for this year’s parade in that he would like to request that parade participants are
mindful of electrical wires when operating their floats.

 Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders
to approve the proposed parade route for a December 11th Parade of Lights and authorize the
appropriate City staff to work with the parade organizers to facilitate this event.

Discussion: Councilperson Weber thanked the Miss Sauk Rapids Committee for organizing the
event. He noted that this event is a fundraiser for the Miss Sauk Rapids pageant. Councilperson
Weber informed the Council that in addition to the parade, a Chili & Hotdog Feed is also
scheduled to take place on December 11th at the VFW.

Motion carried unanimously.

        B. Environmental Protection Agency Waste Wise
Todd Schultz advised the Council that the Environmental Protection Agency (EPA) has
established a variety of targeted partnerships to meet the Resource Conservation Challenge, a
national effort to conserve natural resources and energy by managing materials more efficiently.
He noted that one of the programs is called Waste Wise, which was launched in 1994 and now
has more than 2,000 partners according to the EPA website.

Schultz stated that WasteWise is a successful partnership program that seeks to reduce municipal
solid waste through innovative waste prevention and recycling techniques. More than 1,200
businesses, government, and institutional partners have reported a reduction of 35 million tons of
municipal solid waste. Schultz noted that businesses, local governments, and non-profits
organizations of all sizes and from all industry sectors are eligible to join WasteWise. By joining
WasteWise, endorsers demonstrate their environmental leadership and play a pivotal role in
conserving natural resources and preventing pollution.

Schultz said that WastWise Endorsers commit to: recruiting organizations to become WasteWise
partners and provide WasteWise partners with ongoing information. He said that the SR Green

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Committee chose WasteWise from the list of EPA partnership programs as a good fit for the City
and recommends the Council commit to being a WasteWise Endorser.

Motion: Moved by Councilperson Gapinski and seconded by Councilperson Weber
to direct staff to register the City as an endorser of the EPA’s WasteWise program, create a
promotion work plan for Council’s review, and begin the recruitment process. Motion carried
unanimously.

11.    Other Staff Items
    A. Quiet Zone Update
Ross Olson provided an update on the railroad quiet zone phase 2 construction. He said that
from a construction standpoint things are on schedule. Olson noted that due to the construction
on the City’s south end quiet zone there have been some detours put in place. SEH staff will be
meeting with the contractor to get a completion date for the construction so that the 21 day
Notice of Establishment (NOE) can be submitted for the quiet zone on the City’s south end.

Mayor Campbell said that the best case scenario in meeting with the construction crew is that 2nd
Avenue South will be open again late Saturday.

12.  Other Council Items and Communications
None

13.    Approve List of Bills and Claims
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson
to approve the List of Bills and Claims. Motion carried unanimously.

14.     Adjournment
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Gapinski
to adjourn the meeting. Motion carried unanimously.

Mayor Campbell adjourned the meeting at 6:22 p.m.

Respectfully Submitted,


Dana Furman
Administrative Assistant




10-13-2009                                                                                          Page 4

								
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